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Enterprise Project Management SOLUTIONS THAT LAST
Presentation Outline
Challenges in PPM What is a Project?
Why Project Management?
Challenges in Project and Portfolio Management (PPM)
Problems for PM and PPM Leaders
Microsoft Response Microsoft EPM Solution
Microsoft EPM Productivity
EPM Technologies
EPM Core Strengths
What’s new in 2010 version?
Data Warehouse, Business Intelligence and Reporting
Competences Microsoft Momentum
The Right Local Team
Partner References
Implementation Methodology Define your needs
How to Implement?
Project Lifecycle
Important Dimensions
Process Group and Knowledge Areas
Responsibility in the Matrix Organization
What is a “Project”
project
temporary
unique progressive elaboration
Creates unique deliverables “products, services or results” and/or operates in unique
environment.
Has a beginning and definite end. It is just an opposite to “operations”.
Developing in steps, controlling and continuing by increments. Draft at the beginning and more explicit and detailed when the project team develops deeper understanding of the objectives and deliverables.
A project is a temporary effort, undertaken to create unique products, services or results.
Based on PMI (Project Management Institute) Methodology
Why Project Management? How would you define: Successful projects
Failed projects
Challenged projects nobody needs them or they don’t provide business value as expected
What studies and surveys tell us about failed projects? 40% of projects met schedule, budget and quality goals!
70% of organizations have suffered at least one project failure in the prior 12 months!
50% of projects failed to achieve what they set out to achieve!
35% of projects were underestimated of complexity.
35% of organizations abandoned a major project in the last 3 years.
37% of business process change projects fail to deliver benefits.
49% of IT projects are either poorly planned, poorly performed or both.
Biggest barriers to success are: People factors!
Challenges in Project Portfolio Management (PPM) CHALLENGES
Do we invest in right projects?
How do we share our resources?
How good do we execute and manage the projects?
How do we mange changes?
Do we fulfill project (business) goals?
MANAGE ….
Tasks
Planned and Actual cost
Planned and Actual resource usage
Timeline & Milestones
Risks
Quality
Documentation and Information
ROI (Return of Investment)
Problems for PM-s and PPM Leaders PROJECT MANAGERS
… struggle with finding a tool that is easy to use, flexible, can easily communicate changes and can track multiple project schedules. They need to:
Use familiar tools to drive productivity and efficiency
Simplify reporting and effectively communicate schedules for all team members
Quickly find information and easily collaborate with team members to enhance project execution
PROJECT AND PORTFOLIO MANAGEMENT LEADERS
… are challenged by needing to be able to view all work in a central location, be able to analyze and prioritize key projects. They need to:
Select projects that align with strategic objectives and
can be implemented with budget constraints
Simplify reporting to gain visibility, insight and control across all portfolios
Establish governance control and strengthen project and portfolio management processes with collaboration techniques
Reduce costs associated with administering, optimizing, maintaining and customizing systems that support project and portfolio management
Presentation Outline
Challenges in PPM What is a Project?
Why Project Management?
Challenges in Project and Portfolio Management (PPM)
Problems for PM and PPM Leaders
The Microsoft Response Microsoft EPM Solution
Microsoft EPM Productivity
EPM Technologies
EPM Core Strengths
What’s new in 2010 version?
Data Warehouse, Business Intelligence and Reporting
Competences Microsoft Momentum
The Right Local Team
Partner References
Implementation Methodology Define your needs
How to Implement?
Project Lifecycle
Important Dimensions
Process Group and Knowledge Areas
Responsibility in the Matrix Organization
The Microsoft Response Microsoft solutions provide business insights to all members of the team, leading to better, faster, more relevant decisions through:
Unified Project and Portfolio Management
Enhanced Collaboration and Reporting
Simple and Intuitive User Experience
A scalable and connected platform
Microsoft EPM Solution Enterprise Reporting
and Business Intelligence
Governance
Program Management
Portfolio Selection
Capacity Planning
Schedule Management
Financial Management
Resource Management
Time and Task Management
Project Control and Reporting
Issue and Risk Management
Team Collaboration
Enterprise Project Management
Microsoft Enterprise Project Management that utilizes Microsoft Project 2010 is built on SharePoint Server 2010.
EPM Solution combines business collaboration platform services with structured execution capabilities
EPM addresses project and portfolio management requirements of individuals, teams and the enterprise.
