government of india ministry of micro, small and...

GOVERNMENT OF INDIA Ministry of Micro, Small and Medium Enterprises

Office of Development Commissioner (MSME), 7th Floor, A Wing,

Nirman Bhawan, Maulana Azad Road, New Delhi-110108

“Tender Notice”

FOR

Conceptualizing, Designing, Execution and Supervision of MSME Pavilion & VIP Lounge

including other services required during Participation of O/o DC–MSME, Ministry of

MSME, Government of India in India International Trade Fair, 14th to 27th November 2015

at (Hall No. 7-ABC) Pragati Maidan, New Delhi.

Tender No: 21/IITF-Exhb./2015

Signature of Bidder………………………………………………………………………… Name of Bidder…………………………………………………………………………..

1

TABLE OF CONTENTS

Sl. No. TITLE Page No.

1. General 2

2. Details of Bid 2 3. Submission of Bids 3

4. Eligibility / Qualification Criteria for Technical Bid

3-4

5. Scope of Work and Technical Specification of Items

4-5

6. Instruction/Conditions 6-7

7. Technical and Financial Bid

Opening and Evaluation

7

8. Resolution of Disputes 7 9. Applicable Law 8

10. Taxes and Duties 8

11. Payment 8

12. Format for Submitting Technical Bid Annexure ‘A’

9

13. Format for Submitting Financial Bid Annexure ‘B’

10-12

14. Floor Plan Annexure ‘C’ 13

2

GOVERNMENT OF INDIA

OFFICE OF THE DEVELOPMENT COMMIMSMEONER (MICRO, SMALL & MEDIUM ENTERPRISES)

NIRMAN BHAWAN, 7TH

FLOOR, “A” WING, MAULANA AZAD ROAD NEW DELHI 110 108

Office of the Development Commissioner (Micro, Small and Medium Enterprises), Government of India, invites sealed bids, in two separately sealed envelope, one technical and second Financial, for tender document for Conceptualizing, Designing, Execution and Supervision of MSME Pavilion & VIP Lounge including other services required during Participation of O/o DC–MSME, Ministry of MSME in India International Trade Fair, 14th to 27th November 2015 at (Hall No. 7-ABC) Pragati Maidan, New Delhi. The Theme is “Make in India”

TERMS AND CONDITIONS:

1. GENERAL.

On behalf of President of India, Development Commissioner (MSME), Ministry of Micro, Small and Medium Enterprises, invites sealed bids under Two Bid Systems (Technical and Financial Bid) from exhibition service providers regarding conceptualizing, designing, execution and supervision of MSME Pavilion & VIP Lounge and other services during Participation of O/o DC–MSME, Ministry of MSME in India International Trade Fair, 14th to 27th November 2015 at (Hall No. 7-ABC) Pragati Maidan, New Delhi. The Theme is “Make in India”

2. DETAILS OF BID: -

Sl. No.

Particulars Details

a. Bid Reference Tender No: 21/IITF-Exhb./2015

b. Last date and time of receipt of bid 30th October 2015, by 15: 00 hrs

c. Date and time for Opening of Technical Bid

30th October 2015, at 15:30 hrs.

d. Place of receiving the bid / communication

Dy. Director(ABC), Room No. 725 O/o Development Commissioner (MSME), Govt. of India, 7th Floor, A-Wing, Nirman Bhawan, Maulana Azad Road, New Delhi – 110108 Ph. 011-23062185

e. EMD Rs.20, 000/- (DD/ Bankers Cheque)

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f. Financial Bid opening will be intimated to qualified bidders in technical bid.

g Tender Fee Nil

3. SUBMISSION OF BIDS

a) Bids are invited in two Bid systems, (1) Technical and (2) Financial (as per enclosed format as Annexure A & B respectively which shall be sealed separately and enclosed in a single sealed envelope.

b) The technical proposal should be submitted in a separate sealed envelope marked “TECHNICAL BID”. Similarly, the Financial Proposal as per ANNEXURE “B” should be submitted in a separate sealed envelope marked “FINANCIAL BID”. Both these sealed envelopes should be sealed in another envelope super-scribed as tender document for ‘Conceptualizing, Designing, Execution and Supervision and other services required during MSME–EXPO-2015 (Hall No. 7-ABC) Tender No: 21/IITF-Exhb./2015’.

c) Sealed Bids shall be received not later than 15:00 hrs on 30th October 2015, No Bids will be accepted after this date & time under any circumstances. This office will not be responsible for any postal/courier delay and also for reasons beyond the control of this office.

