Download - PCSB Fuel Bunkering Guideline
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WW ALL S 04 007
Rev 0 Jan 2010
PETRONAS CARIGALI SDN BHD
PETRONAS CARIGALI
VESSEL CREW SCREENING
GUIDELINE
PETRONAS CARIGALI
FUEL BUNKERING
PETRONAS CARIGALI SDN BHD
GUIDELINE
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Fuel Bunkering Guideline WW ALL S 04 007
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PETRONAS CARIGALI SDN BHD Preliminary
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PETRONAS CARIGALI FUEL BUNKERING GUIDELINE
Main Contents
Foreword
Distribution List
Amendment Summary
Preface
Abbreviation and Acronyms
Referenced Documents
Section 1 Scope and Objective
Section 2 Roles and Responsibilities
Section 3 Bunkering Process
Section 4 HSE Requirement
Appendices Appendix 1 Glossary
Appendix 2 Bunker Preloading Plan
Appendix 3 Safety Checklist Bunker
Appendix 4 Letter / Note of protest (LOP)
Appendix 5 Resource Person
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DISTRIBUTION LIST
Copy No. Title Location
01 MD/CEO MD KL
02 CBD MD KL
03 SCM MD KL
04 SP MD KL
05 TMU MD KL
06 HSE MD KL
07 HSE/1 MD KL
08 HSE/2 MD KL
09 HSE/3 MD KL
10 HSE/4 MD KL
11 XD XD KL
12 XSE SD KL
13 DD DD KL
14 DSE DD KL
15 PD PMO
16 PSE PMO
17 SD SBO
18 SSE SBO
19 BD SKO
20 BSE SKO
21 VSE PC(V)SB, Vietnam
22 PO HSE PC(O)Ltd, Pakistan
23 TO HSE PC(O)SB, Turkmenistan
24 MO HSE PC(O)SB, Myanmar
25 INO HSE PC(O)Ltd, Indonesia
26 UO HSE PC(O)SB, Uzbekistan
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Abbreviations and & Acronyms
AB Able Seaman
AHT Anchor Handling Tug
COQ Certificate Of Quality
CSR Company Site Representative
ERP Emergency Response Plan
FSV Field Support Vessel
GRT Gross Registered Tonnage
IMO International Maritime Organisation
IOPP International Oil Pollution Prevention
ISM International Safety Management
LSA Life Saving Appliance
LOP Letter of Protest
Master UL Master Unlimited Voyages
MGO Marine Gas Oil
MOB Man Overboard Board
MOPO Matrix of Permitted Operation
OIM Offshore Installation Manager
OSV Offshore Support Vessel
POB Personnel on Board
PPE Personnel Protective Equipment
ROB Remaining on Board
SMS Safety Management System
SOLAS International Convention for the Safety of Life Sea
STCW International Convention on Standards of Training, Certification and Watch
Keeping for Seafarers
VHF Very High Frequency
WKOUL Watch keeping Officer Unlimited
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Referenced Documents
Doc. No. Title
PTS 60.0110 Logistic
MY ALL S 05 003 Charterer Instruction to Master of Marine Vessel MARCH 08
MARPOL International Convention for the Prevention of Pollution from
Ships, 1973, as modified by the Protocol of 1978 relating thereto
TP 7920E Standards Respecting Standby Vessel Transport Canada Marine Safety AMSA Australian Offshore Support Vessel Code of Safe Working
Practice
Washington State Procedures for Safe Bunkering http://www.ecy.wa.gov/programs/spills/prevention/Bunkering (cited 2/04/2009)
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Scope and Objective Rev 0 Jan 2010
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PETRONAS CARIGALI SDN BHD SECTION 1
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Section 1
SCOPE AND OBJECTIVE
Contents
Paragraph Page
1 SCOPE. 2
2 OBJECTIVE 2
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1. SCOPE
This guideline describes the normal operation for bunkering of Marine Gas Oil (MGO) / Diesel Oil from supply base to vessel, vessel to vessel, vessel to / from Offshore Installation including drilling rig and barge. It covers the activities performed by PETRONAS Carigali and or its agent personnel and vessels personnel from requisition of bunker to confirmation of receipt of the bunker.
2. OBJECTIVE This guideline is to provide a proper procedure for the safe and
efficient bunkering of Marine Gas Oil (MGO) or Diesel Oil at all locations.
