fy 2015 adopted budget

Town of West Springfield

Fiscal Year 2015 Approved Budget

Edward C. Sullivan Mayor

TABLE OF CONTENTS Mayor’s Budget Message Budget Recap 1FY 2015 Estimated Revenue 2FY 2015 Estimated Local Revenue 3Discussion of FY 2015 Estimated Revenue 4Discussion of FY 2015 Estimated Cherry Sheet 8FY 2015 Operating Budget Summary 9 DEPARTMENTAL BUDGETS Section 1: General Government 1-1 Mayor 1-3 Human Resource Department 1-6 Law Department 1-9 Town Clerk and Elections 1-12 Municipal Office Building 1-15 Council 1-18 Section 2: Department of Municipal Finance 2-1 Accounting Division 2-3 Information and Technology Systems Division 2-6 Assessing Division 2-9 Collector/Treasurer’s Division 2-12 Section 3: Department of Planning and Development 3-1 Administrative Division 3-3 Planning/Conservation Division 3-6 Building Division 3-9 Economic Development Division 3-12Section 4: Public Safety 4-1 Police Department 4-3 Fire Department 4-7 Emergency Management/Radio Maintenance 4-10Section 5: School 5-1Section 6: Department of Public Works 6-1 Administrative 6-4 Operating Division 6-6 Flood Control Division 6-8 Snow and Ice Division 6-10Section 7: Health and Welfare 7-1 Health Department 7-3 Veterans’ Services Department 7-6 Council on Aging 7-9Section 8: Culture and Recreation 8-1 Library Department 8-3 Park and Recreation Department 8-6Section 9: Municipal Debt 9-1

Section 10: Employee Benefits 10-1Section 11: Miscellaneous 11-1Section 12: Non-Recurring Expenditures

12-1

SECTION 13: AMBULANCE ENTERPRISE FUND BUDGET 13-1Ambulance Enterprise Fund Budget Recap 13-3Ambulance Enterprise Fund Operating Budget 13-4 SECTION 14: WATER ENTERPRISE FUND BUDGET 14-1Water Enterprise Fund Budget Recap 14-3Water Enterprise Fund Operating Budget 14-4Water Enterprise Fund Debt Service 14-6 SECTION 15: SEWER ENTERPRISE FUND BUDGET 15-1Sewer Enterprise Fund Budget Recap 15-3Sewer Enterprise Fund Operating Budget 15-4Sewer Enterprise Fund Debt Service 15-6 SECTION 16: CAPITAL BUDGET 16-1Capital Request Summary FY 2015 16-3FY 2015 Mayor Recommended Capital 16-4Capital Budget Trend Analysis 16-5 Five Year Plan 16-6 SECTION 17: TRUST FUNDS 17-1Trust Fund Summary 17-2

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BUDGET RECAP – GENERAL FUND

FISCAL YEAR 2015

FY 2014

Budget

FY 2015

Proposed

FY 2015

Approved

Revenues

Property Taxes .66 $55,827,648.79 $57,942,156.02 $57,942,156.02

State Aid (Cherry Sheet) .00 25,338,545.00 26,030,053.00 26,030,053.00

Local Revenue .88 5,763,629.30 5,887,018.80 5,887,018.80

Free Cash/Available Funds .00 2,703,485.79 3,791,896.00 3,791,896.00

Total Sources $89,633,308.88 $93,651,123.82 $93,651,123.82

Expenditures

Operating Budget .61 $83,395,227.41 $86,479,174.17 $86,479,174.17

Transfer to OPEB Trust .08 0.00 100,000.00 100,000.00

Transfer to Debt Svc Stab Fund 0.00 1,350,000.00 1,350,000.00

Transfer to Stabilization Fund .00 100,000.00 150,000.00 150,000.00

Capital Budget .00 1,477,683.79 1,255,210.00 1,255,210.00

State and Other Assessments (Cherry Sheet) .85 3,304,253.19 3,366,739.65 3,366,739.65

Overlay Reserve .00 1,356,144.49 950,000.00 950,000.00

Total Uses .54 $89,633,308.88 $93,651,123.82 $93,651,123.82

Balance/Deficit $0.00 $0.00 $0.00

FISCAL YEAR 2015 ESTIMATED REVENUE

Real Estate/Personal Property Tax 57,942,156.02

State Aid 26,030,053.00

Local Revenue 5,887,018.80

Free Cash/Available Funds 3,791,896.00

Total Estimated Revenue 93,651,123.82

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Real Estate/Personal

Property Tax

62%

State Aid

28%

Local Revenue

6%

Free Cash/Available

Funds

4%

Motor Vehicle Excise Tax 2,650,000.00

Hotel/Motel Tax 675,000.00

Meals Tax 750,000.00

Penalties/Interest 150,000.00

Departmental Fees 491,500.00

Rentals 166,518.80

License & Permits 299,000.00

Fines & Forfeitures 90,000.00

Investment Income 125,000.00

Miscellaneous 80,000.00

Medicaid Reimbursements 410,000.00

Total Estimated Local Revenue 5,887,018.80

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FISCAL YEAR 2015 ESTIMATED LOCAL REVENUE - DETAIL

Motor Vehicle Excise Tax

45%

Hotel/Motel Tax

11%

Meals Tax

13%

Penalties/Interest

3%

Departmental Fees

8%

Rentals

3%

License & Permits

5%

Fines & Forfeitures

2% Investment Income

2%

Miscellaneous

1%

Medicaid Reimbursements

7%

REVENUE ESTIMATES

The Town has always benefited from funding the municipal budgets from several sources. All

sources are important; however, because of the diversification of sources and the detail that drives

each source, the Town has protected itself from a dependence on any one particular source. An

explanation of the funding sources is provided below.

Taxes

The Town of West Springfield, like most communities, derives over 50% of our revenue from taxes.

Due to a decrease in State Aid since fiscal year 2002, the Town, (as has most communities across

Massachusetts), has placed more reliance on local taxes to make up for the shortfall in State Aid. In

the past the Town was able to fund the budget through a combination of local revenue sources and

State Aid. The Town has traditionally not taxed up to the full amount allowable under proposition

2 ½, resulting in excess levy (excess levy is the amount of tax that legally could have been taken

under proposition 2 ½, but was not). The fiscal year 2015 budget again proposes to tax below the full

amount allowable under proposition 2 ½, which increases the excess levy by nearly $300,000. This

results in an estimated excess levy for fiscal year 2015 of approximately $10,400,000.

This year has been particularly challenging, as the previous two budgets reduced taxes through a

reduction in the Town’s appropriation to the Health Insurance trust fund, taking advantage of surplus

monies available in the trust fund to pay expenses in those years. The result for the fiscal year 2014

budget was an underfunding of the health insurance appropriation by approximately $2,100,000 and

consequently an artificial reduction in taxation of approximately $2,100,000.

In order to prevent the taxpayers of the Town of West Springfield from incurring a significant

increase in property taxes to make up the shortfall in previous years taxation as well as fund current

year cost increases, the fiscal year 2015 budget was analyzed and consequently results in a series of

budget reductions and revenue enhancements that provide for a modest increase in taxes. The

proposed fiscal year 2015 tax revenue estimates an increase in taxes of 2.44% plus new growth of

$750,000. In comparison to fiscal year 2014 tax revenue, had the tax revenue in fiscal year 2014

reflected full funding of the Town’s share of health insurance, tax revenue would have been $57.9

million. That compared to tax revenue estimated for fiscal year 2015 before growth of $750,000,

actually would have resulted in a decrease of $735,000 in taxation for fiscal year 2015. As we move

forward, it is important to provide stability in our property taxation and to remain competitive with

surrounding communities in an effort to continue to attract residential and commercial property

owners and grow the property values of the Town. In that spirit, we will continue to seek areas for

improvement in how we operate and how we may continue to reduce costs while still providing the

services our taxpayers expect and deserve.

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State Aid

The next largest revenue source continues to come from the State, which is estimated to provide

approximately 28% of the Town’s revenue in FY 2015. State Aid is estimated at the level proposed

by the House, for which a final budget was released recently. The House final budget reflects

slightly more in state aid than the Governor’s Budget as released earlier this year, and is a modest

increase from the level of state aid received by the Town in FY 2014. Unrestricted General

Government Aid is increased by 2.8% in the House Budget and Chapter 70 State Aid is increased by

3.1% in the House Budget. At the present time, there is no clear indication as to what the Town will

receive in State Aid when a final State Budget is adopted, however the House Budget is a reasonable

estimate as to our final State Aid figures for FY 2015.

Local Revenue

Local revenue continues to play a crucial role in the overall operations of the town. Local revenue

accounts for approximately 6% of the fiscal year 2015 revenue budget or $5,887,018.80. The primary

local revenue source for General Fund operations is motor vehicle excise tax which is 45% of the

local revenue estimate for FY 2015. The FY 2015 estimate for motor vehicle excise is increased by

$25,000 from the FY 2014 estimate. As you are probably aware, Excise Taxes are assessed based on

a decreasing scale as vehicles age. Despite the current economic climate, we continue to exceed our

revenue estimates for motor vehicle excise each year. The modest increase in motor vehicle excise

continues to conservatively estimate this revenue source, while considering the trends in actual motor

vehicle excise collections during the past several years.

The Town adopted a local Meals Tax in FY 2010. With several years of experience of revenue

collection and are able to provide an estimate that is reflective of actual collection trends, and as a

result, we have increased our estimate for this revenue source to $750,000. We have increased our

rental income estimate by approximately $36,000 to include annual rental income from the transfer

station lease which begins in July. Other fees continue to be reviewed for their appropriateness and

possible adjustment. Building Permit fees were last increased in the fall of 2007 and Sewer user fees

were last increased in July of 2010. West Springfield has typically assessed fees for permits, licenses

and other local fees at a rate well below other communities of similar population. During this

difficult economic time it is essential that these fees are reviewed annually and updated in order to

recover the actual direct costs of the services provided.

There has been no movement in interest rates over the past year and we do not anticipate any

significant change in FY 2015. We therefore are holding our estimate for investment income at

$125,000 for FY 2015.

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Stabilization Fund

Despite the difficulties faced in preparing the FY 2015 budget, the current budget again does not

include the use of Stabilization Funds to balance. Additionally, the FY 2015 budget includes an

appropriation of $150,000 to increase the stabilization fund, funded from free cash. It is imperative

that we continue to demonstrate our commitment to build this fund balance. While the current

balance of approximately $8,500,000 is certainly a good balance, the current economic situation

emphasizes our need to have reserves available in the event that state aid is further diminished in the

future. A level of 10% of the operating budget in reserves is deemed to be a healthy balance and one

which we strive to maintain. An appropriation of $150,000 will bring our stabilization reserve

balance to the level of 10% of the operating budget. Additionally, with the High School Debt and

Library Debt issuances anticipated in the next couple of years, it is vital to continue to build the

reserves in the Debt Service Stabilization Fund in order to smooth the anticipated debt increases that

may result for a short time as older debt matures and new debt is issued. The fund currently has a

balance of $100,000, and we are proposing an appropriation of $1,350,000 from free cash to add to

this fund now in order to be able to draw from it in FY 2016 and FY 2017, as needed. It is essential

that these funds remain available for the future in order to be able to continue to provide core services

to the residents of West Springfield.

Free Cash

The last piece in the funding of the FY 2015 budget is Free Cash. When referring to other available

funds, most often this means “Free Cash”. Free Cash as a general rule should not be used as an

operating revenue unless it will continue as operating revenue.

It is imperative that everyone has a clear definition on what Free Cash is. The February 1996 City &

Town publication defined free cash. The definition provides a better understanding of the term. Free

Cash is a community’s budgetary fund balance that is designated as unrestricted and available for

appropriation. A community accumulates Free Cash when actual revenues collected are in excess of

budget estimates and when expenditures and encumbrances are less than appropriations, or both.

An analysis of Free Cash is performed every year upon the close of the fiscal year end at June 30th

, to

determine if the revenues were greater or the expenditures were less than expected. The Free Cash

analysis is then certified by the Department of Revenue each fall. Further analysis reviews the

likelihood of that trend to continue. Budgets are then adjusted accordingly.

The use of Free Cash must therefore be thought out, recognizing if the funds are not available next

year what the impact will be on the following year’s budget.

I am proposing using $3,791,896 of Free Cash to fund the fiscal year 2015 capital budget for one-

time expenditures, transfer to stabilization funds and the OPEB trust fund and smaller one-time

expenditures within the operating budget. Free Cash is not proposed to balance the fiscal year 2015

operating budget. The graph on the next page shows “Free Cash” for the past 17 years. The graph

demonstrates the uncertainty and the variance in Free Cash from year to year and thus that Free Cash

should not be relied upon to support operations.

-6-

Estimating surplus revenue and Free Cash is difficult. To calculate Free Cash at any time before the

books are closed and reviewed by the Department of Revenue would not be prudent. As indicated

the analysis of free cash has shown many variables contributing to the calculation. While most

departments expect to spend the money appropriated, it is likely that some departments will not

expend the full amount. With fluctuations in state aid over the past twelve years, increased gasoline

and utility costs and an uncertain economy it is expected that the trend will be less in unexpended

funds at the end of each fiscal year.

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Cherry Sheet

Named for the cherry-colored paper on which it was originally printed, the Cherry Sheet is the official notification from the Commissioner of Revenue of the upcoming fiscal year's state aid and assessments to cities, towns, and regional school districts. The following chart is the estimated revenue to be received by the town during FY 2015 from the State. The budget is an estimate based on the House Final FY 2015 Budget. Final Cherry Sheet figures will not be available until late in fiscal year 2014.

Cherry Sheet Revenue Chapter 70 21,363,060.00 Charter Tuition Reimbursement 99,959.00 School Lunch 25,356.00 School Choice Receiving Tuition 663,635.00 Unrestricted General Government Aid 3,189,134.00 Veteran’s Benefits 476,309.00 Exempt, Blind and Veterans & Elderly 179,674.00 Public Library 32,926.00 Total Cherry Sheet Revenue 26,030,053.00

The State in addition to providing the community with state aid also reserves or takes back part of the aid in the form of an assessment. The offset items relate to certain programs where the money when received by the department may be spent without appropriation. Additionally, included in offsets and other assessments is our assessment for the Pioneer Valley Planning Commission. The State assessments are deducted from the payments given to us by the State. The assessments cover our share of costs for items such as Retired Teacher’s Health Insurance and other smaller programs administered by the State. The chart below shows our estimated charges to the State.

State Assessments Retired Teachers Health Ins. 1,425,415.00 Air Pollution Districts 7,308.00 RMV Non-renewal surcharge 38,080.00 P.V.T.A. 373,663.00 Special Education 16,480.00 School choice sending tuition 138,125.00 Charter school sending tuition 641,493.00 Total State Assessments 2,640,564.00 Offsets and Other Assessments 726,175.65 Total Assessments 3,366,739.65

2015 2015

2013 2014 MAYOR'S COUNCIL

EXPENDED APPROPRIATION RECOMMENDATION APPROVED

GENERAL GOVERNMENT 2,059,421.07 2,455,493.67 2,357,906.99 2,357,906.99

MUNICIPAL FINANCE 1,404,601.23 1,599,250.53 1,679,335.57 1,679,335.57

PLANNING AND DEVELOPMENT 487,075.53 564,875.94 522,329.68 522,329.68

PUBLIC SAFETY 10,786,229.10 11,054,730.36 11,137,526.15 11,137,526.15

SCHOOL 37,870,463.00 39,266,782.00 40,797,239.00 40,797,239.00

PUBLIC WORKS 4,891,092.64 5,261,710.18 5,103,504.60 5,103,504.60

HEALTH AND WELFARE 1,375,418.81 1,306,838.29 1,362,969.51 1,362,969.51

CULTURE AND RECREATION 1,296,234.00 1,348,140.67 1,334,025.90 1,334,025.90

DEBT 4,311,534.82 4,835,659.37 4,121,096.86 4,121,096.86

EMPLOYEE BENEFITS 13,065,152.50 14,715,914.71 16,382,853.86 16,382,853.86

MISCELLANEOUS 503,799.38 603,896.69 843,700.05 843,700.05

TOTAL GENERAL FUND - RECURRING 78,051,022.08 83,013,292.41 85,642,488.17 85,642,488.17

GENERAL FUND - NON RECURRING 1,190,712.11 381,935.00 836,686.00 836,686.00

TOTAL GENERAL FUND 79,241,734.19 83,395,227.41 86,479,174.17 86,479,174.17

OPERATING BUDGET SUMMARY

FISCAL YEAR 2015

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* Insurance includes Unemployment, Liability and Worker's

Comp. Insurance

OPERATING BUDGET SUMMARY

FISCAL YEAR 2015

1.58%

1.94% 0.60%

12.21%

47.18%

5.90%

1.58%

1.54%

4.77%

19.78%

0.97% 0.98%

0.97%

Operating Budget by Function General Government

Municipal Finance

Planning and Development

Public Safety

School

Public Works

Health and Welfare

Culture and Recreation

Debt

Employee Benefits

Insurance*

Miscellaneous

Non-Recurring Expenditures

52.84%

0.29%

19.78%

26.13%

0.97%

Operating Budget by Category

Personnel

Seasonal Employees

Employee Benefits

Operating

Capital and Non

Recurring

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GENERAL GOVERNMENT

General Government Services account for the management of the

administrative operations of the Town of West Springfield.

Departments:

Mayor

Human Resource

Law

Town Clerk and Elections

Municipal Office Building

Town Council

1-1

SUMMARY

GENERAL GOVERNMENT

2015 2015


DEPARTMENT EXPENDED APPROPRIATION RECOMMENDATION APPROVED

Mayor 710,544.44 906,691.24 877,496.44 877,496.44

Human Resource 277,147.70 340,918.62 295,774.70 295,774.70

Law 194,061.67 169,061.67 152,600.00 152,600.00

Town Clerk 316,500.16 298,243.39 316,378.29 316,378.29

Municipal Buildings 383,702.89 529,452.94 502,899.22 502,899.22

Town Council 177,464.21 211,125.81 212,758.34 212,758.34

Total General Government 2,059,421.07 2,455,493.67 2,357,906.99 2,357,906.99

1-2

Personnel

33%

Employee

Benefits

6%

Operating

61%

Total General Government by Category

MAYOR

Mission Statement:

The executive powers of the Town shall be vested solely in the Mayor. The Mayor shall cause

the Charter, the laws, the ordinances, and other orders for the government of the Town to be

enforced, and shall cause a record of all official acts of the executive branch of the Town to be

kept.

The Mayor, as Chief Procurement Officer for the Town is responsible for: purchasing, renting,

leasing, or otherwise acquiring all supplies and all services, for all departments and all activities

of the town, including preparation and award of all contracts and all phases of contract

administration.

The Mayor's office works closely with Department Heads to find efficiencies while maintaining

essential services. The Mayor exercises general supervision and direction over all town agencies.

FY 2015 Budget Objectives:

The budget of the Mayor’s Office reflects a reduction in personnel costs from the adopted FY

2014 budget through the elimination of funding of an office assistant position. Additionally, the

FY 2015 Mayor’s Budget includes the liability insurance budget, which was formerly included in

the Human Resource Department Budget.

Staffing:

1 Mayor

1 Executive Assistant to the Mayor

1-3

MAYOR

FISCAL YEAR 2015 BUDGET

SUMMARY

2015 2015



01 Personnel 165,103.58 175,064.44 147,599.81 147,599.81

08 General Expenses 6,856.79 5,930.00 6,430.00 6,430.00

11 Motor Vehicle Expense 10,493.88 990.00 300.00 300.00

13 Professional Services 30,087.31 45,330.63 30,330.63 30,330.63

36 All Insurance (Ex. Schools) 498,002.88 679,376.17 692,836.00 692,836.00

DEPARTMENT TOTALS 710,544.44 906,691.24 877,496.44 877,496.44

1-4

EXPENDITURE CATEGORY

0.00

100,000.00

200,000.00

300,000.00

400,000.00

500,000.00

600,000.00

700,000.00

800,000.00

900,000.00

1,000,000.00

2011 2012 2013 2014 2015

Five Year Trend Analysis

Personnel

16.82%

General

Expenses

0.73% Motor Vehicle

Expense

0.03%

Professional

Services

3.46%

All Insurance

(Ex. Schools)

78.96%

FY 2015 Expenditures

MAYOR

LINE ITEM DETAIL

2015 2015



01 Personnel Services:

Mayor 90,000.04 90,000.00 90,000.00 90,000.00

Administrative Aide 51,397.12 55,047.32 57,599.81 57,599.81

Office Assistant 23,706.42 30,017.12 0.00 0.00

Total Personnel Services 165,103.58 175,064.44 147,599.81 147,599.81

08 General Expenses:

Advertising 1,750.85 1,500.00 1,500.00 1,500.00

Printing/Forms 477.87 500.00 500.00 500.00

Office Supplies 2,725.61 2,000.00 2,000.00 2,000.00

Car Allowance 0.00 0.00 500.00 500.00

Conferences 936.09 1,000.00 1,000.00 1,000.00

Dues and Memberships 526.00 430.00 430.00 430.00

Meeting Expense 440.37 500.00 500.00 500.00

Total General Expenses 6,856.79 5,930.00 6,430.00 6,430.00

11 Motor Vehicle Expense:

Motor Vehicle Repairman 8,824.32 0.00 0.00 0.00

Gas and Diesel 1,669.56 990.00 0.00 0.00

Motor Vehicle Repair and Maintenance 0.00 0.00 300.00 300.00

Total Motor Vehicle Expense 10,493.88 990.00 300.00 300.00

13 Professional Services:

Professional Services 30,087.31 45,330.63 30,330.63 30,330.63

Total Professional Services 30,087.31 45,330.63 30,330.63 30,330.63

36 All Insurance (ex. Schools):

Insurance Premiums 498,002.88 679,376.17 692,836.00 692,836.00

Total All Insurance 498,002.88 679,376.17 692,836.00 692,836.00

TOTAL MAYOR 710,544.44 906,691.24 877,496.44 877,496.44

1-5


HUMAN RESOURCES

DEPARTMENT

Mission Statement:

The Human Resources Department is responsible for a comprehensive human resource program, including

recruitment of qualified applicants into a diverse workforce, employment and orientation services; retirement

processing; administration of employee benefits; policy development and administration; job classification,

compensation and labor market research, employee relations; employee assistance program; maintenance of

personnel records; labor negotiations and collective bargaining with employees (8 recognized unions representing

about 89% of the workforce); training programs and skill improvement/enhancement classes; day to day

administration of union contracts, including employee disputes, contract interpretation and discipline through the use

of established mediation and grievance procedures; enforcement of all applicable state and federal employment laws

and regulations, including unemployment and worker’s compensation, labor relations, Family & Medical Leave, Fair

Labor Standards, and equal employment opportunity; administration of paid time off and absence management;

The Department of Human Resources is committed to providing high quality services to all prospective, current and

past employees and to treating such individuals with respect, good care, and individual attention from their first

inquiries about position vacancies, services and programs, through retirement. By making this commitment to the

Town and its customers, the Department of Human Resources will be able to maintain its high level of mutual trust

and respect.