d) Technical Bids must contain the EMD for Rs.20, 000/- (Rupees Twenty Thousand Only) in a form of a Bank draft/ Banker’s Cheque only issued by any commercial Bank in favour of PAO (MSME), payable at New Delhi, along with complete technical details as desired by this tender. First Technical Bids of all the received tender will be opened on pre scheduled date, time & venue. Technical Bids without EMD will be summarily rejected. The benefits provision of Public Procurement Policy-2012 of M/o MSME will be applicable to the desired bidder as per norms.

e) All bids must be delivered to the Dy. Director (ABC), Room No. 725, O/o Development Commissioner (MSME), Govt. of India, 7th Floor, A-Wing, Nirman Bhawan, Maulana Azad Road, New Delhi – 110108 Ph. 011-23062185. Or may be dropped in Tender box, IFC Centre Ground Floor, Nirman Bhawan, New Delhi.

4. ELIGIBILITY/QUALIFICATION CRITERIA FOR TECHNICAL BID (ANNEXURE ‘A’):

The Bidder has to submit the documentary evidences for the following:-

a) The bidder shall have minimum three years of experience in organising Trade Fairs and Exhibitions etc. Please enclose registration/ work order etc. in support of aforesaid work experience.

b) The bidder shall have an experience of designing and implementing of theme and sectorial pavilions in two international trade fairs. The firm shall enclose necessary supporting documents including work order.

c) The bidder shall have minimum total turnover of Rs. 1.0 Crore in the last three years and minimum Rs. 20 lakhs in every year. The firm shall enclose necessary supporting documents for aforesaid turnover. Confirm Assessment

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order/IT return for the last Three years i.e. 2012-13,2013-2014,2014-15 to be furnished. (In case balance sheet for the year 2014-15 is not finalized, b/sheet for the year 2011-12 shall be considered subject to CA certificate to this effect).

d) All bidders must enclose copy of VAT Registration / Service Tax Registration Certificate along with the tender documents.

e) EMD for Rs.20, 000/- (Rupees Twenty Thousand Only) in a form of a Bank draft/ Banker’s Cheque only issued by any commercial Bank in favour of PAO (MSME), payable at New Delhi.

f) The bidder should submit a detailed proposal with for the Scope of Work which should include the details of concept, creativity, design, quality, material used, detailing of deliverables and overall execution of work. Detailing of signages, bunting, and gates etc is also necessary. Bidder has to provide at least three 3D-design with views from different angles for the space in CD/Pen drive and Hard copy also (Inside the envelope containing technical bid). The designs should be in accordance with the regulations of the IITF/ITPO. The theme is “Make in india”

g) Authorization letter in favour of authorized signatory.

5. SCOPE OF WORK AND TECHNICAL SPECIFICATION OF ITEMS

Scope of Work: Office of DC-MSME required following services and items during the

exhibition:

Sl. No.

Particulars Duration Quantity (Indicative)

1 DESIGNING , FABRICATION & FURNISHING OF MSME THEME PAVILION 36 SQ. MTRS

(i) The designing, fabrication and furnishing including the items like - 42 inch LED TV with Wall Mount/Stand and DVD Player, Desktop(Core2Duo,Flat screen, UPS, etc)with Printer, Reception Counter, Display Racks/showcase, Brochure rack ,electrification/ decorative lights, branding, Digital Design on vinyl/sun board, revolving cushioned chairs, sofa, Tables etc. and small pantry (just of Reference & not exhaustive, the design should give the MSME “Make in India” Theme)

14th to 27th November, 2015

L/S

2. VIP Lounge- (18 sqm)

(i) The designing, fabrication and furnishing including the items like - 32 inch LED TV with Wall Mount/Stand and DVD Player, Desktop(i7,Flat Screen, UPS etc)with Internet (Unlimited Download)&Printer, Display, Brochure rack electrification/ decorative lights, branding, Digital Design on vinyl/sun board sofa, Tables, lockable door (just for Reference & not exhaustive, the design has to be closed and not open & gives an elegant VIP lounge look )


L/S

5

3. Designing & Fabrication of Entrance Gate 3 dimensional cubical with vertical and horizontal structures.


5 Set

4. LED Wall (5’ X 7’) 14th to 27th November, 2015

1 Set

5. OTHER SERVICES

(i) For Pantry Coffee & Tea vending machine with Snacks( Biscuits), 2 Set Crockery(Cup & saucers, glass), Refrigerator 165 litres, water dispenser and attendant.


