hokkaido university syllabus registrationsyllabus01.academic.hokudai.ac.jp/syllabi/manual/...user...

User Guide for Entry System of Syllabi and Academic Records

Hokkaido University

Syllabus Registration 1

Syllabus Registration 1. Open the syllabus registration page From the top page of the Entry System of Syllabi and Academic Records, open the Syllabus Registration page (“シラ

バス登録”).

7. Syllabus Registration

Click


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2. A subject list appears.

① Select the academic year in which you are going to write.

② Click “記入” (Enter) of the subject you want to register.

【開講年度】Kaiko-Nendo：Academic year that the course is held in.

【期間】Kikan：Term

・１学期 Ichi-Gakki：1st semester

・１学期前半（春ターム）Ichi-Gakki Zenhan (Haru-Tamu)：Former half of 1st Semester (Spring Term)

・１学期後半（夏ターム）Ichi-Gakki Kohan (Natsu-Tamu)：Latter half of 1st Semester (Summer Term)

・２学期 Ni-Gakki：2nd semester

・２学期前半（秋ターム）Ni-Gakki Zenhan (Aki-Tamu)：Former half of 2nd Semester (Fall Term)

・２学期後半（冬ターム）Ni-Gakki Kohan (Fuyu-Tamu)：Latter half of 2nd Semester (Winter Term)

・通年 Tsu-nen：Full Year

・通年不定期 Tsu-nen Futeiki：Irregular Class

・通年集中 Tsu-nen Shuchu：Intensive Class

【学籍区分】Gakuseki-Kubun：Classification of Students

・学士課程 Gakushi-Katei：Undergraduate Course

・修士課程 Shushi-Katei：Master's Course

・博士課程 Hakushi-Katei：Doctoral Course

【学部】Gakubu：School or Faculty

【時間割番号】Jikanwari-Bango：Course Number

① Select the academic year

② Click “記入”（Enter）


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【授業科目名】Jugyo-Kamokumei：Course Title and Course Subtitle

【対象クラス】Taisho-class：Eligible Department / Class

【曜日時限】Yobi-Jigen：Day of the Week, and Period

・月 Getsu：Monday

・火 Ka：Tuesday

・水 Sui：Wednesday

・木 Moku：Thursday

・金 Kin：Friday

・集中 Shuchu：Intensive

【登録状況】Toroku-Jokyo：Registration status

・未記入 Mikinyu：Not entered

・仮登録 Kari-toroku：Tentatively registered

・公開中 Kokai-chu：Finally registered / Disclosed

【期限】Kigen：The last day and time of the registration period


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3. Registration page appears on a new window.


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4. Basic information

It is not necessary to fill out the following information except “Open To Other Faculties / Schools”and “Language

Code”. Basic information has been already filled out with the registered information on the Academic Information

System,

① Open to Other Faculties / Schools

Set possibility for students in other schools to take the course

Click “Open To Other Faculties / Schools”.

【可】Ka：OK

【不可】Fuka：NG

② Language Code

・０：Classes are in Japanese.

・１：Classes are in English.

・２：Classes are in bilingual (JP/EN), or TBD (JP or EN) after students are registered.

・３：Classes are in neither Japanese nor English.

・４：Others (e.g. bilingual classes in Japanese and German)

Basic information

① “Open To Other Faculties / Schools” is set by default.

Please check the status and change it if you need.

② Please check the Language Code and change it if you need.


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5. Data Reference

You can copy the registered syllabus before entering the “Items to register”.

① To copy your registered syllabus of others in the same academic year, click the left button (“2016年度”

in the image).

② To copy your registered syllabus of the former academic year, click the middle button (“2015年度” in

the image).

③ To copy any other syllabi, click the right button “その他参照” (Others).

You can search your older syllabi and other instructors’ syllabi at “その他参照”(Others) page.

①② A course list to copy appears, select the course and click “和文”, “英文” or “両方”.

【和文】Wabun：can copy the syllabus of the course registered in the Japanese forms.

【英文】Eibun：can copy the syllabus of the course registered in the English forms.

【両方】Ryoho：can copy both of the syllabi of the course registered in the Japanese and English forms.

Copy

Data Reference

Both Japanese English

② The former

academic year than

that of the syllabus

now you are

writing.

① The same

academic year as

that of the syllabus

now you are

writing.

③ Others

Modified date


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③ A search window appears

【開講年度】Kaiko Nendo：Select the academic year of which you want to search syllabi.

【教員名（英文可）】Kyoin-mei：Enter instructor’s name who wrote the syllabus. (English is available)

【科目名（英文可）】Kamoku-mei：Enter the course title. (English is available)

Search result appears, select the course and click “和文”, “英文” or “両方”.

※If the syllabus is not found, the following window appears.

There is no applicable subject

Back to search window

Academic year

Instructor’s name (English available)

Course Title (English available)

Search Clear Close

Close

Copy

Japanese English Both


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The syllabus is copied

］


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6. Items to register Since academic year 2015, registration in English has been available. Before filling out “Items to register”, please

select input forms of “Japanese”, “English”, or “Both”. Please ask administrative staff at the department about

registration in English in advance, because its rule depends on each department.

