Download - Payroll HRMS Presentation.pdf
July 2007
This document contains unpublished confidential and proprietary information of Osource (India) Private Limited. Nodisclosure or use of any portion of these materials may be made without the express written consent of Osource.
Payroll & HRMS PresentationOsource (India) Private Limited – An ISO 9001:2008 Certified Organization
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About Osource
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Osource provides customized solutions to an eclectic range of industry verticals namely,
Banking & Financial Services, Media & Entertainment, Logistics, Hospitality & Health
Care, Travel & Foreign Exchange, Legal, Print & Publication, Telecom & Networking,
Pharmaceutical, Manufacturing, FMCG, Cosmetics, Mall & Retails companies, Online
Retail, Petrochemical, Software & Business Process Outsourcing.
Osource is one of the leading
providers of outsourcing and
technology solutions. Osource blends
its deep process expertise and best
practices with optimum technology
deliver a comprehensive solution.
Owing to strong focus on coupling
business processes & technology
platforms, Osource has been one of
the first organizations to have offered
platform-based outsourcing solutions.
The services are offered and
seamlessly delivered from multiple
delivery centers to meet client’s
business objectives, process
enhancement and cost optimization
goals.
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HUMAN RESOURCE
MANAGEMENT SYSTEM
(HRMS)
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HRMS at a Glance
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RecruitmentOn-
BoardingEmployee
ProfileEmployee
Self ServiceAppraisal &
TrainingPromotion &
TransferSeparation
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Recruitment Module Workflow
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Manpower Budgeting
RequisitionRequisition Approval
Requisition Second Approval
Candidate Application
Shortlist Candidates
Interview Schedule
Interview Feedback
Issue offer letter
Define CTC structure
Accept offer letter
Generate Appointment
Letter
Requisition Closure
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On-boarding Module Workflow
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Candidate Joining Details
Induction Document Upload
Induction Setup
InductionConfirmation –
EmployeeConfirmation –
Reviewer
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Employee Self Service Module
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Employee Self
Service
Leave
Attendance
CTC Reimburs
ement
Payroll Portal
Travel & Business Expenses
Asset Managem
ent
Issue Tracker
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CTC Reimbursement Module Workflow
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CTC Claim CTC Acknowledgement
CTC Claim Settlement CTC Payment
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Appraisal Module Workflow
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Appraisal Cycle Definition Appraisal Initiation
Appraisal
Self
Subordinates
Supervisor
Head of Department
Peer
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Training Module Workflow
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Course Setup
Training Calendar Definition
Employee –Training
Requisition
Requisition Approval
HR –Training
RegistrationTraining
Training Online
Examination
Training Result
Training Feedback
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Promotion Module Workflow
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Promotion Define CTC Structure
Promotion Letter Generation
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Transfer Module Workflow
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Transfer Out Transfer In
Employee master data updation Transfer Letter Generation
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Separation Module Workflow
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Online Resignation Resignation Approval Exit Interview
Resignation Due Updation
Resignation Due Clearance
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LEAVE MODULE
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Leave Module Workflow
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Leave Master Leave Entitlement Leave Application
Leave ApprovalLeave Revoke
ApplicationLeave Revoke
Approval
Leave Balance Updation
Leave Reports
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Features of Leave Module – Master Setup
Master Setup
Leave Type
Leave Approval
Level
Leave Entitlement
master
Leave Year
New employees/
joiners
Employee wise leave entitlement
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Features of Leave Module – Transactions
TransactionsLeave Entry
Encashment Entry
Leave Approver
View
Leave View/Edit
Year End Process
Reports
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Features of Leave Module – Reports
Reports
Employee balance report
Leave pending for
approval report
Leave Type report
Leave falling in selected month report
Leave encashment
report
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ATTENDANCE MODULE
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Attendance Module Workflow
