ERASMUS+ OUTGOING STUDENTSguide for Students of the Medical University of Silesia

who want to go to foreign universities as part of the Erasmus + Program

Dagmara Dołęga, PhD Eng.

Didactic Center

erasmus@sum.edu.pl

Version 1.0

1/10/2019

ERASMUS+ PROGRAMME FOR SUM STUDENTS

TABLE OF CONTENTS

• Program Countries - where to go

• RECRUITMENT PROCESS step by step

• Completion of recruitment process: Mobility for Studies

• Completion of recruitment process: Mobility for Traineeships

• I want to study at university with which SUM has no contract

• Completion and settlement of mobility

• Contact info

• Institutional Coordinator of Erasmus + Programme

• Faculties Coordinators

• Erasmus + Office

1/10/2019

PROGRAM COUNTRIES:

European Union Member States

• Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Greece, Spain, Netherlands, Ireland, Lithuania, Luxembourg, Latvia, Malta, Germany, Poland, Portugal, Romania, Slovakia, Slovenia, Sweden, Hungary, Great Britain, Italy.

Non-EU countries participating in the Program

• Iceland, Northern Macedonia, Liechtenstein, Norway, Turkey

ERASMUS+PROGRAM COUNTRIES

1/10/2019

ERASMUS+DOKĄD WYJECHAĆ?

Mobility for Studies

You can go to the university, which cooperates with SUM in the Erasmus + Programme. A list of Partner Universities can be found here.

Mobility for Traineeships

You can go to a foreign enterprise, organization or institution in another Program Country for a traineeship. In the case of a traineeship, the host institution is not required to be on the list of Partner Universities.

1/10/2019

RECRUITMENT PROCESS STEP BY STEPWhat can you do to study or do an internship under the Erasmus + Programme?

1/10/2019

ERASMUS+ RECRUITMENT PROCESS The announcement about the recruitment to the Erasmus + Program will

be posted on the SUM website and available at the Dean's Offices.

Download from the website student.sum.edu.pl/dokumenty-documents

APPLICATION FORM FOR STUDENTS FOR STUDIES in the 2020/2021 academic year as part of the Erasmus + Programme

or

APPLICATION FORM FOR STUDENTS FOR STUDIES in the 2019/2020 academic year as part of the Erasmus + Programme

Mobility for Studies

Mobility for Traneeships

1/10/2019

APPLICATION FORM FOR STUDENTS FOR STUDIES in the 2020/2021 academic year as part of the Erasmus + Programme

Complete

your Personal

Data

The average grade is completed by the Dean's Office

Complete

the document

CLEARLY

CAPITAL LETTERS !!!

2020/2021

1/10/2019

APPLICATION FORM FOR STUDENTS FOR STUDIES in the 2020/2021 academic year as part of the Erasmus + Programme

Attach the C1 Certificate from a foreign language

if you have one

Grade from the foreign language courseis completed by the Dean's Office

Don't have an exam or certificate? You can still pass

the exam at the Foreign Language Center SUM to increase your points and chances

for an Erasmus + scholarship

1/10/2019

List three universities from the list of partner universities

to which would you like to go.Which one you will be nominated for

depends on the number of points you get in recruitment. *

Complete the document

CLEARLYCAPITAL LETTERS !!!

List the subjects you would like to study

abroad. This list may change during the

preparation of the Learning Agreement.

*We can nominate only as many studentsfor each partner university as the partner

university agrees to accept. Usually it is from 2 to 4 students.

If your chosen university is more willingwhether you will be nominated

will be determined by the number of points you obtained in recruiting

for the Erasmus + Program

Get the opinion of the Dean and Faculty Coordinator

What motivates you to participate in the Erasmus + Programme?

1/10/2019

Don't forget to sign the agreement on the publication of your index number

and commission decision on the university's website!

