member present: 1. col. y. s. lehi 2. h. s. meena · resume: review proceedings of special board...

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Proceeding of Ordinary meeting of the Cantonment Board, Ajmer held on 19.02.2019 at 1530 hours in the conference hall at Cantonment Board Office, Ajmer. MEMBER PRESENT: 1. Col. Y. S. Lehi 2. H. S. Meena 3. Sh. Amit Ahir 4. Shri Surender Singh 5. Smt. Vijay Laxmi Vijay 6 Shri Manhor Gopal Lakhan 7. Smt. Jyoti Baghela 8. Shri Dheeraj Yadav 9. Capt. Aneesh N eelam MEMBER NOT PRESENT: 1. Anjali Rajoria, 2. Major Anant Saurabh Bahl , 3. Lt Col M.S. Dhaka SPECIAL INVITEES NOT AVAILABLE: President Member-Secretary Vice President Elected Member Elected Member Elected Member Elected Member Elected Member Nominated Member of SEMO Nominated Member, Rep of ADM Nominated Member of GE, MES Nominated Member 1. Shri Vasudev Devnanai,M.L.A. Ajmer North, Ajmer. 2. Shri Bhupender Yadav, Hon'ble Member of Parliament (Rajyasabha), Ajmer. RESUME: Review proceedings of Ordinary Board meeting held on 20.12.2018 were reviewed and progress found satisfactory. Before start of the meeting P.C.B., C.E.O., all Nominated Members, all Elected Members and Office Staff gave tribute to the CRPF Personnel who lost their life for nation in Pulwama (Kashmir) by standing up in 2 minutes silence before start of business of Board meeting. Before start the meeting Capt. Aneesh Neelam, Rep. of SEMO, nominated member under section 17 of the Cantonments Act, 2006 (Signed Oath performas) have been kept in the file. took oath. Agenda for a Ordinary Meeting of the Cantonment Board, Ajmer Schedule to be held on 08.02.2019 at 1500 hours and postponed and held on 19.02.2019 at 1530 hours in the Office of the Cantonment Board, Ajmer. RESUME: Review proceedings of Special Board meeting held on 20.12.2018 were reviewed and progress found satisfactory. 1- ACCOUNTS: To note and approve the monthly accounts of receipt and Expenditure for the months from January, 2019 and February, 2019 are detailed below: JANUARY 2019 . RECEIPT EXPENDITURE Opening Balance 13232308.24 Establishment (January., 2019) Water charges 47436.00 A2(a) UDC/A.P. 123752.00 C.B. Dispensary 340.00 A 3 Allowances 14500.00 Sugar testing fees Miscellaneous 4650.00 B2(a) Tax Clerk 66165.00 Copying fees 78.00 E 5 (A) C.P .M. 48290.00 l IPage

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Page 1: MEMBER PRESENT: 1. Col. Y. S. Lehi 2. H. S. Meena · RESUME: Review proceedings of Special Board meeting held on 20.12.2018 were reviewed and progress found satisfactory. 1- ACCOUNTS:

Proceeding of Ordinary meeting of the Cantonment Board, Ajmer held on 19.02.2019 at 1530 hours in the conference hall at Cantonment Board Office, Ajmer.

MEMBER PRESENT: 1. Col. Y. S. Lehi 2. H. S. Meena 3. Sh. Amit Ahir 4. Shri Surender Singh 5. Smt. Vijay Laxmi Vijay 6 Shri Manhor Gopal Lakhan 7. Smt. Jyoti Baghela 8. Shri Dheeraj Yadav 9. Capt. Aneesh N eelam

MEMBER NOT PRESENT: 1. Anjali Rajoria, 2. Major Anant Saurabh Bahl , 3. Lt Col M.S. Dhaka

SPECIAL INVITEES NOT AVAILABLE:

President Member-Secretary Vice President Elected Member Elected Member Elected Member Elected Member Elected Member Nominated Member of SEMO

Nominated Member, Rep of ADM Nominated Member of GE, MES Nominated Member

1. Shri Vasudev Devnanai,M.L.A. Ajmer North, Ajmer. 2. Shri Bhupender Yadav, Hon'ble Member of Parliament (Rajyasabha), Ajmer.

RESUME: Review proceedings of Ordinary Board meeting held on 20.12.2018 were reviewed and progress found satisfactory.