Microsoft EPM capability unifies project and portfolio management to help organizations: align resources and investments with business priorities gain control against all types of work Visualize performance through powerful dashboards
enhancing decision-making Improving alignment with business strategy Maximizing resource utilization Helping to increase operational efficiency
Microsoft EPM Productivity Microsoft EPM solution helps you achieve all the things you envision
Unify Project and Portfolio
Management
Easily create powerful reports with Excel Services and other
EPM capabilities
Far easier for everyone to create powerful reports
Powerful dashboards for reporting
Enhanced Collaboration and
Reporting Configurable workflow for
documents and deliverables
Improved enterprise search for finding people, documents and
other project artifacts
Social Computing: Wikis, Blogs and MySite
Portals: Enhance reporting or centralize demand
management
Workgroup Collaboration and Reporting: Publish Project
plans directly to SharePoint and Line of Business
Integration
Simple and Intuitive User Experience
Create simple project plans and timelines and copy
into other Microsoft Office Apps (Word, PPT etc) to
enhance communication.
The new fluent UI makes it easier to work in Microsoft
Project 2010
Scalable and Connected Platform
Project 2010 makes it far easier to manage the
reporting infrastructure through a dedicated
administration console.
Administrators can easily see the state of all cubes
and take action to edit/delete/refresh them.
EPM Technologies Microsoft Project Based product offerings include: Project Standard 2010 or Project Professional
2010
Project Professional Desktop client, Project Server and Project Portfolio Server
Leading Project and Portfolio Management Solutions have to connect with other applications and line of business systems to aggregate all work and related data to drive enterprise work management, resource management and reporting Core Servers & Services :
Exchange Server
Business Servers: SharePoint
Business Applications: Microsoft Office Microsoft Dynamics
Syst
em M
anag
emen
t
User Experience: PC, Phone, Browser
Microsoft EPM: Core Strengths
Powerful Choices to work how you want
Enhance Team Collaboration to Realize Results
Simply Drag and Drop to Realize the Right Mix
Fluent UI, Simpler to Use, Flexible Scheduling
Collaborate and Grow Capabilities
Visualize Assignments, Interactive Team Planning
What’s new in 2010 Version?
Data Warehouse, Business Intelligence and Reporting
Share and use custom Report Templates
Automated task status reporting
Summarized project periodic reports
Reporting tools for managers/stakeholders to see real-time data, to which they can subscribe and drill-down
Presentation Outline
Challenges in PPM What is a Project?
Why Project Management?
Challenges in Project and Portfolio Management (PPM)
Problems for PM and PPM Leaders
The Microsoft Response Microsoft EPM Solution
Microsoft EPM Productivity
EPM Technologies
EPM Core Strengths
What’s new in 2010 version?
Data Warehouse, Business Intelligence and Reporting
Competences Microsoft Momentum
The Right Local Team
Partner References
Implementation Methodology Define your needs
How to Implement?
Project Lifecycle
Important Dimensions
Process Group and Knowledge Areas
Responsibility in the Matrix Organization
Microsoft PPM Solution Success Microsoft is the revenue and user share leader in the $2.8 B Project and Portfolio Management (PPM) market which is growing faster than IT and Application Spending (IDC).
Microsoft is a leader in Gartner and Forrester IT PPM Reports
Microsoft was the only vendor to make forward movement from 2008 with its EPM Solution, an impressive accomplishment given the economic climate of the time.
The Right Team
Original and effective development methodology
Deep knowledge of enterprise business processes
Project and Portfolio Management Microsoft Competences
Partnering with regional leaders in Microsoft PM Technologies
References in the Banking and Telecommunication Sector
Microsoft Silver Application Development Competency
Microsoft Silver Content and Collaboration Competency
MCTS (Microsoft Certified Technology Specialists):
o SharePoint Development
o SharePoint Administration and Configuration
o Web Development
o Database Management
o Microsoft Project 2010
Use our software solutions to accomplish your business goals!
Partner References Successful implementation of Microsoft EPM Solutions from our regional partner: Akrapovič
Elektro Slovenija (ELES)
Mikrocop
SIBO Group
SKB
Studio Moderna
UniCredit
Telekom Slovenija
Impressive Workflow which automates Project Management methodology in Telekom Slovenia
Project Server
SharePoint
Workflow
Document Generator
Check Lists
All project information
Notifications
Presentation Outline
Challenges in PPM What is a Project?
Why Project Management?