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Section 2
ROLES AND RESPONSIBILITY
Contents
Paragraph Page
1 ROLES AND RESPONSIBILITY. 2
1.1 Base Superintendent 2
1.2 Offshore Installation Manager (OIM) / CSR / Drilling Supervisor.. 2
1.3 Marine Field Operator / PETRONAS Carigali Representative...................... 2
1.4 Bunker Supplier.. 3
1.5 Vessel Master ..... 3
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1. ROLES AND RESPONSIBILITY
The following details the Roles and Responsibilities of the principal personnel associated with fuel bunkering.
1.1 Base Superintendent
The person in charge or his / her designate shall: Coordinate the execution of bunkering activities as per this guideline among marine personnel, vessel crew and bunker supplier.
Ensure bunker delivery receipt is issued to the vessels Master or Chief Engineer upon completion of bunkering operation and record keeping.
1.2 Offshore Installation Manager (OIM) / Company Site Representative (CSR) / Drilling
Supervisor
The person in charge or his / her designate shall:
Coordinate the execution of bunkering activities among installation personnel and vessel crew. Issue or confirm receipt of bunkers loaded / supplied to / from vessels upon completion of bunkering operation. Issue note or letter of protest (LOP- Appendix 4) to vessel in the event of quantity discrepancy.
1.3 Marine Field Operator / PETRONAS Carigali Representative.
Stand-by at Jetty during the bunker loading operation. Liaise with supplier via agreed channel of radio trunking or radio VHF. Ensure pre-transfer tool box meeting take place onboard the vessel before bunkering operation begin. Completion and signed off bunkering pre-loading plan (Appendix 2) and safety checklist (Appendix 3). To witness task of independent surveyor if any.
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1.4 Bunker Supplier
Establish proper and effective communication for the bunkering operation.
Operate loading pump for starting and stopping bunker operation and to agree on emergency shutdown execution. It is recommended that the Certificate of Quality (COQ) is provided by the supplier prior bunkering operation. It is recommended that supplier to provide a surveyor to witnesses the shore tanks gauging prior bunkering.
1.5 Vessel Master
Report daily Remaining on Board (ROB) of MGO to Base Superintendent, Platform Superintendent or contract holder and request for bunker in advance (24 hours) if required. Ensure pre-transfer tool box meeting take place onboard before bunkering operation begin. Ensure pre-loading plan completed and posted near point of transfer. Ensure safety checklist is to be completed and complied before bunkering operation begins. Ensure sufficient and trained personnel involved in the operation. Monitor throughout the operation for any abnormality in ensuring smooth bunkering operation. Calculate the quantity supplied and sign the bunker delivery receipt upon completion of bunkering. Issue note or letter of protest (LOP - Appendix 4) to supplier in the event of quantity discrepancy.
In all cases each Master remains responsible for the safety of his own ship, its crew and cargo, and shall not permit such safety to be prejudiced by the action of others.
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Section 3
BUNKERING PROCESS
Contents
Paragraph Page
1 ADMINISTRATIVE.. 2
2 BUNKERING PROCESS. 5
3 COMMUNICATION AND REPORTING.. 9
4 DOCUMENTATION 11
Figure
3.1 Sample of Bunker Requisition (Supply Base). 3
3.2 Sample of Bunker Request Form (Supply Base / Offshore)...... 4
3.3 Sample of R.O.B Reporting. 10
3.4 Sample of Bunker Delivery Receipt (Supply Base)12
3.5 Sample of Bunker Delivery Receipt (Supply Base / Offshore).13
3.6 Sample of Bunker Delivery Receipt (Offshore)14
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1. ADMINISTRATIVE
1.1 Requisition for bunker
Requisition for bunker has to be made to logistic department via agreed communication means. Logistic Department will send a bunker requisition to the Supplier by fax or Email or using appropriate document. Request by vessel or installation shall be made at least 24 hrs if required prior to the supply. However, base superintendent has the right to set the actual supply date subject to the situation and with respect to the bunker remaining onboard.
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Figure 3.1 Sample of Bunker Requisition (Supply Base)
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Figure 3.2 Sample of Bunker Request Form (Supply Base / Offshore)
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1.2 Hoses
The hoses used for bunker transfer should be specially designed, constructed, certified for handling petroleum products and be of strength and size suitable for actual operation. The hoses should be of adequate length to allow movement of
vessel and jetty / installation due to swell.
Hose end coupling to be properly marked to avoid mixed up with other hoses. Vessel to provide 2 lengths x 60 ft x 3 size reinforced rubber hoses complete with camlock couplings. Various sizes of reducers; 2 to 3 and 3 to 4 are required. It must be fitted with self-sealing and quick shut off valve mechanism at the end of the hose to prevent spillage. A highly visible colour floatation collar shall be fitted along the hose section.
