microsoft office excel 2007 (vn)

Gio trnh tin hc ph thng ICDL Spreadsheets Using Excel 2007 Hc phn 4

Copyright 2008 Skills Group, All rights reserved

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Mc lc1.1M V NG EXCEL .......................................................................................8 1. 1. 1 K H I N G E X C E L .......................................................................................................................................8 1. 1. 2 N G E X C E L ...............................................................................................................................................9 1.2TO MT B NG TNH C B N ..........................................................................11 1.2. 1 V N H N H T R O N G E X C E L ............................................................................................................................1 1 D u nhc ...................................................................................................12 Nt Office v thanh cng c..............................................................................12 B ng Ribbon...............................................................................................12 Thanh cng thc Formula bar.........................................................................14 Menu tt....................................................................................................15 Thanh cng c Mini .......................................................................................15 1.2.2 N H P D LI U V O B N G T N H ..................................................................................................................1 5 1.2.3 C H C N N G D L I T R A C E E R R O R ...........................................................................................................1 6 1.2.4 Z O O M ........................................................................................................................................................1 7 1.3LU V NG B NG TNH ..............................................................................20 Hp thoi Save As .........................................................................................20 1.3. 1 L U C C T H A Y I .....................................................................................................................................2 1 1.3.2 N G M T B N G T N H .................................................................................................................................2 1 1.5BIN TP NI DUNG B NG TNH ....................................................................24 1.5. 1 NH H N G T R O N G M T B N G T N H ............................................................................................................24 S dng thanh cun Scroll Bar:.........................................................................24 S dng cc phm mi tn trn bn phm:.............................................................24 S dng tnh nng Go To:................................................................................25 1.5.2 T HA Y T H , T H M V X O N I D U N G B N G T N H ...........................................................................................26 1.5.3 K H I P H C ................................................................................................................................................27 H Y KHI PH C (REDO) ...............................................................................28 1.6CC CNG TH C TNH N GI N .....................................................................31 1.6. 1 N H P V T H A Y I C C C N G T H C .............................................................................................................3 1 1.6.2 C C H M ...................................................................................................................................................32 1.6.3 K I M T R A C N G T H C .................................................................................................................................33 Kim tra cng thc:.......................................................................................34 1.7TR GIP ....................................................................................................36 1.7. 1 S D N G T R GI P

....................................................................................................................................36

2.1QUN L CC T P B NG TNH .........................................................................43 2.1. 1 M M T T P B N G T N H C S N ..................................................................................................................43 Hp thoi Open ...........................................................................................43 2.1.2 L U FI L E E X C E L V I M T T N M I ...............................................................................................................45 2.1.3 T O M T T P B N G T N H M I .......................................................................................................................45 2.1.4 L M VI C V I N H I U B N G T N H ....................................................................................................................48 Copyright 2008 Skills Group, All rights reserved

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2.2QUN L CC B NG TNH ...............................................................................51 2.2. 1 Q U N L C C B N G T N H .............................................................................................................................5 1 2.2.2 I T N , X O V C H N T H M M T B N G T N H ................................................................................................5 1 I TN M T B NG TNH ..............................................................................51 2.2.3 D I C H U Y N V S A O C H P B N G T N H .............................................................................................................55 2.3DI CHUY N V SAO CHP ...............................................................................59 2.3. 1 C H N ....................................................................................................................................................59 2.3.2 D I C H U Y N V S A O C H P S D N G C LI P B O A R D .............................................................................................6 1 M B NG CLIPBOARD ..................................................................................61 DI CHUY N HO C SAO CHP D LI U T CLIPBOARD ........................................62 CC THI T L P TU CH N PASTE D LI U ..................................................62 2.3.3 NH H N G T R O N G M T B N G T N H ............................................................................................................64 2.3.4 A U T O -F ILL .................................................................................................................................................65 SAO CHP D LI U S D NG AUTO-FILL .........................................................65 CHN CHU I D LI U S D NG AUTO-FILL ......................................................65 SAO CHP M T CNG TH C S D NG AUTO-FILL .............................................66 2.3.5 X O V C H N T H M C C , H N G V C T .....................................................................................................66 3.1NH D NG B NG TNH ..................................................................................75 3.1. 1 I U C H N H C HI U C A O H N G V R N G C T .............................................................................................75 3.1.2 C C NH D N G S .....................................................................................................................................77 3.1.3 C N C H N H D LI U T R O N G ......................................................................................................................79 3.1.4 P H N G C H (FO N T )...................................................................................................................................80 3.1.5 C C N G VI N .......................................................................................................................................8 1 3.1.6 T RA N G T R N N ..........................................................................................................................................82 3.1.7 C N G C B T NH D N G ............................................................................................................................83 3.1.8 C C KI U M U C H O B N G T N H .................................................................................................................84 3.2IU CHNH M R NG ...................................................................................87 3.2. 1 T M KI M V T H A Y T H ................................................................................................................................87 3.2.2 C H C N N G KI M T R A C H N H T ...................................................................................................................89 3.2.3 C C C H C N N G KI M C H N G K H C .............................................................................................................90 3.3IN...............................................................................................................93 3.3. 1 D UY T T R C T R A N G IN .............................................................................................................................93 PRINT PREVIEW ..........................................................................................93 PAGE LAYOUT ............................................................................................94 3.3.2 S P H N T R A N G .........................................................................................................................................94 PAGE BREAK PREVIEW ................................................................................94 NG T TRANG .............................................................................................95 3.3.3 T HI T L P T R A N G IN ....................................................................................................................................95 3.3.4I N B N G T N H ...........................................................................................................................................1 0 1 4.1M R NG S D NG CC CNG TH C .............................................................107 4.1. 1 T 4.1.2 C 4.1.3 N 4.1.4 THA M C H I U T U Y T I V T H A M C H I U T N G I .....................................................................................1 0 7 H U Y N S V K T Q U