L/S

(ii) New Red Carpet (2m x 100m) approx. 14th to 27th November, 2015

2 Set

(iii) Public Announcement System 14th to 27th November, 2015

1 Set

(iv) Hostess with uniform 14th to 27th November, 2015

4 Nos

(v) Security Persons in uniform (24 hrs) 13th to 28th November, 2015

10 guards at a time for 24 hrs.

(vi) Lights(Metal halides ) 250W 14th to 28th November, 2015

50 Nos

(vii) Contract Labours/ service men 13th to 27th November, 2015

2 Nos

(viii) Sweepers 14th to 27th November, 2015

2 Nos.

(ix) Fire Extinguisher Equipments 14th to 27th November, 2015

20 Nos.

(x) Electrician for day to day maintenance with Tool Kits 14th to 27th November, 2015

One

(xi) Flower Decoration on all Gates 14th to 27th November, 2015

Four Times (during the fair)

(xii) Table Flower Bouquet 14th to 27th November, 2015

4 Nos 4 times

(xiii) Green Plants 14th to 27th November, 2015

100 Nos

(xiv) Bouquet for VIPs

On Inauguration Day & when required

20 Nos

(xv) High Tea

One day (On Inauguration day)

120 Persons

(xvi) Direction Panels MSME EXPO-2015 with stand 14th to 27th November, 2015

5 Nos

(xvii) Providing the inauguration Lamp (with wick, oil, camphor etc) Ribbon, Scissor, Tray and Rangoli arrangements.etc. During opening ceremony of the fair.

1 Day 1 Set

(xviii) Professional Photographer (Photographs Prints size - 5" x 7" Hard Copy with Album & DVD) full day on inaugural day and as & when required.


Min. 200 Photograph

6

(xix) Professional video coverage & DVD for full day on inaugural day and as & when required.

14th to 27th

November, 2015

Min. 1Hr. DVD of the event.

(xx) Buntings Satin cloth quality in five different Colours. Beading all around with "MSME- EXPO 2015", MSME Logo for hanging from ceiling in the hall ( 15ft to 20ft.)

60 Nos.

xxi One Vehicle from 7 AM to 10.PM (Dezire AC) 12th to 27th November, 2015

1 Nos.

6. INSTRUCTION/ CONDITIONS:

a) DC (MSME) reserves the right to modify or change any of the terms & conditions applicable to the offer at any time without prior notice.

b) If at any point of time, any items is/are deleted or added during the exhibition the contract amount shall be re-calculated accordingly, as per the price quoted for individual item in ANNEXURE ‘B’.

c) DC(MSME) reserves the right to accept or reject any bids and to annul the bidding process and reject all bids at any time prior to award of contract, without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for the DC(MSME) action.

d) The acceptance of tender will rest with DC (MSME) who does not bind himself to accept the lowest bid and reserves himself the right to reject any or all the tenders receive without the assignment of any reason. All the bids in which any of the prescribed conditions are not fulfilled or are incomplete in any respect are liable to be rejected.

e) The DC MSME does not bind himself to accept the lowest or any tender and reserve to himself the right of accepting the whole or any part of tender and bidder shall be bound to perform the same at the rate quoted.

f) Canvassing in connection with tenders is illegal & strictly prohibited and the tenders submitted by the bidders, who resort to canvassing, will be rejected.

g) The DC (MSME) reserved the right to increase or decrease the order value up to 25% depending on the needs.

h) All the materials to be provided shall be without any defect and shall be scratch less, stain less. In case of supply of sub-standard/ defective materials, furniture etc., amount will be deducted/recovered for the respective items against the payments due to the contractor.

i) The amount of work is inclusive of design fees, execution, hiring, transportation, conveyance, handling, loading, unloading, fabricating, erecting, installation, dismantling, commissioning, supervising, overheads, services, other infrastructure, housekeeping, taxes including sales tax, service tax, excise, full insurance for any risk prior to & during the event etc.

j) The site is located at Pragati Maidan, New Delhi (IITF-2015) in Hall No. 7(ABC), The Floor Plan is at ANNUXURE ‘C’. Bidder is advised to visit the site and familiarize oneself of the existing facilities & environment and shall collect all other information, which may require preparing and submitting the bid. Claims &

