graduate admission system - national university of … guide for applicants.pdf · as the link to...

Graduate Admission System

User Guide for Applicants

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At the Login Page

Graduate Admission System ‐ User Guide for Applicants

Existing users: login here using your email address and login password

New users: click here to create your account

3Graduate Admission System ‐ User Guide for Applicants

Create New Account

Your email address will also be your login ID.

Should you forget your login password and request to have it reset, the link to authorisethe password reset will be sent to this email address.

Online application will NOT be processed without application fee payment, application form and supporting documents. The hardcopies are to reach SDE before the application closing date.


Homepage

Click on “Manage Applications” to:‐add / submit applications‐ update relevant information (academic qualifications, employment history, test details, contact info etc)‐ answer questionnaire / essay questions, if applicable‐ associate referee(s) to your applications‐ view admission checklist

Spend some time to read the instructions on the homepage


Manage Applications: Add New Application

Click on “Add New Application”Please note that only ONE programmeapplication within SDE will be considered for each session

Please select “coursework” (Programme Type),“School of Design and Environment” (Faculty) andfill in the required fields, then click the “Save” button.

Try a different browser if input cannot be saved


Add New Application: Re-order Preference

If you are applying for multiple NUS programmes, rank your applications in order of preference by clicking “Up” and “Down”.

You can edit your preference ranking, as well as delete applications before you submit your applications online.

Select the application that you want to submit and proceed to step 2 of 6 and so forth to fill up the declaration section and click on the “submit” button in the declaration page.


Manage Applications: View Instructions

Click on “View Instructions” and select the programme from the drop‐down menu to view the specific instructions that are given for each of the programme.


Manage Applications: Personal Particulars

Click on “Personal Particulars” to fill in the required personal information.

Singapore Citizens and Permanent Residents are required to key in their NRIC number, while international applications who are working / residing in Singapore are to provide their FIN.


Manage Applications: Contact Details – Personal Contact

As your primary email address is also your login ID, and notifications will be sent to this account, please make doubly sure that you have keyed in the email address correctly.


Manage Applications: Contact Details – Next of Kin Contact

It is compulsory for you to provide the contact info of at least one next‐of‐kin, as the University will attempt to contact this person during an emergency situation.


Manage Applications: Academic Qualifications

Please key in the name of your institution here only if you are unable to find it under the drop‐down list.

“Location” here refers to the country of the awarding institution for your degree, and not the physical location of your study.

Please request your University/institution to provide Cumulative Grade Point Average (with maximum GPA indicated) on an official document, where available


Referee Details

Please insert TWO referees information under Referee Details.


Referee Details

You can track the referee report submission status for each of your referees by clicking on “View”.

As the link to the online report submission will expire 30 days after the email notification to the referee has been sent out, please remind them should you see that the status remains as “pending submission”.


Manage Applications: Referee Associations

After you have keyed in info on your referees under Referee Details, you can then assign TWO referees to the programme that you are applying for using Referee Associations.

Having assigned your referee(s) to the program, other actions that you can perform will be to un‐assign and to email them the link to submit the referee report online.

Submission of Application

Graduate Admission System ‐ User Guide for Applicants 15

Step 1 • Select Application(s)

Step 2 • View Instructions / Checklist

Step 3 • Application Completeness Check

Step 4 • Submit Declaration

Step 5 • Submit Application Online

Step 6 • Submit Fee Payment Online


Submitting Application:Step 1 – Select Application(s)

Check against the programme(s) that you wish to view the instructions/checklist(s) for, then click on “Proceed to Step 2 of 6”.


Submitting Application:Step 2 – View Instructions / Checklist

Make sure that you have submitted all the documents for your application at this stage.

When you are ready, click on “Proceed to Step 3 of 6” to run the Application Completeness Check.


Submitting ApplicationsStep 3 - Application Completeness Check

Click on “Back to Applications” to go back to the relevant sections and complete them.

Once completed, click on “Proceed to Step 3 of 6” to run the Application Completeness Check again.


Submitting ApplicationsStep 3 - Application Completeness Check

The Application Completeness Check is passed when the system indicates that all the required sections are completed.

At this point, you can click on “Proceed to Step 4 of 6” to submit your declaration.


Submitting ApplicationsStep 4 - Making Declaration & Step 5 – Submit Application

Read through and make your declarations carefully.

Step 4 – Making Declaration – and Step 5 – Submit Application – are done at the same time here.

Email NotificationsAt this point, you will receive an email notification acknowledging that you have submitted your application online.

If you have not already invoked the email to your referees for online report submission, he/she will also receive the email notifications at the same time. The email notification will indicate to the referees that the link to submit the referee report online will expire after 30 days.


Submitting ApplicationsStep 6 – Submit Fee Payment Online (Cont’d)

Click on “Payment” to proceed to Step 6 – Submit Fee Payment online and print E‐ReceiptPayment can be made only after you have successfully submitted the application.


Note that you can only access pages such as Academic Qualifications, Employment History, Test Details, etc. when you have at least one application for which the application cycle has not closed.

If you are only able to view your Personal Particulars and Contact Details pages, it simply means that the application cycles for all the programmes that you have applied to are closed.

After Completion of Online Application


At the Manage Applications page, you can make changes to your preferences, as well as edit / delete your applications (for those pending online submission)

As for applications which have been processed, you can click on View Admission Status to view the latest status:



Please click on “Application Number” to print out Graduate Programme Admission Application form (for application status : Submitted online)

Completed and duly signed application form and supporting documents are to reach the address below before closing date.

The Vice‐Dean (Academic)Dean’s Office (SDE 1, Level 3)School of Design and Environment4 Architecture Drive Singapore 117566


graduate admission system - national university of … guide for applicants.pdf · as the link to...

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