invitation fellowship for research in japan (long …...①jsps invitation fellowship for research...

平成 28 年度

日本学術振興会

外国人招へい研究者（長期、短期、短期 S）

外国人研究者再招へい事業

諸手続の手引

Invitation Fellowship for Research in Japan

(Long-term, Short-term, Short-term S)

JSPS BRIDGE Fellowship

PROGRAM GUIDELINES

FY2016

独立行政法人日本学術振興会

外国人研究者招へい事業/外国人研究者再招へい事業

Japan Society for the Promotion of Science

連絡先一覧 Contact Information

ご連絡の際は、まず ID 番号をお知らせください。

※ID 番号は以下のアルファベットから始まります。 Corresponding with JSPS, please specify your ID number. ※the first letter of ID numbers will be as follows: 外国人招へい研究者（長期）Long-term：L 外国人招へい研究者（短期）Short-term：S 外国人招へい研究者（短期 S）Short-term S：E 外国人研究者再招へい事業 BRIGE ：BR

独立行政法人日本学術振興会 Japan Society for the Promotion of Science 〒102-0083 東京都千代田区麹町 5-3-1 5-3-1 Kojimachi, Chiyoda-ku, Tokyo 102-0083 FAX: 03-3263-1854

国際事業部人物交流課 Overseas Fellowship Division 招へいプログラム Programs TEL e-mail

長期 Long-term (L)

03-3263-2480 [email protected] 短期 Short-term (S)

短期 S Short-term S (E)

Website: (JP) https://www.jsps.go.jp/j-inv/index.html (EN) http://www.jsps.go.jp/english/e-inv/index.html

国際事業部研究者国際交流センター JSPS Fellows Plaza

招へいプログラム Programs TEL e-mail

再招へい BRIDGE (BR) 03-3263-1869 [email protected]

Website: (JP) http://www.jsps.go.jp/j-plaza/bridge/index.html (EN) http://www.jsps.go.jp/english/e-plaza/bridge/index.html

平成 28 年度

日本学術振興会

外国人招へい研究者（長期、短期、短期 S）

外国人研究者再招へい事業

諸手続の手引

Invitation Fellowship for Research in Japan

(Long-term, Short-term, Short-term S)

JSPS BRIDGE Fellowship

PROGRAM GUIDELINES FY2016

必ず本書を一読の上、お早めに手続を行ってください。

Please read these Guidelines and follow the required procedures right away.

CONTENTS（ENGLISH／英語） Page Ｉ．BASIC STIPULATIONS 1．Provisions・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ E1 2．Aim of the Fellowship・・・・・・・・・・・・・・・・・・・・・・・・ E1 3．Financial Support and Host’s Role・・・・・・・・・・・・・・・・・・・・ E2 4．Keeping the Original Award Letter・・・・・・・・・・・・・・・・・・・ E2 5．ID Number・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ E2 6．Term of Fellowships・・・・・・・・・・・・・・・・・・・・・・・・・ E3 7．Obligations・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ E3 8．Withdrawal of the Fellowship and Stoppage of Allowances・・・・・・・・ E5 9．Preparation(Fellow, Host, Host Institution)・・・・・・・・・・・・・・・ E5 10．Release of Information about Fellows・・・・・・・・・・・・・・・・・・ E5 11．Acknowledgement of Research Results・・・・・・・・・・・・・・・・・ E5 Ⅱ．PROCEDURAL PROVISIONS 1．Pre- arrival Procedures・・・・・・・・・・・・・・・・・・・・・・・・ E6 2．Post- arrival Procedures・・・・・・・・・・・・・・・・・・・・・・・ E8 3．Post- departure Procedures・・・・・・・・・・・・・・・・・・・・・ E10 Ⅲ．FINANCIAL PROVISIONS 1．Maintenance Allowance・・・・・・・・・・・・・・・・・・・・・・・ E12 2．Air Tickets・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ E13 3．Overseas Travel Insurance・・・・・・・・・・・・・・・・・・・・・・ E14 4．Research Support Allowance・・・・・・・・・・・・・・・・・・・・・ E14 5．Reimbursement・・・・・・・・・・・・・・・・・・・・・・・・・・・ E16 Ⅳ．CHANGE OF FELLOWSHIP TENURE 1．Shortening the Fellowship・・・・・・・・・・・・・・・・・・・・・・ E17 2．Temporary Absence from Japan・・・・・・・・・・・・・・・・・・・・・ E17 3．Continuous Stay in Japan after Expiration Fellowship・・・・・・・・・・・・ E18 4．Reduction of Maintenance Allowance・・・・・・・・・・・・・・・・・ E18 LIST OF ATTACHED FORMS：FORMS・・・・・・・・・・・・・・・・ Form 1- 4 APPENDIX A Certificate of Eligibility and Visa Obtaining Procedure APPENDIX B Points on What to Say When Inquiring about the Visa Application Procedure

at a Japanese Embassy/Consulate APPENDIX C Special Re-entry System APPENDIX D Sample of Document Certifying the Research Activity, Fellowship Period, and

Monthly Maintenance Allowance of the Fellow

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I. BASIC STIPULATIONS 1. PROVISIONS This booklet, “Program Guidelines,” provides the details of the terms, conditions, and procedures of the JSPS Invitation Fellowship for Research in Japan; namely, the Long-term, Short-term, Short-term S, and BRIDGE Fellowship programs, pursuant to the Award Letter issued by the President of Japan Society for the Promotion of Science (JSPS).You, the “Fellows” and “Host” researchers and the administrative office of the host institutions in Japan are requested to read carefully each item in this booklet.

The terms and conditions set forth herein are non-negotiable. Fellows and Hosts are expected to observe the regulations, procedures and deadlines stipulated in these Guidelines. The administrative office of the host institution is to receive inquiries from and provide consultation with Fellows and Hosts so as to ensure that they submit the required forms and execute the program procedures without omission. If you should find anything unclear in these Guidelines, please contact JSPS for instructions. Please note that allowances may be stopped or services suspended if you and/or your Host should fail to observe the terms and conditions in these Guidelines or to follow JSPS’s instructions.

This booklet consists of two parts, one written in Japanese and the other in English. If any differences in wording or interpretation should occur between the two parts, the Japanese part will take precedence.

They can be downloaded from the following JSPS webpages: http://www.jsps.go.jp/english/e-inv/index.html

2. AIM OF THE FELLOWSHIP (1) JSPS Fellowship Programs for Overseas Researchers

①JSPS Invitation Fellowship for Research in Japan (Long-term) This fellowship program is to invite overseas researchers to collaborate with Japanese colleagues in carrying out research through long-term visits.

②JSPS Invitation Fellowship for Research in Japan (Short-term)

This fellowship program is to invite overseas researchers with excellent records of research achievements for short-term visits to Japan and provide them opportunities for discussions, opinion exchanges, lectures and other activities.

③JSPS Invitation Fellowship for Research in Japan (Short-term S)

This fellowship program is to invite overseas researchers with distinguished records of research achievements to Japan for purposes corresponding to those records, and to provide them opportunities to offer advice and cooperate in research activities throughout the host institution and also to give lectures or conduct other activities at other research institutions in Japan.

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(2) JSPS BRIDGE Fellowship Program This fellowship program is offered to promote international scientific cooperation and exchange. It allows overseas researchers who have already been to Japan under JSPS programs to revisit Japan for the purpose of forming, maintaining and/or strengthening collaborative ties with Japanese researchers.

Hereinafter, the program titles are abbreviated as follows; JSPS Invitation Fellowship for Research in Japan (Long-term) = “Long-term” JSPS Invitation Fellowship for Research in Japan (Short-term) = “Short-term” JSPS Invitation Fellowship for Research in Japan (Short-term S) = “Short-term S” JSPS BRIDGE Fellowship Program = “BRIDGE” 3. FINANCIAL SUPPORT AND HOST’s ROLE (1) Financial Support for Fellows

JSPS provides financial assistance necessary to support JSPS Fellows’ stays in Japan. JSPS does NOT employ Fellows. Therefore, the allowances you receive under the fellowship are not a wage or salary.