7

objections due to ignorance of existing conditions or inadequacy of information will not be considered after submission of the bid and during implementation. k) As the items are interlinked to each other therefore comparison of the financial bid shall be on the basis of Total Price (inclusive of all taxes etc) quoted by the bidder. No comparison of individual items will be made .The individual item charge is only for reference purpose of this office and may use in case any item is increased/ decreased during the IITF period l) Financial bids of the technically found suitable shall be opened.

m) Any additional information should be enclosed separately and referred to in the relevant column of the bid form. All relevant product literature must be enclosed with the bid. n) The successful bidder has to depute a team of expert persons of each field at IITF 2015. o) The bidder / or representative will be expected to be present during the opening of bids so that any clarification regarding technical bid is explained then and there. In absence of any representative the decision of the tender evaluation committee shall be final and binding. p) Late bids will be rejected. q) No modification in the bid shall be allowed after the deadline for submission. r) DC MSME reserves the right to make the minor changes in the work order after awarding the work to successful bidder within expenditure & specification etc. s) All the pages of the technical and financial bid should be numbered and duly signed by authorized signatory.

7. TECHNICAL & FINANCIAL BID OPENING AND EVALUATION

EVALUATION PROCEDURE

The bids received shall be assessed and evaluated based on the qualification criteria. An evaluation committee will undertake the screening of all the tenders based on the Eligibility/qualification criteria for technical bid. The bidders must meet all pre-qualifying criterion. Any agency not meeting any of the requirements for technical bid will not be short-listed for the opening of Financial Bid. The Financial bid will be evaluated for selecting L-1 bidder on total price based only.

8. RESOLUTION OF DISPUTES

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If a dispute of any kind whatsoever arises between the DC(MSME)and the Agency (bidder/contractor) in connection with, or arising out of, the execution of the works or after their completion and whether before or after the repudiation including any disagreement by either party with any action, inaction, opinion, instruction, determination, certificate, the matter in dispute shall be settled by arbitration in accordance with the Indian Arbitration and Conciliation Act, 1996 or any statutory amendment thereof.

9. APPLICABLE LAW

The Contract shall be interpreted in accordance with the laws of the Union of India and will be under the jurisdiction of court in Delhi.

10. TAXES AND DUTIES

Supplier shall be entirely responsible for all taxes, duties, license fees, etc, incurred of the Contracted Goods & services to the Purchaser. No tax or duty will be payable by the purchaser.

11. PAYMENT

The mobilization advance of 20 % of the total work order may be provided to the successful bidder and against bank guarantee valid till 31st December, 2015 in favour of PAO (MSME), New Delhi of equivalent amount. Balance payment and release of bank guarantee, EMD will be made on successful completion of the work successfully.

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12. FORMAT FOR SUBMITTING TECHNICAL BID ANNEXTURE ‘A’

ON THE LETTER HEAD OF THE BIDDER

TECHNICAL BID

S.No PARTICULARS YES NO Page No.

1 The bidder shall have minimum three years of experience in organising Trade Fairs and Exhibitions etc. Please enclose registration/ work order etc.

2 The bidder shall have an experience of designing and implementing of theme and sectorial pavilions in two international trade fairs

3 The bidder shall have minimum total turnover of Rs. 1.0 Crore in the last three years and minimum Rs. 20 lakhs in every year. Confirm Assessment order/IT return for the last three years i.e. 2012-13, 2013-2014 & 2014-15 to be furnished. (In case balance sheet for the year 2014-15 is not finalized, b/sheet for the year 2011-12 shall be considered subject to CA certificate to this effect).

4 Confirm details of VAT/Service Tax Registration Furnished.

5 Confirm EMD is submitted with Technical Bid. Details of EMD ____________Value Rs._________

6 The bidder should submit a detailed proposal with for the Scope of Work which should include the details of concept, creativity, design, quality, martial used, detailing of deliverables and overall execution of work. Detailing of signage’s, Bunting, and gates etc is also necessary. Bidder has to provide at least three 3D-design with views from different angles for the space in CD/Pen drive and Hard copy also (Inside the envelope containing technical bid). The designs should be in accordance with the regulations of the IITF/ITPO. Theme is “Make in India”

7 Authorization letter in favour of authorized signatory

8 Any other relevant details

(Stamp & Signature of Authorized Signatory)

10

FORMAT FOR SUBMITTING FINANCIAL BID*

Annexure- ‘B’

On the Letter Head of the Bidder

FINANCIAL BID

A) For tender document for conceptualizing, designing, execution and supervision and other services required during Participation of O/o DC–MSME, Ministry of MSME in India International Trade Fair, 14th to 27th November 2015 at (Hall No. 7-ABC) Pragati Maidan, New Delhi.

