emr new [compatibility mode]

Electronic Hospital RecordsElectronic Hospital Records

Kurian GregoryIT Manager

MGM MUTHOOT MEDICAL CENTRE

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Medical Records Department

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Eliminates – cost

• paper

• Printing

• Storage – space – racks – bldg

• Employees – no. - liabilities

Eliminates – cost

• paper

• Printing

• Storage – space – racks – bldg

• Employees – no. - liabilities

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Advantages

• easy transfer – front office – consultants

• easy viewing

• easy decipher

• lab reports – interface with EHR

• Digital x-ray

• Medical prescriptions – online to pharmacy …..continued….

Advantages

• easy transfer – front office – consultants

• easy viewing

• easy decipher

• lab reports – interface with EHR

• Digital x-ray

• Medical prescriptions – online to pharmacy …..continued….

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Advantages

• Drug allergy alerts

• Category – staff /insurance/ECHS/ESI

• Message / notes between consultants

• SMS alerts to patients

• Quality indicators

• Treatment outcome

• Group study – research

Advantages

• Drug allergy alerts

• Category – staff /insurance/ECHS/ESI

• Message / notes between consultants

• SMS alerts to patients

• Quality indicators

• Treatment outcome

• Group study – research

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Advantages

• Inventory

General store

Drug store

Service areas

• Billing

• Discharges

• Token system

Advantages

• Inventory

General store

Drug store

Service areas

• Billing

• Discharges

• Token system

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Policy

Gap between visits > 3 years

Discard

Gap between visits < 3 years

Scan

Admitted patients

OP & IP

Keep for 7 years

MLC

25 years

Policy

Gap between visits > 3 years

Discard

Gap between visits < 3 years

Scan

Admitted patients

OP & IP

Keep for 7 years

MLC

25 years

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1

January 2013 to October 2014

Month scan file Hard copy Total OP EMR %Jan-13 8868 4242 13110 68Feb-13 7758 3854 11612 67Mar-13 8048 4159 12207 66Apr-13 8965 4431 13396 67May-13 10485 5084 15569 67Jun-13 10436 5152 15588 67Jul-13 10624 4521 15145 70Aug-13 9487 4403 13890 68Sep-13 9183 3895 13078 70Oct-13 10161 3974 14135 72Nov-13 8936 3712 12648 71Dec-13 9033 3870 12903 70Jan-14 9657 3855 13512 71Feb-14 8631 3279 11910 72Mar-14 8802 3524 12326 71Apr-14 8574 3140 11714 73May-14 10558 3584 14142 75Jun-14 12267 4028 16295 75Jul-14 12302 3982 16284 76Aug-14 11922 3343 15265 78Sep-14 11898 2912 14810 80Oct-14 12364 2851 15215 81Total 53900 85795 304754

January 2013 to October 2014

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Electronic Hospital Records

Hospital Information System

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Inventory ManagementInventory Management

Reorder Level

Procure – store – sell – payment – order

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Pharmacy store:1- Pharmacies: 4

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MINI PACS SYSTEM 3 ½ yrs (May -2011 to Nov- 2014)MINI PACS SYSTEM 3 ½ yrs (May -2011 to Nov- 2014)

• Total X ray – 72,345

• Digital X ray – 55,712 (55712 x 50.00 = 2,785,600.00)

• 10 x 8 Film Purchase Amount = 28,747.00• (2785600- 28747.00= 2756853.00)

Saving :Rs. 27,56,853

• Total X ray – 72,345

• Digital X ray – 55,712 (55712 x 50.00 = 2,785,600.00)

• 10 x 8 Film Purchase Amount = 28,747.00• (2785600- 28747.00= 2756853.00)

Saving :Rs. 27,56,853

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Saving on removal of paper folder in OP

OP file 26889 x Rs.5 =1,34,445

(@Rs.5/paper folder)(@Rs.5/paper folder)

25% Saving on reduction/removal of lab (paper) reports

OP visit 174795 Patient x Rs.1.50 = 2,62,192.5(@Rs.1.50 / print)(@Rs.1.50 / print)

Saving on removal of paper folder in OP

OP file 26889 x Rs.5 =1,34,445

(@Rs.5/paper folder)(@Rs.5/paper folder)

25% Saving on reduction/removal of lab (paper) reports

OP visit 174795 Patient x Rs.1.50 = 2,62,192.5(@Rs.1.50 / print)(@Rs.1.50 / print)

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Saving on space / area

Rs. 5, 40,000/-

(360sqft @ Rs.1500/Sq.ft)

Saving on racks for filing patient records

Rs.2,31,000/-

(42 rack @ Rs.5500/rack)

Saving on space / area

Rs. 5, 40,000/-

(360sqft @ Rs.1500/Sq.ft)

Saving on racks for filing patient records

Rs.2,31,000/-

(42 rack @ Rs.5500/rack)

Saving on storage @ Rs 7.71/fileSaving on storage @ Rs 7.71/fileSaving on storage @ Rs 7.71/fileSaving on storage @ Rs 7.71/file

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Saving manpowerTotal Staff – 19(16 FOS + 2 Tele Operator + 1 attenders)

EMR -3 (1FOS + 2 Attender –addl appointment)

Balance – 15 (9 FOS + 2 Tel operator + 4 attenders)

21% Employees retrenchment.

Saving manpowerTotal Staff – 19(16 FOS + 2 Tele Operator + 1 attenders)

EMR -3 (1FOS + 2 Attender –addl appointment)

Balance – 15 (9 FOS + 2 Tel operator + 4 attenders)

21% Employees retrenchment.

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Space

Man power

Missing files

Inventory

Efficiency

Space

Man power

Missing files

Inventory

Efficiency

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…..Thank you

Regards & Best wishes…..

Kurian Gregory

MUTHOOT MEDICAL CENTRE MUTHOOT MEDICAL CENTRE PATHANAMTHITTAPATHANAMTHITTA

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