ELAG 2006, Bucharest, WS#3 Institutional Repositories

Institutional repositories

WS #3

ELAG 2006 - Bucharest

ELAG 2006, Bucharest, WS#3 Institutional Repositories

Participants

Cristina Albu, ro

Núria Balagué, es

Wim Braahman, nl

Nicolae Constantinescu, ro scribe

Stina Degerstedt, se

Mischa van Delden, nl

Ionel Enoche, ro

Aleš Horák, cz

Alice Keefer, es

Pavel Krbec, cz

Claudia Lungu, ro

Bohdana Stoklasová, cz

Martin Svoboda, cz moderator

Lucia Tesařová, cz

Zdeněk Tichý, cz

Caroline van Wijk, nl

ELAG 2006, Bucharest, WS#3 Institutional Repositories

ELAG 2006, Bucharest, WS#3 Institutional Repositories

ELAG 2006, Bucharest, WS#3 Institutional Repositories

Agenda

• Main issues

– Purpose

– Content

– Data flow: in-flow, maintenance, access

– Tools

– Legal aspects

• Relation to other repositories/archives

ELAG 2006, Bucharest, WS#3 Institutional Repositories

Purpose

• Three „motivations“

– preservation of institution intellectual output

– Open Access and new publishing models

– management of objects feedback for institution and for „providers“

ELAG 2006, Bucharest, WS#3 Institutional Repositories

Content

• selection criteria

– everything … if possible

– be specific from the beginning while open to development

– specific criteria for both content and formats

• metadata

– descriptive, preservation, digital rights management

• standards

– interoperability …

data formats, identifiers, metadata, protocols, …

ELAG 2006, Bucharest, WS#3 Institutional Repositories

Data flow (1)

• The Institutional Repository - part of the workflow in the institution

• Motivation for delivering – make it attractive, carrots and rewards

• In-flow – Persistent and unique identifiers, i.e. urn:nbn, doi, ark, etc.– Automated and built on metadata– Metadata from the producer (author keywords,…)– Metadata automatically extracted from the delivered data– Manual cataloguing should be restricted mainly to subject

indexing and authority control capture metadata on entry – Checking on entry (person, data, …)

ELAG 2006, Bucharest, WS#3 Institutional Repositories

Data flow (2)

• Maintenance

– provisions for versions, updates – both data and metadata … NO REMOVE

– provisions for migration / emulation

• Access

– interfaces, presentation capabilities (various data formats)

– rights metadata crucial for providing access

– authorisation / authentication

ELAG 2006, Bucharest, WS#3 Institutional Repositories

Tools

• Software

– Commercial and/or Open Source

– Outsourcing or inhouse development?

– Cost assessment

• „Think globally, act locally“

• Interoperability regardles of SW tools selected, adhere to standards, standards, standards

• Format registers

• Scalability!!!

• Format registers

• Collecting good examples

ELAG 2006, Bucharest, WS#3 Institutional Repositories

Legal aspects

• Stakeholders

– author, institution, publisher, collecting societies

• Copyright, licensing models x Contract Law

– Agreements

• Clear „Rules of the game“

• Zwolle Group … http://www.surf.nl/copyright

– principles, toolkits, model agreements, international comparison of © law, …

ELAG 2006, Bucharest, WS#3 Institutional Repositories

Resources• Financial

– no comment

• Human– roles:

• project manager

• PR person

• Acquisition

• Indexing

• System analyst

• Programmer

– in all it was said that 1,5 person might be enough to start an IR

ELAG 2006, Bucharest, WS#3 Institutional Repositories

Relation to other repositories/archives

• Institution-centered, but

• potentially part of a „distributed system“

interoperability, federation a key feature

ELAG 2006, Bucharest, WS#3 Institutional Repositories

Conclusions

• Each institutional repository unique

• While unique, common principles apply

ELAG 2006, Bucharest, WS#3 Institutional Repositories

Sir TSir Timim

Berners-LeeBerners-Lee

for Nobel prize !for Nobel prize !