(2) Host’s Role

Hosts and host institutions are to actively support both the Fellows’ research and living aspects of their stay in Japan. Fellows are to be given a title appropriate for conducting their research activities at the research institution. They must also be given an official status as a member of the research institution.

4. KEEPING THE ORIGINAL AWARD LETTER JSPS does NOT reissue the Award Letter or the CERTIFICATE OF FINANCIAL SUPPORT. JSPS issues only one original document of the "Award Letter" addressed to the Fellow, and two original documents of the CERTIFICATE OF FINANCIAL SUPPORT, one sent to the Fellow and the other to the Host. If you need to use them as a document to submit to your home institution to apply for leave or to the Embassy or Consulate of Japan to obtain an entry visa (please refer to Chapter II-1-(3) “Resident status”), you should use copies of the letter. You must not submit the original of the letter. 5. ID NUMBER JSPS assigns each Fellow an ID number, which is shown in your Award Letter. As JSPS uses this number to expedite fellowship processing, please include it in your correspondence with it. All the documents sent to JSPS by you or your Host should include your ID number. Based on their fellowship program, the first letter of Fellows’ ID numbers will be as follows:

Long-term : L Short-term : S Short-term S : E BRIDGE : BR

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6. TERM OF FELLOWSHIPS Fellows must start their fellowship during the following period as specified in their Award Letter. If not, the fellowship will be withdrawn.

Programs Fellowship Terms Selection Fellowship-starting periods

Long-term 2-10 months Recruitment/ nomination

April 2016 thru March 2017

Short-term 14-60 days 1st recruitment/ nomination

April 2016 thru March 2017

2nd recruitment October 2016 thru March 2017

Short-term S 7-30 days 1st recruitment April 2016 thru March 2017 2nd recruitment October 2016 thru March 2017

Bridge 14-45 days July 2016 thru March 2017 Your fellowship will begin on the day of your arrival in Japan and, with that day as the starting date, continue for the number of months specified in your Award Letter. (For those Fellows who were already residing in Japan prior to the start of the fellowship, the starting date must be agreed upon in advance between the Fellow, the Host and JSPS.) If you should leave Japan before the expiration of your specified tenure, your fellowship will terminate on the date of your departure. Fellows are obligated to reside in Japan continuously during the period of their fellowships. The duration of the fellowship cannot be divided into multiple stays. An extension of the fellowship tenure cannot be authorized under any circumstances. A shortening of the period of fellowship tenure may be authorized when needed due to unavoidable circumstances. See Section IV.1. SHORTENING OF FELLOWSHIP TENURE for details. There may, however, be cases when Fellows wish to be temporarily absent from Japan during their fellowship tenure for authorized reasons. See Section IV.2. TEMPORARY ABSENCE for the procedure for requesting a leave of absence. The ending date of the fellowship will not be extended as a result of the temporary absence. 7. OBLIGATIONS Fellows, Hosts and host institution staff should, based on an understanding of the purpose of the fellowship, observe the rules and instructions stipulated in these Guidelines over the duration of the fellowship. (1) Obligations of the Fellow

① During their tenures, Fellows shall not, either in or outside the host institution, infringe in any way on the human rights of others, including racial or gender discrimination or harassment or other forms of abuse. All cases of potential human rights violations, whether related to the victimized or victimizer, shall be reported, and action shall be taken by the host institution, JSPS and other related organizations to solve the problem.

② Fellows are not permitted to receive other fellowships during the tenure of their fellowships.

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③ During their tenures, Fellows must devote full time to their research during the period of their fellowship, and not engage in any other work or research.

④ Fellows must, as a rule, reside in Japan during the term of their fellowships, and depart Japan on the expiration date of their tenures. If Fellows wish to take a temporary leave of absence from Japan during their tenures, they must do so following the rules provided in Chapter IV of these Guidelines.

⑤ When giving a lecture or presentation during Fellows’ tenures, please be sure to indicate that Fellows are JSPS fellows.

⑥ Fellows are obligated to manage appropriately the research support allowance, taking strict care to avoid improper use or expenditure.

⑦ Fellows agree to observe all of the provisions in these Guidelines. (2) Obligations of the Host

① During Fellows’ tenures, neither Hosts nor Fellows shall, either in or outside the host institution, infringe in any way on the human rights of others, including racial or gender discrimination or harassment or other forms of abuse. All cases of potential human rights violations, whether related to the victimized or victimizer, shall be reported, and action shall be taken by the host institution, JSPS and other related organizations to solve the problem.

② Hosts will, in cooperation with the administrative office of the host institution, provide the lab space, facilities and equipment that Fellows will need to begin their research activities without delay. This includes taking necessary procedures to give Fellows a title or identification card.

③ Hosts will, in cooperation with the administrative office of the host institution, provide Fellows with pre-departure assistance, including visa application and other necessary procedures, arrange domicile, or offer consultation on daily life in Japan.

④ In liaison with the host institution staff and with Fellows, Hosts are to submit all of the required forms and documents in due time.

⑤ Hosts are obligated to manage appropriately the funds provided Hosts under the fellowship and research support allowance, taking strict care to avoid improper use or expenditure.

⑥ Hosts agree to observe all of the provisions in these Guidelines, and to ensure that Fellows also observe them.

(3) Obligations of the Host Institution

① Bearing in mind Fellows’ period of stay in Japan such as proper entering and departing, host institution staff should ensure all necessary procedures.

② The host institution should support Fellows’ living aspects of their stay in Japan, and also give Fellows a title appropriate for conducting their research activities at the research institution.

③ The host institution should ascertain how to contact Fellows; in the case of emergency such as disaster.

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8. WITHDRAWAL OF THE FELLOWSHIP AND STOPPAGE OF ALLOWANCES JSPS may withdraw the fellowship, stop allowances (including for air tickets), or request the reimbursement of money already paid the Fellow if it judges any of the following circumstances to pertain:

(1) The fellowship has been awarded on the basis of false statements in the application form. (2) Completion of the Fellow’s research activities as outlined in his/her application form is

deemed to be impossible or clearly difficult to achieve within the duration of the fellowship. (3) The Fellow violates or is prosecuted for violating a Japanese laws or regulations. (4) If the Host or host institution judges it difficult for the Fellow to continue his/her research. (5) If the Fellow requests a leave of absence after the fact or submits a false report. (6) The Fellow does not in good faith observe the terms and conditions stipulated in these

Guidelines, does not follow JSPS’s instructions, or acts in a manner unbecoming the high stature of a JSPS fellow.

9. PREPARATION (Fellow, Host, Host Institution) Fellows are advised to maintain close contact with their Hosts and the administration office of the host institution. It is the Host who submitted the fellowship application to JSPS on the Fellow’s behalf and who will be responsible for the administrative details of the Fellow’s visit. Please note that the documents must be submitted to JSPS by their due dates as per a “List of attached Forms” in these guidelines. 10. RELEASE OF INFORMATION ABOUT FELLOWS Fellows’ and Hosts’ names, research themes, abstracts of their research, and their research reports may be posted on JSPS’s website. 11. ACKNOWLEDGEMENT OF RESEARCH RESULTS Please inform JSPS if research activities conducted under this program or their related outcomes receive high appraisal. (This includes publications of coauthored papers in academic journals, coverage of research activities/results in newspapers, and awards for research achievements).

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II. PROCEDURAL PROVISIONS 1. PRE- ARRIVAL PROCEDURES (1) Award Letter and Related Documents

The following documents accompany the Award Letter. Please check to confirm that you have received all of them.

a. Award Letter* b. Certificate of Financial Support c. Program Guidelines (this booklet) d. Air Ticket Application Information (from travel agent) e. Guide to Insurance Policy for JSPS Fellows (from insurance company) f. Extract from JSPS Law (from JSPS) **

* A copy of the Award Letter is sent to Host. ** Extract from JSPS Law is to be used when applying for a visa or a certificate of eligibility.