1.3 Operation Readiness
The vessel securely moors at the jetty / installation and permission is given to conduct the operation. Proper requisition for bunkering is submitted and in order. Receiving tanks to be identified prior loading and gauging to be conducted as per item 2.1. Independent surveyor is recommended to conduct tank gauging witnessed by PETRONAS Carigali representative (for vessel at supply base, ship to ship and ship to platform). Tool box / tool box meeting, bunkering plan (Appendix 2) and checklist (Appendix 3) are completed.
2. BUNKERING PROCESS
2.1 Tank Gauging and Sampling
Prior bunkering, Master to ensure the tank is acceptable and ready to receive bunker. The tank shall be free of water and contamination. The vessel shall be provided with water and gasoline finding paste to aid the accuracy of sounding.
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Tank gauging for all nominated and non-nominated tanks shall take place prior commencement and completion of each bunkering operation. Tank gauging and sampling are recommended to be conducted by independent surveyor and shall be witnessed by PETRONAS Carigali representative. If there is substantial amount of water or contamination found in the tank, then it has to be reported to supply base immediately. The bunkering shall not commence and water and contaminants shall be drained / removed on instruction / confirmation of Base Superintendent until found satisfactory. Whilst calculating the Remaining On Board (ROB), the vessel shall apply trim correction and interpolate to ascertain actual quantity. In the event of the trim and list correction tables are not tabulated for the maximum values, the Master shall ensure that the vessel is even keel and upright or within the tabulated correction limit prior gauging process. All ROB shall be declared prior each operation.
Vessels that are used for supply of MGO that do not have segregation between delivery tank and engine room tank, are not encouraged to be used for this purpose. In event of rolling and pitching, due diligence shall be exercised in determining the quantity on board. Sampling of MGO / diesel oil should be done on commencement, during and upon completion of bunkering process.
2.2 Delivering and Receiving Of Bunker (All Locations)
Pre-Loading Plan
Prior bunkering, the Pre-Loading Plan (Appendix 2) must be completed by the Person in Charge and posted near the point of transfer.
Pre-Transfer Tool Box Meeting
The Pre-Transfer Tool box meeting must take place onboard, in person, between the Person in Charge, before bunkering operation begins and must cover the following:
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A review of each item on the Bunker Safety Checklist
(Appendix 3) and flow metre calibration records. A discussion on the initial flow rate and maximum
allowable flow rate, emergency shutdown procedures and topping off.
Communication procedures between shore and vessel
involved. ! Startup and Shutdown Criteria
Bunkering shall not commence unless the following criteria are met: All the conditions of the Pre-Transfer Tool box
meeting are met.
All the conditions of the Bunker Checklist are met.
Either visual, voice or radio contact must be maintained by both parties.
Topping off is discussed.
! The bunkering activities shall be suspended if there is substantial amount of water or contamination found in tank. It needs to be reported to supply base immediately.
! Duties of personnel during bunker
Personnel to be involved in the bunkering operation must have no other tasks, and must remain at their work stations during bunkering and be able to observe the hose and connection for any leaks. Regular sounding shall be conducted during bunkering. The master shall take necessary measures to avoid overflow of fuel during simultaneous operation. If the weather or sea conditions deteriorate to such an extent that there is any doubt regarding the safe operation, it should be terminated. If any oil spills or other incidental pollution occur, the contingency plan should be brought into operation which
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includes immediate reporting to Supply Base on agreed communication system The hose should be drained and blinded before being brought back to the jetty.
2.3 Delivering and Receiving Of Bunker (Offshore)
In addition to items specified in 2.2 the following shall be observed: The amount to be transferred shall be determined by Base Superintendent / OIM on schedule basis. Any variance of bunker received and supply shall be recorded and letter of protest (LOP) is to be issued. The bunkering activity shall be witnessed by PETRONAS Carigali representative or its appointed independent surveyor. Upon completion of each bunkering operation, authorised representative of PETRONAS Carigali should acknowledge receipt for the quantity delivered and agreed by vessel Master / Chief Engineer. No bunker delivery receipt shall be signed before the completion of the fuel transfer. Night bunkering activities at offshore installation shall not be permitted. However due to prevailing circumstances such requirement cannot be avoided. If it is required, prior to performing night bunkering activities, joint risk assessment shall be conducted by OIM and Master of the vessel. Additional lighting shall be provided and only single operation is to be permitted. Vessel to vessel transfer / bunkering activity during the period of darkness (sunset to sunrise) shall not take place unless required or during emergency, in such case the vessels Master shall request the same through Base Superintendent and risk assessment is to be conducted.
