finit solutions getting the most out of planning - understanding the basics

www.finitsolutions.com

Getting the Most out of Oracle Hyperion Planning: Understanding the Basics

February 17, 2010

Presented by: Mike Kerkering

www.finitsolutions.com‐ 2 ‐

Efficiently Delivering Effective Solutions

Finit Introduction

Finit Solutions specializes in consulting services in the Oracle Hyperion Enterprise Performance Management Solutions suite of products:

Financial Consolidation and Reporting

– Financial Management (HFM)

– Hyperion Enterprise

– BI+ Reporting Tools

Data Integration

– Financial Data Quality Management (FDM)

– Oracle Data Integrator (ODI)

– Data Integration Management (DIM)

Planning and Business Intelligence

– Planning

– Essbase

Financial Consolidation and Reporting

Data Integration

Planning and

Business Intelligence



Finit’s Hyperion Planning Expertise

•Finit approaches Planning implementations from the perspective of developing best‐in‐class budgeting / forecasting processes.

•Finit's certified Planning consultants differentiate themselves by combining advanced product knowledge with best practice budget and forecast expertise.

•Finit specializes in ‘finance‐owned’ Planning implementations, in which we improve / streamline the budget and forecast process as part of the Planning implementation.

•Some of Finit’s Planning services include:

‐ New implementations of Hyperion Planning ‐ Hyperion Planning application reviewsRevenue and Cost of Sales Planning ‐ Redesigns of existing Planning applications to SG&A / Departmental Planning provide enhanced functionality Capital Spending Planning ‐ Conversions from other Planning or Budgeting Workforce Planning (Salary, Headcount, Benefits)

systems to Hyperion Planning



Finit’s Client Service

We take client service very seriously.

Our methodology of efficiently developing effective solutions and exceeding expectations on every

project has resulted in a 100% client satisfaction rate at more than 100 clients.

‐ 5 ‐

The Finit Solutions Series

Some Finit Clients

•

http://www.amwater.com/awpr1/default.html

http://www.csx.com/

http://www.johnsoncontrols.com/

http://www.spx.com/

http://www.tyco.com/livesite/Page/Tyco/Home/?

http://www.costco.com/Home.aspx?cm_re=1_en-_-Top_Left_Nav-_-Top_logo&lang=en-US



How to ask a webinar question



Webinar Agenda

• Hyperion Planning & Workspace overview• Hyperion Planning application dimensions• Hyperion Planning functionality:

– Web based data forms– Entering, spreading & adjusting data– Drivers & calculations– Task lists

• Process management & promotion• Hyperion Planning & Reporting

– Hyperion Financial Reports– SmartView



Where Hyperion Planning fits

Enterprise Planning

Oracle Hyperion Planning

Oracle Integrated Operational Planning

Hyperion Strategic Finance



Planning beyond the finance group

Hyperion Strategic Finance – a powerful tool for senior finance managers, enabling them to analyze the effects of changing economic circumstances on your company’s business performance. This solution goes beyond budgeting and short-term operational planning to address the more-complex modeling challenges inherent in strategic planning.

Oracle Hyperion Planning synchronizes your financial and operational planning processes in your organization by connecting planning activities throughout the supply chain. By expanding financial planning into operational & strategic planning, you can

attain more-accurate forecasts, and consequently, better adapt to market changes.

Oracle Integrated Operational Planning – a solution that links financial plans and metrics to operational plans from manufacturing, sales, and marketing to create an integrated business planning framework that enables fact-based decision making. It addresses high-value planning processes - such as integrated revenue and margin planning, and cost of goods sold modeling - typically managed with offline spreadsheets today.



Hyperion Workspace

• Web based interface for viewing and interacting with content created using Hyperion’s Financial & Reporting applications

• Workspace links to both Hyperion Financial Management (HFM) and Hyperion Planning

• Single log on for all applications within Workspace; accessed with same ID used to log onto the Corporate network



Hyperion Planning Overview

• Supports complex business rules for standard calculations across the company

• Multidimensional data structure supporting many different views of similar data.

• Used to drive collaborative, web based operational planning processes throughout the organization.

• Supports iterative Planning cycles

• Tracks activity throughout the cycle: who has submitted, who is running behind, and who is late.



Hyperion Planning ‐ Predefined Solutions

• Oracle Hyperion Workforce Planning - this module lets you easily & efficiently plan for head count, salary, and compensation across the enterprise. By automatically connecting with your workforce data, it helps you assess the business impact of your workforce decisions in real time.

• Oracle Hyperion Capital Asset Planning - this module provides you the ability to plan for existing and new capital additions, deletions, transfer along with maintenance and depreciation while analyzing their impact on income, balance sheet, and cash flow.

To enable quick implementations, Hyperion Planning offers two modules that provide predefined solutions for the following

pieces of an organization’s planning needs



Microsoft Office Integration

Additionally, you can directly integrate data from the Planning database into PowerPoint and Word. Highly customized reports can be created with accurate information and automatically refreshed when the underlying data changes. The end result: reduced manual intervention, improved data integrity, and increased reporting accuracy.

