Download - Mobility Tool Fremtidens afrapportering 2013 – Erasmus Mobilitet / IP 2014 – Erasmus+ aktioner
Mobility Tool
Fremtidens afrapportering
2013 – Erasmus Mobilitet / IP2014 – Erasmus+ aktioner
Præsentation Beskrivelse af workflow Adgang til systemet Oprettelse af partnere Oprettelse af
deltagere/aktiviteter Data eksport/import
DATA WORKFLOW
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What and Who?
Mobility ToolA Common and Integrated Web
Platform for Collaborating, Managing and Reporting on
LLP Mobility Projects
DG EAC
National Agency
Beneficiary
Participants
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What and Who?
National Agency Beneficiary Organisation
NA Administrator
NA User
Mobility Tool
Beneficiary User
Mobility Tool
Participant
NA validation of mobilities
Application Form
LLPLink Mobility Tool
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Data flow
Beneficiary User
Create BeneficiaryReport Request
Beneficiary Report
ApprovalApplication Contract
LLPL
ink
Mob
ility
Too
l
Participant
Manage Project
Fill in report
Budget Summary
Generation ParticipantReport Request
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Submit
NA Validation
EU S
urve
y
NA User
NA User
End Project
Data
LLP/Erasmus+ Link
Project
Project data+ Benef. Contact
Benef. Report Request
Data
ECASLogin
Beneficiary User
Creation from Database
OG SÅ I GANG….
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Logging in
• Log in via ECAS
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Home
• In the Home screen, find your project in the list
Search = Ctrl-F
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Project Menu
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View Project Details
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View Project Updates list
• When projects are updated in LLPLink and the
update is sent to the Mobility Tool, the Project
Updates are visible in the Project Details screen.
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View project details
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Some icons
• Select all (in list)
• Add new (partner / mobility / etc…)
• Delete (after selecting)
• Export to .pdf
• Export to excel / .csv
• Add / remove columns
• Reset filters 16
PARTNERS
Partner list and beneficiaryAdding / Editing a partnerAdding a partner contact person
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Partners and Beneficiary
• The Partner list or list of host institutions• The top partner is ALWAYS the Beneficiary
– For HEI (ERA02) projects, all partners need to be entered (only beneficiary is entered via LLPLink).
– For IP and Consortia projects, the partners are transferred from LLPLink.
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Partners
• Partner screen
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Adding a Partner
• Partner screen
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Adding a Partner
• Partner screen
* = Mandatory fields
Add contact details
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Copy ERA ID
ERA ID: Drop down field
Edit partner information
• Partner screen
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Edit the info and save
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Adding a contact person
• Partner screen
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Adding a contact person
• Click on to add a contact person
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Adding a contact person
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MOBILITIES
Adding mobilities + participantsMobility budget
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Adding a mobility
Mobility Management
General User Interface
Import / export file
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Adding a mobility
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Adding a mobility
• Bullet
• Point
Fill in the participant's information
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Adding a mobility
• Bullet
• Point
Fill in the student mobility details and save
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Adding a mobility
• Bullet
• Point
The budget of all the mobilities will be added up in the Budget tab
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BUDGET
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Project Budget
Mobility Organisation & Management Mobility Budget
Funds (organisation & management of project) used by Beneficiary organisation.
- Travel- Subsistence- Special needs supplement
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StudentMobility
HEI budget
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IP budget
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Budget
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Budget
Total budget
Budget from the contract
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IMPORT MOBILITIES
Import mobilitiesError log
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CSV Template
• It is used on Import / Export
• How to create a template?– Export the mobilities and save the file (.csv)– Open the file with excel
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Create template
1) Export the mobilities
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Create template
2) Select 1 of the export options (student or
staff)
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Add mobilities
3) Open the .csv file in excel
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Upload mobilities
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Import mobilities
Import the mobilities (Beneficiary user)
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Import mobilities
Import the mobilities
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Import mobilities
Successful import
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Error log
Import did not succeed
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Error log
Prevent errors: • Make sure to enter all mandatory data• Use correct dictionary values• Pay attention to field format
In case of errors:• Use error log to correct your .csv file• Import again
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Error log
Import did not succeed ! Field name
Row and column which contain errors are indicated
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Working with csv
Dictionary codes
• It is an excel file containing all reference data
grouped by field
• It will be available to download in MT
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Add mobilities
Make sure to save as CSV!
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FINALISE PROJECT
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Mobility Tool .csv LLPLink
Beneficiary User
DATA
National Agency User
DATA
END Project
Final Report ReceivedExport
Mobilities NA Validation+ Mobility eligible
Yes/ NoImportMobilities
NA validation
Based on Import / Export feature
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