Before start of the meeting P.C.B., C.E.O., all Nominated Members, all Elected Members and Office Staff gave tribute to the CRPF Personnel who lost their life for nation in Pulwama (Kashmir) by standing up in 2 minutes silence before start of business of Board meeting.

Before start the meeting Capt. Aneesh Neelam, Rep. of SEMO, nominated member under section 17 of the Cantonments Act, 2006 (Signed Oath performas) have been kept in the file. took oath.

Agenda for a Ordinary Meeting of the Cantonment Board, Ajmer Schedule to be held on 08.02.2019 at 1500 hours and postponed and held on 19.02.2019 at 1530 hours in the Office of the Cantonment Board, Ajmer.

RESUME: Review proceedings of Special Board meeting held on 20.12.2018 were reviewed and progress found satisfactory.

1- ACCOUNTS: To note and approve the monthly accounts of receipt and Expenditure for the months from January, 2019 and February, 2019 are detailed below:

JANUARY 2019 . RECEIPT EXPENDITURE

Opening Balance 13232308.24 Establishment (January., 2019)

Water charges 47436.00 A2(a) UDC/A.P. 123752.00 C.B. Dispensary 340.00 A 3 Allowances 14500.00 Sugar testing fees Miscellaneous 4650.00 B2(a) Tax Clerk 66165.00 Copying fees 78.00 E 5 (A) C.P .M. 48290.00

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Page 2: MEMBER PRESENT: 1. Col. Y. S. Lehi 2. H. S. Meena · RESUME: Review proceedings of Special Board meeting held on 20.12.2018 were reviewed and progress found satisfactory. 1- ACCOUNTS:

Sale of water at 1200.00 E 6 (a) Garden 37503.00 Dhobi ghat Deposit 50.00 F l(a) Medical 28827.00

F4 (a) Consy. 123047.00 F 5 (a) Water supply 55770.00

r F 9 (a) Milty. Consy. 228264.00 TOTAL EST. EXP. 726118.00 CONTINGENCIES: A 4 - Office Cont. 24535.00 D-3(b) Contingencies 25000.00 E 2 (b) Lighting Cont. 55042.00 F 1 (b) Medical Cont. 22200.00 F 4 (b) Conservancy Cont. 53156.00 F 5 (b) Water Supply Cont. 2570.00 F 9 (b) Milty. Cont. 10500.00 TOTAL RS. 193003.00 F l(a) Stationery 2100.00 J- Miscellaneous 12425.00 (!)Pension Cont.,Gratuity, etc. 45580.00 Closing Balance 12306836.24

TOTAL RS. 13286062.24 TOTAL RS. 13286062.24 FEBRUARY 2019 .

RECEIPT EXPENDITURE Opening Balance 12306836.24 Establishment (February.,

2019) Water charges 20463.00 A2(a) UDC/A.P. 140157.00 C.B. Dispensary 480.00 A 3 Allowances 61588.00 Sugar testing fees Miscellaneous 12200.00 B2(a) Tax Clerk 70916.00 Copying fees 6.00 E 5 (A) C.P .M. 55193 .00 Tax on Animal kept 300.00 E 6 (a) Garden 42401.00 for profit Tax on Trade & 600.00 F l(a) Medical 30527.00 Profession Public Garden 4000.00 F4 (a) Consy. 130801.00 Income on Investment 3850899.00 F 5 (a) Water supply 62165.00

Withdrawal from 55000000.00 F 9 (a) Milty. Consy. 252375.00 Saving Bank (FDRs) Deposit 4100.00 TOTAL EST. EXP. 846123.00

CONTINGENCIES: A 4 - Office Cont. 32028.00 D2(e) Store 4900.00 D-3 (b) Contingencies 25000.00 E 2 (b) Lighting Cont. 72379.00 F 1 (b) Medical Cont. 115604.00 F 4 (b) Conservancy Cont. 125534.00 F 5 (b) Water Supply Cont. 311293.00 F 9 (b) Milty. Cont. 13718.00 TOTAL RS. 700456.00 L 4(a) Stationery 3780.00 L 4(b) Printing 11778.00 (!)Pension Cont.,Gratuity, etc. 45580.00

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Page 3: MEMBER PRESENT: 1. Col. Y. S. Lehi 2. H. S. Meena · RESUME: Review proceedings of Special Board meeting held on 20.12.2018 were reviewed and progress found satisfactory. 1- ACCOUNTS:

VI - 5 Deposit 2000.0( VI - 6 Investment 67500000.0( Closing Balance 2090167.2L

TOTAL RS. 71199884.24 TOTAL RS. 71199884.2'

RESOLUTION 1 : Considered and approved the monthly accounts for the period from December to January, 2019.