(2) Acceptance of the Fellowship

If you decide to accept the fellowship, please send the NOTICE OF ACCEPTANCE AND AGREEMENT (Form 1) to your Host, who will forward it to JSPS via the host institution. The form should be submitted to JSPS after the Fellow, Host and host institution have read and agreed to the terms and conditions stipulated in these Guidelines and have decided upon a date for the Fellow to come to Japan to start the fellowship. Form 1 must be received by JSPS from the host institution at the latest within 60 days of the date the Award Letter was issued. If the start date is within 60 days of the date the Award Letter was issued, the form must be submitted 1 month prior to the start date. If the Form 1 is not received by JSPS within 60 days from its issue date, the fellowship will be cancelled.

If you should decide to decline the invitation, please submit the NOTICE OF WITHDRAWAL FROM FELLOWSHIP (Form 10) to JSPS via your Host.

NNootteess ooff CCaauuttiioonn

1) The following points should be considered when deciding the commencement date of the Fellowship: ・The commencement date of the fellowship is not the day of the Fellow’s departure from

overseas but the day of the Fellow’s arrival in Japan ・The commencement date of the fellowship may be changed from that indicated in the

application to JSPS so long as the start of the fellowship meets the conditions stipulated in Sections I-6. TERM OF THE FELLOWSHIP.

・If the Fellow should not be able to start the Fellowship on the date specified in the NOTICE OF ACCEPTANCE (Form 1), the Host and Fellow must immediately submit the NOTICE OF SCHEDULE CHANGE (Form5) via the host institution’s administrative office. JSPS cannot pay allowances without completed Form 5.

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2) Consultations and arrangements to be made by the Host when setting the Fellow's commencement date and period of stay in Japan:

1) Overall research plan and activities 2) Documents that the Fellow will need when applying for a visa. 3) Fellow's transportation from port of entry to destination in Japan 4) Fellow's travel within Japan 5) Fellow's visits to other research institutes 6) Fellow's accommodations during his/her stay 7) Bank account to receive Fellow’s allowances 8) The use of the research support allowance

(3) Resident Status All Fellows must possess a valid passport issued by their country of nationality and a proper visa. The visa shows that the Fellow has permission to enter and stay in Japan. Fellows must go to a Japanese Embassy or Consulate to obtain a visa before departing for Japan. You will receive “landing permission” at the immigration window at the port of entry when you show a proper visa.

If you submit a Certificate of Eligibility when applying for your visa, the Embassy or Consulate will be able to process your visa faster than when applying without one.

Please note that JSPS is not in a position to answer inquiries or make an arrangement regarding visa applications for Fellows and family members. Before coming to Japan, Fellows must obtain a visa that coincides with the purpose and length of their stays in Japan. The Host and host institution are asked to issue the Fellow a Certificate of Eligibility (see Appendix A) and to help the Fellow obtain a proper visa.

Fellows with tenures of more than 3 months are recommended to obtain a “Professor” or “Researcher” visa status.

(4) Application for Air Tickets

Please follow the instruction, “Air Ticket Application Information,” from JSPS’s designated travel agency, and apply for your air ticket to their office no later than 40 days prior to your intended date of arrival in Japan. Upon receipt of your request, the travel agency will contact you when your ticket is ready. Please note that JSPS regulations prevent us from reimbursing you for an air ticket that you purchase yourself. Please see Chapter III-2 “Air tickets” before applying for your air ticket.

(5) How to Receive Allowances Fellows and Hosts are to confirm in advance the way in which Fellows will receive their allowances, and submit a NOTICE OF BANK ACCOUNT (Form 2) through their Hosts to JSPS no later than 1 month prior to your fellowship starting date. JSPS will deposit Fellows’ allowance in either a bank account opened by Fellows in Japan or the Hosts’ bank account.

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① When having your allowance payment deposited into your Host’s account JSPS will deposit your allowance into your Host’s account and you will receive the allowance from your Host along with a RECEIPT form. ※For Fellows on short-term visits, it is generally difficult to open a new bank account in Japan; therefore, it is recommended that you use your Host’s bank account to receive the transfer of your allowances. ② When having your allowance payment deposited into your own account (only into an

account opened at a bank in Japan). When the Fellow wants to specify his/her own bank account, it should be the account opened at a bank in Japan. Please indicate on Form 2 that you want to have your allowance payment deposited into your own bank account, and submit the form accompanied by a copy of the back of the cover of your passbook that shows your name as the account holder. If the passbook has not yet been issued, a copy of an official document that clearly provides the account information should be submitted along with the form. In this case, please note that a transfer procedure takes more than 2 weeks from the Fellow’s arrival date.

③ Change of bank account A Long-term Fellow is allowed to receive the initial allowances through your Host’s bank account, and switch to your own account (should be opened at a bank in Japan) to receive your allowance. In this case, your Host should submit Form 2 again. Please note that the allowance that takes place immediately after Form 2 is submitted may not be deposited into your account as it takes some time to process a bank account change.

(6) Providing Passport Copies Fellows are to without delay provide a copy of the pages of their passport that contain their name, visas, and Japan entry and departure stamps when JSPS requests them.

(7) Applying for Research Support Allowance The Host is eligible to apply for a Research Support Allowance. For the program outline and details, see Chapter III-4 “Research Support Allowance.”

2. POST-ARRIVAL PROCEDURES (1) Notice of Fellowship Commencement

The Host must submit via the host institution’s office the NOTICE OF FELLOWSHIP COMMENCEMENT (Form 4) to JSPS via email soon after the fellowship commences. The Host and the host institution should fill out the form before sending it to JSPS. JSPS uses this form to confirm the start of the Fellow’s insurance coverage. If it is not submitted by the last day of the month that the fellowship commences, the insurance coverage may not go into effect.

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(2) Handing Over Allowances to the Fellow JSPS will send a RECEIPT form to the Host by email if the Fellow requested JSPS to remit the Fellow's allowances into his/her Host’s bank account. The RECEIPT should be signed by the Fellow when the Host hands over the allowances to him/her. The Host must submit the signed RECEIPT to JSPS. In case of long-term fellowship, JSPS will send a RECEIPT form by email along with the remittance of the Fellow’s allowances into his/her Host’s bank account. The signed RECEIPT must be submitted to JSPS for each payment.

(3) Municipal Office Procedures (for Fellows who will stay in Japan for 3 months or longer)

Fellows should follow following three administration procedures at the office of your city (shi), ward (ku), town (machi), or village (mura). You are advised to ask your Host, a Japanese colleague, or an administrative staff at your host institution to accompany you when you go to the municipal office, as its staffs may not speak English.

① Issuance of Resident Card In July 2012, the Ministry of Justice put in place a new “residency management system.” As it applies to all foreign nationals residing legally in Japan for a mid- to long-term stay, JSPS Fellows with visa statuses of longer than three months come under the new system. At your port of entry, a “resident card” will be issued to you at the immigration inspection window. You must take the card to the ward, city or town office where you will reside and notify your address of residence within 14 days. While in Japan, you are required to carry the resident card with you at all times, in place of your passport. When opening up your bank account, you may be asked to show this card as identification. When leaving Japan, you must return the resident card to the immigration officer at the port of departure. For more information on the system, please check the website of the Immigration Bureau.

URL：http://www.immi-moj.go.jp/english/index.html http://www.immi-moj.go.jp/english/info/index.html ② National Health Insurance By law, the National Health Insurance Program obligates people who come from other countries and will remain in Japan longer than three months to join this program. You will also be covered under the Overseas Travel Insurance provided by JSPS. Under the national system, you are required to bear 30% of the cost of treatment. Depending on the illness, that 30% may be covered under the JSPS policy. After registering the resident card with your municipal office, please apply for the National Health Insurance at the system’s counter of the same municipal office. As the allowances paid under the JSPS fellowship programs are not considered to be salary, you can apply for a reduction in your insurance premiums.

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For more information on National Health Insurance, please inquire at the insurance section of your city, ward, town or village office.

