Connecting Students to

Campus Life

Lori Murphy, Program Coordinator for Anchor LinkCourtney Salters, Director of Student Organizations & Governance

Clayton Arrington, Senior Director of Student Programs & Organizations

Registering & tracking attendance at ALL on campus Greek events & all programs used for Standards ◦ Philanthropy benefits◦ Community service events◦ Educational programs ◦ Fraternity parties◦ Brotherhood/sisterhood events

Completing Greek Standards Forms

Tracking member community service hours◦ The Community Service Chair/Chapter Officers will log hours

from events planned or coordinated by the chapter through your chapter’s Anchor Link group

REQUIRED Uses For Greek Chapters:

Advertising Greek Events & Programs to Campus

Posting News Articles to promote the positive work of the Greek Community or your chapter ◦ Recap of a educational program or philanthropy event◦ Announcement of the chapter or members winning awards

Managing Chapter Meetings & Internal Programs ◦ Sending out agendas◦ Tracking members attendance at meetings (chapter, exec,

recruitment, etc.)◦ Posting meeting minutes◦ Creating forms for chapter business (ex. volunteer signs ups,

chapter agenda submissions)

OPTIONAL Uses For Greek Chapters:

Registering off-campus 3rd party vendor events with alcohol (ex. Date Parties or Formals)◦These functions should be registered using

the “Greek Off-Campus Social Event Notification Form” available in the Office of Greek Life

Communication with Potential New Members inconsistent with Panhellenic policies

Anchor Link is NOT Used for:

for your Chapter

How to Use

Organization Homepage

Social Media Integration

Contact Information

Twitter FeedFacebook Feed

Customizable Banner

Customize Organization Styles

Chapters can upload custom header

images to appear at the top of their profile

pages to look more like a website.

Multiple headers can be uploaded to create

a rotating banner.

Customize Organization Styles

Chapters can customize the fonts and colors used for

toolbars and headings of their profile

Profile Page

Complete the profile section of your

organization with information about

your chapter: history, mission,

values, etc.

News Feature

Use the News feature to stories about your chapter to show up on your chapter’s

page and the Anchor Link home page

The News section can be used to post

articles, press releases, or blog posts with the

option for users to provide comments

Events Calendar

Institutional Memory: Anchor Link will store past

events from previous years

including attendance records

Detailed Event Page

Invite people in your

organizations or by e-mail addresses

Track attendance with card readers or by recording e-mails

Export to Google

Calendar or iCal

NOTE: Events put into Anchor Link are not auto-approved but they have to be confirmed by a system administrator. Events are

reviewed for approval on a daily basis during the work

week.

Manage InvitationsYou can input a list of e-mail addresses of people you would like to invite—ex. past event attendees

who swiped into your event

You can invite anyone who is a member of an organization you are a part of through Anchor Link

to your events.

Track Attendance Click this button when using card readers to

swipe attendance

You can export your attendance

list to Excel which will include

timestamp, names, & e-

mails of attendees

Membership RosterGreek rosters &

officers are automatically

populated for you

It is recommended that you encourage your members and officers to upload

profile photos

Click “Mange Positions” under Roster to add more officers or change members access

levels

Utilize the “Messaging” feature to send e-mails or

text messages to all members or subsets of members on your roster

Roster Messaging Feature

Customize texts or e-mails to be sent to all members or

only certain positions

Roster Messaging Feature

Make sure to provide your cell phone number under

“Notifications” if you want to take advantage of this

feature

User Notification Settings

Entering your cell phone number allows groups that you are a part of to send

you text messages

Document Storage

Organizations can upload and store

documents of various types

(Word, Excel, PDF, etc.)

Organizations can designate whether documents should be visible to the public, campus only, members only, or specific

positions

Embedded Forms

Organizations can create forms for

internal use or for public access with approve or deny

functionality

Elections & Polls

You can conduct leadership elections or poll members (ex. catering for chapter) using the Elections

feature

Steps for Creating Events in

Book your space (if not at your chapter house)

Go to your chapter’s page, click “Events” then click “Create Events” ◦ Note: You must be assigned an officer position with

access to this feature to create events or be able to track attendance

Start with Anchor Link for advertising◦ Automatic feed to the University Calendar◦ Easily exported to Google Calendar by clicking the

export button on an event

Steps for Creating Events:

Greek Event Registration

ALL on campus Greek Events need to be registered through Anchor Link including: • Philanthropy Events• Educational Programs • Brotherhood/sister hood

events• Service projects• Fraternity Parties

Events can be created through the Events tab on a

chapter’s profile

TYPE: ◦Select “Organization Only” for chapter-

specific events◦Select “Campus Only” or “Public” for

events you want to appear on the cork board

RSVP Option:◦Select “Open” RSVP feature so students can

RSVP to keep track of the event

Steps for Creating Events:

Category: ◦Always select “Sorority” or “Fraternity”+ anything that describes your event

Event Flyer:◦Upload a flyer/logo to appear on the Cork

Board

Upload a Document if Relevant Ex. Meeting Agenda

Steps for Creating Events:

Greek Event Registration

Check all applicable boxes & complete corresponding forms

*If you have Special Event needs (Plant Ops, Police, Traffic & Parking, etc.) you may need to attend a Special Event Registration Meeting through the Office of Reservations & Events before your event is approved

Greek Event Registration

Greek Event Registration

Process for Tracking Member

Community Service Hours

1. Logging Hours Done with your Chapter in ANCHOR LINK

2. Capturing Hours Done with Other Organizations through the Method of your Choice

Required Two Part Process:

“With your Chapter” means: community service activities planned or coordinated by your chapter ◦ *Attending or planning a benefit or philanthropy event

does not count

The Community Service Chair is responsible for recording these hours in ANCHOR LINK through the chapter’s page

This includes all hours from the entire year considered for standards (March 2012 -February 2013)

PART 1: Logging Service Hours Done by Members

with your Chapter in ANCHOR LINK

Community Service Chair

enters the name and hours for each

service project participant here

You will receive an excel spreadsheet

of these hours prior to standards

These hours can be recorded through the method of your choice◦ Ex. Excel spreadsheet, Google doc, note cards, etc.

The Community Service Chair is responsible for reviewing these hours and removing anything that is not considered service

You will combine these hours with chapter hours from ANCHOR LINK in a 3 tabbed spreadsheet for standards

PART 2: Capturing Service Hours Done by Members with Other Organizations

Review the Excel printout of your chapter’s current service hours that have been recorded in ANCHOR LINK◦ *If you don’t have a printout, your chapter has not

recorded any hours!

If your chapter has input/approved service hours in ANCHOR LINK that were not done with your chapter, contact me at lori.t.murphy@vanderbilt.edu

ANCHOR LINK Service Hours Check In

EBX Educational Session Schedule

Chapter Presidents Board of Trust Room

New Member Education - IFC

Sarratt 331

New Member Education - PC

Sarratt 325/327

Finance Officers/Treasurers Sarratt 189

Programming Chairs/Risk Managers

Lower Level Meeting Room1&2

Service Learning/Community Service Chairs

Lower Level Meeting Room 3

Alumni Relations/Communications Chairs

Rand 308 (Next to the Anchor)