Consistent employee engagement is what human resources strives for in its goals for the workforce. Creating a work

environment where employees are enthusiastic about their jobs all the time – is a top priority. Human Resources

inches toward this objective through strategic planning. Such planning improves the likelihood of creating the right

match between employee skills and job assignments, as well as coordinating promotional opportunities and

workforce capabilities. We strive to align company policies with federal and state employment laws to ensure the

workplace is a safe environment that has all the necessary support for productive relationships. Human Resources

achieves this goal through regular employment file audits to assess the equity of compensation practices. Audits also

ensure diversity throughout the workforce, proving that the Town represents its employees well.


The greatest challenge of any human resources department is “keeping employees happy”. HR can measure this

quantitatively with respect to turnover and retention. Human Resources goals concerning turnover and retention are

marked, respectively, by the words “reduce” and “increase”. Attracting qualified applicants, motivating the existing

workforce and inspiring long-term commitment are realistic factors for attaining goals regarding turnover and

retention.

Providing good customer service training to our employees; therefore creating an employer of choice is a goal that’s

well within the capabilities of a focused human resources department. An employer of choice indicates that

employees are happy to be a part of the Town for which others want to work. Strengthening employer-employee

relationships, offering innovating compensation and benefits packages and investing in employees are ways human

resources can achieve this goal.

Staffing:

1 Human Resource Director

1 Human Resource Administrator

1-6

HUMAN RESOURCE DEPARTMENT


SUMMARY

2015 2015



01 Personnel 127,107.98 154,997.62 134,253.70 134,253.70

03 Longevity 0.00 0.00 600.00 600.00


37 Unemployment Insurance 139,617.73 175,000.00 150,000.00 150,000.00


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0.00

50,000.00

100,000.00

150,000.00

200,000.00

250,000.00

300,000.00

350,000.00

2011 2012 2013 2014 2015


Personnel

45.39%

Longevity

0.20% General

Expenses

3.69%

Unemployment

Insurance

50.71%


HUMAN RESOURCE DEPARTMENT

LINE ITEM DETAIL

2015 2015




Human Resource Director 82,317.98 83,435.55 85,104.27 85,104.27

Human Resource Administrator 0.00 48,185.82 49,149.43 49,149.43

Benefits Coord./Human Resource Assist. 44,790.00 23,376.25 0.00 0.00


03 Longevity:

Longevity 0.00 0.00 600.00 600.00

Total Longevity 0.00 0.00 600.00 600.00


Advertising 1,100.00 1,500.00 1,500.00 1,500.00

Printing/Forms 189.72 300.00 300.00 300.00

Office Supplies 204.87 1,385.00 1,385.00 1,385.00

Car Allowance 13.40 150.00 150.00 150.00

Dues and Memberships 6,176.00 6,176.00 6,176.00 6,176.00

Subscriptions and Books 18.00 60.00 60.00 60.00

Pre Employment Testing 2,720.00 1,350.00 1,350.00 1,350.00


37 Unemployment Insurance:

Fringe Benefits 139,617.73 175,000.00 150,000.00 150,000.00

Total Unemployment Insurance 139,617.73 175,000.00 150,000.00 150,000.00

TOTAL HUMAN RESOURCE DEPT 277,147.70 340,918.62 295,774.70 295,774.70

1-8


LAW DEPARTMENT

Mission Statement:

The Law Department provides legal services to all Town Departments, the Town Council and the

School Department, and represents the town in litigation and labor negotiations. The Town

Attorney assists the Mayor to interpret and enforce the Charter, the laws, the ordinances and

other orders for the government of the Town. The Town Attorney reviews all contracts and legal

documents to ensure and provide the highest quality legal representation possible to the Town.

The Town Attorney is committed to meeting the present and future legal needs of the Town of

West Springfield.


The FY 2015 Law Budget includes staffing for a full time Town Attorney. The Town Attorney

will be located in the Municipal Office Building and be able to better serve the Mayor and Town

Departments.

Staffing:

1 Town Attorney

1-9

LAW DEPARTMENT


SUMMARY

2015 2015



01 Personnel 0.00 0.00 72,000.00 72,000.00



1-10


0.00

30,000.00

60,000.00

90,000.00

120,000.00

150,000.00

180,000.00

210,000.00

2011 2012 2013 2014 2015


Personnel

47.18% General

Expenses

52.82%

FY 2015

Expenditures

LAW DEPARTMENT

LINE ITEM DETAIL

2015 2015




Town Attorney 0.00 0.00 72,000.00 72,000.00

Total Personnel Services 0.00 0.00 72,000.00 72,000.00


Legal/Professional - Secretary 3,220.00 5,200.00 6,400.00 6,400.00

Legal/Professional - Research Assistant 4,386.55 7,500.00 0.00 0.00

Legal/Professional - Counsel 177,477.91 139,811.67 60,000.00 60,000.00

Postage/Miscellaneous 0.00 1,200.00 0.00 0.00

Conferences 0.00 0.00 1,200.00 1,200.00

Publications 1,099.28 5,350.00 5,000.00 5,000.00

Court Judgments 7,877.93 10,000.00 8,000.00 8,000.00


TOTAL LAW DEPARTMENT 194,061.67 169,061.67 152,600.00 152,600.00

1-11


TOWN CLERK

AND ELECTIONS

Mission Statement:

The Town Clerk serves as the holder for all official municipal documents as well as the custodian

of vital records. The Town Clerk also administers the oath of office to all elected and appointed

officials, and serves as the Chief Election Officer. The primary mission of the Town Clerk’s

Office is to record and maintain accurate records for the Town and provide information to the

public and other Town departments as necessary. The Town Clerk’s Office also encompasses

the Board of Registrars, the License Commission and Animal Control. Between the four

divisions the staff issues a wide variety of licenses, permits, copies of records and certificates.

The success of the Town Clerk’s Office is measured by the quality of information that can be

provided to our customers, the efficiency and timeliness at which the information is provided and

the high level of customer service achieved by the staff.

FY2015 Budget Objectives:

The objective for FY 2015 will be to maintain the high level of service that we strive for. It will

continue to be our goal to accommodate requests as quickly as possible. The Town Clerk will

also continue working on the long term goal of increased efficiency and modernization of the

operations of the Town Clerk’s Office, to maximize the customer service we are able to provide.

The FY 2015 Budget reflects a decrease in the elections budget as a result of reimbursement from

the State of certain costs for the FY 2015 State Elections.

The FY 2015 Budget includes funding for the operations of a full time Animal Control Officer in

West Springfield. We will continue to work toward the most comprehensive and compassionate

Animal Control program possible including several new programs designed to assist the residents

of West Springfield.

Staffing:

1 Town Clerk

1 Clerk to Registrars (Town Clerk)

1 Assistant Town Clerk

1 Animal Control Officer

1 Office Assistant - Elections

1 Office Assistant- Licensing Clerk

1-12

TOWN CLERK


SUMMARY

2015 2015



01 Personnel 185,603.72 177,580.57 219,435.37 219,435.37

03 Longevity 1,200.00 0.00 0.00 0.00

08 General Expense 69,173.56 59,839.20 42,897.00 42,897.00

25 Census Expense 8,556.10 11,692.20 9,504.00 9,504.00

89 Animal Control 51,966.78 49,131.42 44,541.92 44,541.92


1-13


0.00

40,000.00

80,000.00

120,000.00

160,000.00

200,000.00

240,000.00

280,000.00

320,000.00

2011 2012 2013 2014 2015


Personnel

69.36%

General Expense

13.56%

Census Expense

3.00%

Animal Control

14.08%


TOWN CLERK

LINE ITEM DETAIL

2015 2015




Town Clerk 55,299.92 56,067.69 56,067.69 56,067.69

Clerk to Registrars 1,799.72 1,800.00 1,800.00 1,800.00

Assistant Town Clerk 43,142.06 44,603.86 46,863.07 46,863.07

Animal Control Officer 14,107.15 39,169.84 41,092.36 41,092.36

Senior Admin Secretary - Licensing 35,552.51 0.00 0.00 0.00

Office Assistant - Licensing Clerk 0.00 0.00 33,398.08 33,398.08

Office Assistant - Elections 34,759.92 35,939.18 37,757.30 37,757.30

Secretary to the Board 942.44 0.00 2,456.87 2,456.87


03 Longevity:

Longevity 1,200.00 0.00 0.00 0.00

Total Longevity 1,200.00 0.00 0.00 0.00


Equipment Maintenance 3,379.70 4,105.00 2,500.00 2,500.00

Machine Rental 1,857.22 1,560.00 1,560.00 1,560.00

Micro-Film Storage 576.00 600.00 600.00 600.00

Book Binding 727.15 1,114.00 800.00 800.00

Supplies 12,490.71 2,300.00 1,500.00 1,500.00

Printing/Forms 3,429.38 21,512.00 10,700.00 10,700.00

Petty Cash 0.00 300.00 300.00 300.00

Schooling/Workshops 389.70 300.00 300.00 300.00


Subscriptions and Books 1,914.45 2,881.00 1,800.00 1,800.00

Surety Bond 250.00 250.00 250.00 250.00

Election Officers 29,846.68 15,753.00 16,531.00 16,531.00

Preparing Polls 14,139.57 8,954.20 5,846.00 5,846.00


25 Census Expense:

Census Expense 8,556.10 11,692.20 9,504.00 9,504.00

Total Census Expense 8,556.10 11,692.20 9,504.00 9,504.00

89 Animal Control:

Operations 51,966.78 39,131.42 33,041.92 33,041.92

Supplies 0.00 8,500.00 10,000.00 10,000.00

Vehicle Repair and Maintenance 0.00 1,500.00 1,500.00 1,500.00

Total Animal Control 51,966.78 49,131.42 44,541.92 44,541.92

TOTAL TOWN CLERK 316,500.16 298,243.39 316,378.29 316,378.29

1-14


MUNICIPAL OFFICE

BUILDING

Description of Services:

The Municipal Office Building Department serves the maintenance and building needs of the

Town’s Municipal Office Building.

The renovation of the Municipal Office Building third floor calls for the combination of the

School Department from first and fourth floors onto a single floor. The movement of the

Detectives Department and the School Department will allow for the rental of the fourth floor.

The renovations to the third floor bathrooms are necessary for handicap accessibility.

The renovation of the first and second floors will include moving the various divisions of the

new Planning and Development Department into one location and the combination of various

divisions of the Finance Department into a single location.


While budget constraints are always an issue in town government the ongoing projects and

maintenance for the up-keep of the Municipal Office Building will provide efficiencies in energy

costs and inter-departmental communication. Funding is included in Non-recurring expenditures

to complete the third floor renovations and relocate municipal offices.

Staffing:

2 Building Maintainers

1-15

MUNICIPAL OFFICE BUILDING


SUMMARY

2015 2015



01 Personnel 57,585.61 81,039.68 83,735.96 83,735.96

03 Longevity 600.00 2,400.00 2,400.00 2,400.00



1-16


0.00

80,000.00

160,000.00

240,000.00

320,000.00

400,000.00

480,000.00

560,000.00

640,000.00

2011 2012 2013 2014 2015


Personnel

16.65%

Longevity

0.48%

General

Expenses

82.87%


MUNICIPAL OFFICE BUILDING

LINE ITEM DETAIL

2015 2015




Building Maintainers 57,343.34 79,039.68 81,735.96 81,735.96

Overtime 242.27 2,000.00 2,000.00 2,000.00


03 Longevity:

Longevity 600.00 2,400.00 2,400.00 2,400.00

Total Longevity 600.00 2,400.00 2,400.00 2,400.00


Natural Gas 18,106.59 35,541.60 35,541.60 35,541.60

Electricity 112,127.25 125,509.68 125,509.68 125,509.68

Contract Services 57,478.52 133,422.00 116,922.00 116,922.00

Electric Supplies 251.21 6,185.56 6,185.56 6,185.56

Painting 0.00 12,500.00 12,500.00 12,500.00

Maintenance of Building 136,783.21 123,930.42 111,180.42 111,180.42

Maintenance - Carpet and Drapes 0.00 5,000.00 5,000.00 5,000.00

Cathodic Protection 770.50 3,924.00 3,924.00 3,924.00


TOTAL MUNICIPAL OFFICE BUILDING 383,702.89 529,452.94 502,899.22 502,899.22

1-17


TOWN COUNCIL


The Town Council consists of five Councilors-at-Large and 4 District Councilors elected by the

voters, and is the Legislative Body of the Town.

The Town Council Budget is limited in its capacity to change as a result of contracts and

ordinances or by mandates within the Home Rule Charter.

The Council salaries are determined by vote of the Town Council as required by the Home Rule

Charter.

The salary of the Budget Analyst and the Annual Audit are mandated by the Home Rule Charter.

Miscellaneous expenses involve required Advertising of Public Hearings, Office Supplies, Forms

and the yearly Massachusetts Municipal Annual Meeting held in January each year in Boston.

The Council consistently attempts to maintain fiscal responsibility while performing the duties

required by the Home Rule Charter.

Staffing:

1 Council President

8 Council members

1 Clerk to the Council

1-18

TOWN COUNCIL


SUMMARY

2015 2015



01 Personnel 115,597.49 116,249.34 116,249.34 116,249.34

08 General Expenses 612.72 4,339.00 1,800.00 1,800.00

17 Budget Analyst 15,675.00 44,511.47 48,236.00 48,236.00

18 Audit 45,579.00 46,026.00 46,473.00 46,473.00


1-19


0.00

25,000.00

50,000.00

75,000.00

100,000.00

125,000.00

150,000.00

175,000.00

200,000.00

225,000.00

2011 2012 2013 2014 2015


Personnel

54.64%

General

Expenses

0.85%

Budget Analyst

22.67%

Audit

21.84%


TOWN COUNCIL

LINE ITEM DETAIL

2015 2015




Council President 9,999.96 10,000.00 10,000.00 10,000.00

Councilors 63,999.36 64,000.00 64,000.00 64,000.00

Clerk to the Council 36,848.49 37,499.34 37,499.34 37,499.34

Night Meetings 4,749.68 4,750.00 4,750.00 4,750.00



Advertising 330.50 350.00 350.00 350.00

Office Supplies 282.22 100.00 100.00 100.00

Schooling and Workshops 0.00 3,889.00 1,350.00 1,350.00

Total General Expenses 612.72 4,339.00 1,800.00 1,800.00

17 Budget Analyst:


Total Budget Analyst 15,675.00 44,511.47 48,236.00 48,236.00

18 Audit:


Total Audit 45,579.00 46,026.00 46,473.00 46,473.00

TOTAL TOWN COUNCIL 177,464.21 211,125.81 212,758.34 212,758.34

1-20


DEPARTMENT OF MUNICIPAL

FINANCE

The Department of Municipal Finance represents the consolidation

of the financial operations of the Town of West Springfield under

the direction of the Town’s Chief Financial Officer. The Department

is responsible for the performance of all of the fiscal and financial

activities of the Town.

Divisions:

Accounting Division

Information and Technology Systems Division

Assessing Division

Treasurer/Collector Division

2-1

SUMMARY

DEPARTMENT OF MUNICIPAL FINANCE

2015 2015


DIVISION EXPENDED APPROPRIATION RECOMMENDATION APPROVED

Accounting 289,369.34 295,241.54 303,686.37 303,686.37

Information and Technology Systems 577,797.07 689,689.75 762,892.92 762,892.92

Assessing 201,344.92 249,385.50 239,498.94 239,498.94

Collector/Treasurer 336,089.90 364,933.74 373,257.34 373,257.34

Total Department of Municipal Finance 1,404,601.23 1,599,250.53 1,679,335.57 1,679,335.57

2-2

Personnel

63.22%

Operating

36.78%

Total Department of Municipal Finance by Category

ACCOUNTING DIVISION

Mission Statement: The accounting division is responsible for maintaining the financial records of the Town of West

Springfield. The Chief Financial Officer also serves as Town Accountant. The Chief Financial

Officer is responsible for the establishment and compliance of the Town’s financial policies and

adherence to Federal, State and Local financial regulations. Procurement responsibilities are also

included within the accounting division, under the direction of the Deputy Town

Accountant/Purchasing Agent. Other accounting division responsibilities include maintenance of

the computerized general ledger for all town funds and departments, including account analysis

and monthly reconciliations and reporting as well as working closely with all Town departments

to ensure financial responsibility. The accounting division also processes all payroll transactions

and invoices for goods and services. The accounting division works closely with the Town’s

independent auditors for the annual financial and compliance audits. The Chief Financial

Officer/Town Accountant provides support service for the mayor in the preparation of the annual

budget and also by state law, serves as an Ex-Officio member of the West Springfield

Contributory Retirement Board.


FY 2015 initiatives include:

Improvement to financial reporting and accessibility to financial information

Transparency of financial transactions through “open checkbook” on the website

Development of a written policy and procedures manual

Staffing

1 Chief Financial Officer/Town Accountant

1 Deputy Town Accountant/Purchasing Agent

1 Bookkeeper

2 Bookkeeper Assistants

2-3


ACCOUNTING DIVISION


SUMMARY

2015 2015



01 Personnel 284,776.83 288,748.54 297,658.37 297,658.37

03 Longevity 2,400.00 3,000.00 3,000.00 3,000.00


DIVISION TOTALS 289,369.34 295,241.54 303,686.37 303,686.37

2-4


0.00

50,000.00

100,000.00

150,000.00

200,000.00

250,000.00

300,000.00

350,000.00

2011 2012 2013 2014 2015


Personnel

98.02%

Longevity

0.99%

General

Expenses

1.00%

Contractual

Services

0.00%



ACCOUNTING DIVISION

LINE ITEM DETAIL

2015 2015




Chief Financial Officer/Town Accountant 95,172.37 96,472.11 100,000.00 100,000.00

Deputy Accountant/Purchasing Agent 55,645.23 61,449.67 61,449.32 61,449.32

Night Meetings - CPCC Liaison 4,999.80 0.00 0.00 0.00

Bookkeeper 48,818.70 49,220.42 50,812.08 50,812.08

Bookkeeper Assistant 39,045.15 40,299.44 42,694.90 42,694.90

Bookkeeper Assistant 41,095.58 41,306.90 42,702.07 42,702.07


03 Longevity:

Longevity 2,400.00 3,000.00 3,000.00 3,000.00

Total Longevity 2,400.00 3,000.00 3,000.00 3,000.00


Advertising 0.00 250.00 250.00 250.00

Printing/Forms 115.00 250.00 250.00 250.00

Office Supplies 1,013.40 700.00 700.00 700.00


Dues and Membership 325.00 325.00 400.00 400.00



TOTAL ACCOUNTING DIVISION 289,369.34 295,241.54 303,686.37 303,686.37

2-5


INFORMATION AND

TECHNOLOGY SYSTEMS

Mission Statement:

The Information and Technology Systems Division provides maintenance and support of network

and end-user computing hardware and software for all town departments except for the Library

and Schools.

In addition to our ongoing support and maintenance efforts, this division will continue working

toward upgrading computer and network infrastructure to ensure security, stability and

availability of the Town’s information resources.

Responsibilities:

The Information and Technology Systems Division is responsible for:

1) Assisting municipal departments with use of Geographical Information Systems and other

computer systems including Assessing, Financial, Fire, Permitting, Public Works and

Recreation Systems.

2) Maintaining the Town’s primary Website, Municipal Network, Telephone Systems and

fiber-optic-based Wide Area Network Infrastructure.

3) Managing the budget for the purchase of upgrades to hardware, software including the

replacement servers and computers.

Objectives for Fiscal Year 2015:

The Information and Technology Systems Division is continually working to upgrade the Town’s

computer equipment and network systems. It is the policy of the division’s administrator to

maximize value and increase capability while controlling expenditures as they relate to the

Town’s computer infrastructure.

Information and Technology Systems Division will continue to focus our efforts on alternative

solutions and cost-saving measures toward the maintenance and support the Town’s computer

equipment and network systems in the most cost-effective and efficient manner.

Staffing:

1 Administrator of Information and Technology Systems

1 Marketing and Communications Manager

1 Geographic Information System Coordinator

2 PC and Network Technicians

2-6


INFORMATION AND TECHNOLOGY SYSTEMS DIVISION


SUMMARY

2015 2015



01 Personnel 164,717.54 176,540.81 253,702.11 253,702.11

06 Car Allowance 325.00 532.00 532.00 532.00


10 Training 2,493.00 5,500.00 5,500.00 5,500.00

16 Computer Services 38,945.75 45,880.76 45,880.76 45,880.76

24 Maintenance Contracts 217,099.07 261,727.62 279,769.49 279,769.49

28 Telephone Switchboard 105,120.27 115,313.56 105,313.56 105,313.56

DIVISION TOTALS 577,797.07 689,689.75 762,892.92 762,892.92

2-7


0.00

100,000.00

200,000.00

300,000.00

400,000.00

500,000.00

600,000.00

700,000.00

800,000.00

2011 2012 2013 2014 2015


Personnel

33.26%

Car Allowance

0.07%

General

Expenses

9.46% Training

0.72%

Computer

Services

6.01%

Maintenance

Contracts

36.67%

Telephone

Switchboard

13.80%



INFORMATION AND TECHNOLOGY SYSTEMS DIVISION

LINE ITEM DETAIL

2015 2015




Director of Information Technology 72,822.10 73,833.09 73,833.25 73,833.25

Marketing & Communications Manager 0.00 0.00 42,161.42 42,161.42

GIS Coordinator 45,895.20 49,300.88 49,300.81 49,300.81

PC and Network Technician (2) 46,000.24 48,406.84 88,406.63 88,406.63

Intern 0.00 5,000.00 0.00 0.00


06 Car Allowance:

Car Allowance 325.00 532.00 532.00 532.00

Total Car Allowance 325.00 532.00 532.00 532.00



Computer Software 28,613.49 62,000.00 50,000.00 50,000.00

Computer Paper 2,177.85 2,000.00 2,000.00 2,000.00

Computer Supplies 11,098.43 11,750.00 11,750.00 11,750.00

Office Supplies 322.62 350.00 350.00 350.00



10 Training:

Staff Training 945.00 4,000.00 4,000.00 4,000.00

User Training 1,548.00 1,500.00 1,500.00 1,500.00

Total Training 2,493.00 5,500.00 5,500.00 5,500.00

16 Computer Services:


Total Computer Services 38,945.75 45,880.76 45,880.76 45,880.76

24 Maintenance Contracts:

Computer Hardware Contracts 20,136.19 16,911.24 16,911.24 16,911.24

Computer Software Contracts 169,612.73 172,856.78 190,898.65 190,898.65

Computer Internet Service 27,350.15 71,959.60 71,959.60 71,959.60

Total Maintenance Contracts 217,099.07 261,727.62 279,769.49 279,769.49

28 Telephone Switchboard:

Telephone Switchboard 89,835.27 99,813.56 89,813.56 89,813.56

Connect CTY 15,285.00 15,500.00 15,500.00 15,500.00

Total Telephone Switchboard 105,120.27 115,313.56 105,313.56 105,313.56

TOTAL INFORMATION & TECHNOLOGY

SYSTEMS DIVISION 577,797.07 689,689.75 762,892.92 762,892.92

2-8


ASSESSING DIVISION

Mission Statement:

The Assessing Department is responsible for accurately determining the value of all real and

personal property located within the Town of West Springfield for the purpose of taxation.