2. NOTING AND CONFIRMATION OF CIRCULATION AGENDA NO. 01 DATED 04.01.2019 :

To note and confirm the Circulation Agenda No. 01dated04.01.2019 regarding Cantonment Board, Ajmer declared star rating protocol under 2 Star.

RESOLUTION 2 : Noted and approved.

3. AUCTION OF C.F. PROPERTY SITUATED AT SLAUGHTER ROAD :AJMER CANTT.

To consider and approve the auction proceedings held on 11.01.2019 in respect of Cantonment Fund property situated at Slaughter road Old Water reservoir Sy. No. 20/151 Class "C" land Area as per GLR Register is 357.00 Sq.Mtr. for a period of three years. In this connection advertisement was given in two Hindi News papers namely Rajasthan Patrika and Dainik Bhasker news paper dated 04-01-2019 for inviting bid on 11.01.2019, and public notice vide this office letter No. I/56/CA/506 dated 03.01.2019 vide publicity in another departments. Accordingly bid was held as per schedule and highest bid has been received by Shri Rinku Dagor S/o Shivcharan, resident of Paltan Bazar, Ajmer Rs. 6500/- per month (Rs. Six thousand five hundred ) only per month for a period of three years. Board is competent to approve the said bid under section 267 of the Cantonments Act, 2006.

Bid proceedings along with all relevant papers are placed on the table.

RESOLUTION 3 :Considered and approved the highest bid Rs. 6500/- (Rs. Six thousand five hundred) only under rule 8 of Cantonment Fund Property Rules, 1925 and section 267 of Cantonments Act, 2006 for a period of three years at the rental of Rs. 65001- per month. Further rental be increased by 10% after 1st year and 15% after 2nd year.

4. EXTENSION OF EXISTING ESTABLISHMENT :

It is pertinent to mention here that Ajmer Cantonment became Category III Cantonment from Category IV after 2011 Census. It is inform the Board that as per census of 2011 population of Ajmer Cantonment exceeded more than 2500 i.e. 3530 and Ajmer Cantonment have become Category-III. Cantonment u/s 12 (1) of the Cantonments Act, 2006.

Presently, strength of office staff and as well as safaiwalas are considerably less. Therefore, for better working of office as well as better maintenance of sanitary condition including cleaning of drains/nullah etc. post wise number of employees are to be increased.

Board may accord approval to increase post wise number of employees so that a detailed proposal may be forwarded to higher authorities for seeking sanction.

RESOLUTION 4 : Considered in detail by the Board and resolved that a self contained proposal be sent to higher authorities for obtaining sanction to, enhance existing establishment/sanctioned strength.

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Page 4: MEMBER PRESENT: 1. Col. Y. S. Lehi 2. H. S. Meena · RESUME: Review proceedings of Special Board meeting held on 20.12.2018 were reviewed and progress found satisfactory. 1- ACCOUNTS:

5. MY FM PAYMENT:

To note and approve the payment to DB Corp Ltd., Ajmer amounting to Rs. 1,96,175.00 on account of Swatchh bharat Mission on 94.3 My FM from 06.01.2019 to 15.01.2019 ten days (daily 35 seco11d jingle frequency one day 19 times).

RESOLUTION 5: Noted and approved.

6. ESTABLISHMENT :

Reference application dated 28. 01.2019 submitted by Shri F ateh Chand, C.P .M. of Cantonment Board, Ajmer.

To consider the matter in the Office/Public interest to transfer Shri Fateh Chand, from the post of Cattle Pound Moharrir E-5 (a) (Pound Establishment) to Lower Division Clerk Budget Head B-2 (a) (Tax Establishment) in the same pay matrix i.e. Rs. 20800/- on adhoc basis.

Member-Secretary stated that the post of C.P .M. is a promotional post but at the time of appointment of Shri Fateh Chand, he was recruited to the post of C.P.M., despite same being a promotional post. Therefore same needs to be regularized after necessary sanction of higher authorities.

All relevant papers are placed on the table.

RESOLUTION 6 : Noted and approved. Resolved that a proposal be forwarded to higher authorities in this regard to obtain necessary sanction.

