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PHCCAnnual Budget
Preparation Workshop
March 16, 2010WC Bldg R Conference Room
9:00 A.M.
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W E L C O M E
From
Dr. Katherine Johnson, President
Pasco Hernando Community College
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Budget Overview
The State Perspectiveby Ken Burdzinski
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Budget Reports & Resources
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Budget Status Reports
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Budget Process
Budget Requests via SPOLBudget Decision Making
via Budget HearingsPresentation and Approval of
Recommended Budget to DBoTState Budget Approval
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Principal Administrators and Budget Supervisors
DR. JOHNSON
Arla Altman Lucy Miller Michael Malizia
Stephen Schroeder
MR. BURDZINSKI
Paul Wright Jan Cessna Jonathan Myers
Brian Horn Vivian Friend Keith Braun John Collins
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Principal Administrators and Budget Supervisors
DR. HARRES
Mary Crew Anne Arto Debra McGuigan
Bonnie Clark Sue Matheny Ray Calvert Cheryl Sandoe Jayme Rothberg Michelle Balon
DR. BEARD
Bob Bade Imani Asukile Ron Thiessen Robert Bowman
Donna Burdzinski Debra Marvel Rebecca Shanafelt Greg Hlad Sonia Rodriguez Melissa Rushton
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Principal Administrators and Budget Supervisors
DR. STOVALL
Jim Thigpen
DR. GIANNET
Edwin Goolsby
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SPOL=StrategicPlanningOnLine
http://spol.phcc.edu/spolnet/
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SPOL Process
Proposed Budgets
Enhanced Budgets
Budget Approvals
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SPOL Proposed Budgets
Proposed Budgets, also known as recurring base budgets, are budgets composed of operational expenses or funds needed to maintain the Planning Units programs without any changes or Enhancements”.
The proposed budgets have already been loaded into SPOL.
Principal Administrators and Budget Supervisors may change and reallocate proposed budgets between GL Codes or between accounts that are within their Planning Unit.
Must maintain Budget Control Totals
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SPOL Budget Enhancements
Any increases or decreases in the proposed budget amount should be handled as an enhanced budget request (including inflationary costs).
Each enhanced budget request must be attached to a “Objective/Task”.
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SPOL Approvals
An E-mail is sent to the Principal Administrators notifying them when they need to review and approve budget requests.
Principal Administrators approve or disapprove requests.
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SPOL – Budget Preparation Timeline 3/22/10 - 4/02/10 Budget Supervisors enter
budget requests into SPOL
4/05/10 - 4/16/10 Principal Administrators approve/disapprove and prioritize requests in SPOL
4/16/10 Principal Administrators submission of Budget Requests
4/16/10 “Lockdown” SPOL at 4:30 pm
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Budget Timeline After SPOL 5/12/10 - 5/13/10 Budget Hearings.
5/17/10 - 5/20/10 Principal Administrators make final decisions on Annual Budget.
6/15/10 Presentation and Approval of Budget to the District Board of Trustees.
6/16/10 - 6/30/10 Presentation of Approved Budget to Faculty and Staff.
6/30/10 Submission of Approved Budget to the Division of Community Colleges.
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Budget Office Before SPOL
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SPOL Training
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Need help?
Additional individual or group training upon request.
ContactBrian Horn, ext 3458Kyle Kilian, ext 3445