Assessors are obliged to assess all property at its full and fair market value as of January 1 of

each year. The department is responsible for the administration of all property tax data records

and maintains accurate parcel ownership data based upon recorded property transactions at the

Registry of Deeds. It also administers the tax billing for the motor vehicle excise and boat excise

tax.

Other duties include, but are not limited to, processing applications for tax exemption for

disabled American veterans, elderly, blind and widowed tax payers; attending meetings with

town financial advisors on the town budget and the Assessing Department's budget; review of

reports submitted to the Department of Revenue throughout the year; Automobile taxes are

abated through the Assessors' Office, maps are maintained by the Assessors of all real estate in

the town and owners of property are updated through the Hampden County Registry of Deeds.

Objectives for Fiscal Year 2015:

Conclude the revaluation of all real estate - inspection of all residential properties within

the town

Evaluate need for conversion from the current Vision Appraisal CAMA system to Patriot

Properties

Implement annual Income & Expense filings for commercial and industrial properties.

Staffing:

1 Principal Assessor/Appraiser

1 Deputy Assessor

1 Assessment Supervisor

1 Assessment Assistant

2 Board Members (Meet Once a Month, or as needed)

2-9


ASSESSING DIVISION


SUMMARY

2015 2015



01 Personnel 190,749.58 204,745.50 194,858.94 194,858.94

03 Longevity 4,200.00 3,000.00 3,000.00 3,000.00


21 Value Update 3,128.99 37,000.00 37,000.00 37,000.00

DIVISION TOTALS 201,344.92 249,385.50 239,498.94 239,498.94

2-10


0.00

50,000.00

100,000.00

150,000.00

200,000.00

250,000.00

2011 2012 2013 2014 2015


Personnel

81.36%

Longevity

1.25%

General

Expenses

1.94%

Value Update

15.45%



ASSESSING DIVISION

LINE ITEM DETAIL

2015 2015




Board Members 2,625.00 3,000.00 3,000.00 3,000.00

Principal Assessor 66,000.00 70,363.32 59,842.08 59,842.08

Deputy Assessor 12,760.95 44,408.11 42,144.71 42,144.71

Assessment Supervisor 48,789.00 49,220.42 50,814.47 50,814.47

Assessment Assistant 37,422.84 37,753.65 39,057.68 39,057.68

Assessment Assistant 23,151.79 0.00 0.00 0.00


03 Longevity:

Longevity 4,200.00 3,000.00 3,000.00 3,000.00

Total Longevity 4,200.00 3,000.00 3,000.00 3,000.00


Equipment Maintenance 600.66 800.00 800.00 800.00

Office Supplies 488.73 500.00 500.00 500.00

Schooling and Workshops 1,480.96 2,500.00 2,500.00 2,500.00




21 Value Update:

Professional and Technical Services 1,117.88 30,000.00 30,000.00 30,000.00

Car Allowance 222.30 3,000.00 3,000.00 3,000.00

Miscellaneous 1,788.81 4,000.00 4,000.00 4,000.00

Total Value Update 3,128.99 37,000.00 37,000.00 37,000.00

TOTAL ASSESSING DIVISION 201,344.92 249,385.50 239,498.94 239,498.94

2-11


COLLECTOR/TREASURER

DIVISION

Mission Statement:

The mission of the Treasurer-Tax Collector's Office is to perform the duties and responsibilities

of each function in accordance with highest standards possible; to offer courteous, responsive

and efficient customer service with timely payment processing and collection of taxes and

revenues; to invest revenues received by the Town, with the primary objective of preserving the

principal and securing maximum rates of return at a minimum risk; to adhere to the provisions

established by the Government Code, the Revenue and Taxation Code, State Constitution and

Town Ordinances.

All payments for Real Estate, Personal Property, Excise and Water and Sewer bill may be paid

online on the Town’s Website

Real Estate and Personal Property Taxes

1st Quarter due date is August 1

st

2nd

Quarter due date is November 1st

3rd

Quarter due date is February 1st (Actual Tax Bill) mailed with new FY Assessment/

4th Quarter due date is May 1

st- (Actual Tax Bill) mailed with new FY Assessment

Key Dates for Tax Payers April 1st is the deadline for filing Abatements and Exemptions for Real

Estate and/or Personal Property Tax.

Excise Bills All Massachusetts residents who own and register a motor vehicle must annually pay a

motor vehicle excise. The excise is levied by the town where the vehicle is principally garaged and the

revenues become part of the local community. Excise is computed at a rate of $25 per thousand of

valuation Valuations are determined as NADA official guide. The Commonwealth of Mass formula is as

follows:

In the year preceding the designated year of manufacture (brand new car released before model year) …..50%

In the designated year of manufacture……………………………………………………………………....90%

In the second year……………………………………………………………………………………………60%

In the third year…………………………………………………. …………………………………………..40%

In the fourth year…… ………………………………………………………………………………………25%

In the fifth and succeeding years………………...……………………………………………………………10%

Water and Sewer Billing Bills are sent out to taxpayers 4 times during the fiscal year.

Parking Tickets are paid in the Collectors Office Monday-Friday (8-4:30) Payments after 4:00 cannot be

cleared at the Registry of Motor Vehicles until the next business day.

Staffing:

1 Collector/Treasurer

1 Deputy Treasurer/Collector

3 Revenue Processors

1 Payroll Coordinator 2-12


COLLECTOR/TREASURER DIVISION


SUMMARY

2015 2015



01 Personnel 282,424.43 297,666.38 304,836.73 304,836.73

03 Longevity 3,000.00 3,000.00 3,600.00 3,600.00

04 Educational Benefits 1,000.00 1,000.00 1,000.00 1,000.00


19 Land Court Expense 5,129.33 6,446.75 7,000.00 7,000.00

55 Bank Charges 78.79 1,500.00 1,500.00 1,500.00

56 Bond and Note Issue Costs 1,845.87 5,000.00 5,000.00 5,000.00

DIVISION TOTALS 336,089.90 364,933.74 373,257.34 373,257.34

2-13


0.00

50,000.00

100,000.00

150,000.00

200,000.00

250,000.00

300,000.00

350,000.00

400,000.00

2011 2012 2013 2014 2015


Personnel

81.67%

Longevity

0.96%

Educational

Benefits

0.27%

General

Expenses

13.48%

Land Court

Expense

1.88%

Bank Charges

0.40% Bond and Note

Issue Costs

1.34%



COLLECTOR/TREASURER DIVISION

LINE ITEM DETAIL

2015 2015




Treasurer 16,066.44 16,289.67 16,289.67 16,289.67

Collector 64,266.02 65,158.14 65,158.14 65,158.14

Deputy Treasurer/Collector 50,188.32 50,885.07 50,885.07 50,885.07

Fiscal Revenue Processor 33,095.64 37,436.80 39,331.13 39,331.13



Payroll Supervisor 44,695.30 45,090.36 46,578.14 46,578.14

Overtime 1,065.17 1,200.00 1,200.00 1,200.00


03 Longevity:

Longevity 3,000.00 3,000.00 3,600.00 3,600.00

Total Longevity 3,000.00 3,000.00 3,600.00 3,600.00

04 Educational Benefits:

Educational Benefits 1,000.00 1,000.00 1,000.00 1,000.00

Total Educational Benefits 1,000.00 1,000.00 1,000.00 1,000.00



Legal Notices 0.00 1,700.00 1,700.00 1,700.00

Tax Title 12,670.00 19,315.27 18,311.47 18,311.47

Printing/Forms 21,508.60 21,000.00 21,000.00 21,000.00

Office Supplies 4,241.17 3,800.00 3,800.00 3,800.00

Schooling and Workshops 361.60 461.26 461.26 461.26


Surety Bonds 1,801.00 2,000.00 2,000.00 2,000.00


19 Land Court Expense:

Legal/Professional Services 5,129.33 6,446.75 7,000.00 7,000.00

Total Land Court Expense 5,129.33 6,446.75 7,000.00 7,000.00

55 Bank Charges:

Bank Charges 78.79 1,500.00 1,500.00 1,500.00

Total Bank Charges 78.79 1,500.00 1,500.00 1,500.00

56 Bond and Note Issue Costs:

Professional and Technical Services 1,845.87 5,000.00 5,000.00 5,000.00

Total Bond and Note Issue Costs 1,845.87 5,000.00 5,000.00 5,000.00

TOTAL COLLECTOR/TREASURER

DIVISION 336,089.90 364,933.74 373,257.34 373,257.34

2-14


DEPARTMENT OF PLANNING AND

DEVELOPMENT

The Department of Planning and Development through its various

Divisions is responsible to ensure that growth and development

within the City of West Springfield, occurs in a manner that protects

public health, safety and welfare, preserves the natural

environment, and ensures that the quality of life enjoyed by its

citizens, businesses and visitors is preserved and enhanced.

Divisions:

Administrative Division

Planning/Conservation Division

Building Division

Economic Development Division

3-1

SUMMARY

DEPARTMENT OF PLANNING AND DEVELOPMENT

2015 2015



Administration 186,593.96 214,254.70 223,182.87 223,182.87

Planning/Conservation 100,648.27 112,879.22 61,731.71 61,731.71

Building 163,019.72 184,492.02 179,992.02 179,992.02

Economic Development 36,813.58 53,250.00 57,423.08 57,423.08

Total Department of Planning and Devel 487,075.53 564,875.94 522,329.68 522,329.68

3-2

Personnel

80%

Operating

20%

Total Department of Planning and Development

by Category

ADMINISTRATIVE DIVISION

Mission Statement:

The Director of Planning and Development through the coordinated efforts of the various

divisions will lead the Town in refining and improving all Town planning and construction

functions, improve development standards, enhance long-range planning capabilities, streamline

permit process and improve communication between departments and other interested entities.

The Director will seek to balance competing interest of business, residents, and the regulatory

requirements of departments while creating a dynamic relationship that moves the community

forward; protects our quality of life, and increases its economic potential. All of these goals will

be in conjunction with the Mayor and City Council’s plan to bring modern planning and

development principles to the Town of West Springfield.

The Director will work closely with the Mayor and City Council to implement and coordinate

land acquisitions and land management proposals, economic development planning, zoning

ordinance improvements and prepare a comprehensive master plan.

Staffing:

1 Director of Planning and Development

1 Administrative Assistant

1 Administrative Secretary

3-3




SUMMARY

2015 2015



01 Personnel Services 180,460.48 181,519.70 184,447.87 184,447.87

03 Longevity 1,200.00 1,200.00 1,800.00 1,800.00

06 Car Allowance 274.05 1,000.00 1,000.00 1,000.00


20 Contract Services 0.00 26,875.00 32,275.00 32,275.00

DIVISION TOTALS 186,593.96 214,254.70 223,182.87 223,182.87

3-4


0.00

50,000.00

100,000.00

150,000.00

200,000.00

250,000.00

2011 2012 2013 2014 2015


Personnel

Services

82.64%

Longevity

0.81%

Car Allowance

0.45%

General

Expenses

1.64%

Contract Labor

14.46%




LINE ITEM DETAIL

2015 2015




Director of Planning and Development 81,638.96 82,772.44 82,772.44 82,772.44

Inspector of Weight and Measure 2,617.50 0.00 0.00 0.00

Administrative Assistant 44,695.30 45,090.36 46,573.36 46,573.36

Administrative Secretary 40,945.06 41,306.90 42,702.07 42,702.07

Secretary to the Board 1,912.16 2,500.00 2,400.00 2,400.00

Intern 8,651.50 9,850.00 10,000.00 10,000.00


03 Longevity:

Longevity 1,200.00 1,200.00 1,800.00 1,800.00

Total Longevity 1,200.00 1,200.00 1,800.00 1,800.00

06 Car Allowance:

Car Allowance 274.05 1,000.00 1,000.00 1,000.00

Total Car Allowance 274.05 1,000.00 1,000.00 1,000.00

08 General Expenses

Equipment Repairs 0.00 250.00 250.00 250.00

Advertising 0.00 200.00 200.00 200.00

Printing/Forms 167.20 200.00 200.00 200.00

Office Supplies 4,474.23 875.00 1,335.00 1,335.00

Transportation 0.00 600.00 400.00 400.00





20 Contract Services:

Contract Services 0.00 26,875.00 32,275.00 32,275.00

Total Contract Services 0.00 26,875.00 32,275.00 32,275.00

TOTAL ADMINISTRATIVE DIVISION 186,593.96 214,254.70 223,182.87 223,182.87

3-5


PLANNING/CONSERVATION DIVISION

Mission Statement:

Planning

The mission of the Planning Division is to lead in the development of policies and procedures

pertaining to all aspects of the residential and commercial development of the community. The

Planning Division will administer all policies and procedures fairly, uniformly and in a timely

manner.

The Planning Division shall achieve the goals of its mission through an improved and

streamlined permitting process, broader public outreach and improved coordination of municipal

resources. The development review process shall strive to balance the need for sustainable

economic development while preserving and enhancing the livability of the community.

Conservation

It is the mission of the Conservation Commission to protect, promote and enhance the quality

and quantity of natural resources especially wetlands, wildlife and water resources; through

planning, acquisition, land management, regulation, research and public education within the

town of West Springfield for the maximum benefit of its residents. In addition, the Conservation

Commission is responsible for administering the Massachusetts Wetlands Protection Act, M.G.L.

Chapter 131, section 40 and its regulations 310 CMR 10. The eight interests of the Wetlands

Protection Act are; protection of public and private water supply; protection of groundwater

supply; flood control protection; storm damage prevention; prevention of pollution; protection of

land containing shellfish; protection of fisheries; protection of wildlife habitat.

The Conservation Commission reviews and permits projects that are proposed within wetlands

and a 100 foot buffer zone around wetland resource areas that border on any creek, river, stream,

pond or lake. In addition, the Commission reviews projects that fall within areas subject to

flooding and an area of 200 feet either side of the mean annual high water line of perennial

streams.

The Senior Planner/Conservation Agent reviews projects, prepares reports and drafts permits for

the Commission, inspects work on permitted projects for adherence to conditions approved by

the Conservation Commission, manages land under the care and control of the Conservation

Commission, keeps the records of the Commission and educates the public about the importance

of wetlands and the beneficial effects of their protection. In addition, the Senior

Planner/Conservation Agent assists with preparation of the town’s Plan for Open Space and

Recreation, Community Preservation Plan and other natural resource related plans, projects and

grants.

Staffing:

1 Senior Planner/Conservation Agent

3-6




SUMMARY

2015 2015




06 Car Allowance 21.83 800.00 300.00 300.00


DIVISION TOTALS 100,648.27 112,879.22 61,731.71 61,731.71

3-7


0.00

20,000.00

40,000.00

60,000.00

80,000.00

100,000.00

120,000.00

140,000.00

2011 2012 2013 2014 2015


Personnel

Services

96.92%

Car Allowance

0.49%

General

Expenses

2.59%




LINE ITEM DETAIL

2015 2015




Senior Planner/Conservation Agent 0.00 0.00 59,831.71 59,831.71

Planning Administrator 45,413.80 55,477.51 0.00 0.00

Conservation Agent 53,111.53 54,831.71 0.00 0.00


06 Car Allowance:

Car Allowance 21.83 800.00 300.00 300.00

Total Car Allowance 21.83 800.00 300.00 300.00


Office Supplies 861.11 520.00 500.00 500.00





TOTAL PLANNING/CONSERVATION DIV. 100,648.27 112,879.22 61,731.71 61,731.71

3-8


BUILDING DIVISION

Mission Statement:

The Building Department is headed by the Building Commissioner who is appointed by the

Mayor and shall perform all of the duties required of the Building Commissioner and Local

Inspector under the General Laws and Code of Massachusetts Regulation (780 CMR) pertaining

to Buildings and other structures known as the State Building Code, General Ordinances, Zoning

Ordinances, Local Executive Orders and Rules and Regulations.

Our mission and purpose is to safeguard and establish minimum requirements necessary to

protect public health, safety and welfare in the built environment. Model building codes provide

rules for energy conservation and for protection from fires, structural collapse and general

deterioration. For administration purposes, the fence viewer is considered within the Building

Department. Periodic inspections of Places of Assembly are done on a yearly basis in order to

insure that they remain in compliance. We also administer the rules and regulations of the

Architectural Access Board in order to provide access to public buildings for the physically

challenged individuals.

Staffing:

1 Building Commissioner

1 Assistant Building Inspector

3-9


BUILDING DIVISION


SUMMARY

2015 2015




03 Longevity 600.00 1,200.00 1,200.00 1,200.00

06 Car Allowance 5,945.97 7,500.00 7,500.00 7,500.00


20 Contract Services 39,508.90 44,500.00 40,000.00 40,000.00

DIVISION TOTALS 163,019.72 184,492.02 179,992.02 179,992.02

3-10


0.00

20,000.00

40,000.00

60,000.00

80,000.00

100,000.00

120,000.00

140,000.00

160,000.00

180,000.00

200,000.00

2011 2012 2013 2014 2015


Personnel

Services

70.61% Longevity

0.67%

Car Allowance

4.17%

General

Expenses

2.33%

Contract

Services

22.22%



BUILDING DIVISION

LINE ITEM DETAIL

2015 2015




Building Commissioner 79,141.40 79,843.02 79,843.02 79,843.02

Assistant Building Inspector 35,125.35 47,249.00 47,249.00 47,249.00


03 Longevity:

Longevity 600.00 1,200.00 1,200.00 1,200.00

Total Longevity 600.00 1,200.00 1,200.00 1,200.00

06 Car Allowance:

Car Allowance 5,945.97 7,500.00 7,500.00 7,500.00

Total Car Allowance 5,945.97 7,500.00 7,500.00 7,500.00

08 General Expenses

Office Supplies 2,002.60 2,700.00 2,700.00 2,700.00





20 Contract Services


Total Contract Services 39,508.90 44,500.00 40,000.00 40,000.00

TOTAL BUILDING DIVISION 163,019.72 184,492.02 179,992.02 179,992.02

3-11


ECONOMIC DEVELOPEMNT

DIVISION

Mission Statement:

The economic development administrator and the division shall be responsible for developing,

coordinating, implementing, and maintaining economic development and projects throughout the

community. The economic development administrator is also responsible for developing,

implementing and maintaining ongoing programs, to attract new, vibrant or diverse economic

developments or projects to the town that are compatible with the town’s master plan and are

economically beneficial to the town’s infrastructure. The division is also responsible for creating

a business environment which is conducive to improving investment and job creation within the

community.

Staffing:

1 Economic Development Administrator/Assistant Planner

3-12


ECONOMIC DEVELOPMENT DIVISION


SUMMARY

2015 2015




08 General Expenses 0.00 0.00 1,000.00 1,000.00

87 Redevelopment Authority 11,101.34 11,250.00 11,250.00 11,250.00

DIVISION TOTALS 36,813.58 53,250.00 57,423.08 57,423.08

3-13


0.00

10,000.00

20,000.00

30,000.00

40,000.00

50,000.00

60,000.00

2011 2012 2013 2014 2015


Personnel

Services

78.67%

General

Expenses

1.74%

Redevelopment

Authority

19.59%



ECONOMIC DEVELOPMENT DIVISION

LINE ITEM DETAIL

2015 2015




Economic Development Administrator 25,712.24 42,000.00 0.00 0.00

Econ. Dev. Administrator/Asst Planner 0.00 0.00 45,173.08 45,173.08



Office Supplies 0.00 0.00 300.00 300.00




Total General Expenses 0.00 0.00 1,000.00 1,000.00

87 Redevelopment Authority:



Supplies 250.00 250.00 250.00 250.00

Miscellaneous 4,418.35 4,200.00 4,200.00 4,200.00

Total Redevelopment Authority 11,101.34 11,250.00 11,250.00 11,250.00

TOTAL ECONOMIC DEVELOPMENT

DIVISION 36,813.58 53,250.00 57,423.08 57,423.08

3-14


PUBLIC SAFETY

Public Safety Services provide the citizens of the Town of West

Springfield with a safe community environment, ensuring twenty-four

hour protection of persons and property.

Departments:

Police

Fire

Emergency Management/Radio Maintenance

4-1

SUMMARY

PUBLIC SAFETY

2015 2015



Police Department 6,446,540.83 6,671,684.15 6,634,657.44 6,634,657.44

Fire Department 4,271,598.94 4,299,926.21 4,425,648.71 4,425,648.71

Emergency Management/Radio Maintenance 68,089.33 83,120.00 77,220.00 77,220.00

Total Public Safety 10,786,229.10 11,054,730.36 11,137,526.15 11,137,526.15

4-2

Personnel

90%

Employee

Benefits

5%

Operating

5%

Total Public Safety by Category

POLICE DEPARTMENT

Mission Statement: The mission of the West Springfield Police Department is to maintain the quality of life we enjoy and to ensure our

town is a safe place to live, work and visit.

This will be accomplished through safeguarding individual liberties, building community partnerships, preventing

crime and resolving those crimes which do occur. We will constantly strive to meet the highest standard of honesty

and integrity. We will achieve professional performance through continual learning, education and commitment to

our duties.

We are committed to this mission and conduct our responsibilities toward a goal of excellence and education to the

community we serve.