③ Registering into the National Pension System Those who have an address in Japan and are between the ages of 20-59 are required to enroll in the National Pension System. Enrollees are eligible to receive, as appropriate, disability, and survivor pensions. After registering the resident card with your municipal office, please apply for the National Pension at the system’s counter of the same municipal office. As the allowances you receive under the JSPS fellowship are not considered to be salary, you may apply for a reduction in your premium payment. If you opt to pay the premiums, there is a lump-sum reimbursement that you may apply for when leaving Japan. If your home country has a social security agreement with Japan, you may be exempted from enrollment in the National Pension System to avoid compulsory dual payment. As of August 2015, 15 countries have concluded such an agreement with Japan. For more information on this system, please check the website of the Japan Pension Service. URL：http://www.nenkin.go.jp/international/english/index.html

3. POST-DEPARTURE PROCEDURES (1) Submission of NOTICE OF FELLOWSHIP EXPIRATION (Form 6)

The Host is requested to submit a Form 6 to JSPS via email through the host institution’s administrative office soon after the Fellow left Japan upon the expiration of the fellowship. If the Fellow wants to temporarily extend his/her stay in Japan for job hunting or other reasons after the fellowship ends, please outline the circumstances in the blank column in Form 6. In this case, JSPS will not provide a return ticket to the Fellow. If, however, the Fellow needs to extend his/her stay in Japan to continue or conclude his/her research, the Host should submit a NOTICE OF SCHEDULE CHANGE (Form 5) to JSPS via the host institution’s administrative office. Please refer to Chapter IV-3 for more details. “CONTINUOUS STAY IN JAPAN AFTER EXPIRATION OF FELLOWSHIP”

(2) Submission of RESEARCH REPORT (Form 7)

The Host is requested to make a Form 7 in cooperation with the Fellow and submit the form to JSPS through the host institution within three months after the end of the fellowship. The form can be written either in English or in Japanese. The research title may not be changed. Please outline the Fellow’s main activities including their specific contents, comments and future prospects in “5.Research implementation and results”. Select one picture (more than 800 kilobytes) which was taken when the Fellow conducted his/her research or provided a lecture to attach to Form 7. JSPS may later upload the excellent reports with the pictures of him/her on our website. If the Fellow does not want to have him/her pictures posted on our website, the Host is requested not to attach pictures to Form 7. When significant results, such as the publication of coauthored papers in academic journals, coverage of the research activities/results in newspapers, or awards for research activities/achievements, are obtained under this fellowship program, please note them in Form 7.

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If such results should appear after the report’s submission, please inform JSPS. Please provide a copy of each published paper/article if available.

(3) Submission of RESEARCH SUPPORT ALLOWANCE EXPENDITURE REPORT (Form 8) Within 3 months after the Fellow’s tenure ends, the Host must submit a report on the allowance expenditures using a Form 8. If allowance money remains unspent when the Fellow’s tenure ends, they must be reimbursed. JSPS will notify the Fellow, his/her Host and the host institution of the procedure for reimbursement after receiving the Form 8.

(4) Feedback on Fellowship Program

Fellows nearing the end of their tenure and their Hosts are asked to fill out the questionnaire, which will be used to gauge the performance of services provided and to improve the fellowship program.

The questionnaire is divided into two parts, one for the Fellow and the other for the Host to fill out. Please choose the appropriate webpage and answer the questions.

Long-term, Short-term, Short-term S: http://www.jsps.go.jp/english/e-inv/guideline.html *Please click “FORMS”. BRIDGE: http://www.jsps.go.jp/english/e-plaza/bridge/list.html

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III. FINANCIAL PROVISIONS JSPS’s financial provisions described below are not subject to negotiation. JSPS does not provide any support for dependents. If the Fellow or the Host should fail to observe these provisions, JSPS may stop related payments. As the JSPS fellowship programs are administered based on the annual budget for each Japanese fiscal year (from April 1 to March 31), JSPS cannot carry over the remittance of any allowances or other payments to the following fiscal year.

Allowances (etc.)

Recipients Program

Invitation Fellowship Program BRIDGE

Long-term Short-term Short-term S

Maintenance allowance

Fellows

(monthly) ¥387,600

(daily) ¥18,000

(daily) ¥42,000

(daily) ¥15,000

Airfare (tickets)

Economy class

Economy class Business

class Economy

class

Overseas Travel Insurance

See III-3 “Overseas Travel Insurance”

Research Support Allowance

Fellows and Hosts

(maximum) ¥150,000

1. MAINTENANCE ALLOWANCE JSPS provides the maintenance allowance to cover living expenses and domicile costs related to your stay in Japan for the purpose of carrying out research activities in collaboration with your Host. Please note that double funding is prohibited. (1) Details The amount of the maintenance allowance is shown in the above table.

(2) Allowance Payment and Date of Remittance ① For Long-term Fellows

As a rule, monthly maintenance allowances are remitted at the end of the previous month. It is not necessarily the case, however, in the first month (April) of each fiscal year.

② For Short-term and Short-term S Fellows

As a rule, the total amount of maintenance allowance (a daily amount × number of days of your tenure) will be provided at one time. The allowance is transferred to the Host’s account on the last remittance day before the Fellow’s arrival in Japan. Otherwise, it is transferred to the Fellow’s account (at a bank in Japan) after his/her arrival in Japan has been confirmed. It is not necessarily the case, however, in the first month (April) of each fiscal year.

③ For BRIDGE Fellows

As a rule, the total amount of maintenance allowance (a daily amount × number of days of

E13

your tenure) will be provided at one time on the last remittance day before the Fellow’s arrival in Japan. Note: Remittance day is set by JSPS and remittance is to be made on around 10th, 20th and 30th of each month. Due to changes in JSPS’s budgetary or accounting system, the above-stipulated dates and amounts to be remitted may be changed without prior notice.

2. AIR TICKETS To cover their travel to and from Japan, Fellows are provided air tickets. (1) Provision Conditions JSPS provides Fellows, on a one-time-only basis, with a roundtrip air ticket via the most economical route between the international airport nearest the institution to which the Fellow is currently affiliated and the airport nearest his/her host institution in Japan. Fellows are not given a choice of the airlines they will use. Fellows who are already residing in Japan when their fellowship starts will only be eligible to receive a return ticket. ※If the Fellow does not use the most economical flight (including ports of taking off/landing, route, stopovers) or makes changes in his/her flight schedule (including the ticket after it has been issued), s/he will be required to pay any additional cost incurred.

※JSPS does not provide Fellows with excess baggage charge. (2) Method of Ticket Provision

Fellows are provided tickets using a prepaid ticket advice (PTA) method, in which JSPS’s travel agent prepays a ticket which the Fellow picks up later. Fellows wishing to receive airfare should follow the instructions contained in the “Air Ticket Application Information” guide and contact JSPS’s designated travel agency no less than 40 days before the scheduled start of his/her tenure in Japan. If the Fellow should wish to change his/her travel itinerary after receiving the air ticket, s/he should contact JSPS’s designed travel agency directly.

(3) Points to Keep in Mind

JSPS does not provide air tickets if it judges any of the following conditions to exist, with the exception of circumstances, such as a natural calamity, that cannot be avoided.

A. If the Fellow does not use his/her air ticket (In case the ticket is cancelled by the Fellow, s/he will be asked to pay the cancellation fee.)

B. If the Fellow does not submit an air ticket application to JSPS’s designated travel agency by the deadline specified in Paragraph (2) above.

C. If the Fellow purchases his/her own air ticket. D. If another organization provides the Fellow’s air ticket or pays his/her airfare. E. If for study, employment or other reason, the Fellow is judged by JSPS to have been

residing in Japan after the date that his/her Award Letter was issued. F. If the Fellow arrives in Japan before his/her tenure. G. If after his/her fellowship ends, the Fellow continues to stay in Japan without observing

the provisions in Chapter IV-3 “Continuous Stay in Japan after Expiration.” H. Other cases when JSPS judges the provision of the air ticket to be inappropriate.