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3. COMMUNICATION AND REPORTING
Master of the vessel shall report ROB on daily basis to Base Superintendent / Logistic Controller at 2400 hrs in the format provided (Figure 3.3). The report should be available to Base Superintendent / Logistic Controller by 1400 hrs every day. The vessel owner shall ensure these reports are sent to respective base on daily basis. In addition, the following report should be sent to Base Superintendent / Logistic Controller: any interruption or incident during bunker transfer
operation e.g. bunker transfer is abandoned due to bad weather or for any reason whatsoever; oil spill, flow metre malfunction, etc.
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Figure 3.3 Sample of R.O.B reporting
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4. DOCUMENTATION AND RECORD KEEPING
Pre-loading plan (Appendix 2) must be retained onboard with bunker safety checklist (Appendix 3) and letter of protest (Appendix 4) if any for the duration of contract.
The vessel Master or deck officer in charge must make an entry in the vessel deck log book stating that the Pre-Transfer Tool box meeting was conducted by the Person in Charge of bunkering. Upon completion of bunkering, vessel Master or his/her designee to sign Bunker Delivery Receipt issued by supplier and retains one copy onboard. All fuel transfer carried out is to be entered into sounding book, Oil Record Book Part 1 - Machinery Space Operations (All Ships of 400 grt and above) and engine room as well as deck log book.
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Figure 3.4 Sample of Bunker Delivery Receipt (Supply Base)
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Figure 3.5 Sample of Bunker Delivery Receipt (Supply Base / Offshore)
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Figure 3.6 Sample of Bunker Delivery Receipt (Offshore)
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HSE Requirements Rev 0 Jan 2010
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Section 4
HSE REQUIREMENTS
Contents
Paragraph Page
1 HSE REQUIREMENTS.. 2
1.1 Precautions During Bunkering. 2
1.2 Emergency Stop. 3
1.3 Training. 3
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1. HSE REQUIREMENT
1.1 Precautions during Bunkering
a) Vessel shall be securely moored alongside jetty / vessel / facilities.
b) The vessels crew shall be responsible to ensure hoses
connection / disconnection is properly executed and cleaned up of any spill.
c) Any spill overboard shall be reported immediately to the
Marine Base duty personnel / OIM.
d) The sequence of tanks to be bunkered must be agreed upon by the responsible vessel officer and Marine Base / platform personnel.
e) Before commencing fuel transfer, at least two (2)
appropriate portable fire extinguishers are to be available near the fuel transfer manifolds.
f) Flag BRAVO shall be hoisted to indicate that fuel transfer
is in progress.
g) At night, a single all round red light, is to be displayed.
h) The duty officer onboard vessel, platform and / or in charge personnel at supply base must be in attendance at all times during the fuel transfer. A regular sounding of each tank is to be carried out to ensure no overflowing.
i) Fuel transfer must be suspended in the event of thunder
and lightning within the vicinity.
j) Hot work is not permitted onboard vessel during fuel transfer activities.
k) Vessels shall have oil spill kit onboard.
l) Bunkering activities shall not be carried out in adverse
weather or sea condition or if the master feels it is unsafe to do so. (Refer to CIMMV Marine MOPO).
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1.2 Emergency Stop
It shall be possible to stop bunkering supply immediately upon request. Delivering station emergency shutdown point is to be manned at all time.
1.3 Training
The person in charge on the delivering of bunker to the vessel at jetty, base or platforms shall be trained to follow this guideline with an emphasis on the Pre-transfer Tool box meeting and items for which the personnel is responsible. This training session must include all crew members who are likely to assist in the bunkering operation. The following must be included in the training: Bunker Pre-Loading Plan (as per Appendix 2) Bunker Safety Checklist (as per Appendix 3) Tank gauging / sampling Deck watch requirement to monitor for oil spills. Shutdown procedures which allow personnel to
immediately shutdown the bunkering operation. Action in case of spillage. Communication procedures.
The vessel Master or the Masters designee, must attend an entry in training log book noting that training was conducted by the Person in charge and recording the names of crew of those who attended.
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Glossary Rev 0 Jan 2010
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PETRONAS CARIGALI SDN BHD APPENDIX 1
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Appendix 1
GLOSSARY
Master Vessel Captain. The person who is in charge on the vessel
solely responsible for the safety of the crew and the vessel at all times. While onboard, he / she is the ship-owner representative and accountable for safe manoeuvering of the vessel.
Chief Engineer Responsible for the well being of the operation of vessel
machinery and he / she is the most senior personnel in the engine department on the vessel.
Oil Record Book This record is a valuable means of providing proof that the ship
has complied with the anti pollution regulations. It applies to all OSV of 400 GRT and above.