The budget for FY 2015 restores two patrolman positions that were cut from previous budgets. Additionally, a

Resource Officer is funded for the middle school, 50% of the funding is provided for in the Police Department and

50% is provided for in the School Department. The Resource Officer position at the High School had previously

been budgeted in the Patrolmen budget line item and is included as a separate line item in the FY 2015 budget.

We have put a plan in place to move away from the “specialist” in policing and back to the “generalist”. Put more

succinctly, we are cross training more officers in more areas of specialization, such as Accident Reconstruction,

Arson, IT Technology and Sexual Assault Investigations to name a few. This is reducing the need to call in the one

or two people that have training in a specific area, thereby reducing the overtime costs. Because most of this

training is offered through the Municipal Police Training Committee, it is free and no additional costs are incurred

for the training.

The administrative position of parking /firearms clerk which was eliminated during FY 2013 is re-established in the

FY 2015 budget. The re-establishment of this position will be partially funded through increased parking ticket

revenue. Additionally, shifting the clerical responsibilities of the firearms clerk back to this position will free up

patrolman hours which are currently being utilized in the processing of firearms licenses, resulting in more

patrolmen on the street. An additional PC Technician has been added in the Information Technology Budget in

order to absorb the computer responsibilities currently performed by a patrolman. This also will free up another

patrolman to return to policing duties.

We continue to brainstorm and think of new and innovative ways to provide the same level of service to the town

while reducing costs. The men and women, who make up the West Springfield Police Department, are committed

to that endeavor.

Staffing: 1 Chief

4 Captains

11 Sergeants

60 Police Officers

2 School Resource Officers (1.5 funded in Police budget - .5 funded in School budget)

1 Senior Administrative Secretary

1 Firearms/Parking Clerk

3 Police Records Assistants/Matrons

5 Civilian Dispatchers (2 funded outside of General Fund via grant)

90 Season Police Officers

4-3

POLICE DEPARTMENT


SUMMARY

2015 2015



01 Personnel Services 5,481,465.29 5,647,058.79 5,703,505.72 5,703,505.72

03 Longevity 89,100.00 86,900.00 84,300.00 84,300.00


07 Service Connected Injuries 63,600.00 74,400.00 44,400.00 44,400.00


10 Training/Schools 5,807.61 17,000.00 12,000.00 12,000.00

32 C.J.I.S. 0.00 1,765.50 1,765.50 1,765.50

34 K-9 Program 1,797.45 2,500.00 0.00 0.00

DEPARTMENT TOTALS 6,446,540.83 6,671,684.15 6,634,657.44 6,634,657.44

4-4


0.00

750,000.00

1,500,000.00

2,250,000.00

3,000,000.00

3,750,000.00

4,500,000.00

5,250,000.00

6,000,000.00

6,750,000.00

7,500,000.00

2011 2012 2013 2014 2015


Personnel

Services

85.97%

Longevity

1.27% Educational

Benefits

8.25%

Service

Connected

Injuries

0.67%

General

Expenses

3.64%

Training

0.18%

C.J.I.S.

0.03%


POLICE DEPARTMENT

LINE ITEM DETAIL

2015 2015




Chief of Police 114,990.23 122,499.82 122,499.82 122,499.82

Police Captains 369,731.44 375,485.04 378,259.99 378,259.99

Police Sergeants 774,367.20 788,258.63 790,351.33 790,351.33

Patrolmen 3,337,852.88 3,449,437.81 3,418,259.59 3,418,259.59

School Resource Officers 0.00 0.00 92,825.43 92,825.43

Civilian Dispatchers 106,179.43 114,605.20 115,203.84 115,203.84

Records Clerks 159,365.47 122,915.44 128,091.87 128,091.87

Firearms Clerk 0.00 0.00 34,959.38 34,959.38

Part time Clerks/Matrons 3,524.52 10,000.00 10,000.00 10,000.00

Special Police 6,003.13 5,000.00 5,000.00 5,000.00

Senior Administrative Secretary 42,546.92 43,990.51 46,573.36 46,573.36

Overtime 321,384.73 329,452.72 275,000.00 275,000.00

Temporary Duty (Out of Grade) 42,794.27 68,031.06 68,031.06 68,031.06

Sick Leave Incentive 15,000.00 15,932.51 17,000.00 17,000.00

Holidays 57,165.75 70,142.04 70,142.04 70,142.04

Court Fees 81,809.32 82,558.01 82,558.01 82,558.01

First Responder Defib Certification 48,750.00 48,750.00 48,750.00 48,750.00

Total Personnel Services 5,481,465.29 5,647,058.79 5,703,505.72 5,703,505.72

03 Longevity:

Longevity 89,100.00 86,900.00 84,300.00 84,300.00

Total Longevity 89,100.00 86,900.00 84,300.00 84,300.00




07 Service Connected Injuries:

Service Connected Injuries 60,000.00 70,000.00 40,000.00 40,000.00

Administrative 3,600.00 4,400.00 4,400.00 4,400.00

Total Service Connected Injuries 63,600.00 74,400.00 44,400.00 44,400.00


Uniform Allowance 4,069.97 2,000.00 2,000.00 2,000.00


Breathalyzer/Radar Equipment 765.55 0.00 500.00 500.00

Supplies (Fingerprint Lab) 0.00 0.00 1,000.00 1,000.00

Tear Gas and Ammunition 9,752.15 10,000.00 10,000.00 10,000.00

Printing/Forms 4,247.29 2,200.00 2,200.00 2,200.00

Office Supplies 7,335.65 9,000.00 9,000.00 9,000.00

Camera Equipment 1,260.80 2,500.00 3,000.00 3,000.00

Lock Up Expense 2,834.76 2,500.00 2,500.00 2,500.00

Gasoline/Diesel Fuel 127,035.66 144,000.00 144,000.00 144,000.00

Motor Vehicle Repairs and Maintenance 67,072.23 42,000.00 42,000.00 42,000.00

Petty Cash Advance 0.00 100.00 100.00 100.00

Equipment 1,865.08 28,700.00 0.00 0.00

Car Allowance 350.23 500.00 500.00 500.00



Miscellaneous 6,278.91 10,000.00 13,000.00 13,000.00


4-5


POLICE DEPARTMENT

LINE ITEM DETAIL (CONTINUED)

2015 2015



10 Training/Schools:

Training 5,807.61 17,000.00 12,000.00 12,000.00

Total Training/Schools 5,807.61 17,000.00 12,000.00 12,000.00

32 C.J.I.S.:

C.J.I.S. 0.00 1,765.50 1,765.50 1,765.50

Total C.J.I.S. 0.00 1,765.50 1,765.50 1,765.50

34 K-9 Program:

K-9 Program 1,797.45 2,500.00 0.00 0.00

Total K-9 Program 1,797.45 2,500.00 0.00 0.00

TOTAL POLICE DEPARTMENT 6,446,540.83 6,671,684.15 6,634,657.44 6,634,657.44

4-6


FIRE DEPARTMENT

Mission Statement:

The West Springfield Fire Department is committed to providing the highest level of emergency

public safety services to the residents and those visiting the Town of West Springfield. These

services will encompass fire prevention, control, training, and public education. The Department

will respond with professionalism and integrity under adverse and difficult circumstances. Our

members are committed to efficient, effective, and compassionate response to those within our

Town.

Our Department will provide the highest level of medical treatment through our ambulance

service. Through progressive training and equipment our members will be prepared to provide

advanced medical treatment and intervention to those requiring medical assistance in our

community.

Through our constant vigilance, vision, and strong core values, the Fire Department will provide

the utmost protection to the lives and property, and enhance the quality of life for the Town of

West Springfield.


The Fire Department’s goals for fiscal year 2015 are to maintain our high level of service to the

Town providing fire suppression and emergency medical services. This year we are adding a

Training/Safety Officer position. This Lieutenant will provide medical training to the

Department, as well as monitor safety concerns during large fires.

Staffing:

1 Chief

5 Deputies

12 Lieutenants

1 Alarm Superintendent

1 Safety Training Officer (.5 Funded in Fire Budget -.5 funded in the Ambulance budget)

48 Firefighters (38 funded in Fire budget – 10 funded in the Ambulance budget)

1 Senior Administrative Secretary

4-7

FIRE DEPARTMENT


SUMMARY

2015 2015



01 Personnel Services 3,938,033.62 3,966,957.49 4,184,580.39 4,184,580.39

03 Longevity 5,600.00 2,850.00 600.00 600.00


05 Uniforms 22,826.32 22,835.00 22,835.00 22,835.00

07 Service Connected Injuries 16,425.33 16,048.82 16,470.82 16,470.82


14 Medical Expense 1,800.00 1,722.00 1,300.00 1,300.00

58 Building Improvements 7,800.75 7,860.00 7,860.00 7,860.00


4-8


0.00

500,000.00

1,000,000.00

1,500,000.00

2,000,000.00

2,500,000.00

3,000,000.00

3,500,000.00

4,000,000.00

4,500,000.00

2011 2012 2013 2014 2015


Personnel

Services

94.55%

Longevity

0.01%

Educational

Benefits

0.62% Uniforms

0.52%

Service

Connected

Injuries

0.37%

General

Expenses

3.72%

Medical

Expense

0.03%

Building

Improvements

0.18%


FIRE DEPARTMENT

LINE ITEM DETAIL

2015 2015




Fire Chief 114,700.82 121,236.07 127,205.41 127,205.41

Deputy Chiefs 409,546.02 446,845.05 446,845.05 446,845.05

Lieutenants 839,062.13 846,250.68 900,229.18 900,229.18

Supt of Police and Fire Alarm 70,988.58 71,616.31 77,757.23 77,757.23

Safety Training Officer 0.00 0.00 37,483.17 37,483.17

Firefighters 2,019,091.73 2,110,460.73 2,249,212.31 2,249,212.31

Senior Administrative Secretary 50,975.08 51,425.87 53,070.47 53,070.47

Overtime 328,719.35 202,060.41 175,000.00 175,000.00

Temporary Duty (Out of Grade) 35,888.17 41,688.34 42,553.54 42,553.54

Sick Leave Incentive 17,350.00 14,875.00 14,725.00 14,725.00

Holidays 51,711.74 60,499.03 60,499.03 60,499.03

Total Personnel Services 3,938,033.62 3,966,957.49 4,184,580.39 4,184,580.39

03 Longevity:

Longevity 5,600.00 2,850.00 600.00 600.00

Total Longevity 5,600.00 2,850.00 600.00 600.00




05 Uniforms:

Uniforms 22,826.32 22,835.00 22,835.00 22,835.00

Total Uniforms 22,826.32 22,835.00 22,835.00 22,835.00

07 Service Connected Injuries:


Administrative 4,400.00 4,400.00 4,400.00 4,400.00

Total Service Connected Injuries 16,425.33 16,048.82 16,470.82 16,470.82


Natural Gas 14,160.39 21,500.00 19,500.00 19,500.00

Electricity 22,444.13 26,500.00 25,500.00 25,500.00

Equipment Maintenance 960.00 2,320.00 2,120.00 2,120.00

Equipment Repairs 54,461.90 45,000.00 45,000.00 45,000.00

Office Supplies 2,441.44 1,965.00 1,965.00 1,965.00

Maintenance of Grounds 16,528.52 8,590.00 8,590.00 8,590.00

Tools and Appliances 10,592.73 5,700.00 5,700.00 5,700.00

Tires and Batteries 6,289.00 3,150.00 3,150.00 3,150.00


Replace Fire Equipment (Hoses) 4,997.44 5,000.00 5,000.00 5,000.00

Fire Prevention 332.30 962.40 962.00 962.00

Police and Fire Alarm 1,264.62 2,800.00 2,800.00 2,800.00

Other Training 3,726.94 3,190.50 3,190.50 3,190.50




Miscellaneous 146.19 250.00 250.00 250.00


14 Medical Expense:

Purchase of Services 1,800.00 1,722.00 1,300.00 1,300.00

Total Medical Expense 1,800.00 1,722.00 1,300.00 1,300.00

58 Building Improvements:

Building Improvements 7,800.75 7,860.00 7,860.00 7,860.00

Total Building Improvements 7,800.75 7,860.00 7,860.00 7,860.00

TOTAL FIRE DEPARTMENT 4,271,598.94 4,299,926.21 4,425,648.71 4,425,648.71

4-9


EMERGENCY MANAGEMENT/

RADIO MAINTENANCE

Mission Statement:

The Department is responsible for the coordination of services in an emergency as well as the

coordination of the radio communication needs for all departments servicing Police, Fire, D.P.W.

and the Recreation Department. The department coordinates with local, state and federal

officials in emergency situations.

Staffing:

1 Director of Emergency Management/Radio Maintenance (stipend)

4-10

DEPARTMENT OF EMERGENCY MANAGEMENT/RADIO MAINTENANCE


SUMMARY

2015 2015





09 Operations Expense 43,414.81 48,900.00 45,000.00 45,000.00

29 Training 2,009.59 5,500.00 5,500.00 5,500.00

57 Flood Control 0.00 2,000.00 0.00 0.00

61 Capital Outlay 10,807.93 10,600.00 10,600.00 10,600.00


4-11


0.00

15,000.00

30,000.00

45,000.00

60,000.00

75,000.00

90,000.00

2011 2012 2013 2014 2015


Personnel

Services

12.95%

General

Expenses

7.93%

Operations

Expense

58.28%

Training

7.12%

Capital Outlay

13.73%


DEPARTMENT OF EMERGENCY MANAGEMENT/RADIO MAINTENANCE

LINE ITEM DETAIL

2015 2015




Director of Emergency Management 9,610.90 10,000.00 10,000.00 10,000.00



Electric 6.10 0.00 1,800.00 1,800.00

Fuel and Generator 2,240.00 6,000.00 4,200.00 4,200.00

Office Supplies 0.00 120.00 120.00 120.00


09 Operations Expense:

Operations Expense 43,414.81 48,900.00 45,000.00 45,000.00

Total Operations Expense 43,414.81 48,900.00 45,000.00 45,000.00

29 Training:

Training 2,009.59 5,500.00 5,500.00 5,500.00

Total Training 2,009.59 5,500.00 5,500.00 5,500.00

57 Flood Control:

Flood Control 0.00 2,000.00 0.00 0.00

Total Flood Control 0.00 2,000.00 0.00 0.00

61 Capital Outlay:

Capital Outlay 0.00 0.00 0.00 0.00

Radio Equipment 8,831.37 8,600.00 8,600.00 8,600.00

Radio Change-overs 1,976.56 2,000.00 2,000.00 2,000.00

Total Capital Outlay 10,807.93 10,600.00 10,600.00 10,600.00

TOTAL EMERGENCY MANAGEMENT/

RADIO MAINTENANCE 68,089.33 83,120.00 77,220.00 77,220.00

4-12


SCHOOL DEPARTMENT

The School Department budget for the Town of West Springfield

accounts for the operation and maintenance of the public school system.

The following pages include a summary of the Education Budget.

Further detail of programs and spending can be found in a separate

budget document prepared by the Department of Education.

5-1

SCHOOL DEPARTMENT


SUMMARY

2015 2015



01 Personnel 27,847,902.40 28,564,062.00 29,891,100.00 29,891,100.00

08 General Expenses 10,022,560.60 10,702,720.00 10,906,139.00 10,906,139.00


5-2


0.00

5,000,000.00

10,000,000.00

15,000,000.00

20,000,000.00

25,000,000.00

30,000,000.00

35,000,000.00

40,000,000.00

45,000,000.00

2011 2012 2013 2014 2015


Personnel

73.27%

General

Expenses

26.73%


FY 2014 FY 2014 FY 2015 FY 2015

STATE ORIGINAL ADJUSTED MAYOR'S COUNCIL

CODE FUNCTION CATEGORIES BUDGET TO DATE RECOMMENDATION APPROVED

1100 School Committee 28,832 29,012 29,012 29,012

1200 Superintendent's Office 241,253 245,369 245,740 245,740

1220 Asst. Superintendent/Personnel 164,523 166,484 166,584 166,584

1230 Grant Office 90,837 101,386 102,336 102,336

1410 Business Office 234,222 235,224 243,240 243,240

1420 Personnel 40,023 40,023 37,023 37,023

1430 Legal Services 170,627 170,627 170,627 170,627

1450 Administrative Technology 177,881 178,009 192,961 192,961

2100 Academic Leadership (Supervisors) 280,777 281,537 287,005 287,005

2200 Principals 2,113,722 2,099,587 2,118,762 2,118,762

2300 Teaching 21,192,691 21,373,292 22,396,695 22,396,695

2340 Educational Media (School Library) 285,886 291,428 291,428 291,428

2350 Curriculum / Professional Development 183,421 185,481 187,262 187,262

2400 Textbook/Inst. Material/ Supplies 758,349 757,447 765,305 765,305

2450 Instructional Computers & related supplies 105,081 105,081 117,477 117,477

2700 Counselors - Guidance/Adj. 1,591,067 1,651,411 1,652,104 1,652,104

2800 Psychological (Sped) 721,953 720,490 745,571 745,571

3100 Attendance Officer 49,392 49,877 50,127 50,127

3200 Health 631,032 638,878 650,109 650,109

3300 Transportation 2,710,855 2,710,855 2,888,213 2,888,213

3400 Food Service 60,000 60,000 67,500 67,500

3510 Athletics 437,502 438,302 437,109 437,109

3520 Student Activities 110,572 110,572 112,380 112,380

3600 School Security 5,620 5,620 37,042 37,042

4110 Custodians 1,423,247 1,439,513 1,478,550 1,478,550

4120 Heating 365,344 365,344 365,344 365,344

4130 Utilities 670,683 670,683 668,183 668,183

4210 Maintenance-Grounds 178,431 179,336 178,556 178,556

4220 Maintenance-Buildings 453,559 455,790 460,406 460,406

4230 Maintenance-Equipment 215,078 215,313 182,499 182,499

4450 Maintenance-Technology 46,015 72,776 77,570 77,570

5200 Insurance 125,321 125,321 160,701 160,701

5550 School Crossing Guards 91,832 91,832 91,832 91,832

9100 Tuition: Other Mass. Occ Ed Schools 36,000 36,000 47,638 47,638

9100 Tuition: SPED Other Districts 144,924 144,924 220,089 220,089

9200 Tuition: SPED Out of State 527,029 527,029 375,955 375,955

9300 Tuition: SPED Private Schools 2,325,993 2,282,138 2,382,229 2,382,229

9400 Tuition: Occ Ed Collaborative 1,335,032 1,335,032 1,375,006 1,375,006

9420 Tuition: SPED Collaborative 690,224 690,224 690,224 690,224

Less: Circuit Breaker Reimbursement (811,310.00) (811,310.00) (850,000.00) (850,000.00)

Less: Special Ed. Grant Tuition Revenue (160,000.00) (160,000.00) (160,000.00) (160,000.00)

Less: Special Ed. Grant Contractual Srvc (180,000.00) (180,000.00) (180,000.00) (180,000.00)

Less: School Choice Accrued Revenue (684,155.00) (684,155.00) (684,155.00) (684,155.00)

Less: Use of School Choice Funding (175,000.00) (175,000.00) (75,000.00) (75,000.00)

TOTAL OPERATING BUDGET 39,004,365.00 39,266,782.00 40,797,239.00 40,797,239.00

Capital Outlay and one time expenses 30,000.00 79,526.00 48,000.00 48,000.00

TOTAL SCHOOL DEPT BUDGET 39,034,365.00 39,346,308.00 40,845,239.00 40,845,239.00

5-3

SCHOOL DEPARTMENT

BUDGET SUMMARY - BY STATE CODE

FY 2014 & FY2015

DEPARTMENT OF PUBLIC WORKS

The Department of Public Works is responsible for the care and

maintenance of the Town’s infrastructure including all water, sewer,

and highway projects. The Department also administers solid waste

programs as well as assisting other agencies with professional services.

Divisions:


Operations Division

Flood Control Division

Snow and Ice Division

6-1


Mission Statement:

Every day in many diverse ways the Department of Public Works touches almost every aspect of life

for those living and/or working within the boundaries of the Town of West Springfield and to a lesser

extent those residents of the surrounding communities that utilize the roads and recreation areas.

Our mission is to ensure the safety and comfort in public service areas ranging from maintenance of

streets and sidewalks; installation and repair of street signs; water treatment and distribution; sewer

pump stations and mains; snow removal and sanding.

In addition to the above, DPW is also responsible for the maintenance and repair of all Town owned

parks, Town trees, and Public Works, Police and Fire vehicles.

Other responsibilities include the collection of recyclables, solid waste, yard waste and large bulk

items through sound programs.

We acknowledge that the safety and comfort of the citizens of West Springfield is the prime purpose of

our mission and to them we commit our efforts to attain each goal with environmental sensitivity and

fiscal constraint.