Date of signing the document

APPLICATION FORM FOR STUDENTS FOR STUDIES in the 2020/2021 academic year as part of the Erasmus + Programme

Submit the completed document and attachments to the Dean's Office of your Faculty

on the last day of recruitment at the latest!

What attachments? Among others:• Certificate of proficiency in a foreign language.• Confirmation of membership in a student organization 2018/2019 academic year.• The decision to award the Rector's Scholarship in the 2018/2019 academic year.• You are receiving a social scholarship in the 2018/2019 academic year? Attach

the decision to the documentation and you will get a chance to finance the trip from PO WER funds.

1/10/2019

APPLICATION FORM FOR STUDENTS FOR STUDIES in the 2020/2021 academic year as part of the Erasmus + Programme

Do not forget to sign the consent for

the processing of personal data!

APPLICATION FORM FOR STUDENTS FOR TRAINEESHIPS in the 2019/2020 academic year as part of the Erasmus + Programme

2019/2020

1/10/2019

Complete

your Personal

Data

The average grade is completed by the Dean's Office

Complete

the document

CLEARLY

CAPITAL LETTERS !!!

List the topics of the traineeship. These areas may change

during the preparation of the Learning Agreement.

List the three institutions to whichwould you like to go. *

*The institutions where you would like to do your traineeship do not have

to be on the list of partner universities. It can be, for example,

any hospital, pharmacy or other institution operating in Program

Countries.

Remember that you must contact the institution you are interested in.

At the recruitment stage, it is important to obtain confirmation

that you will be accepted for placement on the chosen date.

Such confirmation should be sent to erasmus@sum.edu.pl

up to 30 days from the announcement of the Recruitment

results. Remember to write in the subject of the e-mail:

"CONFIRMATION OF TRAINEESHIP"

1/10/2019

APPLICATION FORM FOR STUDENTS FOR TRAINEESHIPS in the 2019/2020 academic year as part of the Erasmus + Programme

Attach the C1 Certificate from a foreign language

if you have one

Grade from the foreign language course

is completed by the Dean's Office

Don't have an exam or certificate? You can still pass

the exam at the Foreign Language Center SUM

to increase your points and chances

for an Erasmus + scholarship

Get the opinion of the Dean and Faculty Coordinator

What motivates you to participate in the Erasmus + Programme?

1/10/2019

Don't forget to sign the agreement on the publication of your index number

and commission decision on the university's website!

Date of signing the document

APPLICATION FORM FOR STUDENTS FOR TRAINEESHIPS in the 2020/2021 academic year as part of the Erasmus + Programme

APPLICATION FORM FOR STUDENTS FOR TRAINEESHIPS in the 2019/2020 academic year as part of the Erasmus + Programme

Submit the completed document and attachments to the Dean's Office of your Faculty

on the last day of recruitment at the latest!

What attachments? Among others:• Certificate of proficiency in a foreign language.• Confirmation of membership in a student organization 2018/2019 academic year.• The decision to award the Rector's Scholarship in the 2018/2019 academic year.• You are receiving a social scholarship in the 2018/2019 academic year? Attach

the decision to the documentation and you will get a chance to finance the trip from PO WER funds.

1/10/2019Do not forget to sign the consent for

the processing of personal data!

… NOW patiently wait for the results of Recruitment…

The results will be published on student.sum.edu.pl/Erasmus within 30 days of the end of the Recruitment.

What's next?

STUDY

TRAINEESHIP

1/10/2019

MOBILITY FOR STUDY

1/10/2019

ERASMUS+ MOBILITY FOR STUDY

Result list announced. There are three possibilities on it. You are:

QUALIFIED ON THE RESERVE LIST UNCLASSIFIED

1/10/2019

ERASMUS+ MOBILITY FOR STUDY

1. Your nomination will be sent to one of the universities of your choice. Whether or not it will be the

first university on your list depends on your place on the Ranking List and the number of people

who have chosen this university.

