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State Programs Updatefor Clock Hour Programs
Bonita Springs, FloridaMay 2013
FASFAA Annual Conference
Office of Student Financial Assistance (OSFA)
Mission
• Administers postsecondary educational state‐funded grants, scholarships, and scholarship loans
• Provides information to students, parents, and high school & postsecondary professionals
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Agenda
• Review of 2013 Florida Legislation
• Program Administration
– Business Cycle
– Eligibility Files
– Disbursements
– Grade & Hours
– Program Contacts
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May 3 marked the end of the 2013 legislative session
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2013 Legislative Session
2013 Legislative Update
Budget
• 1% overall decrease
• Bright Futures (BF), Florida Student Assistance Grant (FSAG), and Florida Resident Access Grant (FRAG) received increases
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Legislative Changes
• Florida College System Institutions get new names
• Two community colleges to state colleges
– Lake Sumter State College (formerly Lake Sumter Community College)
– Eastern Florida State College (formerly Brevard Community College)
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Bright Futures
• No FAFSA required for 2013‐14
• No other changes to the program
• See website beginning July 1 for any updated information
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Due June 7
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2013‐14 Institution Renewal Application
Institution Renewal Application
• View Fee Details displays the Term dates submitted by each institution on the annual application to participate in State Programs
– These dates drive the required deadlines for disbursements, reconciliation, and grade & hours
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Institution Application
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Annual ‐ Institution Application
Complete in sections and go back to correct if needed.
Contact info and Term Dates are critical!
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Institutional Information
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PSI Application Results
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Institution Eligibility Form
View Fee Details
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Program Administration
Business Cycle
Eligibility Lists (MEL)
Disbursements
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Business Cycle:www.FloridaStudentFinancialAid.org
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Business Cycle: State Programs
Postsecondary Institutions –This page
designed just for you!
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Business Cycle: State Programs
• Annual Calendar
• Student Information
• Program Contacts
• Checking defaulted students
• Federal Loan Disbursement Report
• Reporting Disbursements
• Reconciliations
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Your page has links to all this information!
Business Cycle: State Programs
• Eligibility Determinations Lists
• Certification Reports
• Grade & Hours Reports
• Allocation/Reallocations
• Institutional Information & Application
• Publications
• Program Award Amount Charts
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Your page has links to all this information!
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Business Cycle: State Programs
Calendar Displays Most
Important Business Dates to Remember
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State Programs Annual Calendar
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State Programs Annual Calendar
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June Deadlines are just around the
corner!
State Programs Annual Calendar
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Business Cycle: Reporting
• Disbursement Eligibility Reports (DERs) are due for:– FSAG‐CE, Bright Futures, CSDDV and others
(Rosewood and José Martí ) ‐ no later than 30
days after the Last Day of Drop/Add
– FWEP ‐ no later than 30 days after the end of each term
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Business Cycle: Reporting
• Reconciliation is due for:– FSAG‐CE, Bright Futures, CSDDV and others
(Rosewood and José Martí) ‐ no later than 60 days
after LDDA
– FWEP ‐ no later than 60 days after the end of each
term
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Business Cycle: Reporting
• Grade and Hours Report for ALL programs is due 30 days after the end of the Spring term and no later than June 30th
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Business Cycle: Reconciliation/Refunds/Reporting
• June 1st – Annual Reconciliation and Refunds are due for FSAG‐CE, Bright Futures, C/SDDV, Rosewood, and FWEP
• June 7 – Institution Application is due
• June 30th – FWEP Allocation Request for next fiscal year is due
• June 30th – 2012‐13 Grade & Hours Report deadline
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Business Cycle: Reconciliation/Refunds/Reporting
• July 30th – FWEP Annual Financial Summary Report is due
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Eligibility Files (MEL)
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Eligibility Files
• Security breach in fall 2012 led to restrictions in accessing and downloading data ‐Memo sent December 5, 2012 (OSFA‐STATE: # 12‐13:07)– Removing the following decentralized programs from the Master Eligibility List file: Florida Student Assistance Grants Florida Work Experience Program Mary McLeod Bethune Scholarship Program First Generation Matching Grant Program Florida Resident Access Grant Access to Better Learning and Education Grant Minority Teachers Education Scholars Program
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Eligibility Files
• Institutions will have the capability to download files only for their own students of record (per the SSFAD). The files affected are:
– Master Eligibility List (MEL) All or Bright Futures Only pre‐Dec 2012
All (BF, JM, RFS, CSDDV) 2013
– FSAG Eligibility Determination List
– Talented Twenty (T‐20) List
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Eligibility Files
• Notifications sent to students to keep their information updated with OSFA
– The first Friday May through August
– Notice available on any students FARH
• If student is not on your institution’s MEL, you can look up the student individually online
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Eligibility Files
• Beginning with the 2013‐14 academic year: – Complete an annual ‘Certification of Student Data Files’ survey. This activity will occur as part of the annual Institution Application (see last page of the application).
– Use the OSFA File Transfer Protocol (FTP) for file up/downloads Call 888‐827‐2004 for assistance
• You still have the option of entering students one at a time
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Disbursements
• Do you have both clock hour programs and credit hour programs?– Use optional field to convert credit hour course of study to clock hours
– The minimum required certificate program length to receive FSAG‐CE is 450 clock hours
– If your institution uses both clock hours and credit hours, you must convert the hours to the type of hours your institution reported as its primary hour type on the PSI Application
• 30 clock hours = 1 semester hour• 20 clock hours = 1 quarter hour
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Disbursements
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Disbursements
Submit Grade and Hours Report
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Grade and Hours Search
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Grade and Hours Submission
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State Scholarship & Grant Contacts
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• Theresa Antworth – Director, State Scholarships & Grants– [email protected]– 850‐410‐5185
• Jerolyn Barnhart – Bright Futures Director– [email protected]– 850‐410‐5195
• Karl Washington – Jose Marti, Rosewood & CSDDV– [email protected]– 850‐245‐1903
• Hollis Key – Need Programs– [email protected]– 850‐410‐5183
• Barb Dombrowski – Training– [email protected]– 850‐410‐5191
Thank You
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