GTD – ONE A Trusted System DANIEL THORPE

CETABC - MAY 2016

The mind is for having ideas, not for holding them. DAVID ALLEN: GETTING THINGS DONE

Building A Trusted System

Write Everything Down You need five “To Do” lists:

◦ Inbox

◦ (For quick capture)

◦ Next Actions ◦ (To Do’s for today)

◦ Project List

◦ (Running list of all your projects)

◦ Waiting

◦ (For delegated tasks; call-backs)

◦ Someday / Maybe

◦ (Dreams, ideas, projects not currently active)

The technology isn’t important…

Larry Luddite

Larry Luddite

INBOX - Brilliant Idea @home - Call Ian @phone - Prepare Agenda @work

Larry Luddite

PROJECT LIST

Project-One - Task-1 @home - Task-2 @phone - Task-3 @mac Project Two Task-1 @work Task-2 @work

NEXT ACTIONS Task-1 @home Task-2 @mac Task-1 @work Task-2 @work

Larry Luddite

WAITING - Infinite Jest @bob - 5503 Report

@chris - Lesson Plan @sue

SOMEDAY /

MAYBE - Parachute Jump - Space Tourist - Run Marathon - Colonize Mars

Ronnie Reminders

Ronnie Reminders

Wally Web

Nancy Nerdvana

Capture

Review

Process

Action

Working GTD

Project Support

Computer Folders

File Folders

Saved Email

Other Parts of the System

References

Address Book

Calendar

Paper Binders

Computer Folders

Note Taker

Capture Must be able to capture anywhere, any time

Assign Tasks to Projects

Beginning & end of day

Good Tasks are visible actions

Assign Contexts

Process (Daily Routine)

Info: Read & Delete

Delegate

Spam or Irrelevant: Delete

2 Minutes or Less: Reply

Defer

Processing Email

Turn off badges & alerts

Do not use as your File System or To Do list

Reserve set times of day for email

Train people to not expect immediate replies

Clean out your Inbox every day

Email Tips:

Action (Get Cranking!) Can focus on one task at hand because everything else is captured in your Trusted System.

Review Project Lists

Set a regular time

Update/Delete Tasks as appropriate

Review

Project Lists

Computer File Folders

Use consistent names for Projects:

Email Folders

Paper Folders

Add all contacts to Address Book

Add all appointments to Calendar

GTD Tips

GTD Tips-2 You need your health:

◦ Diet

◦ Sleep

◦ Exercise

GTD is simple but relies on good habits; set a: ◦ Time

◦ Place

◦ And Repeat

Task Managers

Software Platform

Omnifocus Mac; iOS

Wunderlist Mac; iOS; Windows; Android

Remember the Milk Web App

Word (Outliner) Mac; iOS; Windows; Android

Note-Takers Software Platform

Evernote Mac; iOS; Windows; Windows Phone; Android

MS OneNote Mac; iOS; Windows; Windows Phone; Android

Simplenote Mac; iOS; Windows Phone; Android

Apple Notes Mac; iOS

MS Outlook Mac; iOS; Windows; Windows Phone; Android

David Allen: Getting Things Done

Merlin Mann: Back to Work/43 Folders

“You can do anything, but you can’t do everything” DAVID ALLEN