2. You receive an email confirming that your nomination has been sent.

This is where SUM works1/10/2019

YOU ARE QUALIFIED. And what’s next?

YOU ARE QUALIFIED. And what’s next?

3. You learn at the Dean's Office what subjects you should do during your trip.

4. You contact the university to which you have been nominated, check what documents are required

by them and agree with them the details of the Learning Agreement.

5. You bring the agreed Learning Agreement and completed Recognition Confirmation

to the Faculty Coordinator to obtain his/her signature.

6. Remember to obtain the consent and signature of the Dean of the Faculty on the Recognition

Confirmation.

YOU act here1/10/2019

ERASMUS+ MOBILITY FOR STUDY

7. You send a scan of your Learning Agreement and Recognition Confirmation to the address

erasmus@sum.edu.pl by entering the subject "Contract documents - study trip" in the subject line.

8. You report to the Rectorate (room 503) to sign an agreement to study. Call before arrival to set a date - especially if you are traveling from a distance

9. After signing the contract by all parties (i.e. you and the University) will be sent an order to pay the first

installment of the scholarship, i.e. 70% of the amount awarded to you.

We work together here1/10/2019

ERASMUS+ MOBILITY FOR STUDY

YOU ARE QUALIFIED. And what’s next?

You are on the RESERVE LIST. What to do next?

You don't have any funding yet. However, at the turn of August and September a new Qualified List

will be published, on which you can find yourself! Usually the funds are increased in the new project,

but we will not find out the funds until the end of August.

1. Now you send an email with the subject "WANT TO PARTICIPATE IN ERASMUS - STUDIES”

to the address erasmus@sum.edu.pl

Then I know that despite the lack of funding you still want to leave, hoping that you will be on

the new list of qualified.

Remember that the time to send your nomination is limited by the deadlines set by

the Partner Universities.

If you give up now and it turns out in September that you have funding, it will be

too late to complete the formalities ... and despite the funding you may not be

able to leave. That's why you must ACT !!!1/10/2019

ERASMUS+ MOBILITY FOR STUDY

ERASMUS+ MOBILITY FOR STUDY

2. Your nomination will be sent to one of the universities of your choice.

Whether or not it will be the first university on your list depends on your place on the Ranking List

and the number of people who have chosen this university.

3. You receive an email confirming that your nomination has been sent.

This is where SUM works

You are on the RESERVE LIST. What to do next?

1/10/2019

ERASMUS+ MOBILITY FOR STUDY

You are on the RESERVE LIST. What to do next?

4. You learn at the Dean's Office what subjects you should do during your trip.

5. You contact the university to which you have been nominated,

check what documents are required by them and agree the Learning Agreement details with them.

6. The agreed Learning Agreement and completed Recognition Confirmation

take to the Faculty Coordinator to obtain his signature.

7. Remember to obtain the Dean’s consent and signature on the Recognition Confirmation.

YOU act here1/10/2019

ERASMUS+ MOBILITY FOR STUDY

You are on the RESERVE LIST. What to do next?

8. You send a scan of your Learning Agreement and Recognition Confirmation to the address

erasmus@sum.edu.pl by entering the subject "Contract documents – mobility for study” in the subject

line.

9. You come to the Rector’s Office (room 503) to sign a contract to study. Call before arrival to set a date - especially if you are traveling from a distance.

10.We sign a non-financial contract (you and the University). If it turns out that you have funding in the

autumn, we will sign the Annex to the contract. On the basis of the Annex, I will send to the Quaestor

an order to pay the first installment of the scholarship, i.e. 70% of the amount awarded to you.

We work together here1/10/2019

ERASMUS+ MOBILITY FOR STUDY

You are NOT CLASSIFIED. Can you do anything else?

This is because you did not meet any of the recruitment criteria.

If you think you have been incorrectly assessed, write an appeal.