Staffing:


1 Director

1 Deputy Director of Operations

1 Town Engineer

2 Project Managers

1 Office Manager

1 Cartegraph Manager

1 Health and Safety Officer

3 Fiscal Assistants

Operations Division

26 Laborers

Flood Control Division

4 Laborers

6-2

SUMMARY



2015 2015



Administrative 558,927.46 567,634.81 648,166.42 648,166.42

Operations 3,550,762.54 3,741,355.37 3,581,945.18 3,581,945.18

Flood Control 287,661.80 562,600.00 483,273.00 483,273.00

Snow and Ice 493,740.84 390,120.00 390,120.00 390,120.00

Total Department of Public Works 4,891,092.64 5,261,710.18 5,103,504.60 5,103,504.60

6-3

Personnel

42% Operating

58%

Total Department of Public Works by Category




SUMMARY

2015 2015




DIVISION TOTALS 558,927.46 567,634.81 648,166.42 648,166.42

6-4


0.00

75,000.00

150,000.00

225,000.00

300,000.00

375,000.00

450,000.00

525,000.00

600,000.00

675,000.00

2011 2012 2013 2014 2015


Personnel

Services

100.00%




LINE ITEM DETAIL

2015 2015




Director of Public Works 89,216.66 95,474.32 95,474.32 95,474.32

Deputy Director of Operations 88,566.66 84,777.47 69,265.22 69,265.22

Town Engineer 84,350.24 85,521.40 85,521.40 85,521.40

Project Manager 69,394.52 70,358.07 70,358.29 70,358.29

Project Manager 58,094.66 58,901.11 58,901.11 58,901.11

Office Manager 51,784.46 54,042.14 54,042.14 54,042.14

Cartegraph Manager 0.00 0.00 42,000.00 42,000.00

Health and Safety Coordinator 0.00 0.00 50,000.00 50,000.00

Fiscal Assistant 39,173.42 39,520.10 40,870.37 40,870.37




TOTAL ADMINISTRATIVE DIVISION 558,927.46 567,634.81 648,166.42 648,166.42

6-5



OPERATIONS DIVISION


SUMMARY

2015 2015



02 Labor 1,118,656.23 1,277,265.37 1,283,294.13 1,283,294.13

03 Longevity 8,600.00 11,800.00 14,900.00 14,900.00


13 Hazardous Waste 9,708.99 10,000.00 10,000.00 10,000.00

20 Contractual Services 1,947,923.64 1,925,600.00 1,845,600.00 1,845,600.00

48 Licenses and Fees 395.00 1,000.00 1,000.00 1,000.00

DIVISION TOTALS 3,550,762.54 3,741,355.37 3,581,945.18 3,581,945.18

6-6


0.00

450,000.00

900,000.00

1,350,000.00

1,800,000.00

2,250,000.00

2,700,000.00

3,150,000.00

3,600,000.00

4,050,000.00

2011 2012 2013 2014 2015


Labor

35.83%

Longevity

0.42%

General

Expenses

11.93%

Hazardous

Waste

0.28%

Contractual

Services

51.53%

Licenses and

Fees

0.03%



OPERATIONS DIVISION

LINE ITEM DETAIL

2015 2015



02 Labor:

Wages - Operations 1,031,948.05 1,125,315.37 1,131,719.54 1,131,719.54

Overtime 44,508.49 88,620.00 88,620.00 88,620.00

Out of Grade 8,444.86 5,000.00 5,000.00 5,000.00

Prep Time 6,363.71 6,800.00 6,800.00 6,800.00

Seasonal 0.00 31,530.00 26,154.59 26,154.59

Patrolmen 27,391.12 20,000.00 25,000.00 25,000.00

Total Labor 1,118,656.23 1,277,265.37 1,283,294.13 1,283,294.13

03 Longevity:

Longevity 8,600.00 11,800.00 14,900.00 14,900.00

Total Longevity 8,600.00 11,800.00 14,900.00 14,900.00


Uniform Allowance 0.00 0.00 2,900.00 2,900.00

Meals 780.00 600.00 600.00 600.00

Services 174,773.95 220,000.00 123,561.05 123,561.05

Supplies 289,762.98 295,000.00 300,000.00 300,000.00

Petty Cash 0.00 90.00 90.00 90.00

Travel - In State 161.75 0.00 0.00 0.00


13 Hazardous Waste:

Disposal of Hazardous Waste 9,708.99 10,000.00 10,000.00 10,000.00

Total Hazardous Waste 9,708.99 10,000.00 10,000.00 10,000.00

20 Contractual Services:

Contractual Services 1,947,923.64 1,925,600.00 1,845,600.00 1,845,600.00

Total Contractual Services 1,947,923.64 1,925,600.00 1,845,600.00 1,845,600.00

48 Licenses and Fees:

Licenses and Fees 395.00 1,000.00 1,000.00 1,000.00

Total Licenses and Fees 395.00 1,000.00 1,000.00 1,000.00

TOTAL OPERATIONS DIVISION 3,550,762.54 3,741,355.37 3,581,945.18 3,581,945.18

6-7



FLOOD CONTROL DIVISION


SUMMARY

2015 2015



02 Labor 144,206.13 188,500.00 190,364.24 190,364.24


57 Flood Control/Levee Maintenance 94,343.00 313,100.00 233,758.76 233,758.76

DIVISION TOTALS 287,661.80 562,600.00 483,273.00 483,273.00

6-8


0.00

100,000.00

200,000.00

300,000.00

400,000.00

500,000.00

600,000.00

2011 2012 2013 2014 2015


Labor

39.39%

General

Expenses

12.24%

Flood

Control/Levee

Maint

48.37%



FLOOD CONTROL DIVISION

LINE ITEM DETAIL

2015 2015



02 Labor:

Wages - Flood Control 135,575.29 168,000.00 170,614.24 170,614.24

Overtime 6,793.13 19,500.00 19,500.00 19,500.00

Out of Grade 1,837.71 1,000.00 250.00 250.00

Total Labor 144,206.13 188,500.00 190,364.24 190,364.24


Uniforms 0.00 1,000.00 0.00 0.00

Services 28,336.97 40,000.00 39,150.00 39,150.00

Supplies 20,775.70 20,000.00 20,000.00 20,000.00


57 Flood Control:

Levee Maintenance 94,343.00 313,100.00 233,758.76 233,758.76

Total Flood Control 94,343.00 313,100.00 233,758.76 233,758.76

TOTAL FLOOD CONTROL DIVISION 287,661.80 562,600.00 483,273.00 483,273.00

6-9



SNOW AND ICE DIVISION


SUMMARY

2015 2015




DIVISION TOTALS 493,740.84 390,120.00 390,120.00 390,120.00

6-10


0.00

75,000.00

150,000.00

225,000.00

300,000.00

375,000.00

450,000.00

525,000.00

600,000.00

675,000.00

2011 2012 2013 2014 2015


General

Expenses

100.00%



SNOW AND ICE DIVISION

LINE ITEM DETAIL

2015 2015




Overtime 93,138.26 45,002.00 100,000.00 100,000.00

Meals 5,883.00 1,120.00 5,000.00 5,000.00

Services 1,436.61 13,000.00 2,000.00 2,000.00


Supplies 228,766.34 240,998.00 233,120.00 233,120.00


TOTAL SNOW AND ICE DIVISION 493,740.84 390,120.00 390,120.00 390,120.00

6-11


HEALTH AND WELFARE

Health and Welfare programs service the health needs of the Town

of West Springfield citizens through design and implementation of

health regulations and programs, including programs designed to

meet the needs of the Town’s elderly citizens and veterans.

Departments:

Health Department

Veterans’ Services Department

Council on Aging

7-1

SUMMARY

HEALTH AND WELFARE

2015 2015



Health Department 250,812.89 264,796.59 269,103.11 269,103.11

Veteran's Services Department 750,903.03 686,987.72 705,443.65 705,443.65

Council on Aging 373,702.89 355,053.98 388,422.75 388,422.75

Total Health and Welfare 1,375,418.81 1,306,838.29 1,362,969.51 1,362,969.51

7-2

Personnel

43% Operating

57%

Total Health and Welfare by Category

HEALTH DEPARTMENT

Mission Statement:

The Health Department provides programs and services that promote the health and well-being

of the public. By statutory mandates, the Health Departments is responsible for promoting and

protecting the health of the citizens of the West Springfield through the enforcement of federal,

state and local health laws and regulations. The Health Department also strives to prevent dis-

ease through education, investigation and enforcement activities. Our activities include

inspections of food service facilities, swimming facilities, hotels/motels, tanning facilities, tattoo

establishments and housing units; investigating reports of nuisances, communicable diseases, and

code violations; providing tuberculosis testing, some immunizations, and health education; and,

emergency preparedness planning and response.

FY 2015 Objectives:

In Fiscal Year 2015, the Health Department will strive to achieve the following, in no particular

order:

Inspect all permitted establishments at least twice.

Decrease the length of time it takes to close a housing related complaint.

Decrease the number of housing related complaints that go to court.

Increase the number of educational opportunities team members conduct.

Update the Department’s emergency response plans; including shelter guidelines, job

descriptions and continuity of operations.

Conduct successful influenza vaccination clinics.

Offer pneumonia and or shingles vaccinations for the elderly.

Coordinate emergency preparedness training with other town agencies.

Work with other departments to develop an emergency protocol in the Municipal

Office Building.

Develop a workable plan to bring the team members all into one office space.

Label our emergency response gear so that it can be returned to us if loaned out.

Develop a public health education campaign for the “blue channel”.

Develop a program to help “hoarders” comply with the State Sanitary Code.

Staffing: 1 Director of Public Health

1 Public Health Nurse Administrator

1 Registered Sanitarian

1 Administrative Secretary

1 Code Enforcement Officer (grant funded)

1 Public Health Associate (CDC employee)

1 Public Health Nurse (part-time, contractual)

3 Member Board of Health (appointed)

7-3

HEALTH DEPARTMENT


SUMMARY

2015 2015





11 Motor Vehicle Expense 2,201.14 3,250.00 3,250.00 3,250.00

20 Contractual Services 18,331.50 18,828.18 18,828.18 18,828.18


7-4


220,000.00

230,000.00

240,000.00

250,000.00

260,000.00

270,000.00

280,000.00

290,000.00

2011 2012 2013 2014 2015


Personnel

Services

86.53%

General

Expenses

5.27%

Motor Vehicle

Expense

1.21%

Contractual

Services

7.00%


HEALTH DEPARTMENT

LINE ITEM DETAIL

2015 2015




Health Director 71,048.10 71,987.51 71,987.51 71,987.51

Public Health Nurse 62,976.73 63,815.13 65,091.43 65,091.43

Sanitarian 49,769.95 51,425.87 53,068.09 53,068.09

Administrative Secretary 40,003.55 41,306.90 42,694.90 42,694.90



Equipment Maintenance Contract 675.00 675.00 705.00 705.00

Well Child 696.00 700.00 700.00 700.00

Rabies Testing 291.55 150.00 150.00 150.00

Animal Disposal 3,072.50 4,000.00 4,000.00 4,000.00

Printing Forms 351.05 500.00 500.00 500.00

Office Supplies 851.75 1,000.00 1,000.00 1,000.00

Medical Supplies/Sharps Disposal 312.53 5,500.00 5,500.00 5,500.00

Food Sample 15.98 100.00 100.00 100.00


Malpractice Insurance 58.00 58.00 58.00 58.00

Miscellaneous 0.00 250.00 220.00 220.00



Gasoline/Diesel Fuel 207.06 600.00 600.00 600.00

Motor Vehicle Repairs and Maint 443.82 750.00 750.00 750.00

Car Allowance 1,550.26 1,900.00 1,900.00 1,900.00

Total Motor Vehicle Expense 2,201.14 3,250.00 3,250.00 3,250.00


Contractual Services 18,331.50 18,828.18 18,828.18 18,828.18

Total Contractual Services 18,331.50 18,828.18 18,828.18 18,828.18

TOTAL HEALTH DEPARTMENT 250,812.89 264,796.59 269,103.11 269,103.11

7-5


VETERAN’S SERVICE

DEPARTMENT

Mission Statement:

The Department of Veterans’ Services is responsible for providing financial, medical and burial

assistance to Veterans and spouses and children of Veterans as required by Massachusetts

General Laws 115 and CMR 108 Regulations. This assistance includes providing for food, fuel,

housing, living expenses, medical, dental, pharmaceutical bills, medical insurance premiums and

long term care expenses according to the budgets provided under MGL 115. The department is

also responsible for the distribution and maintenance of the St. Thomas Cemetery and town

property flags. Most services and costs, as previously described, are reimbursed 75% from the

Commonwealth of Massachusetts. The burial assistance and move-in costs are reimbursed at

100%.

The Department of Veterans’ Services is responsible for the coordination and execution of the

Memorial and Veterans’ Day Parades, and other Veterans activities and ceremonies. The

department is responsible for flagging official town monuments, and providing flags to the

Center on Aging, the Library, and the Fire Department. The Director disseminates information

relating to local, state, and federal benefits for our Veterans and their families.

FY 2015 Objectives:

The department’s FY 2015 objectives are continual provision of services and assistance to our

Veterans and their families in a professional and honorable manner. The department’s duties will

include the successful execution of the town’s Veterans ceremonies and parades, sharing of

resources and support with non-governmental Veterans organizations, working with other town

departments to ensure Veterans are properly represented, ensure unserviceable flags are replaced

on town properties, assisting needy Veterans through the Commonwealth’s Chapter 115

Program, and assist all Veterans with information about local, state, and federal programs that

may be applicable to their needs.

Staffing:

1 Veteran Support Officer (VSO)

7-6

VETERAN'S SERVICES DEPARTMENT


SUMMARY

2015 2015





50 Parades and Ceremonies 3,500.00 3,500.00 3,500.00 3,500.00

51 Assistance 663,549.69 623,831.59 654,904.72 654,904.72


7-7


0.00

75,000.00

150,000.00

225,000.00

300,000.00

375,000.00

450,000.00

525,000.00

600,000.00

675,000.00

750,000.00

825,000.00

2011 2012 2013 2014 2015


Personnel

Services

6.31%

General

Expenses

0.36%

Parades and

Ceremonies

0.50%

Assistance

92.84%


VETERAN'S SERVICES DEPARTMENT

LINE ITEM DETAIL

2015 2015




Veteran's Agent 55,733.78 45,412.83 44,498.93 44,498.93

Investigator 26,250.12 11,703.30 0.00 0.00


08 General Expenses

Office Supplies 798.01 850.00 850.00 850.00





50 Parades and Ceremonies

Miscellaneous 3,500.00 3,500.00 3,500.00 3,500.00

Total Parades and Ceremonies 3,500.00 3,500.00 3,500.00 3,500.00

51 Assistance

Veteran's Benefits - Ordinary 393,443.19 359,640.72 393,540.72 393,540.72

Veteran's Benefits - Miscellaneous 270,106.50 264,190.87 261,364.00 261,364.00

Total Assistance 663,549.69 623,831.59 654,904.72 654,904.72

TOTAL VETERAN'S SERVICES

DEPARTMENT 750,903.03 686,987.72 705,443.65 705,443.65

7-8


COUNCIL ON AGING

Mission Statement: The West Springfield Council on Aging/Senior Center (the Center) is dedicated to enhancing the

quality of life of adults regardless of age, income, race, ethnicity, religion or sexual orientation

by offering services and recreational opportunities that strive to enhance and promote each

person’s independence and autonomy. The Council on Aging represents the town’s interests in

providing services to meet the needs of the older adults in conjunction with the State’s Dept. of

Elder Affairs and is responsible for the operation and oversight of the Senior Center.

FY 2015 Objectives:

The Council on Aging provides a variety of services, programs, and activities to promote the

overall health and wellbeing of adults 55 years of age and older. Over the next year we will

serve more than 1,750 unduplicated older adults with:

o Nutrition Services: Preparing & serving more than 50,000 meals to home meal clients and

noontime congregate lunch attendees Monday – Friday;

o Transportation Services: Providing approximately 5,000 rides to older adults needing

medical services, food shopping, hairdressing appointments and trips to the Center;

o Outreach Services: Assisting more than 750 adults with benefits counseling, medical

transportation services, food stamp applications, fuel assistance, health care proxy forms,

medical equipment loans, information & assistance, & case management to assist adults

with private pay in home services;

o Nursing Services: Serving more than 950 duplicated older adults through home visits,

medication management, blood pressure monitoring, foot care clinics, flu clinics and

wellness programming;

o Activity Services: Providing a wide variety of programming to more than 20,500

duplicated attendees throughout the year to come with evidence based programs,

educational seminars, social & health-related programs, computer classes, Yoga, Tai Chi,

exercise classes, oil/watercolor painting, quilting, scrapbooking, writing, woodcarving,

sewing, tap/line dancing, jewelry, special events, Travel Club, Bridge Club, Walking Club,

Pool Room & Tournaments, and FORM (Fellowship of Retired Men);

o Collaborations: Working with local businesses & organizations to provide adults with

greater opportunities including support groups (Reflections, Grief Relief) and ESL Classes.

West Springfield’s adult population continues to grow. In the coming year our Center will offset

some of the financial strains of that growth by garnering sponsorships for many special

functions, as most activities are supported by client donations and/or the Friends of West

Springfield Senior Center. Additional funding support comes from Federal Title III grants, State

Formula Grant, and other grant opportunities. The Center’s partnership with the West

Springfield Housing Authority has increased our ability to provide offsite activity programming

in our community and reach adults who are not able to come to our Center.

Staffing:

1 Executive Director Contractual Grant Funded positions

1 Deputy Director 1 Registered Nurse (part time)

1 Office Assistant (part-time) 4 Kitchen Assistants (part time)

1 Custodian/Set-up (part-time) 8 Meals on Wheels Drivers (part time)

1 Outreach Worker

1 Senior Center Coordinator

1 Motor Vehicle Operator

1 Cook 7-9

COUNCIL ON AGING


SUMMARY

2015 2015




03 Longevity 3,400.00 1,600.00 2,200.00 2,200.00



11 Mini-Bus 8,051.13 9,300.00 8,300.00 8,300.00

20 Contractual Services 911.14 1,125.00 1,125.00 1,125.00


7-10


0.00

75,000.00

150,000.00

225,000.00

300,000.00

375,000.00

450,000.00

2011 2012 2013 2014 2015


Personnel

Services

78.94%

Longevity

0.57%

General

Expenses

15.46%

Operations

Expense

2.61%

Mini-Bus

2.14% Contractual

Services

0.29%


COUNCIL ON AGING

LINE ITEM DETAIL

2015 2015




Council on Aging Director 61,003.54 61,850.47 61,850.47 61,850.47

Deputy Director of Council on Aging 43,711.61 49,882.54 49,882.54 49,882.54

Office Assistant 13,728.91 14,431.21 15,161.49 15,161.49

Custodian/Program Set-Up 0.00 0.00 17,479.69 17,479.69

Building Maintainer 21,003.50 0.00 0.00 0.00

Overtime 801.62 500.00 500.00 500.00

Outreach Worker 51,991.42 52,451.08 54,118.87 54,118.87

Center Coordinator 39,173.42 39,519.00 40,867.98 40,867.98

Motor Vehicle Operator 34,574.02 35,632.24 35,632.24 35,632.24

Cook 28,602.08 29,337.44 31,129.47 31,129.47


03 Longevity:

Longevity 3,400.00 1,600.00 2,200.00 2,200.00

Total Longevity 3,400.00 1,600.00 2,200.00 2,200.00


Uniform Allowance 300.00 300.00 300.00 300.00


Natural Gas 6,493.16 10,000.00 10,000.00 10,000.00

Electricity 15,450.15 18,000.00 18,000.00 18,000.00

Office Supplies 2,729.68 2,000.00 2,000.00 2,000.00

Repairs - Building 16,954.09 0.00 9,250.00 9,250.00

Custodial Supplies 5,815.95 0.00 1,500.00 1,500.00




Travel 8,002.79 10,125.00 10,125.00 10,125.00


12 Mini-Bus:


Motor Vehicle Repairs and Main 2,840.99 3,000.00 2,000.00 2,000.00

Total Mini-Bus 8,051.13 9,300.00 8,300.00 8,300.00

20 Contract Services:

Contract Services 911.14 1,125.00 1,125.00 1,125.00

Total Contract Services 911.14 1,125.00 1,125.00 1,125.00

TOTAL COUNCIL ON AGING 373,702.89 355,053.98 388,422.75 388,422.75

7-11


CULTURE AND RECREATION

Culture and Recreation programs are designed to provide cultural,

educational and recreational activities, which enhance the quality of life

for the citizens of the Town of West Springfield.

Departments:

Library

Park and Recreation

8-1

SUMMARY

CULTURE AND RECREATION BUDGET

2015 2015



Library 825,506.86 861,819.66 844,319.66 844,319.66

Park and Recreation 470,727.14 486,321.01 489,706.24 489,706.24

Total Culture and Recreation 1,296,234.00 1,348,140.67 1,334,025.90 1,334,025.90

8-2

Personnel

65%

Seasonal

Employees

16%

Operating

19%

Total Culture and Recreation by Category

LIBRARY

Mission Statement:

The West Springfield Public Library provides materials in a variety of formats and services for persons of all ages, to help

community residents obtain information that meets their personal, educational, and professional needs. All library services

are vigorously promoted to increase public awareness and thereby increase the quality of life for West Springfield citizens.

[Accepted by W.S. Public Library Board of Trustees 9/22/09]

West Springfield Public Library (WSPL) is a multi-media center that provides valuable services for citizens of the

community such as an up-to-date collection of materials in various formats, cultural and educational programming, Internet

access, and Wi-Fi. Patrons can request materials online via the card catalog at any time of the day or night, and have 24

hour access to a world-class collection of databases, extending the reach of the library far beyond our regular hours.


The FY2015 budget was developed to reflect service needs to the public as outlined in the 5-Year Strategic Plan 2010-2014

(also known as Long Range Plan). While the core mission of the West Springfield Public Library is information, literacy

and public education, it is very much in line with the community’s strategic goals and priorities as outlined in West

Springfield’s Master Plan that was developed in the same year as the Library created its Strategic Plan.

The budget process always begins with the Library Administration, Board of Trustees and staff reviewing the goals,

objectives and activities listed in the plan that will make a beneficial difference in the lives of all West Springfield

residents. The plan is also essential in determining the allocation of municipal funds and determining the level of staffing

for accomplishing the established goals and objectives.

As outlined in the Strategic Plan’s annual update, the Library will focus on the following priority service responses:

Provide access to the ever-growing resources and services available through the Internet.

Address literacy needs of all residents and create opportunities to improve literacy skills for adults and teens in

order to meet their personal goals and fulfill their responsibilities as parents, citizens, and workers.

Create young readers by providing opportunities for children from birth to age five through a variety of programs

and services to ensure that they will enter school ready to read, write and listen.

Provide residents with a safe and welcoming physical place either to meet and interact with others or to sit quietly

and read and will have open accessible virtual spaces that support networking; employees will have a safe,

environmentally healthy, and secure work place.

Ensure that new immigrants will have information on citizenship, English Speakers of Other Languages (ESOL)

classes, employment, public schooling, health and safety, available social services and any other topics they need

to participate successfully in this community and in American life.

