Download - Oracle Calendar Etiquette: A Tea Party
Oracle Calendar Etiquette: A Tea Party
Hosted byShannon Malkowski &Nikki Massaro Kauffman
Using Correct TerminologyDear Nikki,
Whenever I ask about Oracle, some confusion usually follows. What’s the source of this miscommunication?
Sincerely,
Curious in Collection Maintenance
Using Correct Terminology• Make sure you say “Oracle Calendar” not
“Oracle”. (We use other Oracle products.)• Use the terms Oracle Calendar uses for
the items: Group Agenda, Resource, etc.• Be as specific as possible!
Scheduling ResourcesDear Shannon,
I have trouble finding equipment in Oracle Calendar. I usually just enter it manually into the details. Is this okay?
Sincerely,
Troubled in Tech Services
Scheduling Resources• In Oracle Calendar a resource refers to:
- instruction rooms, - meeting rooms, - desk schedules,- equipment, etc.
• Make events using resources public.• Don’t put confidential info in Title or
Description.
Scheduling a LocationDear Nikki,
I thought I scheduled an event in Mann only to find it was not reserved. What should I do?
Sincerely,
Meandering in Mann
Scheduling a Location• Don’t just write it in. Add it as a resource.• When changing resource, double-check
location field.• Set meeting as public.• Don’t put confidential info in Title or
Description.• Make sure resource is confirmed.
Setting Email RemindersDear Shannon,
I never know when a meeting was proposed to my calendar or when one I accepted is about to begin. Is there a way I can be reminded?
Sincerely,
Mindful in MediaTech
Setting Email Reminders• Library policy is to set email notifications
on new and modified proposals.• Consider reminders for meetings as well.
Replying to ProposalsDear Nikki,
People seem to be annoyed that I haven’t been showing up for meetings. It’s not like I ever said I could attend in the first place. Help!
Sincerely,
AWOL from Access Services
Replying to Proposals• Check your in-tray once/day for new
proposals.• If you can’t attend:
• Mark as Will Not Attend.• Contact the person proposing meeting.• Best Practice: Set email to automatically
send when you decline.
Setting Your HoursDear Shannon,
I work a part-time, Tuesdays and Thursdays, but I keep getting meeting proposals for Mondays. What can I do to let people know my regular work schedule?
Sincerely,
Pattee Part-Timer
Setting Your Hours• Set your normal hours in Oracle Calendar,
especially if you do not work a standard Mon-Fri, 8AM-5PM.
• Consider adding extended hours as well.• Update your calendar if your regular shift
changes.
Noting Schedule ChangesDear Nikki,
Due to unexpected circumstances, I will be out and away from my computer all day. How can I make sure my meetings are cancelled and new meetings are not proposed?
Sincerely,
I-Tech Wreck
Noting Schedule Changes• Consider using a meeting to mark time as
busy for the following:– Vacations– Extended Hours– Conferences– Sabbaticals, Etc.
• You can mark personal items confidential.• Change (or have designate change) prior
commitments in your calendar.
Keeping Others InformedDear Shannon,
I want to keep my supervisor and members of my team updated on my schedule. What’s the best way to do this?
Sincerely,
Courteous in Cataloging
Keeping Others Informed• Don’t reserve someone’s time on a calendar
if they are not supposed to attend the event.• Configure the access rights so select people
could view it.• Consider just informing by notes, email or
print.• Consider making the event public.• Ask the people concerned for for their
preferences.
Maximizing ProductivityDear Nikki,
I would like to be more efficient with my time. What can Oracle Calendar do for my personal productivity?
Sincerely,
Productive in Preservation
Maximizing Productivity• Use daily notes, day events or tasks.• Schedule “dummy meetings” to allow
yourself time to work on a task.• Schedule travel time before and after
meetings outside of your building.
Designates?Dear Shannon,
I was recently made a designate. What advice to you have for using these rights to their fullest potential?
Sincerely,
Dean’s Office Designate
Working with a Designate• Consider giving at least one other person
designate access to your meetings.• Discuss your calendar on a regular basis
with your designate.
Working as a Designate• Make sure you are working in the right
Agenda. (Hint: Not yours!)• Use Save State to save your open
windows.• Use Group Agenda:
- for viewing several people- for scheduling several people- for printing schedule of several people
Getting HelpDear Nikki,
Where can I go for more information on Oracle Calendar?
Sincerely,
Learner in LLS
Getting Help• Contact ITS HelpDesk for Help
- (814) 863-2494- [email protected]
• Training available at ITS Training Services- http://its.psu.edu/training/handouts/- https://register4its.psu.edu
Questions?