E14

3. OVERSEAS TRAVEL INSURANCE JSPS provides you with pre-paid overseas travel insurance, which covers medical costs for injury or sickness during your tenure in Japan. Upon receipt of your Notice of Fellowship Commencement (Form 4), JSPS will process your insurance application. For details concerning the policy and the procedures, please refer to the enclosed insurance description “A Guide to the Insurance Policy for JSPS Fellows” provided by the insurance company. This insurance will be invalid during the period of your temporary leave of absence or extended stay in Japan after the end of your tenure. For more detailed information on the insurance, please contact the designated insurance agency directly. 4. RESEARCH SUPPORT ALLOWANCE This allowance is to be used by the Host and Fellow to carry out their research activities during the period of the Fellow’s tenure. Application for the allowance is made by the Host. Adequate consultation should be carried out between the Host and Fellow as to the use of the allowance for conducting research or surveys. (1) Applying for the Allowance An Application for Research Support Allowance (Form 3) needs to be submitted by the Host to

JSPS to apply for this allowance. Form 3 must be submitted at least one month prior to the start of the Fellow’s tenure.

This allowance may be applied for in an amount of up to ¥150,000.

As a bank transfer notice is not issued, the Host should verify whether the money has been deposited into the bank account specified on Form 3.

(2) Managing the Allowance The Host is to entrust the management of this research support allowance to the host institution, which manages it as a “deposit” using appropriate accounting rules and entries.

Please check the Research Support Allowance Rules and host institution’s regulations; then, manage and execute this allowance accordingly.

E15

The Research Support Allowance Rules Ⅰ General rules

Responsibilities of Fellow and Host Ⅰ-1 The Fellow and Host should bear in mind that this allowance is funded with taxpayer money, and

use it appropriately for pursuing the stated objectives of the JSPS Postdoctoral Fellowship. Ⅰ-2 Interest accrued in the bank account shall be applied to carrying out the research or transferred to

the host institution. Ⅱ Allowance Usage Parameters Ⅱ-1 The Fellow and Host shall take care to spend these funds in an appropriate and efficient manner,

and shall not use them for any other purpose or violate any of the allowance usage rules. Ⅱ-2 The following items may be purchased with this allowance.

Consumables: Consumable supplies Wages, etc.: Remunerations, wages or salaries of persons assisting in the research or fees to agents

supplying such manpower (The types of functions they perform include data processing, experiment assistance, translation and editing, specialized knowledge provision, distributing and collecting questionnaires, gathering research materials, etc.)

Domestic travel expenses; (1) Transportation and accommodations for a Fellow engaged in domestic travel related to his/her

research (In this case, per diem is not paid to the Fellow.) (2) Transportation for a Fellow between the airport in Japan and his/her host institution when

arriving in or departing from Japan Others: Other items needed to carry out the subject joint research (e.g., participating in conferences)

Alcoholic beverages not covered

Restriction on Use of Funds Ⅱ-3 The following items may not be purchased with the allowance:

(1) Facilities and equipment (2) International travel (3) Disposal or repair of equipment damaged by an accident or disaster during the implementation of

the program. Combined Use of Funds Ⅱ-4 When the research support allowance is used together with other funding for making a research

trip or purchasing a unit of consumable supplies, a clear delineation must be made between the use of the allowance vis-à-vis the other funding.

Deadline for Deliveries and Payments Ⅱ-5 Project-related delivery of goods and provision of services must be concluded by the end of the

Fellow’s tenure. The related payment must be made by the due date of the Research Support Allowance Expenditure Report (Form16).

Ⅲ Reporting Expenditures Ⅲ-1 Within one month after the Fellow’s tenure ends, the Host shall submit an expenditure report to

JSPS using a Research Support Allowance Expenditure Report (Form 16). Ⅳ Others

Return of Unspent Funds Ⅳ-1 If grant funds remain unspent when the Fellow’s tenure ends, they must be returned.

Keeping Related Documents Ⅳ-2 A ledger of allowance expenditures shall be kept along with receipts and other supporting

documents. The ledger and documents are to be kept by the Host for five years after the Fellow’s

E16

tenure ends.

E17

5. REIMBURSEMENT If JSPS judges that it has overpaid Fellow’s allowances due to a shortening of his/her tenure or other reason, the Fellow will be required to refund the overpaid amount. When making the remittance, please do so as soon as possible before leaving Japan. Hosts and host institutions are responsible to see that Fellows make their reimbursements.

<JSPS’s Reimbursement Account> Bank Name: Mitsui Sumitomo Bank（三井住友銀行） Swift Code: SMBCJPJT Branch Name: Tokyo Koumubu（東京公務部） Account Type: Ordinary Account（普通預金） Account Number: 3006629 Account Name: Nihon Gakujutsu Shinkokai（日本学術振興会）

When making a reimbursement, the Fellow must pay all of the transfer fees (both domestic and international handling charges). If you wait to make the reimbursement until you return home, these fees will be larger (more than ¥2,500).

E18

IV. CHANGE OF FELLOWSHIP TENURE If the Fellow wishes to shorten his/her Fellowship tenure, or take a temporary leave of absence from Japan during his/her tenure, the Host must fill out the NOTICE OF SCHEDULE CHANGE (Form 5) and submit it to JSPS via his/her host institution by email. If the Fellow wishes to stay in Japan for research activities after the expiration of his/her fellowship, the Host must fill out the NOTICE OF SCHEDULE CHANGE (Form 5) and submit it to JSPS via his/her host institution by email. If the Fellow wishes to change Fellowship tenure for the other reasons, any forms do not need to be submitted. Irrespective of the reason, the period of fellowship tenure stipulated in the Award Letter cannot be extended. The total period of stay may not be reduced to less than the minimum stipulated by each fellowship program. 1. SHORTENING THE FELLOWSHIP

・Shortening the fellowship tenure should not radically change the Fellow’s conduct of research from its plan written on the application form and submitted to JSPS.

・Once the fellowship tenure is shortened, it cannot be extended nor returned to the initial period.

・When the fellowship tenure is shortened, the Fellow’s maintenance allowance will be reduced by the number of days shortened.

・Regarding the return air ticket provided by JSPS when the fellowship is shortened, any cost that may be incurred in rearranging the return ticket must be paid by the Fellow. When a Fellow needs to reimburse JSPS, JSPS will contact him/her with regard to the procedure.

2. TEMPORARY ABSENCE FROM JAPAN

・A temporary absence will be permitted only if JSPS recognizes its purpose or reason as being necessary.

・JSPS does not permit a temporary absence for vacation. ・The temporary absence from Japan should not radically change the Fellow’s conduct of

research from its plan written on the application form and submitted to JSPS. ・The period of the temporary absence will begin on the day of departure and end on the

day of re-entry. ・The ending date of the fellowship will not be extended as a result of the temporary absence. ・JSPS will not cover any travel expenses incurred during the Fellow's temporary absence. ・The maintenance allowance will be reduced by the number of days of temporary absence. ・The insurance provided under the fellowship will not cover the period of temporary absence. ・There are cases when the Fellow may be required to obtain a re-entry permit before departing

to get back to Japan. Fellows should, therefore, check with their Regional Immigration Office regarding the need for a re-entry permit and its application procedure.

E19

3. CONTINUOUS STAY IN JAPAN AFTER EXPIRATION OF FELLOWSHIP If the Fellow wishes to extend his/her stay in Japan to continue or conclude his/her research after the expiration of his/her fellowship, the Host must submit a NOTICE OF SCHEDULE CHANGE (Form 5) to JSPS via the host institution’s administrative office to obtain approval. A return ticket will be provided upon the approval from JSPS. *Any cost that may be incurred in rearranging a return ticket must be paid by the Fellow.

As a rule, JSPS will approve the extension of stay up until:

- Half the number of days of the tenure (max. two months) for Long-term Fellows;

- Half the number of days of the tenure for Short-term and Short-term S Fellows.

If the Fellow wishes to extend his/her stay in Japan after the expiration of his/her fellowship, the Host and the Fellow must take full responsibility during the period of extended stay. JSPS will not cover any expenses incurred during the extended stay, including insurance, and is not responsible for the extended stay. Please pay careful attention

to visa and the period of insurance and others.

