it planning and managment collage of information technology university of palestine, gaza prepared...
TRANSCRIPT
IT Planning and IT Planning and ManagmentManagment
Collage of Information
Technology University of Palestine, Gaza
Prepared by:Prepared by:
Mahmoud Rafeek AlfarraMahmoud Rafeek Alfarra
Lecture 7: Information System
for a Volunteer Center:System Design for Not-For-Profit
Organizations with Limited ResourcesPart 3: The Current System and discuss the
students’ system requests
يقول الله تعالى لنبيه صلى الله عليه وسلم و التباعه من بعده:
�َع� ال#ِذ!ين� ي�د ع�وَن �َك� م �َس ب!ْر َن�ْف )و�اص �ِّي+ ي�ْر!يد�وَن ال ع�ِش! �م ب!ال َغ�د�اِة! و ب#ُه� �َرم ت�ْر!يد� ه� و�ال� ت�ع د� ع�ي ن�اَك� ع�ن ُه� �ُه و�ْج ي�اِة! الد5َن ي�ا و�ال� ت�ِط!َع م�ن �ِز!ين�َة� ال َحاه� �و �ات#ب�َع� َه �ل ب�ه� ع�ن ِذ!ْك ْر!َن�ا و �ل ن�ا َق �َأ�ْغ ْفطا@ ( ْر� ه� ُف� ْر� م
� و�ْك�اَن� َأ28الكُهف
اَء�ه و َأصدَقاَء�ه �ل�َس إَنُها آيَة لخص الله تعالى ُفيُها منُهج ْكل مَسلم ُفِّي اختياَر ْج�
Outlines
The Current System
diagrams for the current system
Analysis of the Current System
Discuss the students’ system requests
The Current SystemThe Current System
The project team reviewed the current information systems at VCR.
The VCR maintained and processed four general types of information:
1. payroll,2. expenses,3. donors, and4. volunteer information.
The Current SystemThe Current System
Terminology was initially unfamiliarStation is a place where volunteers
work by devoting their time and effort.A job refers to a specific activity that a
volunteer performs at a specific station.Placement is the process of matching
volunteers, depending on their skills and interests, with specific jobs at stations..
Two current systemTwo current system
Currently, VCR uses an electronic system for maintaining senior volunteers, 55 and Older.
Their activities under the retired and senior Volunteer Program.
Two current systemTwo current system
Activities of all other volunteers (younger than 55 years) are maintained using paper processes.
Documented Current business Documented Current business processesprocesses
Jeff and his team documented the current business processes using UML documentation such as the use-case diagram.
Jeff McCoy, leader of the project team, created use-case diagram to illustrate the different activities performed by the current electronic system.
Diagrams for the current Diagrams for the current systemsystem
1. Use-case diagram illustrates the different activities performed by the the current electronic systemcurrent electronic system.
2. Use-case diagram for the current current manual/paper processesmanual/paper processes
Current Electronic Current Electronic SystemSystem
The actors in the above use-case diagram include the following: 55-or-older volunteers,VCR-employees, Station-coordinators.
The current electronic system maintains information only on volunteers who are 55 or older.
More details in page 8 …
Assignments: submission Assignments: submission policypolicy
Last Job
Station
Volunteers 55 and older
Station coordinates
Specific event
Retried from …
Request Vol.
Report hours
The current manual/paper The current manual/paper processesprocesses
This includes all processes not integrated with the current electronic system. Some of the processes indicated in this use-case diagram do not necessarily involve “paper.”However, they use manual processes such as using the typewriter or maintaining documents and spreadsheets that are not integrated with the electronic system.
The current manual/paper The current manual/paper processesprocesses
The actors in the above use-case diagram include the following:
VCR-employee andThe donor.
The current manual/paper processesThe current manual/paper processes
Analysis of the Current Analysis of the Current SystemSystem
Based on the analysis of the current system, these are the problems and opportunities for improvement:1.1.Problem:Problem: The Volunteer Center is using
a hybrid paper and electronic system. Opportunity: Combine into one unified
electronic system.
Remaining 8 problems are distributed to students …
Discuss the students’ system Discuss the students’ system requestsrequests
Each student has 5 to 7 min. to present Each student has 5 to 7 min. to present his/her system request:his/her system request:Give us a brief aboutGive us a brief about
the enterprise the enterprise The current system The current system
Problems Problems Solutions Solutions
and more …and more …
Next Lecture isa
The Goaled SystemThe Goaled System
Thank YouThank You……
Question ?!Question ?!