Staffing: 1 Library Director

1 Assistant Library Director

1 Reference Librarian 2 Senior Librarian Assistants

1 Assistant Reference Librarian 1 Library Technician

1 Youth Librarian 4 Junior Library Assistants (varying schedules)

1 Assistant Youth Librarian 3 Student Librarian (Library Pages/18 hours, no benefits)

1 Cataloger/Technical Services Supervisor 6 Member Board of Library Trustees

8-3

LIBRARY DEPARTMENT


SUMMARY

2015 2015




03 Longevity 1,515.00 1,710.00 2,070.00 2,070.00


26 Books and Visual Aids 66,267.52 74,610.00 75,624.70 75,624.70

27 C/W Mars 32,214.00 32,214.00 33,878.00 33,878.00


8-4


0.00

125,000.00

250,000.00

375,000.00

500,000.00

625,000.00

750,000.00

875,000.00

2011 2012 2013 2014 2015


Personnel

Services

79%

Longevity

0%

General

Expenses

8%

Books and

Visual Aids

9%

C/W Mars

4%


LIBRARY DEPARTMENT

LINE ITEM DETAIL

2015 2015




Library Director 77,068.42 78,138.56 78,138.56 78,138.56

Assistant Library Director 69,903.60 70,874.29 70,874.29 70,874.29

Reference Librarian 54,569.84 55,554.37 52,408.54 52,408.54

Assistant Reference Librarian 43,390.36 44,859.64 45,971.86 45,971.86

Youth Librarian 54,569.84 55,554.37 55,554.37 55,554.37

Assistant Youth Librarian 43,390.36 44,859.64 45,971.86 45,971.86

Cataloger 54,569.84 55,554.37 55,554.37 55,554.37

Senior Librarian Assistant 33,483.84 34,615.39 35,471.98 35,471.98

Senior Librarian Assistant 36,931.96 37,760.44 37,760.44 37,760.44

Library Technician 31,979.22 33,059.30 33,885.58 33,885.58

Junior Librarian Assistant 26,945.88 27,686.36 27,686.36 27,686.36




Student Librarian Assistants 17,795.56 23,461.44 23,903.42 23,903.42

Shift Differential 4,594.94 5,738.22 4,636.06 4,636.06

Staff Coverage (On Call) 21,158.98 23,000.00 23,000.00 23,000.00


03 Longevity:

Longevity 1,515.00 1,710.00 2,070.00 2,070.00

Total Longevity 1,515.00 1,710.00 2,070.00 2,070.00


Natural Gas 6,838.49 10,335.50 0.00 0.00

Electricity 22,149.72 26,525.10 0.00 0.00

Machine Rental 840.24 1,121.00 1,143.00 1,143.00

Cleaning Services 13,780.00 0.00 17,360.60 17,360.60


Postage/Miscellaneous 2,459.51 2,510.00 2,510.00 2,510.00

Library Supplies 4,328.39 6,000.00 6,000.00 6,000.00

Office Supplies 1,998.99 2,500.00 2,500.00 2,500.00

Maintenance Supplies 1,802.54 0.00 2,000.00 2,000.00

Repairs - Building 14,153.66 14,000.00 14,000.00 14,000.00


Heat/Air Conditioning 1,470.00 1,280.00 1,280.00 1,280.00


26 Books and Visual Aids:

Publications 66,267.52 74,610.00 75,624.70 75,624.70

Total Books and Visual Aids 66,267.52 74,610.00 75,624.70 75,624.70

27 C/W MARS:

C/W MAR 32,214.00 32,214.00 33,878.00 33,878.00

C/W MARS 32,214.00 32,214.00 33,878.00 33,878.00

TOTAL LIBRARY 825,506.86 861,819.66 844,319.66 844,319.66

8-5


PARK AND RECREATION

Mission Statement: As a Municipal Agency, the mission of the West Springfield Park and Recreation Department is to provide

recreational programs, services, and park and playground facilities which offer opportunities for Town residents

to enjoy their leisure time, experience personal growth, and to enhance the quality of their lives.

This mission includes the establishment of a non-violence and drug free environment for our volunteer as well

as our paid employees in order to maintain a safe and comfortable atmosphere for our program participants.

All program participants, who so desire, should be able to participate in activities regardless of socio-economic

status or ability level. All participants should have the opportunity to learn fundamentals of the activity, to

develop their skills and to participate equally in programs and activities.

This philosophy includes the establishment of short and long range goals and objectives for the conduct of

recreation, leisure and cultural activities for and on the behalf of the residents of the Town.

The Park and Recreation Commission shall assess the status of the fields, play areas, parks and park

equipment, facilities and programs, including school field and recreational areas.

The Park and Recreation Commissioners shall review all requests for the use of Town property for

recreational, cultural and leisure purposes.

The Park and Recreation Commissioners and Department create and promote successful programs for our

residents which instill pride in our community.

“The Benefits of Park and Recreation are ENDLESS!”

FY 2015 Budget Goals and Objectives:

The Park and Recreation Department is anxiously awaiting the opening of the newly renovated UNICO

Building in Mittineague Park this spring. The first event to be held at the UNICO building will be our

Mother/Son Dance on Saturday, May 10, 2014. In June, all 3rd

grades from the West Springfield Public

Schools and St. Thomas will use the building as a satellite class room for environmental education.

Camp Robinson, our Special Needs camp program will begin June 30, 2014 and run through August 8,

2014. Beginning this fall, our aerobics and yoga classes will move from Mittineague School to the new

UNICO building. This is just a preview of the many programs and events to be hosted at our new

building.

The Town of West Springfield was awarded a $400,000 PARC Grant from the Commonwealth of

Massachusetts Executive Office of Energy and Environmental Affairs, Division of Conservation

Services. An additional $220,000 was awarded from our local Community Preservation Act to enhance

the Mittineague Park Rt. 20 entrance area. Project plans includes planting of additional trees, creation

of accessible walkways and paths, adding new ADA and universal paved parking spaces for 65 cars,

expanding the current community gardens, creating a location for a Farmers Market, the addition of a

picnic pavilion, improvements to the horseshoe courts and a new bridge for “Self-Guided Nature Trail”.

Projects are scheduled to begin July 2014.

The Park and Recreation Department in cooperation with DPW continues to work towards enhancing

its parks and fields. This spring, Mittineague Diamond #2 was redesigned as a skinless diamond to

improve field for High School Softball program as well as our youth baseball program. This summer

New Tatham Soccer field #2 will receive improvements with a new drainage system and grading.

Staffing:

1 Director of Park and Recreation

1 Recreation Supervisor

1 Fiscal Assistant

1 Office Assistant

7 Member Board of Park and Recreation Commission

8-6

PARK AND RECREATION DEPARTMENT


SUMMARY

2015 2015




03 Longevity 1,200.00 1,800.00 1,800.00 1,800.00


11 Motor Vehicle Expense 1,147.06 1,150.00 1,150.00 1,150.00

14 Medical Expense 3,080.00 3,150.00 3,150.00 3,150.00

43 Sady Pool (wages) 4,195.44 4,631.22 4,631.22 4,631.22

44 Centrum Playground (wages) 50,712.88 50,713.00 50,713.00 50,713.00

45 Recreation Programs 128,789.98 128,613.90 128,613.90 128,613.90

46 Academically Limited 60,940.10 61,369.65 61,369.65 61,369.65

47 Park Rangers 14,133.22 16,484.00 16,484.00 16,484.00

63 Outdoor Pools 6,824.61 7,037.86 7,037.86 7,037.86

64 Unico Building 1,597.19 8,902.00 8,902.00 8,902.00


8-7


0.00

75,000.00

150,000.00

225,000.00

300,000.00

375,000.00

450,000.00

525,000.00

2011 2012 2013 2014 2015


Personnel

Services

39.23%

Longevity

0.37% Operations

Expense

2.81%

Motor Vehicle

Expense

0%

Medical

Expense

0.64%

Sady Pool

(wages)

0.95%

Centrum

Playground

(wages)

10.36%

Recreation

Programs

26.26%

Academically

Limited

12.53%

Park Rangers

3.37%

Outdoor Pools

1.44% Unico

Building

1.82%



LINE ITEM DETAIL

2015 2015




Director of Park and Recreation 66,115.66 67,033.62 67,033.62 67,033.62

Office Assistant 30,948.06 31,997.03 32,004.86 32,004.86

Recreation Program Supervisor 47,114.34 48,714.61 51,184.49 51,184.49


Overtime 1,000.00 1,000.00 1,000.00 1,000.00


03 Longevity:

Longevity 1,200.00 1,800.00 1,800.00 1,800.00

Total Longevity 1,200.00 1,800.00 1,800.00 1,800.00



Supplies 1,707.26 650.00 211.51 211.51

Car Allowance 470.38 1,148.00 1,148.00 1,148.00



Gasoline and Diesel 304.31 550.00 550.00 550.00

MV Repairs and Maintenance 842.75 600.00 600.00 600.00

Total Motor Vehicle Expense 1,147.06 1,150.00 1,150.00 1,150.00

14 Medical Expense:

Medical Expense 3,080.00 3,150.00 3,150.00 3,150.00

Total Medical Expense 3,080.00 3,150.00 3,150.00 3,150.00

43 Sady Pool:

Other Salaries and Wages 4,195.44 4,631.22 4,631.22 4,631.22

Total Sady Pool 4,195.44 4,631.22 4,631.22 4,631.22

44 Centrum Playground:

Other Salaries and Wages 50,712.88 50,713.00 50,713.00 50,713.00

Total Centrum Playground 50,712.88 50,713.00 50,713.00 50,713.00

45 Recreation Programs:

Recreation Wages

Indoor Programs 24,515.14 24,846.45 24,846.45 24,846.45

Outdoor Programs 11,204.20 12,730.80 12,730.80 12,730.80

Recreation Swim 60,489.94 58,320.50 58,320.50 58,320.50

Cultural Programs 14,290.00 12,920.00 12,920.00 12,920.00

Recreation Services

Indoor Programs 7,096.87 7,101.15 7,101.15 7,101.15

Outdoor Programs 5,629.18 6,125.00 6,125.00 6,125.00

Cultural Programs 5,564.65 6,570.00 6,570.00 6,570.00

Total Recreation Programs 128,789.98 128,613.90 128,613.90 128,613.90

8-8



LINE ITEM DETAIL (CONTINUED)

2015 2015



46 Academically Limited Program:

Orientation 0.00 730.40 730.40 730.40

Special Events 3,949.75 1,000.00 1,000.00 1,000.00

Transportation 15,713.62 17,952.00 17,952.00 17,952.00

Lunch Program 0.00 250.00 250.00 250.00

Supplies 650.84 1,100.00 1,100.00 1,100.00

Wages 40,625.89 40,337.25 40,337.25 40,337.25

Total Academically Limited Program 60,940.10 61,369.65 61,369.65 61,369.65

47 Park Rangers


Total Park Rangers 14,133.22 16,484.00 16,484.00 16,484.00

63 Outdoor Pools

Supplies 6,824.61 7,037.86 7,037.86 7,037.86

Total Outdoor Pools 6,824.61 7,037.86 7,037.86 7,037.86

64 Unico Building

Propane 0.00 7,512.00 7,512.00 7,512.00

Electricity 1,597.19 1,390.00 1,390.00 1,390.00

Total Unico Building 1,597.19 8,902.00 8,902.00 8,902.00

TOTAL PARK AND RECREATION 470,727.14 486,321.01 489,706.24 489,706.24

8-9


MUNICIPAL DEBT

All general operating municipal debt of the Town of West

Springfield is budgeted in the Municipal Debt Budget. Debt for

Water and Sewer projects is budgeted in the enterprise fund

budgets.

9-1

DEBT SERVICE

Mission Statement: The Town Treasurer is responsible for maintaining municipal debt. The

Treasurer continues to review the capital budgets current and future, interest rates, and market

conditions to determine when to issue debt. Frequently multiple bond authorizations are

combined and the debt issued at the same time to minimize the costs for bond counsel, printing

costs, and other costs related to the issuance of debt. The town has historically had low debt in

comparison to its peers. Debt is incurred by borrowing money and paying the debt over a period

of time similar to a car loan or mortgage. The town generally issues debt for a shorter period of

time to minimize the interest payments required. Debt is only allowed for certain items that are

defined by the Massachusetts General Laws. The town uses debt as a tool in the budgeting

process to fund significant projects, new buildings or significant renovations in order to not

deplete our resources in a single year. When borrowing, the useful life or impact on the asset

being improved is taken into consideration.

FY 2015 Objectives: The town currently has five outstanding debt issues as related to general

government services. The Debt issued in March of 2005 combined two years of capital projects

and will be paid in full by the end of FY 2015. The debt issue of December of 2007 includes the

Town’s share of the Middle School Debt refunding as well as authorized capital projects for

fiscal years 2005 to 2008. This debt will be paid back in fifteen years. The debt issue of June of

2010 included capital projects for fiscal years 2009 to 2010, inclusive of approximately $9.4

million for updates to the levee system, as required to maintain certification of our levee system.

The debt issue of June of 2011 included approximately $7.4 million for energy savings projects

for which the town will benefit from savings in electric and utility costs, as well as remaining

fiscal year 2011 authorized projects. The debt will be repaid over twenty years. Debt issued

June of 2013 included fiscal year 2012 and fiscal year 2013 authorized projects. This debt will

be also be repaid over twenty years.

The Discount line item includes estimated fiscal year 2015 debt service for interest on bond

anticipation notes to be issued in June of 2014, as well as June 2013 bond anticipation notes that

will be rolled over through FY 2015. The bond anticipation notes will provide short term

funding for projects until completion, the largest of which is the new high school building

project.

9-2

2015 2015


EXPENDITURE CATEGORY EXPENDED APPROPRIATION RECOMMENDATION APPROVED

52 Principal Payments 3,150,000.00 2,935,000.00 2,575,000.00 2,575,000.00

53 Interest on Long-Term Debt 989,675.00 900,659.37 896,096.86 896,096.86

54 Discount 171,859.82 1,000,000.00 650,000.00 650,000.00

TOTAL DEBT SERVICE 4,311,534.82 4,835,659.37 4,121,096.86 4,121,096.86

9-3

DEBT SERVICE


SUMMARY

Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest Total

FY 2015 160,000.00 6,400.00 745,000.00 146,103.12 960,000.00 373,250.00 500,000.00 280,362.50 210,000.00 89,981.24 2,575,000.00 896,096.86 3,471,096.86

FY 2016 760,000.00 118,350.00 575,000.00 344,650.00 500,000.00 260,362.50 205,000.00 83,681.24 2,040,000.00 807,043.74 2,847,043.74

FY 2017 780,000.00 84,600.00 575,000.00 327,200.00 500,000.00 245,362.50 205,000.00 77,531.24 2,060,000.00 734,693.74 2,794,693.74

FY 2018 790,000.00 45,350.00 575,000.00 304,200.00 500,000.00 234,112.50 200,000.00 71,381.24 2,065,000.00 655,043.74 2,720,043.74

FY 2019 170,000.00 22,200.00 570,000.00 281,200.00 490,000.00 221,612.50 200,000.00 65,381.24 1,430,000.00 590,393.74 2,020,393.74

FY 2020 170,000.00 15,400.00 570,000.00 252,700.00 490,000.00 197,112.50 200,000.00 59,381.24 1,430,000.00 524,593.74 1,954,593.74

FY 2021 155,000.00 8,900.00 565,000.00 224,200.00 490,000.00 177,512.50 200,000.00 53,381.24 1,410,000.00 463,993.74 1,873,993.74

FY 2022 95,000.00 3,900.00 565,000.00 201,600.00 485,000.00 157,912.50 200,000.00 47,381.24 1,345,000.00 410,793.74 1,755,793.74

FY 2023 50,000.00 1,000.00 565,000.00 179,000.00 485,000.00 142,150.00 195,000.00 41,381.24 1,295,000.00 363,531.24 1,658,531.24

FY 2024 565,000.00 156,400.00 485,000.00 125,781.26 185,000.00 35,531.24 1,235,000.00 317,712.50 1,552,712.50

FY 2025 565,000.00 133,800.00 485,000.00 108,200.00 185,000.00 29,981.24 1,235,000.00 271,981.24 1,506,981.24

FY 2026 565,000.00 111,200.00 485,000.00 90,012.50 185,000.00 24,431.24 1,235,000.00 225,643.74 1,460,643.74

FY 2027 560,000.00 88,600.00 380,000.00 70,612.50 185,000.00 18,418.74 1,125,000.00 177,631.24 1,302,631.24

FY 2028 560,000.00 66,200.00 380,000.00 55,412.50 80,000.00 12,175.00 1,020,000.00 133,787.50 1,153,787.50

FY 2029 560,000.00 43,800.00 375,000.00 39,737.50 50,000.00 9,375.00 985,000.00 92,912.50 1,077,912.50

FY 2030 535,000.00 21,400.00 375,000.00 23,800.00 50,000.00 7,625.00 960,000.00 52,825.00 1,012,825.00

FY 2031 0.00 0.00 185,000.00 7,862.50 50,000.00 5,875.00 235,000.00 13,737.50 248,737.50

FY 2032 0.00 0.00 0.00 0.00 50,000.00 4,000.00 50,000.00 4,000.00 54,000.00

FY 2033 0.00 0.00 0.00 0.00 50,000.00 2,000.00 50,000.00 2,000.00 52,000.00

Total $ 160,000.00 $ 6,400.00 3,715,000.00 $ 445,803.12 9,430,000.00 $ 3,109,400.00 7,590,000.00 $ 2,437,918.76 2,885,000.00 $ 738,893.62 $ 23,780,000.00 $ 6,738,415.50 $ 30,518,415.50

Inside: $3,097,000

Outside: $1,001,000

Fidelity Capital Markets

Perm. 6/27/2013

Municipal Purpose

$4,098,000 @ 3.070%

(Gen Govt: $3,097,000)

20 years, matures 2033

Perm. 3/1/05 Perm. 12/1/07

9-4

Robert W. Baird & Co., Inc.

Municipal Purpose

Outside: $5,220,000

$14,871,000 @ 3.39%

(Gen Govt: $11,470,500)

Inside: $2,985,215

Outside: $0

First Southwest Company

Municipal Purpose

$3,927,000 @ 3.254%

(Gen Govt: $2,985,215)


Fiscal Year Total

Perm. 6/1/2010 Perm. 6/22/2011


Inside: $9,100,000

DEBT SERVICE SCHEDULE - GENERAL FUND

Eastern Bank Capital Markets

Middle School/Municipal Purpose (Refunded)


Inside: 6,250,500

Outside: $0

(Gen Govt: $9,100,000)(Gen Govt: $15,854,048)

Roosevelt & Cross, Inc.

Municipal Purpose

$10,310,000 @ 3.512%


Outside: $156,000

$17,154,000 @ 3.243%

Inside: $15,698,048

9-5

DEBT SERVICE CHART - GENERAL FUND

0

350,000

700,000

1,050,000

1,400,000

1,750,000

2,100,000

2,450,000

2,800,000

3,150,000

3,500,000

3,850,000

4,200,000

4,550,000

Principal Interest

EMPLOYEE BENEFITS

Providing for the benefits of eligible municipal and school employees of

Town of West Springfield.

10-1

EMPLOYEE

BENEFITS

Contributory Retirement: The Town of West Springfield’s pension appropriation is determined by

the Retirement System’s updated actuarial funding schedule approved by PERAC. An actuarial study is

performed at least once every two years in order to maintain a funding schedule that will bring the

retirement system to full funding by the year 2028. Our last actuarial valuation was as of January 1,

2012. The system is currently contracted for a valuation as of January 1, 2014, which will be completed

in the summer of 2014.

Non Contributory Retirement: Non Contributory Retirement provides retirement for employees who

worked for the town prior to 1937 and chose to retire under a specific retirement law. Payments to other

cities and towns for employees who met the same criteria and left employment with the town and retired

from another community are also covered. The budget covers two former employees and one surviving

spouse of a former employee. No additional employees will be eligible for benefits under this section.

Cost of Living Increases are now granted in the same manner as all other retirees and survivors, and are

estimated at 3% increase on the first $13,000 of benefits for fiscal year 2015.

Health Insurance: Health Insurance provides for the Town’s share of health insurance for municipal

and school employees.

Employer Share Medicare: The estimated employer’s share of Medicare payroll taxes is account for

in this line item for all municipal and school employees.

Employee Assistance Program: The cost of the Town sponsored Employee Assistance Program for all

municipal and school employees and family members. The program assists employees in resolving

work or personal problems.

10-2

SUMMARY

EMPLOYEE BENEFITS

2015 2015


EXPENDITURE CATEGORY EXPENDED APPROPRIATION RECOMMENDATION APPROVED

Retirement:

Contributory Retirement 5,371,520.00 5,638,093.00 5,846,207.00 5,846,207.00

Non Contributory Retirement 51,009.24 54,050.00 55,191.28 55,191.28

Health Insurance 6,950,582.82 8,330,799.73 9,771,416.90 9,771,416.90

Employer Share Medicare 673,765.44 674,237.98 691,094.00 691,094.00

Employee Assistance Program 18,275.00 18,734.00 18,944.68 18,944.68

Total Employee Benefits 13,065,152.50 14,715,914.71 16,382,853.86 16,382,853.86

10 -3

0.00

2,000,000.00

4,000,000.00

6,000,000.00

8,000,000.00

10,000,000.00

12,000,000.00

14,000,000.00

16,000,000.00

18,000,000.00

2011 2012 2013 2014 2015


MISCELLANEOUS

Miscellaneous line items including various committee costs are

included in the Miscellaneous Budget.

11 -1

MISCELLANEOUS

This miscellaneous budget covers a range of services that may not pertain to a particular

department or have traditionally been too small and have been combined into one department for

budgetary purposes. 80 Arts Council – This has been traditionally budgeted at a $1.00 to enable the Town to consider funding for the Arts Lottery

Council in the event the Town does not receive grant funding for this purpose. The Arts Lottery Council funds a variety of

cultural events through grant award received from the state.

81 Capital Program Planning Committee – This line item traditionally covers any printing costs associated with the Capital

Program Planning Committee’s preparation of their recommendations for consideration.

82 Historical Commission – Incidental costs of the Historical Commission for supplies or obtaining/repairing materials is

budgeted in this line item. The budget also funds storage of historical items which were previously stored in a private citizen’s

home.

83 Historical District Committee – This line item reserves the right to fund for incidental costs for advertising public hearings

for the Historical District Committee, if the need arises.

84 Commission on Disabilities – This line item covers costs for the Commission on Disabilities to attend conferences and

purchase publications.

85 Cable Advisory Committee – This line item traditionally covers the dues for the cable committee to be kept informed on the

trends in the cable industry and advertising Public Hearings as necessary.

86 Public Safety Commission – The commission is responsible for the oversight of the police and fire departments and their

coordination with other town departments and agencies. This line item covers the administrative costs of the commission.

88 Town Historian – This item covers incidental expenses the Town Historian may incur.

90 Postage – This line item covers the general postage for most of the town departments.

91 Street Lighting – This covers the lighting costs for the town’s streetlights.

92 Budget Reports – This line item covers the cost of printing the annual budget.

93 Town Reports – This line item covers the costs of the printing of the Annual Town Reports.

94 Town Cemetery lots - This line item covers the annual maintenance costs for lots purchased at Paucatuck Cemetery and the

Meeting House Hill Cemetery.

95 Reserve Account – This item funds extraordinary or unforeseen expenditures incurred by departments only if approved by the

town council.

96 Reserve for Wage Negotiation – This line item reserves funds for bargaining groups that have not settled contracts and for

which a reasonable estimate can be projected.

