fixed asset reporting.pdf
TRANSCRIPT
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Blow-Your-Socks-Off Advanced Fixed Asset Reporting
Thomas Michael
Michael Management Corporation
www.michaelmanagement.comSession code: 1800
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Advanced reporting features with ALV Advanced List Viewer
Asset History Sheet Report
SQVI or how to create your own reports from scratch
Simulation versions
Name your fields & sort version off-sets
Special treat for those who stick around
Watch for Case Study icon for real world examples
Overview
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Advanced reporting features with ALV Advanced List Viewer
Asset History Sheet Report
SQVI or how to create your own reports from scratch
Simulation versions
Name your fields & sort version off-sets
Special treat for those who stick around
Overview
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ALV Advanced List Viewer
Dynamic list instead of static reports
Add/remove fields and totals/sub-totals
Change column size, order
Interface with Excel, Word, Email
Create graphs
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No ALV old school static list!
ALV Turn it on!
Turn on ALV display!
True ALV report with all options!
ExcelWordEmail
SortFilterSub-Total ABC
AnalysisSAP Graphs
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Adding Fields to Report I
ALV Layout
User wants to add cost center to the report in this location
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Adding Fields to Report II
Select hidden fields to be added and specify location of fields
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Adding Fields to Report III
Cant find what you are looking for? Add fields to the field catalog!
Read OSS note # 335065
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Adding Fields to Report IV
Cost Center added to report without any coding!
Excel
download
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Excel Download I
Excel within SAP
1 row per data record!
(but not for transactional reports!)
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SAP Graphs Case Study
Case Study
Client needed a quick way to summarize fixed asset system and display cost/accumulated depreciation/net book value to management for year end review.
Management wanted this in chart format.
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SAP Graphs
Select columns and produce graphs, i.e. for management reporting, tax summary presentations, etc.!
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Advanced reporting features with ALV Advanced List Viewer
Asset History Sheet Report
SQVI or how to create your own reports from scratch
Simulation versions
Name your fields & sort version off-sets
Special treat for those who stick around
Overview
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Asset History Sheet - Overview
Most powerful report available in AA because it is completely configurable by the user
Roll-forward layout
Up to 8 columns and 10 lines (thats 80 data fields!!!)
Combines many reports into one (i.e. acquisitions, retirements, transfers, depreciation, adjustments, etc.)
But it must be configured correctly!!!
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Asset History Sheet
Select a History Sheet Version (not the SAP examples though!)
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Asset History Sheet
These are examples only you need to set up your own version in configuration!
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So what? Whats the big deal with custom versions?
Consider this example:
Asset History Sheet
2005 2006
I/O or WBS
$2,000
AuC
$2,000
$10,000
Final Asset
$12,000
$10,000
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Asset History Sheet
Asset capitalization shown according to European GAAP
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Asset History Sheet
Asset capitalization shown according to US GAAP no transfer amount!
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Asset History Sheet Case Study
Version 0001 according to European GAAP
- incomplete!
Acquisition vs. transfer amounts
What happened to AuC?
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Asset History Sheet Case Study
Configuration includes custom history sheet version, history sheet groups and assignment of each transaction type
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Asset History Sheet Case Study
New acquisition amount
New AuC column shows amounts capitalized/settled in/out of CIP
Other useful columns includes inter vs. intra-company transfers in and out, tax transactions, etc.
MSA custom history sheet version complete!
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Advanced reporting features with ALV Advanced List Viewer
Asset History Sheet Report
SQVI or how to create your own reports from scratch
Simulation versions
Name your fields & sort version off-sets
Special treat for those who stick around
Overview
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SQVI or how to create your own report
Database program for
asset value
calculations
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SQVI or how to create your own report
Transaction SQVI
QuickViewer
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SQVI or how to create your own report
Create new QuickView
report initial screen
Log. DB = ADA
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SQVI or how to create your own report
Create report just by
clicking/selecting
fields no coding
required!
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SQVI or how to create your own report
Left side contains all
available fields from
log. DB ADA
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SQVI or how to create your own report
Various output
formats, such as ALV,
Excel
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SQVI or how to create your own report
Standard selection
screen with same look
and feel as all other
reports
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SQVI or how to create your own report
Standard report
output just like all
other SAP reports
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Advanced reporting features with ALV Advanced List Viewer
Asset History Sheet Report
SQVI or how to create your own reports from scratch
Simulation versions
Name your fields & sort version off-sets
Special treat for those who stick around
Overview
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Simulation Versions
Click before you commitAllows simulations of what-if scenarios
Easy set up, easily used in standard reports
Possible scenarios include bonus depreciation analysis, write-off cases, etc. to support business cases or consulting expense, etc.
Hear Toms case studies!
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Easy configuration:
Specify depreciation key, dates, useful life by asset class and depreciation areas or go completely custom via a substitution/user exit
Simulation Versions
Case Studies
- Client was looking for an easy way to justify bonus depreciation implementation expenses by analyzing depreciation savings
- Client was advised by Accounting/Audit partner to write off all assets that fulfilled certain age/depreciation requirements. Client was looking for justification for consulting expenses by simulating the write-off
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Simulation Versions
Standard selection screen just enter and use report like you always do.
Pay attention to header!
Use in many reports such as Dep. Simulation, Total Depreciation, etc.
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Simulation Versions
Standard report:
Total Depreciation without simulation version
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Simulation Versions
Same Report executed with a simulation version
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Advanced reporting features with ALV Advanced List Viewer
Asset History Sheet Report
SQVI or how to create your own reports from scratch
Simulation versions
Name your fields & sort version off-sets
Special treat for those who stick around
Overview
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Name your field
Case Study
Client wanted to track physical location of fixed assets in user field
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Name your field a case study
simply find the technical info for field
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then go to transaction CMOD
Name your field a case study
then go to transaction CMOD
and change the description
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Name your field a case study
done! Not very challenging and pretty basicnow the advanced part:
Client wanted to get a total for all assets in the State of TX
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Sort Version Offset a case study
offset is standard configuration on all sort versions
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Sort Version Offset a case study
Offset allows totals & sub-totals for just parts of a fields contents!
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Advanced reporting features with ALV Advanced List Viewer
Asset History Sheet Report
SQVI or how to create your own reports from scratch
Simulation versions
Name your fields & sort version off-sets
Special treat for those who stick around
Overview
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Asset Balance RABEST_ALV01 x x x x
Total Depreciation RAHAFA_ALV01 x x x x x x x x x x
Depreciation Forecast RASIMU02 x x x x x x x x
Depreciation Comparison RABIKA_ALV01 x x x x x x
Insurance Values RAVERS_ALV01
Asset History Sheet RAGITT_ALV01 x x x x x x x
Acquisitions RAZUGA_ALV01 x x x x x x x x
Retirements RAABGA_ALV01 x x x x x x x x x x
Transfers RAUMBU_ALV01 x x x x x x x x
Transactions RABEWG_ALV01 x x x x x x x x x
List of Origin by Asset Debits RAHERK01
List of Origin by Cost Element RAHERK02
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Asset Info
Report Name Technical Name
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Depreciation
Values
Transactional
Values
Reporting Cheat Sheet
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Q&A
Comments
Questions
Email questions to
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Session code: 1800