Address the appeal to the Chairwoman of the Erasmus + University Recruitment Committee,

the Vice-Rector for Studies and Students

prof. dr hab. n. med. Joanna Lewin-Kowalik

If, despite the fact that you do not meet any of the recruitment criteria, you want

to go to study at the university of your choice, write a request to allow you to leave

without co-financing.

Address the appeal to the Chairwoman

of the Erasmus + University Recruitment Committee,

the Vice-Rector for Studies and Students

prof. dr hab. n. med. Joanna Lewin-Kowalik 1/10/2019

ERASMUS+ MOBILITY FOR STUDY

You are NOT CLASSIFIED. Can you do anything else?

If your appeal or request was successful, follow the steps on the Reserve List.

Look here

1/10/2019

MOBILITY FOR TRAINEESHIP

1/10/2019

1. Within 30 days of announcing the results, you must send confirmation

of admission to the traineeship at the address erasmus@sum.edu.pl.

In the subject of the message you enter "CONFIRMATION – TRAINEESHIP”.

Confirmation can be, for example, an e-mail from the institution

where you want to go, with the information that they will accept you

for a traineeship at the date you choose.

2. An updated Ranking List will be published at the latest 45 days after the results are announced,

and ONLY students who have sent Confirmation of admission to the traineeship will be included.

REMEMBER:

- even if you had no funding before - you can get them after the updated list;

- even if you previously had funding and did not send confirmation - you are out of the List and Program!

ERASMUS+ MOBILITY FOR TRAINEESHIP

You are QUALIFIED or you are on the RESERVE LIST. What to do next?

1/10/2019

ERASMUS+ MOBILITY FOR TRAINEESHIP

YOU ARE QUALIFIED. What to do next?

3. You learn at the Dean's Office what you should do during your trip.

You do not have to do this if you want to do traineeship outside of the study program,

and you will pass compulsory traineeship in Poland.

4. You contact the institution where you want to do a traineeship,

check what documents they require

and agree the Learning Agreement details with them.

5. You take the agreed Learning Agreement

to the Faculty Coordinator to get his/her signature.

YOU act here1/10/2019

ERASMUS+ MOBILITY FOR TRAINEESHIP

YOU ARE QUALIFIED. What to do next?

6. You send a scan of your Learning Agreement to the address erasmus@sum.edu.pl by entering in the

subject of the message „Contract documents – mobility for traineeship”.

7. You come to the Rector’s Office (room 503) to sign a contract to study. Call before arrival to set a date - especially if you are traveling from a distance.

8. We sign a financial contract (you and the University).

Then, on the basis of this Contract, I will send to the Quaestor

an order to pay the first installment of the scholarship,

i.e. 70% of the amount awarded to you.

1/10/2019

1/10/2019

WHAT TO DO IF…

YOUR SELECTED UNIVERSITY IS NOT ON THE PARTNER'S UNIVERSITY LIST

ESTABLISHING COOPERATION WITH A UNIVERSITY OUTSIDE THE LIST OF PARTNER UNIVERSITIES

1/10/2019

Step 1:

Write to the Erasmus+ Office of the university of your choice.

Please inform them that you are interested in coming to their university

and ask if they would be interested in Cooperation within

the Erasmus+ Programme.

Steo 2:

If the university would like to cooperate, pass on their contact details

and email in which the university confirms willingness to cooperate

at the address erasmus@sum.edu.pl

In the subject line enter "NEW PARTNER UNIVERSITY„

Step 3:

Wait for the result of the negotiations

and check if the university appears on the list of Partner Universities.

END OF MOBILITYWhat documents are needed to settle the mobility under the Erasmus + Program?

1/10/2019

ERASMUS+ MOBILITY FOR STUDY

What do you need to deliver to the Rector’s Office?

1/10/2019

The original signed Confirmation of Stay,

i.e. confirmation of the exact dates of your stay at the host university.

The original signed Learning Agreement After Mobility.

Remember to complete two language tests on the OLS Platform.

Test before and after departure.