11-2

2015 2015



80 Arts Council 0.00 1.00 1.00 1.00

81 Capital Program Committee 0.00 100.00 100.00 100.00

82 Historical Commission 4,570.24 5,000.00 2,350.00 2,350.00

83 Historical District Committee 0.00 1.00 1.00 1.00

84 Commission on Disabilities 171.44 500.00 500.00 500.00

85 Cable Advisory Committee 0.00 285.00 285.00 285.00

86 Public Safety Commission 0.00 500.00 500.00 500.00

88 Town Historian 0.00 500.00 500.00 500.00

90 Postage 79,816.13 85,134.69 88,838.05 88,838.05

91 Street Lighting 419,000.00 419,000.00 400,000.00 400,000.00

92 Budget Reports 241.57 750.00 750.00 750.00

93 Town Reports 0.00 4,000.00 4,000.00 4,000.00

94 Town Cemetery Lots 0.00 125.00 125.00 125.00

95 Reserve 0.00 43,500.00 100,000.00 100,000.00

96 Reserve for Wage Negotiation 0.00 44,500.00 245,750.00 245,750.00

TOTAL MISCELLANEOUS 503,799.38 603,896.69 843,700.05 843,700.05

Reserve Accounts - Amount Appropriated Before Transfer to Accounts:

95 Reserve 150,000.00 100,000.00 100,000.00 100,000.00

96 Reserve for Wage Negotiation 0.00 152,000.00 245,750.00 245,750.00

11 -3

MISCELLANEOUS BUDGET


SUMMARY


0.00

100,000.00

200,000.00

300,000.00

400,000.00

500,000.00

600,000.00

700,000.00

800,000.00

900,000.00

2011 2012 2013 2014 2015


NON-RECURRING EXPENDITURES

Non-recurring expenditures represent one time capital and

operating expenditures that do not generally repeat from year to

year.

12 -1

2015

ACCOUNT # DEPARTMENT

ACCOUNT

DESCRIPTION

2013

EXPENDED PURPOSE

2014

APPROPRIATION PURPOSE

COUNCIL

APROVED PURPOSE

0001-122-13-5300-00 Mayor Professional Services 0.00 N/A 0.00 N/A 100,000.00 Anticipated legal settlement

0001-122-61-5800-00 Mayor Capital Outlay 0.00 N/A 0.00 N/A 58,000.00 Renovations - 389 Main Street

0001-122-61-5800-00 Mayor Capital Outlay 0.00 N/A 0.00 N/A 16,000.00 Carbon bank study

0001-192-61-5800-00 Municipal Office Building Capital Outlay 134,821.31 Various MOB projects 0.00 N/A 200,000.00 Third floor renovations

Municipal Finance:

0001-135-20-5304-00 Accounting Contract Services 8,250.00 OPEB valuation 1,500.00 OPEB valuation - audit update 10,000.00 OPEB valuation

0001-137-60-5871-00 Information Tech Computer Equipment 35,070.92 Computer equip 71,150.00 Computer equip 61,950.00 Computer equip

0001-141-21-5300-00 Assessors Professional Services 54,080.00 Property insp program 25,000.00 Property insp program 25,000.00 Property insp program

0001-146-61-5800-00 Treasurer/Collector Capital Outlay 0.00 N/A 0.00 N/A 5,000.00 Municipal drop box

0001-161-61-5800-00 Town Clerk Capital Outlay 0.00 N/A 31,300.00 Animal Control Vehicle 0.00 N/A

Planning and Development:

0001-170-61-5800-00 Administration Capital Outlay 0.00 N/A 8,000.00 Scanner 0.00 N/A

0001-241-61-5800-00 Building Capital Outlay 0.00 N/A 0.00 N/A 68,500.00 Property demolition

0001-181-61-5800-00 Economic Dev Capital Outlay 0.00 N/A 0.00 N/A 5,000.00 Software

0001-181-61-5800-00 Economic Dev Capital Outlay 0.00 N/A 0.00 N/A 14,000.00 Property study

0001-220-59-5584-00 Fire Equipment for Men 12,493.85 Firefighting equipment 12,500.00 Firefighting equipment 12,500.00 Firefighting equipment

0001-220-61-5800-00 Fire Capital Outlay 30,190.00 Fire Chief vehicle 36,000.00 Rescue boat 53,286.00 Rep. floor drains

0001-210-60-5852-00 Police Police Cruisers 126,159.00 Police cruisers 105,459.00 Police cruisers 0.00 N/A

0001-210-61-5800-00 Police Capital Outlay 31,507.03 Tasers 0.00 N/A 0.00 N/A

0001-291-61-5800-00 Emergency Management Capital Outlay 31,483.00 Radio microwave dishes 0.00 N/A 0.00 N/A

0001-300-08-5700-00 School Other Charges 0.00 N/A 0.00 18,000.00 NEASC Accreditation

0001-300-08-5700-00 School Other Charges 0.00 N/A 30,000.00 Summer painting program 30,000.00 Summer painting program

0001-300-61-5800-00 School Capital Outlay 325,537.00 Tech & Maint projects 49,526.00 Chairlift - Ashley School 0.00 N/A

Department of Public Works:

0001-410-20-5304-00 Operations Contract Services 200,000.00 Tree removal 0.00 N/A 0.00

0001-410-20-5304-00 Operations Contract Services 32,000.00 "Complete Streets" study 0.00 N/A 0.00

0001-410-61-5800-00 Operations Capital Outlay 115,680.00 Two GVW Trucks 0.00 N/A 145,450.00 Two Ford F450 dump w/plow

0001-510-61-5800-00 Health Capital Outlay 26,795.00 Vehicle 0.00 N/A 0.00 N/A

0001-541-61-5800-00 Council on Aging Capital Outlay 0.00 N/A 11,500.00 Town Match - COA Van 0.00 N/A

0001-630-61-5800-00 Park and Recreation Capital Outlay 0.00 N/A 0.00 N/A 2,000.00 Sand for pools

0001-630-61-5800-00 Park and Recreation Capital Outlay 26,645.00 Vehicle 0.00 N/A 12,000.00 ATV for parks

TOTAL NON RECURRING GENERAL FUND EXPENDITURES 1,190,712.11 381,935.00 836,686.00

NON RECURRING EXPENDITURES


12

-2

AMBULANCE ENTERPRISE FUND

13-1

AMBULANCE

ENTERPRISE FUND

Description of Services

The Fire Department provides Paramedic level emergency medical services to the community

operating three ambulances with two in service at all times. All members of the Fire Department

are AED certified. The ambulance service operates under an enterprise fund, recovering the

costs of the service. The billing is done by an ambulance billing service. The department is

proactive in its efforts to advance the levels of training for all its members and supplementing

this training by hiring paramedics to join the department as new recruits.

Highlights

FY 2015 budget includes the addition of a Safety Training Officer, funded ½ in the Fire

Department Budget and ½ in the Ambulance Enterprise Fund.

Budget Issues

The operation is supported through user fees. Projecting into the future, the Enterprise Fund

looks financially sound. The key to the stability of the fund will be maintaining adequate

reimbursement rates from insurers.

Staffing

10 full time equivalents

.5 Safety Training Officer (.5 funded in the Fire Department Budget)

13-2

REVENUE:

AMBULANCE USER FEES 1,358,161.29

INTEREST INCOME 6,500.00

TOTAL REVENUE 1,364,661.29

EXPENSE:

DIRECT COSTS 1,364,661.29

TOTAL DIRECT EXPENSES 1,364,661.29

ADDITIIONALLY, 75,446.20 OF INDIRECT COSTS ARE TO BE RAISED AND APPROPRIATED

IN THE GENERAL FUND OPERATING BUDGET.

13-3


FISCAL YEAR 2015 BUDGET RECAP



SUMMARY

2015 2015



01 Personnel 1,023,030.58 1,015,197.25 1,017,125.84 1,017,125.84

03 Direct Employee Benefits 76,467.85 85,658.45 109,282.45 109,282.45


61 Capital Outlay 0.00 240,000.00 0.00 0.00

AMBULANCE ENTERPRISE TOTAL (DIRECT) 1,309,215.66 1,607,558.70 1,364,661.29 1,364,661.29

Indirect Costs - Budgeted in General Fund 70,218.10 70,631.52 75,446.20 75,446.20

AMBULANCE ENTERPRISE TOTAL 1,379,433.76 1,678,190.22 1,440,107.49 1,440,107.49

13-4


0.00

250,000.00

500,000.00

750,000.00

1,000,000.00

1,250,000.00

1,500,000.00

1,750,000.00

2011 2012 2013 2014 2015


Direct

Employee

Benefits

8.01%

General

Expenses

17.46%

Personnel

74.53%


2015 2015



DIRECT COSTS:

01 Personnel:

Uniform Branch 546,803.40 551,623.50 565,253.60 565,253.60

Safety Training Officer 0.00 0.00 37,483.18 37,483.18

EMT's 291,200.75 321,318.75 364,389.06 364,389.06

Overtime 150,026.43 105,255.00 50,000.00 50,000.00

External Defib 35,000.00 37,000.00 0.00 0.00

Total Personnel 1,023,030.58 1,015,197.25 1,017,125.84 1,017,125.84

03 Direct Employee Benefits:

Health Insurance 76,467.85 85,658.45 109,282.45 109,282.45

Total Direct Employee Benefits 76,467.85 85,658.45 109,282.45 109,282.45



Ambulance Expense 103,761.67 100,050.00 99,950.00 99,950.00

Ambulance Billing 45,446.96 53,303.00 53,303.00 53,303.00

Motor Vehicle Repair and Maint 37,432.90 29,950.00 20,000.00 20,000.00

Other Training Expense 11,777.70 23,400.00 5,000.00 5,000.00

Miscellaneous 1,298.00 50,000.00 50,000.00 50,000.00


61 Capital Outlay:

Capital Outlay 0.00 240,000.00 0.00 0.00

Total Capital Outlay 0.00 240,000.00 0.00 0.00

TOTAL AMBULANCE ENTERPRISE

FUND (DIRECT CHARGES) 1,309,215.66 1,607,558.70 1,364,661.29 1,364,661.29

INDIRECT COSTS (BUDGETED IN GENERAL FUND):

Medicare 14,738.70 14,720.36 14,748.32 14,748.32

Pension 49,212.31 49,646.12 54,246.31 54,246.31

Accounting Division 4,464.29 4,439.34 4,555.30 4,555.30

Payroll 402.26 405.81 419.20 419.20

Human Resource Department 1,400.54 1,419.89 1,477.07 1,477.07

TOTAL INDIRECT COSTS 70,218.10 70,631.52 75,446.20 75,446.20

13-5


LINE ITEM DETAIL


WATER ENTERPISE FUND

14-1

WATER ENTERPRISE FUND


The Enterprise Fund provides water service for the Town of West Springfield and is supported

by user fees.


Operating costs, inclusive of debt service costs and capital costs, of the Water Enterprise Fund

are funded by user fees and other water department revenues. The FY 2015 Budget includes

estimated costs for short term interest for bond anticipation notes that are planned to be issued in

June of 2014 for authorized water main projects. These estimated costs are included in the

Discount line item in the Debt Service Budget. Principal and Interest payments on a low interest

loan from the Massachusetts Water Pollution Abatement Trust for the Southwick Transmission

Main project will begin in FY 2015 and are included in the debt service budget.

Additionally, included in Capital Outlay is $200,000 to continue the project of inspecting the

Town’s water mains and resulting repairs and 4145,450 for the purchase of two trucks for water

department use.

Staffing:

1 Deputy Director of Water

1 Fiscal Assistant

1 Meter Reader

14 Labor Service

14-2

REVENUE:

WATER USER FEES 3,193,514.59

MISCELLANEOUS INCOME 250,000.00

AVAILABLE FUNDS - WATER ENTERPRISE 272,725.00


EXPENSE:



ADDITIONALLY, $306,792.06 OF INDIRECT COSTS ARE TO BE RAISED AND APPROPRIATED


14-3





SUMMARY

2015 2015



01 Personnel 150,379.84 152,105.01 154,036.78 154,036.78

02 Labor 598,045.07 674,000.00 704,024.56 704,024.56




61 Capital Outlay 318,000.00 550,000.00 345,450.00 345,450.00

65 Debt Service 796,414.92 1,322,934.38 1,497,645.81 1,497,645.81

WATER ENTERPRISE TOTAL (DIRECT) 2,839,034.31 3,854,719.09 3,716,239.59 3,716,239.59


WATER ENTERPRISE TOTAL 3,104,756.67 4,136,340.11 4,023,031.65 4,023,031.65

14-4


0.00

500,000.00

1,000,000.00

1,500,000.00

2,000,000.00

2,500,000.00

3,000,000.00

3,500,000.00

4,000,000.00

2011 2012 2013 2014 2015


Labor

18.94% Direct

Employee

Benefits

5.49%

General

Expenses

17.30%

Contractual

Services

4.52%

Personnel

4.14%

Debt Service

40.30%

Capital Outlay

9.30%


2015 2015



DIRECT COSTS:

01 Personnel:

Water Systems Manager 78,327.34 79,414.94 79,414.94 79,414.94


Meter Reader 32,879.08 33,169.97 34,353.86 34,353.86

Total Personnel 150,379.84 152,105.01 154,036.78 154,036.78

02 Labor:

Wages - Sewer 511,518.63 590,000.00 601,874.56 601,874.56

Overtime 57,773.68 63,000.00 66,150.00 66,150.00

Out of Grade 2,102.87 3,000.00 3,000.00 3,000.00

Prep Time 4,366.50 5,000.00 5,000.00 5,000.00

On Call 14,855.54 0.00 15,000.00 15,000.00

Seasonal 7,427.85 13,000.00 13,000.00 13,000.00

Total Labor 598,045.07 674,000.00 704,024.56 704,024.56


Longevity 4,400.00 4,000.00 6,600.00 6,600.00




Meals 1,055.00 1,000.00 1,000.00 1,000.00

Services 424,943.91 450,000.00 450,000.00 450,000.00

Supplies 167,965.78 140,000.00 168,000.00 168,000.00

Taxes 17,150.00 18,000.00 18,000.00 18,000.00

Travel in state 1,683.04 3,000.00 3,000.00 3,000.00

Public Relations 2,865.23 0.00 3,000.00 3,000.00





61 Capital Outlay:

Capital Outlay 318,000.00 550,000.00 345,450.00 345,450.00

Total Capital Outlay 318,000.00 550,000.00 345,450.00 345,450.00

65 Debt Service:

Principal 555,000.00 485,000.00 894,298.00 894,298.00

Interest 131,887.52 112,934.38 303,347.81 303,347.81

Discount 109,527.40 725,000.00 300,000.00 300,000.00

Total Debt Service 796,414.92 1,322,934.38 1,497,645.81 1,497,645.81

TOTAL WATER ENTERPRISE

FUND (DIRECT CHARGES) 2,839,034.31 3,854,719.09 3,716,239.59 3,716,239.59


Medicare 10,847.36 11,972.79 12,441.89 12,441.89

Pension 59,570.86 66,753.89 68,032.02 68,032.02

Worker's Comp 25,985.15 29,972.00 30,575.23 30,575.23

DPW Admin 139,731.87 141,417.41 162,041.64 162,041.64


Collections Division 10,842.53 11,859.79 12,024.34 12,024.34

Payroll 536.34 631.27 652.09 652.09

Information Technology Division 7,412.29 7,926.47 9,616.59 9,616.59



14-5


LINE ITEM DETAIL


Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest & Fees Principal Interest Total

FY 2015 90,000.00 3,600.00 225,000.00 39,578.13 130,000.00 27,450.00 40,000.00 25,450.00 55,000.00 30,418.76 354,298.00 176,850.92 894,298.00 303,347.81 1,197,645.81

FY 2016 220,000.00 31,375.00 130,000.00 23,550.00 40,000.00 23,850.00 55,000.00 28,768.76 361,998.00 169,233.50 806,998.00 276,777.26 1,083,775.26

FY 2017 195,000.00 22,375.00 130,000.00 19,650.00 40,000.00 22,650.00 55,000.00 27,118.76 369,866.00 161,450.56 789,866.00 253,244.32 1,043,110.32

FY 2018 70,000.00 15,750.00 130,000.00 14,450.00 40,000.00 21,750.00 55,000.00 25,468.76 377,904.00 153,498.44 672,904.00 230,917.20 903,821.20

FY 2019 70,000.00 12,600.00 125,000.00 9,250.00 40,000.00 20,750.00 55,000.00 23,818.76 386,118.00 145,373.50 676,118.00 211,792.26 887,910.26

FY 2020 70,000.00 9,800.00 60,000.00 3,000.00 40,000.00 18,750.00 55,000.00 22,168.76 394,509.00 137,071.96 619,509.00 190,790.72 810,299.72

FY 2021 75,000.00 6,900.00 40,000.00 17,150.00 55,000.00 20,518.76 403,083.00 128,590.02 573,083.00 173,158.78 746,241.78

FY 2022 75,000.00 3,900.00 40,000.00 15,550.00 55,000.00 18,868.76 411,844.00 119,923.74 581,844.00 158,242.50 740,086.50

FY 2023 60,000.00 1,200.00 40,000.00 14,250.00 55,000.00 17,218.76 420,795.00 111,069.08 575,795.00 143,737.84 719,532.84

FY 2024 40,000.00 12,900.00 50,000.00 15,568.76 429,940.00 102,022.00 519,940.00 130,490.76 650,430.76

FY 2025 40,000.00 11,450.00 50,000.00 14,068.76 439,284.00 92,778.28 529,284.00 118,297.04 647,581.04

FY 2026 40,000.00 9,950.00 50,000.00 12,568.76 448,831.00 83,333.68 538,831.00 105,852.44 644,683.44

FY 2027 40,000.00 8,350.00 45,000.00 10,943.76 458,586.00 73,683.82 543,586.00 92,977.58 636,563.58

FY 2028 40,000.00 6,750.00 45,000.00 9,425.00 468,553.00 63,824.22 553,553.00 79,999.22 633,552.22

FY 2029 40,000.00 5,100.00 45,000.00 7,850.00 478,736.00 53,750.32 563,736.00 66,700.32 630,436.32

FY 2030 40,000.00 3,400.00 45,000.00 6,275.00 489,141.00 43,457.50 574,141.00 53,132.50 627,273.50

FY 2031 40,000.00 1,700.00 40,000.00 4,700.00 499,772.00 32,940.96 579,772.00 39,340.96 619,112.96

FY 2032 40,000.00 3,200.00 510,634.00 22,195.86 550,634.00 25,395.86 576,029.86

FY 2033 40,000.00 1,600.00 521,732.00 11,217.24 561,732.00 12,817.24 574,549.24

Total $ 90,000.00 $ 3,600.00 $ 1,060,000.00 $ 143,478.13 $ 705,000.00 $ 97,350.00 $ 680,000.00 $ 239,750.00 $ 945,000.00 $ 300,568.88 $ 8,225,624.00 $ 1,882,265.60 11,705,624.00 $ 2,667,012.61 $ 14,372,636.61

MA Water Pollution Abatement Trust

Perm. 5/22/2013

Transmission Main

$8,572,386 @ 2.00%

(Water: $8,572,386)

20 years, matures 203310 years, matures 2015

14-6

Inside: $0

$17,154,000 @ 3.243%


(Water: $941,785)

Outside: $941,785

Perm. 3/1/05

Inside: $0

Outside: $1,075,000

DEBT SERVICE SCHEDULE - WATER ENTERPRISE FUND

Perm. 6/1/2010

Muncipal Purpose Muncipal Purpose

$10,310,000 @ 3.512%

(Water: $1,075,000)

First Southwest Company

Municipal Purpose

$3,927,000 @ 3.254%

Perm. 6/22/2011

Fiscal Year Total

Perm. 6/27/2013

Municipal Purpose

$4,098,000 @ 3.070%


Inside: $3,097,000 Inside: $0

Outside: $8,572,386

Inside: $303,000

Outside: $2,655,500


Inside: $0

(Water: $2,958,500)

Outside: $810,000

(Water: $2,958,500)

Fidelity Capital MarketsRoosevelt & Cross, IncRobert W. Baird & Co., IncEastern Bank

Outside: $1,001,000

(Water: $1,001,000)

Perm. 12/1/07

Municipal Purpose

$14,871,000 @ 3.39%


14

-7

Debt Service Schedule - Water Enterprise Fund

0

100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

900,000

1,000,000

1,100,000

1,200,000

1,300,000

Principal Interest

SEWER ENTERPISE FUND

15-1

SEWER ENTERPRISE FUND


The Enterprise Fund provides sewer service for the Town of West Springfield and is supported by user

fees.


The Sewer Enterprise Fund will support direct operating costs through user fees in FY 2015. Additionally,

a modest amount of $171,500 is included in Capital Outlay in FY 2015 for inspection of sewer lines and

minor repairs that may be needed as a result of those inspections. The sewer infrastructure will need

significant upgrades in the coming years, and currently user fees will not support additional capital costs.