If the Fellow wishes to stay in Japan except for the reason regarding his/her research after the expiration of his/her fellowship, it is not required to submit Form 5. In this case, the return ticket becomes invalid even if it has been issued.

4. REDUCTION OF MAINTENANCE ALLOWANCE (1) Reduction due to Shortened Fellowship Tenure or Temporary Absence

The amount of maintenance allowance reduction is calculated in the two ways described below. ① For Long-term Fellows

When a Fellow’s accumulative time away from Japan due to shortening his/her fellowship tenure and/or taking temporary leave(s) of absence exceeds 15 days, the maintenance allowance will be reduced by half month units starting from the following month. Thereafter, another half month of allowances will be reduced for each ensuing 15 days away from Japan. If a Fellow is away from Japan throughout a month, due to taking a leave of absence or having completed a shortened tenure, the allowance of that month will not be paid.

Accumulative leave Amount reduced 16 – 30 days 0.5 months 31 – 45 days 1 month 46 – 60 days 1.5 months

Example： In the case of a 6-month fellowship from 1 June to 30 November, when both a leave of absence is taken and the fellowship tenure is shortened, with the leave of absence being 10 days from 1 July

E20

（departing date）to 10 July（returning date）and with the tenure shortened by 6 days to 24 November, 0.5 months will be subtracted from the maintenance allowance as the number of days away from Japan adds up to 16. ② For Short-term, Short-term S and BRIDGE Fellows

The amount reduced will be calculated by multiplying the daily amount of maintenance allowance stipulated by each program and the accumulative number of days away from Japan due to shortening fellowship tenure and/or temporary absence.

If JSPS judges that it has overpaid Fellow’s allowances due to shortening of his/her tenure, taking temporary leave(s) of absence or other reason, the Fellow will be requested to reimburse the overpaid amount. Please refer to the Chapter III-5 “REIMBURSEMENT”.

独立行政法人日本学術振興会

Japan Society for the Promotion of Science

5-3-1 Kojimachi, Chiyoda-ku, Tokyo 102-0083 〒102-0083 東京都千代田区麹町 5-3-1

今今後後のの研研究究継継続続ににつついいてて

本会事業により今後の研究継続を御検討されている場合は、次の URL「事業の御案内」

より、該当する事業をご確認ください。

http://www.jsps.go.jp/programs/

Note: Research Continuation If you are considering continuing this research under another JSPS program, please check the

following URL for a listing of corresponding programs.

http://www.jsps.go.jp/english/programs/index.html

メールマガジンの購読について

JSPS Monthly（学振便り）の配信を希望される方は、以下の URLから登録してください。

http://www.jsps.go.jp/j-mailmagazine/subscription.html

印

印

様式 Form 1 (招へい 2016)

平成年月日 To: President, Japan Society for the Promotion of Science

独立行政法人日本学術振興会理事長殿

受入承諾兼誓約書 NOTICE OF ACCEPTANCE AND AGREEMENT

This is to notify JSPS that I accept the JSPS Fellowship for Research in Japan. I agree to

observe all the conditions stipulated in the JSPS Program Guidelines.

＜受入研究者記入：Filled in by Host Researcher＞

採用期間開始日 Date of fellowship commencement 年月日

＜被招へい研究者記入：Filled in by Fellow＞

＜受入研究機関記入：Filled in by Host Institution＞

連絡がないまま採用通知の日付から６０日が過ぎた場合には、採用を取り消します。 If this form is not received by JSPS within 60 days of the date the Award Letter was issued, the fellowship will be cancelled. 注 1.本様式は受入機関の事務担当部署より、採用通知発行日から 60日以内に原本を提出してください。

ただし、いかなる場合でも開始日の 1か月前までに振興会に到着するように送付してください。

注 2.受入研究者及び事務担当者の署名が自署の場合は押印の必要はありません。 Note : The original of this form must arrive at JSPS within 60 days after the date of the JSPS Award Letter. However, in any circumstances, it is to be submitted 1month prior to the start date. The Fellow should send this form to his/her host researcher considerably before the deadline.

受入研究機関名称 Name of Host Institution

受入研究者 Name of Host Researcher

部局・職 Department, Title

氏名 Name

Signature Date

Fellow’s Printed Name

氏名 Name

受入研究機関国際交流事務担当者 Name of Administrative Staff of Host Institution

部局・職 Department, Title

氏名 Name

電話 Phone #:

e-mail:

ID No. : 必ず ID番号を記入すること

Be sure to enter Fellow’s ID number


平成年月日

To: Head of Accounting Division, JSPS 独立行政法人日本学術振興会会計課長殿

受入研究者所属機関・部局・職名

氏名

（印）

滞在費受領方法通知書（銀行口座届） NOTICE OF BANK ACCOUNT

Please fill out this form in CAPITAL letters, and check ☑ the appropriate boxes below.

外国人招へい研究者（長期）で滞在費の振込先を受入研究者口座から被招へい研究者口座に変更する場合は、以下

のチェック欄に✓印をお願いします。

□２回目の提出 (If you submit this Form 2 again, please check ☑ the left box.)

FOR FELLOWS ON LONG-TERM VISITS: if you wish to change the bank account to receive your

allowance from your host researcher’s bank account to your own bank account at a bank in Japan, please submit this Form 2 again, filling your bank account information, together with copies of the front and the following page of your account book, which show the names of: the bank; the branch; the account holder, and the account number. If there is no bank account book, a copy of your cash card

注1. 本様式は受入研究者より、採用開始１ヶ月前までに原本を提出してください。

注2. 受入研究者の署名が自署の場合は押印の必要はありません。

注3. 被招へい研究者名義の口座を指定する場合、振込まで採用期間開始日から２週間程度かかります。 Note: To receive their allowances, The Fellow will need to submit this form through the Host to JSPS no later than 1 month prior to the fellowship starting date. When the Fellow wants to specify his/her own bank account, a transfer procedure takes more than 2 weeks from the Fellow’s arrival date.

□ 受入研究者口座

Host Researcher’s Bank Account

□ 被招へい研究者口座

Fellow’s Bank Account

銀行名 Name of Bank

支店名 Name of Branch 支店番号 Branch Code Number

口座番号 Account Number （□ 普通 Savings Account □ 当座 Checking Account）

口座名義 Name of Beneficiary（フリガナ Please write your name in alphabetical letters and

“Katakana.”）※日本人の場合は、漢字とフリガナを記入してください。

ID No. :

必ず ID 番号を記入すること


様式 Form 3

(招へい 2016) 平成年月日

To: President, Japan Society for the Promotion of Science


調査研究費交付申請書 APPLICATION FOR RESEARCH SUPPORT ALLOWANCE


氏名

（印）

被招へい研究者の受入に係る「調査研究費」の交付について、下記のとおり申請します。

なお、交付された調査研究費は、使用ルールに従い適正に使用します。

記

１．被招へい研究者氏名

２．申請額

円 ※上限 150,000円

３．振込銀行口座（原則として受入研究機関の口座とする）

銀行名

銀行

支店

支店 (番号)

口座番号 No.

（普通・当座）

名義人

（フリガナ）

注1. 本様式は受入機関の事務担当部署より、採用開始１ヶ月前までに原本を提出してください。 To receive the allowance, the Host will need to submit this form through the host institution to JSPS no later than one month prior to the fellowship starting date.

必ず ID番号を記入すること

Be sure to enter your ID number

【受入研究機関国際交流事務担当者確認欄】【部局事務担当】※該当する場合のみ記載すること。機関・担当課名部局・担当課名担当者氏名印担当者氏名印電話番号（直通）電話番号（直通）

ID No.:

uld be submitted.