Remember to fill out the report in the Mobility Tool system.

If you didn't get the links inviting you to test or report, first check the SPAM folder

in your mailbox, and if you still don't have an invitation - contact me by writing

to erasmus@sum.edu.pl (enter "OLS" in the subject of an email).

The original signed Transcript of Records.

ERASMUS+ WYJAZD NA PRAKTYKĘ LUB STAŻ

What do you need to deliver to the Rector’s Office?

1/10/2019

The original signed Confirmation of Stay,

i.e. confirming the exact dates of your stay at the host institution.

The original signed Learning Agreement After Mobility.

Remember to complete two language tests on the OLS Platform.

Test before and after departure.

Remember to fill out the report in the Mobility Tool system.

If you didn't get the links inviting you to test or report, first check the SPAM folder

in your mailbox, and if you still don't have an invitation - contact me by writing

to erasmus@sum.edu.pl (enter "OLS" in the subject of an email).

CONTACT INFO

1/10/2019

INSTITUTIONAL COORDINATOROF ERASMUS+ PROGRAMME

prof. dr hab. n. med. Jerzy Jochem

Department of Physiology

Faculty of Medical Sciences in Zabrze

ul. Jordana 19

41-808 Zabrze Rokitnicajjochem@sum.edu.pl

1/10/2019

FACULTY COORDINATOROF ERASMUS+ PROGRAMME

dr hab. n. med. Ewa Emich-Widera

dr n. med. Justyna Paprocka

Department and Clinic of Pediatric Neurology

The Independent Public Clinical Hospital no. 6 of the Medical University of Silesia in Katowice

John Paul II Upper Silesian Child Health Centre

ul. Medyków 16

40-752 Katowice

neurdziec@sum.edu.pl

jpaprocka@sum.edu.pl

FACULTY OF MEDICAL SCIENCES

IN KATOWICE

1/10/2019

dr hab. n. med. Krystyna Tyrpień-Golder, prof. nadzw. SUM

Department of Chemistry

Faculty of Medical Sciences in Zabrze

ul. Jordana 19

41-808 Zabrze Rokitnica rokchemm@sum.edu.pl

1/10/2019

FACULTY COORDINATOROF ERASMUS+ PROGRAMME

FACULTY OF MEDICAL SCIENCES

IN ZABRZE

dr hab. n. farm. Małgorzata Dołowy

Department of Analytical Chemistry

Faculty of Pharmaceutical Sciences in Sosnowiec

ul. Jagiellońska 4

41-200 Sosnowiec

mdolowy@sum.edu.pl

1/10/2019

FACULTY COORDINATOROF ERASMUS+ PROGRAMME

FACULTY OF PHARMACEUTICAL SCIENCES

IN SOSNOWIEC

dr hab. nauk o zdrowiu Ryszard Plinta,

prof. nadzw. SUM

Department of Physiotherapy

Faculty of Health Sciences in Katowice

ul. Medyków 12

40-752 Katowice Ligotarplinta@sum.edu.pl

FACULTY OF HEALTH SCIENCES

IN KATOWICE

1/10/2019

FACULTY COORDINATOROF ERASMUS+ PROGRAMME

dr n. med. Joanna Kobza

Department of Public Health

Faculty of Health Science in Bytom

ul. Piekarska 18

41-902 Bytom jkobza@sum.edu.pl

1/10/2019

FACULTY OF HEALTH SCIENCES

IN BYTOM

FACULTY COORDINATOROF ERASMUS+ PROGRAMME

ERASMUS+ OFFICE

dr inż. Dagmara Dołęga

Didactic Center

Medical University of Silesia

ul. Poniatowskiego 15

40-055 Katowice

5th floor / room 503

Tel. +48 32 208 3672

erasmus@sum.edu.pl

ddolega@sum.edu.pl

1/10/2019

from Monday to Friday from 7:30 am - 3:30 pm

1/10/2019