GRT Gross Registered Tonnage represents the total internal volume
of a vessel, with some exemptions for non-productive spaces such as crew quarters.
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Appendix 2 - Bunker Preloading Plan
BUNKER PRE-LOADING PLAN
VESSEL / FACILITIES NAME :____________________ Date:________________
Person-In-Charge:__________________________
Fuel Delivery Rate: By gravity / pump Product Name:_____________________
Total Bunkers to be taken:___________________litres
Fill
Sequence
TANK INNAGE /ULLAGE
(In metres & tenth)
METER READING
Number /
Name
Total Capacity
Units in Liters
@ ____% full
Starting Planned
Final
Percent Full
at Planned
Final
Starting Final Quantity
Notes and Special Instructions (crew assignments, monitoring procedures, valve alignment, etc.) 1) Collect sample (0.5 litres) for retention (3 months) ______________________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________________
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Appendix 3 - SAFETY CHECKLIST - BUNKERING
This safety check list is to be completed before the commencement of any bunkering operations. One copy is to be retained onboard the vessel. The checklist is to be completed and signed by both party i.e. the supplying and the receiver. Please note: the declaration at the end of the checklist needs to be signed. Adequate supervision of the bunkering operation is to be maintained at all times by both parties. On completion of bunkering operations, hose is to be drained and blanks/cover fitted before transfer to the jetty/ facilities. No fuel tanks are to be filled above 98% capacity. In the event of any following answer is NO, do not proceed with bunkering activities.
No Description Supplying (Y/N)
Receiving (Y/N)
1 Are weather conditions suitable for bunkering operation?
2 The vessel securely moored?
3 Pre-planned toolbox meeting conducted?
4 Is there an agreed communication system?
5 Are there adequate NO SMOKING signs positioned and being observed?
6 No Hot work carry out onboard vessel.
7 Are there adequate fire fighting (extinguisher) appliances available?
8 Are drip trays in position?
9 Are scuppers / drains effectively plugged?
10 Have emergency shutdown procedures been agreed?
11 Is there a supply of counter oil pollution equipment nearby?
12 Are proper gaskets / o rings employed?
13 Is bunker hoses safely secured at the connections?
14 Are all bunker hoses properly rigged and free from twist?
15 Have all unused valves in the bunker system been checked closed and lashed.
16 Are tanks high level alarms (if fitted) in good working condition?
Type of bunkers delivered ________________ Quantity of bunkers delivered _________
Declaration
We have checked the items on the checklist and are satisfied that the answers given are correct to
the best of our knowledge.
For Bunker Supplier For Bunker Receiver
Name: _______________________ Name: ______________________ Signature: ____________________ Signature: ___________________ Time and Date: ________________ Time and Date: _______________
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Appendix 4 - Letter / Note Of Protest
BUNKER NOTE OF PROTEST
Form No. : __________________________ Date : ______________ To : ____________________________ ____________________________ ____________________________ Ref No. : ___________________________ Dear Sir, NOTE OF PROTEST FOR BUNKERING ON THE ____________________________________
I, the Operation Supervisor of the __________________________, short received _________
liters of MDO / MGO out of the _______________ liters requested on the
____________________________The bunkers were supplied by the
________________________________________________on the ____ / ____ / _______ at
______________________________________________________.
Yours faithfully, Acknowledged by, _____________________ _____________________
(Signature) (Signature) _____________________ _____________________ (Designation) (Designation) c.c. Supply Boat / Bunker Barge / Bunker Supplier Operation Department Charterer Management Office
ACKNOWLEDGED RECEIPT
___________________________________________________________ (Signature of Master/Cargo Officer of Supply Boat/Bunker Barge/Supplier) ____________________________________________________________________________ (Name of Master/Cargo Officer of Supply Boat/Bunker Barge/Supplier) (Date)
*** In Block Letters
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Resource Person Rev 0 Jan 2010
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Appendix 5 - Resource Person
1. Capt M Halim A Rais. Manager Marine Safety, CHSE (Team Leader)
2. Capt Hanafi M Ali Marine Coordinator, CHO
3. Capt Paul Aeria Marine Coordinator, dfin
4. Capt Manoj Menon Marine Executive, BPD-L
5. Syed Mohd Nasir Head Safety, PMO
6. Hj Idris M Yusof Manager, PPL-PMO
7. Tay Hock Beng OIM, BUK-PMO
8. Mohd Nazli Hashim Senior Executive, PPL-PMO
9. Md Mazlan Tamyis OIM, Angsi-PMO
10. Capt A Nasir Ramli Marine Superintendent, KSB-PMO
11. George Lam Senior Executive, PPL-SBO