様式 Form 4 様式 Form 4 (招へい 2016)

平成年月日



採用期間開始届 NOTICE OF FELLOWSHIP COMMENCEMENT


氏名

被招へい研究者氏は、

平成年月日空港着、 (来日日) （日本で最初に到着した空港名）

便で来日し、受入を開始しましたので、お届けします。

□ 採用期間開始前に来日済みの場合は、チェックを入れてください。

注 1. 本様式は受入機関の事務担当部署より、採用期間開始後速やかに、電子メールにてご提出ください。

注 2. 採用期間開始月の末日までに提出がない場合には、海外旅行保険を付すことができません。採用期間開始日が

月末の場合は、特に速やかにご提出ください。

注 3. 採用期間開始前に来日している場合は、採用期間開始日と定めた日を記入して、空港名と便名は空欄としてく

ださい。

【受入研究機関国際交流事務担当者確認欄】機関・担当課名担当者氏名電話番号（直通） e-mail




平成年月日



変更届 NOTICE OF SCHEDULE CHANGE


氏名

被招へい研究者の招へいについて、下記のとおり変更したいのでお届けします。

記

1. 被招へい研究者氏名・所属機関

2. 変更内容

1）変更前の採用期間平成年月日～平成年月日

2）変更内容とその期間（ア～エのいずれかに○）

ア．開始日の変更平成年月日～平成年月日

イ．採用期間の短縮平成年月日～平成年月日（短縮後の開始日）（短縮後の終了日）

ウ．採用期間終了後の

本邦滞在平成年月日～平成年月日（採用期間終了日の翌日）（日本から出国する日）

エ．一時出国平成年月日～平成年月日（日本から出国する日）（日本へ再入国する日）

3）理由（具体的に）

注1. 本様式は受入研究機関の事務担当部署より、電子メールにてご提出ください。

注2. 「ア．開始日の変更」は様式１提出後の変更の場合のみご提出ください。提出が遅れると滞在費の支払いが遅

れることがあります。

注3. 詳しくは、手引きの「Ⅳ.採用期間の変更等」をご覧ください。





平成年月日



採用期間終了届 NOTICE OF FELLOWSHIP EXPIRATION


氏名

被招へい研究者氏は、

平成年月日空港発、 (離日日) （日本を出発した空港名）

便で離日し、受入を終了しましたので、お届けします。

□ 本邦滞在の「変更届」（様式５）を提出している場合で、離日日が採用期間終了日と異なるとき

は、チェックを入れ、採用期間終了日を以下に記入してください。

採用期間終了日：平成年月日

注1. 本様式は受入研究機関の事務担当部署より、電子メールにてご提出ください。

注2. 就職等の理由で採用期間終了後も引き続き本邦滞在する場合は、空欄にその旨記載頂ければ、便名等は記入無用

です。





平成年月日



研究活動報告書 RESEARCH REPORT

1.被招へい研究者所属・氏名 Name of Fellow, Affiliation

2.受入研究者所属・職・氏名 Name of Host, Position, Affiliation

3.研究テーマ Research Theme under the Fellowship

4.採用期間 Fellowship Period

平成年月日～平成年月日 From(Japanese Year/Month/Day) To(Japanese Year/Month/Day) 5.研究実施の状況とその成果 Research implementation and results

6.受入研究者よりコメントがあれば記載してください。 Comments from Host

7.被招へい研究者よりコメントがあれば記載してください。Comments from Fellow

注1. 本様式は受入研究者と被招へい研究者が協力して作成してください。

注2. 本様式は受入研究者より、採用期間終了後 3か月以内に、電子メールにてご提出ください。

The Host is requested to make this form in cooperation with the Fellow and submit to JSPS by email within 3 months after the end of the fellowship. The form can be written either in English or in Japanese.



Future Contact Information

JSPS would like to keep in touch with all of you and provide with our English newsletter, “JSPS Quarterly”. It contains the latest information on JSPS programs. In addition, the existing JSPS alumni associations and those in the process of being established would like to welcome you as a new member. If you are interested in being involved in the JSPS alumni activities, please check the following boxes. JSPS will provide the information to the alumni association in your country or region.

[ ✓ ] Yes, JSPS may forward my contact information to the relevant alumni association.

※If you don’t wish your contact information to be forwarded to the relevant alumni association, please erase the check mark.

Name of Institution country:

Department Position Title

Address (In English) [ ] Office [ ] Home ※Check your request ( ✓) postal code: country: Tel/ Fax (start with country code)

(ex. +81-3-3263-XXXX)

E-mail Address

※The information you provide will only be used for sending you “JSPS Quarterly” and informing the alumni association.

Welcome to the JSPS Alumni Follow-Up Activities

Considering JSPS former Fellows to be valuable assets in advancing research between Japan and its counterpart countries, JSPS places great importance on follow-up activities aimed at retaining contact and communication with and among them. Since 1995, JSPS has supported to organize JSPS Alumni Associations and so far 14 associations are officially established. Among 24,000 JSPS former fellows in total, 6000 fellows are now members of an alumni association in their country or area. In cooperation with JSPS, they actively hold academic symposium, general assemblies among members annually, maintain website and publish useful newsletters regularly. Please visit our homepage and check which association is suitable for you!

URL: http://www.jsps.go.jp/english/e-plaza/20_alumni.html


平成年月日



調査研究費収支決算報告書 Research Support Allowance Expenditure Report


氏名

（印）

調査研究費について、下記のとおり収支決算を報告します。

記

１．被招へい研究者氏名

２．採用期間

平成年月日～年月日

３．費目別収支決算表

・交付を受けた調査研究費

円

・支出額

円

支出額（内訳）

消耗品費謝金旅費その他

円

円

円

円

注1. 本様式は原本を提出してください。

注2. 調査研究費の管理に伴い生じた利子は、本事業の遂行に使用し、又は所属する研究機関に譲渡してください。





平成年月日



受入機関長

職・氏名職印

採用辞退届 NOTICE OF WITHDRAWAL FROM FELLOWSHIP

先に貴会から採用通知のありました下記の外国人研究者招へい事業については、下記の理由によ

り採用を辞退しますので、お届けします。

記

1. 受入研究者（部局・職・氏名）

2. 被招へい研究者氏名（ ID No. ）

3. 辞退理由（具体的に）

注1. 本様式は受入機関長から提出してください。

注2. 機関長は、大学の場合には学長、大学以外の機関の場合は、所長等としてください。

【受入研究機関国際交流事務担当者確認欄】

機関・担当課名

担当者氏名

電話番号（直通）

e-mail



APPENDIX A FY 2016 Invitation Fellowships

＊以下は、必ずⅡ-2-(3)「在留手続」も参照した上でお読みください。

＊各手続は、完了までに約 1～3 か月程度要しますので、十分な余裕をもって開始してください。

＊様式その他の詳細及び最新情報については、最寄りの入国管理局に確認してください。

＊学振は被招へい研究者及びその家族の査証の取得手続には一切関与しません。

（１）「在留資格認定証明書」の取得「在留資格認定証明書」とは、入管法第 7条第 1項第 2号に掲げる入国のための条件に適合していること

の証明となる文書です。被招へい研究者が「在留資格認定証明書」を用いて現地の日本大使館又は領事館に

査証（ビザ）発給の申請を行った場合は、在留資格の該当性及び上陸許可基準の適合性に係る審査が既に終

了しているとみなされ、短期間のうちに査証が発給されます。ただし、「在留資格認定証明書」は、査証の

自動的な発給を保証するものではありません。

受入研究者は、まず、「在留資格認定証明書」の必要の有無について、受入研究機関及び最寄りの入国管

理局に確認してください。必要となった場合、交付申請に必要な書類については、すべて受入研究者又は受

入研究機関が用意した上で、最寄りの入国管理局に提出してください。また、取得後は、必ず被招へい研究

者に送付してください。必要な書類は概ね以下のとおりです。なお、手数料はかかりません。

ア在留資格認定証明書交付申請書

・「所属機関等作成用」のシートは、受入研究機関に記入及び押印を依頼してください。

イ被招へい研究者の写真 1枚（縦 4㎝×横 3㎝）

ウ採用通知（Award Letter）及び経費負担証明書(Certificate of Financial Support)の写し

エ被招へい研究者が申請時に学振に提出した申請書の写し又は被招へい研究者の履歴書

オ独立行政法人日本学術振興会法（抜粋）

カ本手引

キ返信用封筒（定型・簡易書留）と 392円切手 1枚

（２）査証（ビザ）の取得

査証の発給後、定められた期間内に入国しない場合、その査証が無効となることもありますので、十

分に注意してください。取得に際しての必要書類については、被招へい研究者の最寄りの日本大使館又

は総領事館に必ず問い合わせて確認してください。必要な書類は概ね以下のとおりです。

ア有効な旅券（パスポート）

イ採用通知（Award Letter）及び経費負担証明書(Certificate of Financial Support)の写し

ウ被招へい研究者が申請時に学振に提出した申請書の写し

エ被招へい研究者の写真 2枚（縦 4㎝×横 3㎝）

オ独立行政法人日本学術振興会法（抜粋）

カ在留資格認定証明書

なお、採用通知及び経費負担証明書については、後々も使用することが考えられますので、提出す

る際は必ず写しを使用してください。ただし、手続を行う際には原本も持参してください。

在留資格認定証明書の申請、査証（ビザ）の取得手続 Certificate of Eligibility and Visa Obtaining Procedure

APPENDIX A FY 2016 Invitation Fellowships

(in English)