Oracle Hyperion Planning allows you to leverage existing user competencies and interact with plans using familiar

Microsoft Office tools such as Excel, PowerPoint, and Word

Planning lets you take your plans offline, and at your own convenience, change assumptions, perform calculations, analyze results, and connect back to the central database to synchronize your updates.



• 6 required Planning dimensionso Period (Oct, Nov, Dec, Q1…..)

o Years (FY09, FY10…..)

o Scenario (Actual, Budget, Forecast)

o Version (Working, Final…..)

o Account (Cash, Sales, Inventory, Benefits…..)

o Entity (Atlanta, Philadelphia, Boston..…)

• 2 additional dimensions (if multicurrency)

o Currency (USD, EUR, GBP…..)

o HSP rates (FX rates)

• 14 custom dimensionso 14 of Planning’s 20 available dimensions can be defined by the user.

Examples of custom dimensions include product, customer or strategy.

Hyperion Planning Dimensions



Differences between Planning and Excel

• Web based, centralized data forms.o Accessed via IE Explorer

o Accessed via SmartView in Microsoft Excel

• Spreading functionality.

• Driverso Global entered

o Individually entered

• Task lists.

• Process Management.



Hyperion Planning data forms

• Spreadsheet–like grids with columns and rows for entering projected data

• Forms are assigned to users via task lists

• Can be accessed through SmartView

• Secured by Hyperion Planning security; ensuring that the correct user enters projected data for the appropriate department



Excel budget cycle process



Entering data in planning forms

• Hyperion Planning data may be entered into base periods or summary periods.

• If data is entered in base periods, Planning will accumulate the data to the summary periods; if entered into summary periods, Planning will distribute (spread) the data to the summary periods.

• Planning can be set to spread the summary data evenly to the base periods, or spread the summary values based on a calendar’s weekly distribution in a quarter, such as 4‐4‐5, 5‐4‐4, or 4‐5‐4.

• This spreading functionality is available whether the form is access through the web interface or through SmartView.



Hyperion Planning Drivers

o Salary expense merit increase

o Bonus expense

o Commissions

o Fringe benefits

• Hyperion Planning uses Drivers to systematically calculate certain items in it’s database. These calculations can be set up to match the need of the organization.

• Can be configured to be centrally maintained by corporate or be set up as input items populated by operational personnel.

• Can dramatically reduce data input requirements by operational personnel, while assuring consistency data relationships.

• Examples of line items that might employ drivers:



Hyperion Planning Task Lists

• Manages & guides users through the planning process; navigated by a step by step wizard; allowing you to reduce cycle times while ensuring that your plans are complete and reliable.

• The tasks within a task list consist of data input, reports for viewing data, and workflow procedures for managing progress of the budget cycle.

• Can support many different task lists for various users & groups; instructions can be built into the task list or onto individual tasks to provide additional guidance



Hyperion Planning Workflow

Oracle Hyperion Planning provides a powerful workflow functionality ‐ including email notifications & alerts ‐ that allows users and administrators to track and communicate the progress of plans and budgets.

This enables an organization to identify bottlenecks in the process, in addition to ensuring plan participation at various levels within the company from line manager all the way up to the executive level.



Hyperion Planning Process Unit

Entity(e.g. New York)

Version(e.g. Working)

Scenario(e.g. Budget)

Hyperion Planning

Process Unit



Planning Units & Process Status

Not Started First Pass Under Review

Not signed off Approved

Signed OffPromote Sign off

Reject Approve

Start



Hyperion Planning Reporting Options

Hyperion SmartView Excel Add In

AdHocqueries

Formula driven grids

Hyperion Financial Reporting

Studio Reports

HTML output

PDF output



Questions & Answers



Upcoming Webinars

Getting the Most out of HFM and FDM: Upgrading to the Fusion Edition

On March 17, you will learn about significant enhancements in HFM and FDM Fusion Edition that will greatly improve your organization’s ability to perform tightly integrated and controlled consolidation, reporting, and analysis in these tools. The webinar will include discussions of:• New HFM features and functionality in Fusion Edition, including Enterprise

Performance Management Architect (EPMA) and Calculation Manager• New FDM features and functionality in Fusion Edition, including ERP Integrator for

connecting into source ERP systems• Migration options for upgrading existing applications to Fusion Edition• Technical considerations for upgrading to Fusion Edition, including hardware

requirements and environment design• Project planning and implementation strategies for migrating to Fusion Edition

To register, go to www.finitsolutions.com/Insights_Webcast.html

http://www.finitsolutions.com/Insights_Webcast.html



Finit Solutions Contacts

Mike [email protected]

610.764.9929

Ed DeLise (VP of Sales)[email protected]

678.296.3611

AdditionalQuestions?

Please email us for a

copy of the slides or

for a link to the recording.

finit solutions getting the most out of planning - understanding the basics

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