Sl. No.

Particulars Duration Quantity (Indicative)

Rate (Incl. of

all taxes)

Rs.

Total amount

(incl. of all taxes) Rs.

1 DESIGNING , FABRICATION & FURNISHING OF MSME THEME PAVILION 36 SQ. MTRS

(i) The designing, fabrication and furnishing including the items like - 42 inch LED TV with Wall Mount/Stand and DVD Player, Desktop(Core2Duo,Flat screen, UPS, etc)with Printer, Reception Counter, Display Racks/showcase, Brochure rack ,electrification/ decorative lights, branding, Digital Design on vinyl/sun board, revolving cushioned chairs, sofa, Tables etc. and small pantry (just for Reference & not exhaustive, the design should give the MSME Theme)


L/S

2. VIP Lounge- (18 sqm)

(i) The designing, fabrication and furnishing including the items like - 32 inch LED TV with Wall Mount/Stand and DVD Player, Desktop(i7,Flat Screen, UPS etc)with Internet (Unlimited Download)&Printer, Display, Brochure rack electrification/ decorative lights, branding, Digital Design on vinyl/sun board sofa, Tables, lockable door (just of Reference & not exhaustive, the design has to be closed and not open & gives an elegant VIP lounge look )


L/S

3. Designing & Fabrication of Entrance Gate 3 dimensional cubical with vertical and horizontal structures.


5 Set

4. LED Wall (5’ X 7’) 14th to 27th November, 2015

1 Set

11

5. OTHER SERVICES

(i) For Pantry Coffee & Tea vending machine with Snacks( Biscuits), Crockery(Cup & saucers) 2 set, Refrigerator 165 litres, water dispenser and attendant, Water Dispenser


L/S

(ii) New Red Carpet (2m x 100m) approx. 14th to 27th November, 2015

2 Set

(iii) Public Announcement System 14th to 27th November, 2015

1 Set

(iv) Hostess with Dress 14th to 27th November, 2015

4 Nos

(v) Security Persons in dress (24 hrs) 13th to 28th November, 2015

10 guards at a time for 24 hrs.

(vi) Lights(Metal halides ) 250W 14th to 28th November, 2015

50 Nos

(vii) Contract Labours/ service men 13th to 27th November, 2015

2 Nos

(viii) Sweepers 14th to 27th November, 2015

2 Nos.

(ix) Fire Extinguisher Equipments 14th to 27th November, 2015

20 Nos.

(x) Electrician for day to day maintenance with Tool Kits


One

(xi) Flower Decoration on Entrance Gates 14th to 27th November, 2015

Four times (during the fair)

(xii) Table Flower Bouquet 14th to 27th November, 2015

4 Nos 4 times (during the fair)

(xiii) Green Plants 14th to 27th November, 2015

100 Nos

(xiv) Bouquet for VIPs

On Inauguration Day & when required

20 Nos

(xv) High Tea

One day (On Inauguration day)

120 Persons

(xvi) Direction Panels MSME EXPO-2015 with stand


5 Nos

(xvii) Providing the inauguration Lamp (with wick, oil, camphor etc ) Ribbon, Scissor, Tray and Rangoli arrangements.etc. During opening ceremony of the fair.

1 Day 1 Set

12

(xviii) Professional Photographer(Photographs Prints size - 5" x 7" Hard Copy with Album & DVD) full day on inaugural day and as & when required.


Min. 200 Photograph

(xix) Professional video coverage & DVD for full day on inaugural day and as & when required.

14th to 27th

November, 2015

Min. 1Hr. DVD of the event.

(xx) Buntings Satin cloth quality in five different Colours. Beading all around with "MSME- EXPO 2015", MSME Logo for hanging from ceiling in the hall ( 15ft to 20ft.)

60 Nos.

xxi One Vehicle from 7 AM to 10.PM (DezireAC)


1 Nos.

GRAND TOTAL

Total amount in words ________________________________________________________

(Stamp & Signature of Authorized Signatory)

NOTE*:

As the items are interlinked to each other the comparison of the financial bid shall

be on the basis of Total Price (inclusive of all taxes etc) quoted by the bidder. No

comparison of individual items will be made.

The quantity mentioned is indicative for the purpose of comparing the bids. The

individual item charge is only for reference purpose of this office and may be used in

case any item is increased/ decreased during the IITF period

DC (MSME) reserved the right to increase or decrease the order value up to 25% depending on the needs.

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