7. MEDICAL REIMURSEMENT CLAIMS IN RESPECT OF CS (MA) BENEFICIARIES,

To note and approve the Principal Director, Defence Estates, Govt. of India, Min. of Defence, Southern Command, Pune letter No. 8073/Cantt/Circular/Gen/ll/C/DE, dated 08 Jan., 2018 along with Office Memorandum No. Z 15025/105/2017/DIR/CGHS/EHS dated 9the November, 2017.

Above office Memorandum clearly highlights that Private empanelled hospitals shall perform the treatment on cashless basis in respect of pensioners, ex-MPSs, Freedom Fighters, Regular employees (both CGHS and CS (MA) beneficiaries) of this Ministry & other categories of CGHS beneficiaries, who are presently eligible for credit facility and shall enclose the prescription issued by Government Specialist or a CGHS Medical Officer, in original (or a self­attested photocopy) along with the hospital bill submitted to the competent authorities.

RESOLUTION 7 : Noted and approved.

8. ESTABLISHMENT:

Reference application dated 31.01.2019 submitted by Dr. Ramesh Bhambhani, Part time Medical Officer Incharge, Cantonment Board, Ajmer to extend the time period expired on 10 March, 2019 and application dated 31.01.2019 submitted by Shri Deepender Singh, Rathore, Part time Compounder, Cantonment Board, Ajmer to extend the time period expired on 3rd March, 2019.

To decide further action in the matter.

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Page 5: MEMBER PRESENT: 1. Col. Y. S. Lehi 2. H. S. Meena · RESUME: Review proceedings of Special Board meeting held on 20.12.2018 were reviewed and progress found satisfactory. 1- ACCOUNTS:

RESOLUTION 8 : Time period of Doctor Ramesh Bhambani (on contract basis) and Shri Deepender Singh Rathore, Compounder (on contract basis) will be extended for a period of 11 months w.e.f. 14.03.2019

9. PAYMENT TO SHARE OF REMUNERATION FOR TECHNICAL SUPPORT PERSON ABAS :

To note and approve the Chief Executive Officer, Jhansi Cantonment letter No. 201901310003 dated 31st Jan., 2019.

TSP has been engaged in Jhansi Cantonment Board from 19.09.2018. The expenditure on account of monthly remuneration of TSP Jhansi will be equally shared by each cluster CBs and six months share is to be paid in advance by each Cantonment Board to CEO Jhansi. Share of each Cantonment Board is Rs. 3000.00 per month, Rs. 18000.00 for six months.

RESOLUTION 9 Cantonment Board.

Deferred for ensuing board meeting on the directions of President

SUPPLEMENT ARY AGENDA

10. TRANSFER OF CANTT. FUND ACCOUNT AND ITS EMPLOYES ACCOUNT IN H.D.F.C. BANK :

To consider the matter for better amenities being provided by H.D.F.C. Bank such as digital payments and receipts, through POS devices, smart hub, rates of interest on savings and FDRs as well as opening of salary accounts of employees in H.D.F.C. Bank.

Relevant file is placed on the table.

RESOLUTION 10 : A warning letter be issued to State Bank of India, Main Branch, Ajmer for provision of better services as well as free of cost POS and other facilities w.r.t. digital India Mission. Mater be taken up again if S.B.I. doesn't respond positively in 15 days from the date of issue of letter.

11. ESTABLISHMENT :

Reference this office letter No. VI/PF-AJ/396 dated 28.01.2019 written to Ramswaroop, Advocate, Ajmer and legal opinion submitted by Shri Ramswaroop, Advocate, Ajmer dated 08.02.2019 regarding fix payment paid to probationers employees of Cantonment Board, Ajmer.

Relevant file is placed on the table.

RESOLUTION 11 : Deferred. Matter be considered in ensuing Board meeting with financial implication w.r.t. same.

12. HIRING OF DATA ENTRY OPERATOR FOR ABAS WORK:

Reference application dated 19.02.2019 submitted by Shailendra Kumar Saraswat, Asstt. Programmer for hiring of Datya Entry Operator for three months for completion of ABAS wrok.

RESOLUTION 12: Two Data entry operator for hiring ABAS work up to 31.03.2019.

