manuelga pmmanual 16 e15 eng

8/11/2019 Manuelga Pmmanual 16 e15 Eng

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Pre-Construction Start-Up Meeting Checklist

Responsibilities

confirm completion date, the expectations of PWGSC and

discuss impacts of not meeting completion date

contractor is responsible to provide labour and materials and

for supervision of subcontractors PWGSC is obliged to pay contractor as work proceeds

Communications

all notices/directions/orders/other communications must be

issued by the P

no action to be taken on re!uests received from other

sources "inform subs and suppliers# and refer any suchinstructions or re!uests to the P

PWGSC will not deal directly with subcontractors except as

stated in GC $%& or in the enforcement of safetyre!uirements

roles of all team members should be clarified i%e% the

contract officer represents the 'inister(ConstructionSchedule

schedule "format and type specified# is re!uired and no

payment will be made until this re!uirement is met

Cost Breakdown

discuss the methodology for determination of the value to be

paid for materials 'on site(

cost breakdown "when received and accepted# will form the

basis of all contract payments and no payments will bemade until this re!uirement is met

Subcontracting

identification of subcontractors and that no changes or

substitutions may take place without written consent ofPWGSC

subcontracts must have the same terms and conditions asthe contract in !uestionProgress Payments schedule "dates# for progress payments "i%e% )* day

intervals# progress payments will be made monthly in accordance with

the terms of the contract and is based on value ofcompleted work and the value of materials delivered,accepted and ade!uately protected on the site

Progress Payment consists of the following forms+

e!uest for Progress Payment and Cost breakdown"PWGSC/-PSGC .01#

Statutory 2eclaration "PWGSC/-PSGC 1&)$#

Workplace Safety and 3nsurance 4oard certificates -ransaction date is considered the date of receipt by the P

e!uest is sub5ect to review/acceptance by PWGSC, whowill make revisions if necessary, certify value of workdone/material delivered and accepted on site, and advisecontractor of any differences between amount re!uestedand the amount considered payable% "Such differences willnot delay payment in a revised amount#

indicate with a check mark "6# the type of the re!uest "i%e%Progress, 3nterim, 7inal#
http://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/1792.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/2835.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/1792.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/2835.pdf


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8o progress payments will be authori9ed until+

a complete cost breakdown of the total contract amount isprovided

all contract documents are signed and accepted by PWGSC

contract security "bonding or other#, insurance and labourconditions have been met

all fire and safety prevention re!uirements have been met

all posting re!uirements have been met

detailed construction schedule has been received by

PWGSC

Photographs

advise contractor to submit photographs of the site 'before(

work commences "when specified# and establish schedulefor future submissions

establish agreement with contractor for site access when

photographs are the responsibility of a third party

Progress ReviewInspections andMeetings

advise that regular progress review meetings are re!uired

and establish meeting schedule and protocol progress meetings will be called and chaired by the P

identify re!uired meeting participants

each member conduct progress review inspections 4:7;:

meetings%

agenda items for meetings should follow the same format as

the pre


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drawings are to be submitted directly to the P only and all

other pro5ect team members must not accept any shopdrawings but rather return them to the sender and advise theP% PWGSC will retain sufficient copies and return balanceof the reviewed shop drawings and product data to thecontractor

ContemplatedChange "otices#CC"$ and Change%rders #C%$

use a change order for all changes or deviations from

original contract documents "monetary or non monetary# submit !uotation for CC8 in accordance with GC >%=%. and

GC >%=%1 and indicate what impact "if any# CC8/C; willhave on the pro5ect schedule

changes and/or claims for extra work done without written

authori9ation from the P will not be recogni9ed

written authori9ation to be obtained from the P for any

change to contract documents P3; to proceeding withany change or extra work%

responsibility to ensure all subcontractor(s !uotations are

entirely fair/reasonable in order to avoid unnecessary delays

in the issuance and payment of C;(s% all C;(s will be prepared and issued by the P

cost of changes cannot be included in the ?e!uest for

Progress Payment( until authori9ed C; is issued by the P

C%;(s regarding changes in risk should be provided to

Surety and/or 3nsurance Company

&abour Conditions

contractors and subcontractors must utili9e @abour and 7air

Wages in the execution of the work as per GC )%&%

establish approvals process in cases where non


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hard hats, safety glasses and certified safety boots are

mandatory for workers and all administrativepersonnel/visitors while on the site during construction

'no smoking( policy will be enforced "if applicable#

Bonds

bonding company will be notified for any non


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at completion of pro5ect and prior to final inspection transfer

notations to second set of plans and submit "along with theoriginals# to the P

(arranties and

)uarantees

advise subcontractors that duration of warranty shall be

twelve ".1# months from date of Certificate of SubstantialPerformance for work completed prior to that date andtwelve ".1# months from date of Certificate of Completion for

the balance of work "as per GC )%.)# unless contractspecifies otherwise

collect all warranties and guarantees and submit to the P

acknowledging the dates as agreed to by PWGSC

(arrantyInspections

pre


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provide the schedule of delivery dates for ma5or components

and ensure that these dates are co


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Safety Policy

Workplace Safety and 3nsurance 4oard "form &1#

Worker(s Compensation 4oard "regulation ..*.#

Pro+ect Speci'icIssues

he PM will keep pro+ect team advised o' pro+ect speci'ic issuese/g/

contractor issues and concerns

special site security issues

crown supplied materials

work to be done by others

work in occupied space

parking availability and conditions

work site clean up, recycling and disposal

procedures, notifications and conditions for mechanical or

electrical shutdowns

security sign


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Contract Payment *orms

#Provide the contractor with hard copies$

Re.uired 'or Progress Payments P()SC *orm "umber K

e!uest for Progress Payment "and Cost4reakdown# PWGSC/-PSGC .01

Statutory 2eclaration PWGSC/-PSGC 1&)$

WS34/WC4 certificates

Re.uired 'or Substantial Per'ormance Payments

Certificate of Substantial Performance "3nterim# PWGSC/-PSGC .0>e!uest for Progress Payment "and Cost4reakdown# PWGSC/-PSGC .01



Re.uired 'or *inal Completion PaymentsCertificate of Completion "7inal# PWGSC/-PSGC .0e!uest for Progress Payment "and Cost4reakdown# PWGSC/-PSGC .01


Contractor Performance :valuation eport PWGSC/-PSGC 10.)


%ther Re.uired *orms0

Contemplated Change 8otice PWGSC/-PSGC >..

Change ;rder 7orm PWGSC/-PSGC >.*
http://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/1792.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/2835.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/1796.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/1792.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/2835.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/1797.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/1792.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/2835.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/2913.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/611.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/610.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/1792.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/2835.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/1796.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/1792.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/2835.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/1797.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/1792.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/2835.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/2913.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/611.pdfhttp://publiservice-app.tpsgc-pwgsc.gc.ca/forms/pdf/610.pdf

manuelga pmmanual 16 e15 eng

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