human resources & faculty events breakout · faculty events design team ... 20xx-20xx •fiscal...
TRANSCRIPT
HUMAN RESOURCES & FACULTY EVENTS BREAKOUT
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HR Design Team
Diane Kirkwood -- SSC
Kristine Lesher – SSC
Eulalia Dupree – GT
Marie Ballard-Myer – USO
Laurie Jones -- CSU
Lindsey Van Note -- UGA
Karen Iler – GSU
Duane Ritter – GRU
Joe Brittain -- oneusg
Felecia Donald – GSU
Crystal Matthews -- UNG
Shalonda Cargill – GT
Eyvon Mitchell – GPC
Lisa McDonald -- GRU
Sharri Peck – GRU
Tonya Brooks – GGC
Paula Casey -- oneusg
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Faculty Events Design Team
Lori Bush – GRU
Lindsey Van Note – UGA
Jayne Smith – UGA
Karen Iler – GSU
Lynn Lamanac – KSU
Kristine Lesher – SSC
Susan Donoff – USO/RPA
Angela Bell – USO/RPA
Tracie Sapp - UGA
Paula Casey – oneusg
Joe Brittain -- oneusg
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What’s Happening in Tucker
Requirements Gathering
Business Processes
Fit/Gap Sessions
Working Sessions
Global vs Institution Specific
HR is data & policy driven
HR Work Center Display
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Decision Points
What were the Major Decision Points?
How were the decisions made by the Executive Council?
Some of the Decision Points for today’s review:
Inter-Company Transfers – Eulalia Dupree
Standardize BCATS – Sharri Peck
Tenure Calc – Lindsey Van Note/ Jayne Smith
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Intercompany - Transfer
Definition
The process of moving an employee/non-employee from one USG Institution to another USG Institution
Involves….
Communication and Interaction between both USG institutions
Transference of accurate data and information concerning the employee
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Intercompany - Transfer
Institution A
The current institution the employee is transferring from
Institution B
The new institution the employee is transferring to
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Intercompany - Transfer
Shared Services Center will:
Have universal access to data for both institutions
Enter all transfer data for both Institutions into PeopleSoft
Ensure communication between institutions
Ensure accuracy & timeliness of data entry based on specified deadlines
Follow transfer processes similar to the current ADP transfer processes
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Intercompany - Transfer
Personnel Action Transfer (A)
Time and Labor Management (A)
Assign Employee to Multiple Jobs (B)
Change Primary Job Flag (B)
Update General Deductions as needed (B)
Time and Labor Management (B)
Process Termination Job Action & Benefit End Date (A)
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Intercompany - Transfer
Institutions are responsible for:
Providing accurate and timely data to the Shared Services Center
Communicating updates, changes and any/all contract and/or negotiations pertaining to the transfer of the employee to SSC
Notifying the employee of any changes or updates involving the transfer
Ensure accuracy and completion of transfer processes (audit data entry)
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The Process
PeopleSoft
A SSC B
(Shared Serv ices Cent er)
Human Resources
Benefits
Time & Labor Management
Payroll
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Intercompany - Transfer
Win – Win!
Transfer process centralized
Ensures no lapse in benefits for the employee
Ensures communication between institutions
Increases accuracy of data entry in PeopleSoft
Improves inter-departmental relationships between Human Resources, Benefits and Payroll
Helps monitor transfer processes to comply with oneusg strategy and policy
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Standardize B-CATs
Standardized BCATS
Decision Point
Clean Up
Better Reporting
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Action Reasons
Short Work Break (SWB)
Operational Definitions
Benefit/Payroll/Position Management/Job Data Triggers
Online Help
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Tenure Calculation
Page Display
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•Displays “Initial Year On Track”
•Apply partial year rules as applicable20XX-20XX
•Displays “Third Year On Track”20XX-20XX•Displays “Eligible for Tenure Review"
•5th year or apply prior credit/LOA stoppage as applicable20XX-20XX•Displays “Terminal Year On Track”
•7th year or apply extension/ LOA Stoppage/8th year as applicable20XX-20XX•Displays “Tenure Granted Year"
•Fiscal or Academic year following review process and approval of tenure20XX-20XX•Displays “Post-Tenure Review Year”
•every 5th year unless stoppage due to admin assignment/other reason20XX-20XX
Name:Rank:Rank Unit(s):Tenure Track Start Date XX/XX/XXXX
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Faculty Contracts
Automated Contract Administration
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Faculty Events Work Center
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One-in-all dashboard for the Provost Office and Deans of Colleges to get information of sorts on Faculty
Faculty Profile
(Page View)
Compensation Analysis
Headcount Analysis
Tenure Clock Rank Review
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Position Management
Common PM Practices
Role based Position Data Override & Correction
Forms Builder to support PM activities
Workflow
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Contacts
Please provide feedback / suggestions / questions / concerns to:
Any Team Representatives
Paula Casey – [email protected]
Joe Brittain – [email protected]
Diane Kirkwood – [email protected]
oneusg Team – [email protected]
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