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Text File Generation Upload of data Validation of data
Correction and Updation
Reporting
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Features of Attendance Module – Master Setup
Master Setup
Employee master
Shift Allocation
master
Shift Duty Timing
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Features of Attendance Module – Reports
Reports
Daily Attendance
report
Late Attendance
report
Over time report
Absent report
Duty Roster sheet
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PAYROLL MANAGEMENT
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Payroll Management – Capability
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Handling Payroll Since 1994
350000 Monthly
Employee Records
150+ Clients
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Differentiating Factors
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Platform Based Outsourcing (Ready Web
Based Technology
Applications)
Optimum Blend of
Technology & Process – CA
& IT Background
Multi - Location Delivery
Capability
Focus on Domestic
Outsourcing & Non Voice
Domain
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Payroll Management – Service Offerings
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Base Payroll
ServicesInput Compilation
Salary Processing
Statutory Challans & Returns
Pay Slips & Tax Sheets
Form 16, 16A, 24
Full & Final Settlements
Employee Query Resolution
External Auditors -Support
Web Portal
ServicesView Pay Slips
View Tax Sheets
Entry of Investment Declarations
Tax Simulation
Leave Management
Attendance Management
Integration with Swipe Card Systems
Support Services
Employee Query Support -
Helpdesk, Email, Inbound Telephonic & Online Chat
PF Management (RPFC & Trust)
Gratuity Management (LIC & Trust)
Superannuation Management (LIC &
Trust)
ESIC Management
CTC Expense
Collection of Vouchers & Supporting Documents
Processing of Vouchers
Verification of Supporting Documents
Reimbursement Upload
Reimbursement Pay-Slips
Employee Query Support
CTC Limit Monitoring
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Payroll Processing Methodology
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Gather
Receipt of Inputs
Validation of Inputs
Conversion of Inputs in
Uploadable Format
Process
Upload of Inputs in System
Verification of Inputs
Uploaded
Salary Processing
Tax Computation
Review
Verification of Tax Deductions
Cross Verification of
Inputs
Comparison with Previous Month Salary
Registers
Output
Salary Registers &
Bank Uploads
Pay Slips & Tax Sheets
Statutory Challans &
Returns
MIS Reports & Scorecard
Stage 1 Stage 2 Stage 3 Stage 4
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F & F Process
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Payroll Transition Approach
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Requirement Analysis
Software Customization
Software Testing
Master Data Conversion &
Upload
Production Migration
Parallel Run
Training – Internal Team & Client
Go Live!!
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Migration Overview – Timelines & Activities
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7 Days 10 Days
I
• Process Understanding & Mapping
II
• Software Customization
• Testing & Rollout
• Data Migration
• Test/Dummy Run
III
• Parallel Run
• Changes, if any
• Go Live
7 Days 10 Days 1 Month
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COST BENEFIT ANALYSIS
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In-house Operations vs Outsourced Operations
In-house Operations Outsourced Operations
Cost Elements
Manpower Cost – Processing & Supervisory Staff
Other Indirect Cost such as Staff Welfare, Incentives,
Bonus etc
Cost of Software Application & Implementation
Cost of Database License
Software & Database AMC Cost
Infrastructure Cost such as workstations, servers,
desk etc
Lump-sump, generally based on the employee strength/
number of transactions, results in –
savings ranging from 20-40%
Dependency on the Software Application provider for
implementing the required patches in terms of any
changes in the tax compliance structure
Service Provider is responsible for the same
Generally, Lack of pre-defined Service Levels, Quality
Benchmarks & Valued Added ServicesAssured Quality & Service Levels
Over-burdening of the processing staff leads to avoidance
of the queriesEnhanced Query Resolution
More time is spent on ensuring Accuracy & Compliance Allows Organizations to Concentrate on Core Business
Lack of exposure to the industry-best practicesOutside Expertise & Adherence to the Best Practices in
Outsourced setup
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Select Credentials
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Five of Top –Ten Hotels
Four of Top – TenLife InsuranceCompanies
Three of Top –TenPharmaceuticalCompanies
Three of Top –Five FinancialServices Group
Two of Top –Five TelecomCompanies
Two of Top – FiveFund AccountingServicesOrganizations
Two of Top –Five Print MediaOrganizations
July 2007
This document contains unpublished confidential and proprietary information of Osource (India) Private Limited. Nodisclosure or use of any portion of these materials may be made without the express written consent of Osource.
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