① Case of “Japanese”

Only fields of 【Japanese】 are shown in each items.

Japanese English

Both

Items to register


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② Case of “English”

Only fields of 【English】 are shown in each items.


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③ Case of “Both”

Both fields of 【Japanese】 and 【English】 are shown in each items.


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7. Notes about “Items to register”

① Key Words

Please list several keywords and separate each word with “，”.

[Limitation]

・Japanese: Up to 2000 bytes (A letter: 1 byte, a double-width letter: 2 bytes. Linefeed: 2 bytes.)

・English: Up to 4000 bytes (A letter: 1 byte. Linefeed: 2 bytes.)

② Course Objectives 【Required】

Please state in general and easily-understandable terms for students to understand.

Since course objectives are essential for evaluation, please describe in detail as much as possible.

[Limitation]



The time limit of registration is set as 60 min for security reasons.

When you edit, you can save all your data tentatively by a button

“編集結果を保存”（Save） which is placed in every items.

It is recommended to save data each time you finish an item.

Save

Attention!

The five items from “Course Objectives” to “Grading System” cannot be

changed after final registration.

※ As for final registration, please see “11. Select a registration category

and register” in page 22.

Save


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③ Course Goals 【Required】


[Limitation]



④ Course Schedule 【Required】


[Limitation]

・Japanese: Up to 10,000 bytes (A letter: 1 byte, a double-width letter: 2 bytes. Linefeed: 2 bytes.)

・English: Up to 20,000 bytes (A letter: 1 byte. Linefeed: 2 bytes.)

Save

Save


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⑤ Homework 【Required】


[Limitation]



⑥ Grading System 【Required】


Please note that 11-levels grading system has been introduced to the undergraduate students who entered in or after

AY 2015.

However, traditional 5-levels grading system remains applied to the undergraduate students who entered until AY

2014, and it is also applied to graduate students regardless their admission year.

Therefore, 2 systems are in each year of undergraduate course for the time being.

[Limitation]



Save

Save


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⑦ Textbooks

You can designate up to three books. Fill out the title, author, ISBN, publisher and publication year. As to ISBN

(numbers only), fill out as much as possible so that it is linked to HU Library Catalog and students can search at the

library easily. You can search ISBN with CiNii Books. If you have additional information, please state in the field of

“教科書備考” (Notes about Textbooks).

[Limitation]

Up to 1024 bytes for title, 254 bytes for author, 254 bytes for publisher, 16 bytes for ISBN, 4 bytes for publication year

and 2000 bytes for notes (A letter: 1 byte, a double-width letter: 2 bytes. Linefeed: 2 bytes).

※Titles of publications are not be translated, so that an input field is shared between 【Japanese】version

and 【English】 version.

【教科書】Kyoka-sho：Textbook

【書名】Sho-mei：Title

【著者名】Chosha-mei：The name of author

【ISBN】：ISBN

【出版社】Shuppan-sha：Publisher

【出版年】Shuppan-nen：Publication year

【教科書備考】Kyoka-sho Biko：Notes about Textbooks

Save


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⑧ Reading List

“Reading list” refers to a list of books related to the subject which students should read. You can designate up to six

books. Fill out the title, author, ISBN, publisher and publication year. Since designated materials will be purchased

by the library, please fill out ISBN (numbers only) as much as possible. If you state ISBN, it will be linked to HU

Library catalog and students can search at the library easily. You can search ISBN with CiNii Books.

If you have additional information, please state in the field of “講義指定図書備考” (Notes about Reading List), even in

the case of using audio-visual materials in your class.

[Limitation]

Up to 1024 bytes for title, 254 bytes for author, 254 bytes for publisher, 16 bytes for ISBN, 4 bytes for publishing year

and 2000 bytes for notes (A letter: 1 byte, a double-width letter: 2 bytes. Linefeed: 2 bytes).

※Titles of publications are not be translated, so that an input field is shared between 【Japanese】version

and 【English】version.

【講義指定図書】Kogi Shitei Tosho：Reading List

【書名】Sho-mei：Title

【著者名】Chosha-mei：The name of author

【ISBN】：ISBN

【出版社】Shuppan-sha：Publisher

【出版年】Shuppan-nen：Publication year

【講義指定図書備考】Kogi Shitei Tosho Biko：Notes about Reading List

.

Save


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The books in reading lists which appear on HU Syllabus can be bought by HU LIB.

Management Division, Hokkaido University Library

Contact

Books Acquisition Section, Management Division,

Hokkaido University Library

Extension: 3955

Email: [email protected]

Books for General Education Subjects and Specialized Subjects of undergraduate schools

can be bought by Central Library and North Library. Books for graduate schools can be

bought by Central Library. However, books for Graduate School of International Media,

Communication, and Tourism Studies can be bought by Central Library and North

Library.