Challenges in Project and Portfolio Management (PPM)
Problems for PM and PPM Leaders
The Microsoft Response Microsoft EPM Solution
Microsoft EPM Productivity
EPM Technologies
EPM Core Strengths
What’s new in 2010 version?
Data Warehouse, Business Intelligence and Reporting
Competences Microsoft Momentum
The Right Local Team
Partner References
Implementation Methodology Define your needs
How to Implement?
Project Lifecycle
Important Dimensions
Process Group and Knowledge Areas
Responsibility in the Matrix Organization
Define your needs (1) UNIFIED PROJECT AND PORTFOLIO MANAGEMENT
Are there tools available for more easily managing multiple sub projects?
Can users tap information about resource allocation and determine if the right people are assigned to the right projects?
Can financial control be improved?
Can users manage all aspects of a project over the entire project lifecycle?
Is there a method for tracking successful projects?
Would being able to analyze what-if scenarios prior to approval aid users in making better project choices?
ENHANCED COLLABORATION AND REPORTING Are unrealistic expectations set because project progress and issues are not
communicated or tracked effectively by the team?
Does it take too long to get accurate reports on business initiatives?
Is it difficult to get information from team members?
Do project managers have trouble conveying changes to their team?
Is there a way to share project knowledge and best practices across the enterprise?
Will users benefit from knowing what resources are available and which are booked?
Could team members use desktop applications to share report progress with each other and receive updates from their project manager?
What if teams could centrally manage and track project documents?
Could project managers, team members and executives interact with role-specific project data just by using their browsers?
Define your needs (2) SIMPLE AND INTUITIVE USER EXPERIENCE
Are users able to manage work from simple projects to large programs?
Can users effectively manage multiple sub-projects?
Is it difficult to forecast upcoming work in order to schedule resources in advance?
Can users analyze and report on financial information in an effective manner?
Can you report on all types of work?
Are there tools available for more easily managing multiple sub-projects?
Can users manage all aspects of a project over the entire project lifecycle?
Is there a method for tracking potential projects?
Would being able to analyze what-if scenarios prior to approval aid users in making better project choices?
SCALABLE AND CONNECTED PLATFORM
Can a management solution continue to meet the needs of an organization as it evolves?
Can a solution platform be configured to meet an organization’s specific needs?
Can developers easily extend the platform’s functionality?
Is there a difficult learning curve for Solution Administrators?
Can it be reduced by consolidating settings?
Is there a more efficient way to transfer data from client to server?
How to implement ?
Project Management Methodology
Project Management IT Support
•Project Server
•Project Office
•SharePoint
Project Management
Implementation
regarding customer‘s specifics
Project Lifecycle
Important Dimensions
scope
resources expenses/cost/price
time
quality
Process Groups & Knowledge Areas
Source: PMI (Project Management Institute) Methodology
Project
Management
Integration
ManagementScope Management
Time Management
Cost Management
Quality
Management
Human Resource
Management
Communications
Management
Risk Management
Procurement
Management
Q x A = R
quality acceptance result
Responsibility in the Matrix Organization
Project Team Member
Project Manager
Functional Manager
Responsibility in the Matrix Organization
on the project… Project Manager Functional Manager
what to do?
how good must it be?
who will do it?
how to do it?
how much time do we need?
when to do it?
How to do it (1-6) 1. Find sponsor and management support!
2. Find right experts/consultants from Project Management domain with real practical expertise from Project Management Methodology domain
Project Management Information System implementation
3. Set business goals (metrics and measurements)
4. Select Project Management Information System
5. Assure that the outcome are: realistic Methodology & Technology with appropriate, clear… Processes applied to your own industry, business, goals, priorities, vision…
6. Select a project team, consisted of: Project Sponsor, member of Management Board
Project Manager (of this project)
Project Office representatives
Project Managers representatives
How to do it (7-12) 7. Select 3 – 5 real project from your own real project list and use them as test scenarios.
8. With few workshops improve processes, documents… adjust Project management Methodology
adjust Project Management Information System
adjust your culture and mindset (don‘t ask if you can not manage!)
9. During the workshops, Project Managers are required to mange their project as required!
10. Spread positive results and awareness (Internal Marketing).
11. Expand the culture to all project managers, all managers, top management and to all other stakeholders across the company and apply it to all projects in the company!
12. Keep on! Don’t stop. Improve all the time. Listen what people say and want.