Staffing:

6 Labor Service

1 Project Manager (funded in labor line item)

15-2

REVENUE:

SEWER USER FEES 2,695,297.00

MISCELLANEOUS INCOME 12,000.00


EXPENSE:



ADDITIONALLY, $173,044.27 OF INDIRECT COSTS IS TO BE RAISED AND APPROPRIATED


15-3





SUMMARY

2015 2015



02 Labor 367,652.68 424,100.00 409,687.55 409,687.55




49 Sewage Treatment 1,439,527.00 1,656,573.00 1,656,573.00 1,656,573.00

61 Capital Outlay 0.00 175,000.00 171,500.00 171,500.00

65 Debt Service 422,580.00 109,850.00 102,000.00 102,000.00

SEWER ENTERPRISE TOTAL (DIRECT) 2,717,904.27 2,703,018.30 2,707,297.00 2,707,297.00


SEWER ENTERPRISE TOTAL 2,867,647.17 2,862,416.97 2,880,341.27 2,880,341.27

15-4


0.00

500,000.00

1,000,000.00

1,500,000.00

2,000,000.00

2,500,000.00

3,000,000.00

2011 2012 2013 2014 2015


Labor

15.13% Direct

Employee

Benefits

2.10% General

Expenses

8.70%

Contractual

Services

2.77%

Sewage

Treatment

61.19%

Debt Service

3.77%

Capital Outlay

6.33%


2015 2015



DIRECT COSTS:

02 Labor:

Wages - Sewer 250,729.29 326,200.00 308,237.55 308,237.55

Overtime 91,998.49 71,000.00 74,550.00 74,550.00

Out of Grade 1,216.63 1,100.00 1,100.00 1,100.00

Prep Time 2,168.99 2,600.00 2,600.00 2,600.00

Stand By 7,912.31 8,200.00 8,200.00 8,200.00

On Call 13,626.97 15,000.00 15,000.00 15,000.00

Total Labor 367,652.68 424,100.00 409,687.55 409,687.55


Longevity 1,500.00 1,500.00 1,000.00 1,000.00




Uniform Allowance 2,264.55 2,200.00 2,500.00 2,500.00

Services 128,169.35 145,000.00 145,000.00 145,000.00

Supplies 47,705.80 70,000.00 88,162.45 88,162.45





49 Sewage Treatment:

Sewage Treatment Costs 1,439,527.00 1,656,573.00 1,656,573.00 1,656,573.00

Total Sewage Treatment 1,439,527.00 1,656,573.00 1,656,573.00 1,656,573.00

61 Capital Outlay:

Capital Outlay 0.00 175,000.00 171,500.00 171,500.00

Total Capital Outlay 0.00 175,000.00 171,500.00 171,500.00

65 Debt Service:

Principal 395,000.00 95,000.00 90,000.00 90,000.00

Interest 27,580.00 14,850.00 12,000.00 12,000.00

Total Debt Service 422,580.00 109,850.00 102,000.00 102,000.00

TOTAL SEWER ENTERPRISE

FUND (DIRECT COSTS) 2,717,904.27 2,703,018.30 2,707,297.00 2,707,297.00


Medicare 5,326.55 5,859.45 5,940.47 5,940.47

Pension 22,565.64 27,558.00 27,741.38 27,741.38

Worker's Comp 12,737.05 15,554.96 15,658.47 15,658.47

DPW Admin 83,839.12 84,850.44 97,224.98 97,224.98


Collections Division 10,842.55 11,859.79 12,024.34 12,024.34

Payroll 491.65 315.63 326.05 326.05

Information Technology Division 1,811.89 1,937.58 2,350.72 2,350.72



15-5


LINE ITEM DETAIL


Principal Interest Principal Interest Principal Interest Total

FY 2015 10,000.00 6,400.00 80,000.00 5,600.00 90,000.00 12,000.00 102,000.00

FY 2016 10,000.00 6,100.00 80,000.00 2,400.00 90,000.00 8,500.00 98,500.00

FY 2017 10,000.00 5,800.00 10,000.00 5,800.00 15,800.00

FY 2018 10,000.00 5,400.00 10,000.00 5,400.00 15,400.00

FY 2019 10,000.00 5,000.00 10,000.00 5,000.00 15,000.00

FY 2020 10,000.00 4,500.00 10,000.00 4,500.00 14,500.00

FY 2021 10,000.00 4,000.00 10,000.00 4,000.00 14,000.00

FY 2022 10,000.00 3,600.00 10,000.00 3,600.00 13,600.00

FY 2023 10,000.00 3,200.00 10,000.00 3,200.00 13,200.00

FY 2024 10,000.00 2,800.00 10,000.00 2,800.00 12,800.00

FY 2025 10,000.00 2,400.00 10,000.00 2,400.00 12,400.00

FY 2026 10,000.00 2,000.00 10,000.00 2,000.00 12,000.00

FY 2027 10,000.00 1,600.00 10,000.00 1,600.00 11,600.00

FY 2028 10,000.00 1,200.00 10,000.00 1,200.00 11,200.00

FY 2029 10,000.00 800.00 10,000.00 800.00 10,800.00

FY 2030 10,000.00 400.00 10,000.00 400.00 10,400.00

Total 160,000.00 $ 55,200.00 160,000.00 $ 8,000.00 $ 320,000.00 $ 63,200.00 $ 383,200.00

(Sewer: $400,000)


Inside: $400,000

Fiscal Year Total

DEBT SERVICE SCHEDULE - SEWER ENTERPRISE FUND

$17,154,000 @ 3.243%

Outside: $0

Roosevelt & Cross, Inc


Inside: $224,952

(Sewer: $224,952)

15-6

Outside: $0

Robert W. Baird & Co., Inc

Municipal Purpose

Perm. 6/1/2010 Perm. 6/22/2011

Municipal Purpose

$10,310,000 @ 3.512%

15

-7

Debt Service Schedule - Sewer Enterprise Fund

0

30,000

60,000

90,000

120,000

150,000

180,000

210,000

240,000

270,000

300,000

330,000

360,000

390,000

420,000

450,000

480,000

Principal Interest

CAPITAL BUDGET

The Capital Budget includes a summary of the Fiscal Year 2015

Mayor’s Recommended Capital Budget, originally submitted to the

Town Council on April 1, 2014.

16-1

CAPITAL BUDGET

The Capital Budget provides detailed information concerning recommended capital requests for

the upcoming fiscal year. The Town’s capital needs on an annual basis include capital

equipment primarily for the public safety and public works departments and capital repairs to

existing buildings, roadways and sidewalks.

The following information provides the list of capital proposed to be funded for fiscal year 2015.

The detailed capital budget was submitted to the Town Council on April 1, 2014.

The five year capital plan, as included, is currently under review, and is subject to change.

16-2

General

Operations

Sources:

Free Cash 1,255,210.00

Transfer - Available Funds 70,000.00

Bond Authorization 0.00

Total Sources 1,325,210.00

Capital Outlay (Uses) 1,325,210.00

16-3

CAPITAL REQUEST SUMMARY

FISCAL YEAR 2015

Department Project Previously Mayor Council Expensed

Name Project Name: on Capital Plan Recommended Approved Bond Operations Comments

School Ashley school Masory repairs X $130,000.00 $130,000.00 $130,000.00 Free Cash

DPW/operations Dura Patcher Spray Injection X $180,000.00 $180,000.00 $180,000.00 Free Cash

DPW/operations Street maintenance X $700,000.00 $700,000.00 $700,000.00 Free Cash

School Wi-Fi Elementary Schools $106,700.00 $106,700.00 $106,700.00 Free Cash

Police Police Cruisers $138,510.00 $138,510.00 $138,510.00 Free Cash

School Middle School Drive Repairs $70,000.00 $70,000.00 $70,000.00 Transfer - Other Available

Total $1,325,210.00 $1,325,210.00 $0.00 $1,325,210.00

16

-4

CAPITAL PROJECTS FISCAL YEAR 2015

ANNUAL REQUESTED CAPITAL BUDGETS - TREND ANALYSIS

16

-5

0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

8,000,000

9,000,000

10,000,000

11,000,000

12,000,000

13,000,000

14,000,000

15,000,000

Cash & Other Leased Bonded

Total Project EstimateFY 2016 and Five Year Capital Budget 2016 2017 2018 2019 2020 2021

DPWFlood Control

RIVERDALE ST PUMP STATION COMPLIANCE $178,000.00 $178,000.00

CIRCUIT AVE PUMP STATION COMPLIANCE $107,000.00 $107,000.00

CIRCIUT AVE PUMP STATION COMPLIANCE $330,000.00 $330,000.00

BRIDGE ST PUMP STATION COMPLIANCE $230,000.00 $230,000.00

BRIDGE ST PUMP STATION $182,000.00 $182,000.00

DIKE MAINT $222,500.00 $222,500.00

RIVERDALE PUMP STATION $107,000.00 $107,000.00

AEBI Dike Mower $150,000.00 $150,000.00

WARREN PUMP STATION FRONT $144,000.00 $144,000.00

WARREN PUMP STATION REAR $147,000.00 $147,000.00

WAYSIDE AVE PUMP STATION COMPLIANCE $310,000.00 $88,000.00 $222,000.00

WARREN ST REAR PUMP STATION COMPLIANCE $275,000.00 $275,000.00

AGAWAM AVE PUMP STATION COMPLIANCE $354,000.00 $102,000.00 $252,000.00

WARREN ST FRONT PUMP STATION COMPLIANCE $181,000.00 $181,000.00

$1,011,500.00 $568,000.00 $482,000.00 $400,000.00 $456,000.00SubDivision Sub-Totals:Operations

#409-1999-41,000 GVW DUMP SANDER WITH PLOW $175,000.00 $175,000.00

APPLE RIDGE DRAINAGE EASEMENT $150,000.00 $150,000.00



Thursday, May 01, 2014 Page 1 of 10

16-6


NPDES PHASE II $1,000,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00

WITHDRAWN 26000 GVW DUMP WITH PLOW $80,000.00 $80,000.00

LOG LOADER $187,000.00 $187,000.00

WITHDRAWN - 26000 GVW DUMP WITH PLOW $80,000.00 $80,000.00

SIDEWALK MAINT $1,500,000.00 $300,000.00 $300,000.00 $300,000.00 $300,000.00 $300,000.00

STREET MAINTENANCE $10,000,000.00 $2,000,000.00 $2,000,000.00 $2,000,000.00 $2,000,000.00 $2,000,000.00

26000 GVW DUMP WITH PLOW $80,000.00 $80,000.00




#418-2000-26000 GVW DUMP WITH PLOW $120,000.00 $120,000.00

$3,035,000.00 $3,090,000.00 $3,137,000.00 $2,500,000.00 $2,500,000.00SubDivision Sub-Totals:Sewer

POPLAR AVE SANITARY SEWER $727,650.00 $727,650.00

Garden Street Sanitary Sewer Replacement $635,000.00 $635,000.00

Hi-Velocity Jet Machine $300,000.00 $300,000.00

AGAWAM, BRIDGE, DIX, RIVERDALE SAFETY IMPROVEMENTS $142,000.00 $142,000.00

AGAWAM, BRIDGE, DIX, RIVERDALE WET WELL GATES $300,000.00 $300,000.00

REPLACE PAUCATUCK BROOK SEWER PUMP STATION $589,000.00 $589,000.00

RIVERDALE STATION INSTALL PUMP $130,000.00 $130,000.00

AGAWAM, BRIDGE, DIX, RIVERDALE VENTILATION IMPROVEME $120,000.00 $120,000.00

$1,916,000.00 $300,000.00 $727,650.00SubDivision Sub-Totals:


16-7


Snow & Ice

SALT SHED $200,000.00 $200,000.00

$200,000.00SubDivision Sub-Totals:Water

CONVERT MANUAL READ METERS TO RADIO READ $900,000.00 $900,000.00

CONVERT MANUAL READ METERS TO RADIO READ $900,000.00 $900,000.00

COOK ST WATER MAIN REPLACEMENT $156,000.00 $156,000.00

COTTAGE ST WATER MAIN REPLACEMENT $178,000.00 $178,000.00

ELY AVE MAIN RTE. 20 - PLYMOUTH $478,000.00 $478,000.00

FERRY AVE WATER MAIN REPLACEMENT $138,000.00 $138,000.00

COLTON AVE WATER MAIN REPLACEMENT $111,000.00 $111,000.00

FARNUM STREET WATER MAIN REPLACEMENT $268,000.00 $268,000.00

COLD SPRING AVE WATER MAIN REPLACEMENT $134,000.00 $134,000.00

CIRCLE DRIVE MAIN MORGAN TO MIDDLE SCHOOL $528,000.00 $528,000.00

CHAPIN ST WATER MAIN REPLACEMENT $157,000.00 $157,000.00

BOULEVARD PLACE WATER MAIN REPLACEMENT $123,000.00 $123,000.00

BERNARD ST WATER MAIN REPLACEMENT $111,000.00 $111,000.00

BELLE WATER MAIN REPLACEMENT $205,000.00 $205,000.00

BEAR HOLE PUMP STATION $87,000.00 $87,000.00

HANOVER STREET WATER MAIN REPLACEMENT $353,000.00 $353,000.00

AMOSTOWN RD WATER MAIN REPLACEMENT $2,040,000.00 $2,040,000.00

LABELLE STREET WATER MAIN REPLACEMENT $244,000.00 $244,000.00


16-8


AMES WATER MAIN REPLACEMENT $187,000.00 $187,000.00

#360-1994- with 26000 GVW DUMP WITH PLOW $120,000.00 $120,000.00


AMOSTOWN ROAD WATER MAIN REPLACEMENT $490,000.00 $490,000.00

SUMMIT STREET WATER MAIN REPLACEMENT $232,000.00 $232,000.00

NELSON CIRCLE WATER MAIN REPLACEMENT $316,000.00 $316,000.00

NILES ST WATER MAIN REPLACEMENT $142,000.00 $142,000.00

HILLCREST WATER MAIN REPLACEMENT $551,000.00 $551,000.00

OHIO AVENUE WATER MAIN REPLACEMENT $1,180,000.00 $1,180,000.00

PIERCE STREET WATER MAIN REPLACEMENT $423,000.00 $423,000.00

RIVER ST MAIN HEYWOOD TO ALLSTON $110,000.00 $110,000.00

MORGAN ROAD WATER MAIN REPLACEMENT $992,000.00 $992,000.00

ROGERS AVE. TANK PAINT & SYSTEM REHABILITATION $1,700,000.00 $1,700,000.00

NORMAN ST MAIN RIVER - MEMORIAL $951,000.00 $951,000.00

UPPER CHURCH ST WATER MAIN REPLACEMENT $260,000.00 $260,000.00

UPPER LABELLE STREET WATER MAIN SIZE INCREASE $176,000.00 $176,000.00

WEBSTER AVENUE WATER MAIN REPLACEMENT $129,000.00 $129,000.00

WESTFIELD STREET WATER MAIN $3,380,000.00 $3,380,000.00

WILDER TER WATER MAIN REPLACEMENT $354,000.00 $354,000.00

WILLARD AVENUE WATER MAIN REPLACEMENT $140,000.00 $140,000.00

WINONA DRIVE (PORTION) WATER MAIN REPLACEMENT $198,000.00 $198,000.00

RIVER ST MAIN PARK TO BALDWIN $355,000.00 $355,000.00


16-9


MEMORIAL AVE WATER MAIN REPLACEMENT $1,440,000.00 $1,440,000.00

HYDRANT REPLACEMENT $250,000.00 $250,000.00

KINGS HWY PRESSURE REGULATOR REHABILITATION $3,112,000.00 $3,112,000.00

LANTERN LN MAIN RIDGEWOOD - HARBEY $303,000.00 $303,000.00

LARGE FIRE METER REPLACEMENTS $96,000.00 $96,000.00

LYNCOSKY DRIVE MAIN PIPER - MIDDLE SCHOOL $613,000.00 $613,000.00

ORANGE WATER MAIN REPLACEMENT $187,000.00 $187,000.00

$8,476,000.00 $3,280,000.00 $5,536,000.00 $3,384,000.00 $4,997,000.00SubDivision Sub-Totals:$14,638,500.00 $7,238,000.00 $9,882,650.00 $6,284,000.00 $7,953,000.00Dept Sub-Totals:


16-1

0


Fire

Purchase Fire Engine $700,000.00 $700,000.00

Ambulance Replacement $280,000.00 $280,000.00

$280,000.00 $700,000.00SubDivision Sub-Totals:$280,000.00 $700,000.00Dept Sub-Totals:


16-1

1


MOB

Install elevator $150,000.00 $150,000.00

Acquire and renovate additional parking $600,000.00 $600,000.00

Remodel Police Offices and jail cells in MOB $875,000.00 $875,000.00

$1,025,000.00 $600,000.00SubDivision Sub-Totals:$1,025,000.00 $600,000.00Dept Sub-Totals:


16-1

2


Recreation

Field Rehab - Veterans $500,000.00 $500,000.00

Replacement of filter and pumps at Alice Corson Water Park $210,000.00 $210,000.00

Replacement filters/sand/pumps Memorial Pool $215,000.00 $215,000.00

Mittineague Park Gateway Phase 3 & 4 $891,500.00 $891,500.00

Irrigation of Old Tatham #1 & #2 Ball Field & Soccer Field $100,000.00 $100,000.00

Mittineague Park Gateway - Phase 2 $683,000.00 $683,000.00

$100,000.00 $683,000.00 $891,500.00 $425,000.00 $500,000.00SubDivision Sub-Totals:$100,000.00 $683,000.00 $891,500.00 $425,000.00 $500,000.00Dept Sub-Totals:


16-1

3


School

Tatham School Electrical Service $81,500.00 $81,500.00

Mittineague School: Repainting $120,000.00 $120,000.00

Fausey School: Replacement Roof $400,000.00 $400,000.00

Fausey School- Repainting (including old paint abatement) $130,000.00 $130,000.00

Coburn: School Repainting $130,000.00 $130,000.00

Replacement of Kubota Tractor System $82,000.00 $82,000.00

tatham School: Replacement Roof $300,000.00 $300,000.00

Mittineague Roof $250,000.00 $250,000.00

Cowing School: Masonry Repairs $200,000.00 $200,000.00

Middle School: Full renovation of athletic fields $400,000.00 $400,000.00

Ashley School: Replacement of Portable Classrooms $2,500,000.00 $2,500,000.00

Memorial School repainting $120,000.00 $120,000.00

Middle School: Remove/Replace underground tanks $200,000.00 $200,000.00

$543,500.00 $930,000.00 $520,000.00 $2,920,000.00SubDivision Sub-Totals:$543,500.00 $930,000.00 $520,000.00 $2,920,000.00Dept Sub-Totals:


16-1

4


$16,307,000.00 $9,451,000.00 $11,574,150.00 $10,329,000.00 $8,453,000.00Grand Total $ Requested:

2016 2017 2018 2019 2020 2021


16-1

5

TRUST FUNDS

There are two types of trust funds in municipal accounting. Non-Expendable Trust Funds

account for those trust funds for which the principal must remain intact. Such a trust fund would

be one, which a donor may require the principal donation to be preserved and income resulting

from the investment to be used for a specified purpose. Expendable Trust Funds are those for

which the principal and income may be expended for designated purposes. Expendable trust

funds are generally limited to instances where it may be legally mandated or where a formal legal

trustee relationship exists. In Massachusetts, these funds are most often used to account for

income amounts transferred from nonexpendable trust funds.

Included within trust funds is the Health Insurance Internal Service Fund. This fund has been

established to account for the employer and employee share of health insurance costs as well as

the Town’s contribution for estimated costs and the employee’s contributions. West Springfield

provides for employee health insurance through a self-insured plan. The fund is available to

defray the cost of large losses in any given year.

The schedule on the following page details the Town of West Springfield’s Trust Funds.

17-1

Non Expendable Expendable

Trust Fund Trust Control Purpose (summary) March 31, 2014 March 31, 2014

Cable Mayor Peg Access needs or dat support - 1,315,815

Whiting Street Mayor Relief and comfort of the worthy poor 5,000 37,942

Belle C. Long Mayor Relief and comfort of the worthy poor 10,000 15,250

Chas. O. Davis Mayor Aid couples not < 65 yrs who wish to live together - 71,597

Worker's Comp Fund Mayor To be used to pay worker's comp claims - (30,580)

Health Insurance Fund Mayor To account for costs for Employee Group Health Ins. - 4,911,922

OPEB Trust Fund Mayor To fund future liability - Other Post Employment Benefits - 453,229

HAZ-MAT Mayor/Fire Chief Fire Equipment - hazardous material and other - 10,669

Fire Donation Mayor/Fire Chief To be used for fire equipment 1,602

Ambulance Donation Mayor/Fire Chief To be used for ambulance equipment - 7,762

Trees and Landscape Mayor/Tree Warden To be used for trees and landscaping 50,000 108

Seth Swift Trees and Landscape Mayor/Tree Warden To be used for trees and landscaping - 1,245

W.S. Historicle Society Mayor/Historicle Commission Use at discretion of Historicle Commission - 7,929

Misc. Town Trust Mayor/Various depts. Misc. deparmental trusts - 25,384

Eastern States Trust Mayor & committee, as designated Projects supporting interest of Town, per committee vote 2,557,571 83,370

Earth Day Clean Up Donation Fund Mayor & Conservation Commission To be used for costs associated with Earth Day Clean Up - 158

Josephine Pokorny Library Trustees Books on Bohemian people, language and/or country 100 56

Elizabeth Barr Library Trustees Books on Garden and Nature 5,000 5,343

Martha Ludington Library Trustees Books for the library 15,553 6,173

Lillian T. Williamson Library Trustees Books on Travel 1,000 692

Merrick Veteran's Library Trustees Books on history 300 144

Edith E. Clifford Library Trustees Children's books 1,000 738

Adelfa Serra Library Trustees For materials on Italian Culture - 1,182

King Fund Library Trustees Library use - no restrictions - 34,821

Lenora Levy Library Trustees Library use - no restrictions - 26,019

Public Library Memorial Fund Library Trustees Library use - no restrictions - 143,904

Library Gift Trust Library Trustees Library use - annual campaign - 30,291

Library Building Capital Campaign Library Trustees Library Building Project - 157,702

Stephenson Estate Library Trustees Library use - no restrictions - 13,600

CG & RG Brettell Trust Library Trustees Library use - no restrictions - 2,176

Misc. Library Trust Funds Library Trustees Library use - no restrictions 1,150 2,237

Elizabeth B. Tirrell Scholarship School Committee Scholarship 16,355 80

G.T. Servant Scholarship Fund School Committee Scholarship - 54

Daniel Grover Scholarship Fund School Committee Scholarship 2,000 2,287

Edith Daniels Scholarship Fund School Committee Scholarship - 14,892

Kacy Burdett Scholarship Fund School Committee Scholarship - 15,022

Doris T Haynes Award Fund School Committee Scholarship - 2,367

MS School Library Trust School Committee School library materials - 43

Gregory A Doe Memorial School Committee Scholarship - 13,255

Horrigan Memorial School Committee Scholarship - 126,210

Hegeman Scholarship Fund School Committee Scholarship 238,949 14,790

High School Scholarship Fund School Committee Scholarship - 1,621

High School Fundraiser Scholarship School Committee Scholarship - 1,821

Tatham Class of 2012 Scholarship School Committee Scholarship - 470

Kosiorek Scholarship School Committee Scholarship - 25,000

School Fundraising School Committee School fundraising purposes - 4,509

John Mehegan Scholarship School Committee Scholarship - 8,028

Chapman Memorial Scholarship School Committee Scholarship - 17,000

Misc. School Scholarship Funds School Committee Scholarship 530

Park and Rec. Trust Park and Rec Commission Use per donor designation, such as Operation Santa - 81,931

Recreation Youth Soccer Trust Park and Rec Commission For benefit of youth soccer program - 6,004

Security - Sub Divisions Planning Board Developer's "Performance Bond" - 17,394

Security Bonds Treasurer Security Deposits held for various purposes - 2,133

Town of West SpringfieldTrust Funds

17-2

fy 2015 adopted budget

Documents