In principle, the terms of a purchase are as below.

1. Books (including audio-visual materials) which can be bought by libraries are limited to

those which are applied by the end of January.

2. Books are bought within a budget.

3. The latest editions will be bought. E-books will be bought in some cases.

4. Textbooks or books applicable to textbooks and those which are in possession of the

library cannot be bought anymore.

5. As for a set of books which costs over 50,000 yen, the committee examines whether the

books are suitable.

6. Other than that above, books which need long time to be obtained or paid, or do not

match the collection organization or book selection policy could not be bought in some

cases. Please take notice of that in advance.


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⑨ Websites

Fill out URL, if you have websites related to the subject. You can designate up to three URLs.

[Limitation]

2000 bytes per URL. (A letter: 1 byte)

※An input field is shared between 【Japanese】version and 【English】version.

⑩ Website of Laboratory

If there is a website of your laboratory, please enter the URL and the title.

[Limitation]



⑪ Additional Information

State items which could not be included in the above items due to the limitation or any additional information.

[Limitation]



Save

Save

Save


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8. Check entered data

Click “プレビュー（和文）” (Preview – Japanese version) or “プレビュー（英文）” (Preview – English version).

The syllabus will be displayed on a new window. Check entered data.

Preview – Japanese version Preview – English version

Save


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9. Print data

To print the syllabus, click “印刷用ページ”(Print Image) on the preview window and open the image, then click “印

刷”(Print).

「

Print Image Print Image

Print

Print

Close

Close


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10. Save entered data

When you save entered data, click “編集結果を保存” (Save).

Note: The time limit for registration is set as 60 minutes for security reasons. A warning message appears five

minutes before the limit (when 55 minutes have passed). Once you save it, the time will be reset.

The time limit will also be reset even if you click another “編集結果を保存” (Save) placed in every items.

＜Attention!＞

Please note that entered data will be deleted if you do not save it.

Save


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11. Select a registration category and register

① To select a registration category, click a dropdown list of “登録区分” (Registration category).

【仮登録】Kari Toroku： Tentative registration. The syllabus is tentatively registered. It is correctable and is not

disclosed on the web yet.

【本登録】Hon Toroku： Final registration. It will be disclosed after the opening period starts. After final registration,

major items from “Course Objectives” to “Grading System” are not changeable.

Please check carefully before registration.

② After you select “Tentative registration” or “Final registration”, please be sure to click “登録”(Register). If not,

entered data won’t be registered.

※Correction of major items after final registration

After final registration, major items from “Course Objectives” to “Grading System” are not changeable. Please contact

the person in charge if you need correction such as misspelling.

・General Education Courses (“全学教育科目”):

General Education Section, Academic Affairs Department ([email protected])

・Specialized Subjects (“専門科目”):

Academic Affairs Section in the faculty of the course.

・International Exchange Subject (“国際交流科目”):

Division of International Students, International Affairs Department ([email protected])

・Teaching Subject (“教職科目”):

Academic Affairs Section, School of Education ([email protected])

Dropdown list

① Select ② Register

未記入：Not entered

mailto:[email protected]




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③ Once you push the button “登録”(Register), a subject list appears again.

＜Case of Tentative registration＞

If the course is shown as “仮登録”(Tentative registration), all items are correctable by click “記入”(Enter) during the

registration period.

The course not entered yet is shown as “未記入”(Not entered).

＜Case of Final registration＞

If the syllabus is finally registered, the registration status will be shown as “公開中”(Disclosed), even if the disclosing

period of the online syllabi doesn't come yet. During the registration period, the syllabus is correctable by click “記入”

(Enter) , but major items from “Course Objectives” to “Grading System” are not changeable.

Disclosed

Enter

Not entered

Tentative registration

Registration status

Enter


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④ An edit mode window is re-shown by click “記入”(Enter).

＜A syllabus that was tentatively registered＞＜A syllabus that was finally registered＞

These items are correctable.

Items from “Course Objectives” to

“Grading System” are not changeable.

Correctable.

All items are correctable.


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12. Refer to your syllabus after the registration period

After the registration period of syllabi, “記入”(Enter) button disappears. Instead, two linked terms “閲覧（和文）”(Read

– Japanese version) and “閲覧（英文）” (Read – English version) appear.

The syllabus can’t be corrected, please contact the person in charge if you need correction.

・General Education Courses (“全学教育科目”):

General Education Section, Academic Affairs Department ([email protected])

・Specialized Subjects (“専門科目”):

Academic Affairs Section in the faculty of the course.

・International Exchange Subject (“国際交流科目”):

Division of International Students, International Affairs Department ([email protected])

・Teaching Subject (“教職科目”):

Academic Affairs Section, School of Education ([email protected])

Read (Japanese version)

Read (English version)





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＜Read (Japanese version)＞＜Read (English version)＞

The registered syllabus is to be disclosed online when the syllabi disclosing period begins.

hokkaido university syllabus registrationsyllabus01.academic.hokudai.ac.jp/syllabi/manual/...user...

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