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Page 6: MEMBER PRESENT: 1. Col. Y. S. Lehi 2. H. S. Meena · RESUME: Review proceedings of Special Board meeting held on 20.12.2018 were reviewed and progress found satisfactory. 1- ACCOUNTS:

.,_,._, .._ unA 1 E:-S U.F REPAIR AND MAINTENANCE WORKS DURING THE YEAR 2018-19:

To consider and approve the additional estimates prepared by the Cantonment Board Junie Engineer as per direction of Chief Executive Officer, Ajmer Cantt which is recommended by Vic President, Cantonment Board, Ajmer in connection with the repair and maintenance works of CC Fl . d P . C" ·1 f A" C d . h 2018 19 oo.:ng an avement etc. m iv1 area o .)mer antonment urmg t e year -S.No. Location Estimated Amount

(Approx. Rs.) 1. Pavement and C.C. Flooring from H.No. 115 to 128

1,30,976.00 Near drian

2. Pavement and C.C. Flooring from H.No. 93 to 102 both 1,41,051.00

side of bitumen road.

3. Pavement and C.C. Flooring besides of Bitumen Road 75,563.00

near Children Park

Relevant estimates are placed on the table.

RESOLUTION 13 : Considered and approved.

14. SANCTION OF BUILDING APPLICATION OF HOUSE NO. 73

Reference application dated 14.02.2019 submitted by Shri Kailash Chand Vijay, House No. 73, Pal tan Bazar, Ajmer Cantt. for re-erection of house No. 73 under section 235 of Cantonments Act, 2006.

Relevant file along with documents are placed on the table.

RESOLUTION 14 : The building application be returned to the applicant as the same can not be considered till the applicant first get the land position regularized as advised by the Defence Estate Officer, Jodhpur.

15. SANCTION OF BUILDING APPLICATION OF HOUSE NO. 7 4:

Reference application dated 14.02.2019 submitted by Smt. Sarla Vijay , House No. 74, Pal tan Bazar, Ajmer Cantt. for re-erection of house No. 74 under section 235 of Cantonments Act, 2006.

Relevant file along with documents are placed on the table.

RESOLUTION 15 : The building application be returned to the applicant as the same can not be considered till the applicant first get the land position regularized as advised by the Defence Estate Officer, Jodhpur.

16. ESTABLISHMENT:

Reference C.B.R. No. 7 Dated 03.10.2018.

It is submitted that time period of Charted Accountant on contract basis have ended O 1.02.2019. Further ABAS work is still in progress. Therefore to consider renewal of Charted Accountant on Contract Basis.

RESOLUTION 16 : Time period of Charted Accountant is extended for a period of 3 months w.e.f. 20.02.2019.

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Page 7: MEMBER PRESENT: 1. Col. Y. S. Lehi 2. H. S. Meena · RESUME: Review proceedings of Special Board meeting held on 20.12.2018 were reviewed and progress found satisfactory. 1- ACCOUNTS:

17. PURCHASE OF 10 K.V. A. GENERATOR:-

To consider the matter for purchase of 10 KV A Generator for which bids were placed on GEM Portal.

In response to this 7 bids were received. Further after technical evaluation 3 bids were accepted and financial bid of same were opened. Details are mentioned below:-

S.NO BIDDER Brand Name TECHNICAL TOTAL AWARDED . NAME EVALUATION PRICE 1- AGARWAL Mahindra and ATTACHED/ ACC 234299.00 Ll

AND Company Mahindra EPTED 2- SKYLINE Escorts ATTACHED/ACC 283832.00 L2

POWER EPTED SOLUTIONS

3- C&S Ashok ATTACHED/ ACC 292500.00 L3 HIMOINSA Leyland EPTED PRIVATE LIMITED

All relevant file /papers are placed on the table to decide further action in the matter.

RESOLUTION 17 : Considered and approved order be placed with L-1 bid.

18. TAX ON ANIMAL KEPT FOR PROFIT:

Reference application dated 01.02.2019 submitted by all elected members regarding revised the rates of Tax on Animal kept for profit vide Cantonment Board Res. No. 04 dated 30.05.2018 from Rs. 100/- per animal per annum.

Meeting has been postponed twice and held on 19.02.2019 at 1530 hours.

RESOLUTION NO. 18 : Considered and resolved that in supersession of earlier Cantonment Board Resolution Rs. 50/- per animal per annum be recovered for the financial year 2018-2019. Revised demand may be sent accordingly.

Sd/-xxx Member-Secretary, Cantonment Board, Ajmer Dated: 19.02.2019

TRUE COPY

HEAD CLERK CANTONMENT BOARD,

AJMER CANTT.

Sd/-xxx President, Cantonment Board, Ajmer Dated: 19.02.2019

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