Download - Time Karim
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Time Management
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What is Time:
Measure of units
Equal opportunityeveryone gets the same
amount each day
Unusual commodity
Feels like it passes at varying speeds (but it really
doesnt)!
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How many ofyou say
Time is Money?
Lets see what my friend say;
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Time Management:
Adjustment in your attitude and behaviors toward
meeting daily demands, thereby decreasing stress.
Gives us a chance to decide how to spend avaluable resource
Allows us to get the most out of the least
Helps us organize and learn how to spend our time
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Where Time Goes???
Average person sleeps how many hours a day?
How many hours do you spend getting ready (dressup, food, shower etc)?
How many hours do you spend at work?
How many hours do spend while traveling?
How many hours do you delegate to your religion?
How many hours do keep for your entertainment?
How many hours you spend with family? How many hours remaining for other pending works?
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Important Steps in Time
Management
1. Identify your Time Wasters?
2. Make Strategies to Eliminate them.
3. Practice those Strategies everyday.
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Identifying Our Time Wasters
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A. Attitudinal
B. Behavioral
C. Situational
Types of Time Wasters
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Attitudinal time Wasters
Put off today what I can do tomorrow
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The Present
Yesterday is History
Tomorrows a Mystery
But Today is a Gift
Thats Why They Call it
The Present
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Time is a Non Renewable
Resource
Once it is gone, it is gone.
You will never see this moment
again.
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A Fordham UniversityStudy of first yearstudents found thefollowing:
On weekdays studentsspent TWICE as much timeon leisure activities as onstudying.
On weekends studentsspent SIX TIMES as muchtime on leisure activities ason studying.
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Whats your LQLeisure Quotient?
Sometimes we just
dont realize how much
time we spent in non
productive ways.
Here are some
examples of leisure: Visiting between classes
Listening to CDs Watching tv
Daydreaming
What others can you
think of?
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Finding your LQ
For the next week, keep a close
record each day of how much time
you spend on leisure activities.
Divide this number by 960* minutes
to get your LQ.
*960 minutes equals 16 waking
hours per day.
Leisure activities are important
to help you recharge, but too
much can be detrimental.
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What is 86,400 ?
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Eighty Six Thousand
Four Hundred Picture this:
Each day your bank deposits
$86,400 in your checking
account. Theres just one clause
You have to spend it all in one
day.
You cant carry over any
money to the next day.
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What would you do?
Youd spend it all, Right?
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24 hours per day
X
60 minutes per hour
X60 seconds per minute
=
86,400 Seconds
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Every Second Counts
Spend every second in an efficient and
productive way
If you fail to use the days deposits, the loss is
yours.
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To Realize the Value of:
I will simply say;
Every second matters
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1. Familiar Habits
(Afraid to try new ways, fear of failure)
2. Procrastination
(delaying tasks due to lack of knowledge, long timeduration, more effort required, new trask)
3. Avoidance(delaying a job on personal will and wait forsomeone else to perform it)
Behavioral Time Wasters
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4. Inability to say NO
5. Work Addiction
Parkinsons Law;
Whenever there is a unexpected free minute , the
workaholic fills it with more work.
6. Perfectionism
Behavioral Time Wasters
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Situational Time Wasters
1. Paper and Reading works
2. Telephone calls and Emails
3. Ineffective Meeting
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Strategies to Manage Time
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Planning & GoalSetting
SMART
Specific,
Measurable,
Achievable,
Realistic,
Time
d
Strategies to Manage Time
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Prioritize
Lets see what Stephen Covey tells us;
How we can practically priortize things;
BigRocks First.
Strategies to Manage Time
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Prioritize
D
oDelegate
Delay
Delete
Strategies to Manage Time
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Action Plan with Time Slots
Strategies to Manage Time
9am-11am Report preparing
11am-12am Audio Visual Aids
Setting Complete
12am-1pm Email reminder to
participants
2pm-4pm Presentation Time
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To Do List
Every Night Before
Sleep; Plan for tomorrow
Listdown weekly goals
to achieve
Then make Day wise to
do list to achieve weeklygoals
Strategies to Manage Time
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Determine Peak EnergyPeriod
It say;
Do you Tick,
When your tooks?
Strategies to Manage Time
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Am I trying to Tick when my Body
Wants to Tock?
Circadian Rhythms
Circadian rhythms are internal biological clocks
that regulate many functions and activities,
including sleep, temperature, metabolism,
alertness, blood pressure, heart rate and
hormone levels and immunities.
About every 24 hours our bodies cycle through
metabolic and chemical changes.
These Circadian Rhythms are reset by sunlight
each morning.
Whether you are a Morning Person or a NightOwl is determined by these cycles.
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Maximize your EfficiencyWork With Your Body Cycles-notAgainstThem
If we learn to listen to our bodies, we can
work with these natural rhythms instead of
fighting them.
We can make more efficient use of our time
by scheduling certain activities at certain
times of the day.
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Learn more about Circadian
Rhythms
Secrets of Our Body Clocks Revealed
Perry, Dawson. Macmillan Publishing, 1988
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Use Hidden Time
Waiting Time
In long lines to pay
telephone bills
Useless chatting
E
tc.
Strategies to Manage Time
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Conclusion
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ALL THE BESTuuuuuu
THANK YOU