* Please be sure to reference Chapter II-2-(3) “Resident status” when reading the following instructions. * As both of these documents take 1-3 months to issue, please be sure to start the processing early. * For the required forms, details and updated information, please inquire at your nearest Japanese Embassy or

Consulate. *Please note that JSPS is not in a position to answer inquiries or make an arrangement regarding visa applications for Fellows and family members. (1) Obtaining a Certificate of Eligibility This certificate is issued to show that the bearer satisfies the conditions of entry into Japan prescribed by Japanese Immigration Law. Having a Certificate of Eligibility when applying for a visa speeds up its processing. This is because it certifies that the applicant has already been screened and satisfies the government’s requirements for obtaining his/her visa status and for landing in Japan. However, just having a Certificate of Eligibility does not guarantee that the applicant will be issued a visa. Host should first ascertain whether or not the Fellow needs to obtain a Certificate of Eligibility by inquiring of the host institution’s administrative office and/or an Immigration Office. If required, the documents needed to apply for the Certificate of Eligibility must be prepared by the Host and host institution and submitted to the nearest Immigration Office. After receiving the certificate, they are to forward it to the Fellow. The following documents are needed to apply for the Certificate of Eligibility. No fees are charged.

A. Application for Certificate of Eligibility B. An ID photograph (40mm×30mm)

C. A copy of the Award Letter and Certificate of Financial Support from JSPS D. A copy of the Fellow’s CV accompanying his/her fellowship application E. An extract from the JSPS Law F. Program Guidelines (this booklet) G. A self-addressed stamped envelope (regular shape) with one 392-yen stamp

(2) Obtaining a Visa Be sure to enter Japan within the period specified in your visa stamp, otherwise your visa will become invalid. Generally, you will need to bring the following documents with you when applying for your visa; A. A valid passport

B. A copy of the Award Letter and Certificate of Financial Support from JSPS C. A copy of the Fellow’s CV accompanying his/her fellowship application

D. Two identical photographs (40mm×30mm) E. An extract from the JSPS Law F. A Certificate of Eligibility (your Host should prepare it)

Submit copies of your Award Letter and Certificate of Financial Support, as you may need to use them again. However, bring the originals with you for reference when applying for your visa.

APPENDIX B FY 2016 Invitation Fellowship

研究員は、以下の点を含め、必ず査証申請を行う前に、現地の日本大使館又は総領事館に申請手続の詳細につ

いて問い合わせてください。 Before applying for your visa, you should go to the nearest Japanese Embassy or Consulate to obtain information on the application procedure and the necessary application documents.

A. 「私は、日本の○○大学／○○研究所の研究者のもとで、共同研究を実施するため、◯か月間、日本に滞在

します。」

“I will stay in Japan to conduct collaborative research for (duration of fellowship) months at (host institute’s name). My visit has been accepted by the host institute.”

B. 「日本での滞在に必要な経費は、日本学術振興会から負担されます。日本学術振興会とは、文部科学省所管

の独立行政法人です。学振からは、フェローシップによる経費の援助を受けますが、雇用関係はありません。」 “The expenses for my stay in Japan will be covered by the JSPS. The Japan Society for the Promotion of Science is an independent administrative institution operating under the auspices of the Japan’s Ministry of Education and Science (Monbu-kagaku-sho). I have received a fellowship from JSPS; I am not employed by JSPS.”

C. 「日本への入国査証を申請するに当たって、どのような書類が必要になるか教えてください。」

“May I ask you to give me a list of all the documents I will need to apply for an entry visa?”

D. 「申請は渡航のどのくらい前までに行えばいいですか？申請してから査証が取得できるまで、どのくらい

時間がかかりますか？私は、○月○日に日本へ渡航する予定です。」 “How many days in advance of my departure should I apply for my visa? How long does it take to obtain a visa after submitting my application? I am planning to leave for Japan on (your planned departure date).”

査証の申請手続について、最寄りの日本大使館または総領事館の査証担当官に尋ねるべきこと Points on What to Say When Inquiring about the Visa Application Procedure

at a Japanese Embassy/Consulate

APPENDIX C FY 2016 Invitation Fellowship

みなし再入国許可

Special Re-entry System

平成 24年 7月から施行された新しい在留管理制度により、有効な旅券及び在留カードを所持す

る外国人（注 1）が日本を出国する際、出国後 1年以内（注 2）に日本に再入国する場合は、原則と

して再入国許可を受ける必要がなくなりました。これを「みなし再入国許可」といいます。

出国する際は、必ず在留カードを提示してください。

（注 1）在留カードを後日交付する旨の記載がなされた旅券又は在留カードとみなされる外国人登録証明書を所持

する場合にも、みなし再入国許可制度が適用されます。

（注 2）在留期限が出国後 1年未満に到来する場合は、その在留期限までに再入国してください。

※ 制度が変わる可能性がありますので、必ず入国管理局のホームページ等で最新情報を確認し

てください。(http://www.immi-moj.go.jp/newimmiact_1/index.html) In July 2012, the Ministry of Justice put in place a new “residency management system,” under which foreign nationals who possess a valid passport and resident card may leave Japan and return within one year without, as a rule, needing to apply for a re-entry permission. This is called the “Special Re-entry System.” When departing Japan on leave, be sure to bring your resident card with you. Notes; 1. Persons having a passport with stamps that indicate their resident card will be issued at a later date and

who possess an alien registration card recognized as a resident card come under the Special Re-entry System.

2. If the valid period of one’s resident card is less than one year, the person must re-enter Japan before the card expires. * As this system is subject to change, please be sure to check the latest information on the Immigration Bureau’s webpage. (http://www.immi-moj.go.jp/newimmiact_1/en/index.html)

APPENDIX D FY 2016 Invitation Fellowship

受入研究者が作成する研究員の研究内容、採用期間、滞在費等を証する文書のサンプル Sample of Document Certifying the Research Activity, Fellowship Period, and Monthly Maintenance Allowance of the Fellow

在留資格の更新手続等、被招へい研究者が外国人研究者招へい事業に採用されている旨を証明する書類が必

要となった場合、依頼を受けた受入研究機関は、下記のサンプルを参照の上、作成してください。 If during the Fellow’s tenure, a certificate is required to verify his/her status under the JSPS fellowship for such purposes as applying for a visa extension, the host institution may issue a certificate in a format such as this.

平成年月日

殿

受入研究機関所属機関・部局長職・氏名印

申請人氏名：（被招へい研究者氏名）生年月日：国籍：

上記申請人は、日本学術振興会の外国人研究者招へい事業の採用者として、下記により

日本に滞在し、（受入研究機関）において受け入れ、研究を行っております。なお、申請人の本国との渡航費及び日本国内での滞在費及び海外旅行保険については、

日本学術振興会が負担しております。

記滞在期間：平成年月日～平成年月日（か月）研究課題：受入研究機関：備考：損害保険ジャパン日本興亜株式会社による海外旅行保険に加入済み