H P D LI U T R N V I B N G T N H C N G L C O C N G T H C V I

...........................................................................................................................1 0 8 .............................................................................................1 0 8 D LI U T V I B N G T N H ..........................................................................................1 0 9


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THAM CHI U ..........................................................................................109 CC CNG TH C THAM CHI U N CC B NG TNH KHC ................................109 4.2BNG TRONG EXCEL ....................................................................................113 4.2. 1 T O B N G T R O N G E X C E L ..........................................................................................................................1 1 3 4.2.2 NH D N G B N G .....................................................................................................................................1 1 4 4.2.3 L M VI C V I B N G ..................................................................................................................................1 1 6 Ch n cc phn trong mt bng ........................................................................116 Thm hng v ct........................................................................................117 Xo hng v ct..........................................................................................117 Di chuyn bng ...........................................................................................117 Cc tu chn bng trong Excel.........................................................................118 Lm vic vi dng tnh kt qu Total Row ............................................................118 B i cc hng ging nhau trn mt bng ............................................................119 4.2.4 S P X P D LI U T R N M T B N G (S O R T I N G ).............................................................................................1 1 9 4.2.5 C H N L C D LI U T R N M T B N G (LIS T I N G )............................................................................................1 2 2 4.2.6 C H U Y N B N G T H N H K H I D LI U ...........................................................................................................1 2 3 5.1CC HM ...................................................................................................128 5.1. 1 C H N C C H M .......................................................................................................................................1 2 8 Hp thoi Insert Function...............................................................................129 Hp thoi Function Arguments.........................................................................129 5.1.2 S D N G C C H M ...................................................................................................................................1 3 2 Tm kim mt hm trong hp thoi Insert Function..................................................132 5.1.3 C C H M B T BI N ...................................................................................................................................1 3 3 Tnh trung bnh (AVERAGE) ............................................................................133 Tnh gi tr ln nht (MAX) v nh nht (MIN) .......................................................133 Tnh tng gi tr (COUNT) ...............................................................................134 5.1.4 C C H M L O G I C ......................................................................................................................................1 3 5 HM LOGIC IF...........................................................................................135 5.1.5 I U C H N H H M ......................................................................................................................................1 3 6 5.1.6 C C H M L M T P H N C A C N G T H C ....................................................................................................1 3 7 5.1.7 T H N G B O L I ........................................................................................................................................1 3 7 THAM CHI U ..........................................................................................138 CC CNG TH C THAM CHI U N CC B NG TNH KHC ................................138 5.2HNH NH, WORDART V SHAPES ...................................................................142 5.2. 1 C H N H N H N H .......................................................................................................................................1 4 2 5.2.2 C LI P A R T ................................................................................................................................................1 4 2 B ng tc v Clip Art......................................................................................143 5.2.3 C H N N H T T P ....................................................................................................................................1 4 4 5.2.4 C N C H N H M T H N H ................................................................................................................................1 4 6 5.2.5 W O R D A RT (C H T R A N G T R )....................................................................................................................1 4 7 5.2.6 S H A P E S (H N H H A )................................................................................................................................1 5 1 5.2.7 B I U T N G V K T C BI T ................................................................................................................1 5 4 5.2.8 C H N C C I T N G C H .......................................................................................................................1 5 5 6.1BIU .....................................................................................................160 6.1. 1 T O BI U

..........................................................................................................................................1 6 1


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6.1.2 I U C H N H BI U .................................................................................................................................1 6 2 Thm mt dy d liu mi vo biu ...............................................................163 To tiu /tn cho mt th..........................................................................164 Thay i trc ca mt dy d liu.....................................................................165 Thay i dng d liu trn mt biu hoc cc dy d liu c sn .............................165 Hin th mt bng d liu trong mt biu ..........................................................166 Hin th cc nhn/tn d liu (Data Labels) trn biu ...........................................167 nh dng cho mt thnh phn ca biu ..........................................................168 To v thay i cc ch thch (Legend) ca biu ................................................168 6.1.3 D I C H U Y N V T H A Y I K C H C BI U ...................................................................................................1 6 9 6.1.4 S A O C H P M T BI U ............................................................................................................................1 7 0 6.1.5 X A M T BI U ....................................................................................................................................1 7 0 6.1.6 I N M T BI U ........................................................................................................................................1 7 0 6.2CHUY N I CC T P B NG TNH ...................................................................175 Cc loi v phin bn chng trnh...................................................................175 6.2. 1 L U B N G NH D N G FI L E K H C ................................................................................................................1 7 6 6.2.2 C C T HI T L P M C NH T R O N G E X C E L .....................................................................................................1 7 8 iu chnh v tr v tn tp mc nh..................................................................179 6.2.3 L U D I D N G T R A N G W E B ....................................................................................................................1 8 0 Trc khi tp bng tnh/ bng tnh c lu nh mt trang web..................................180 6.2.4 G I Q U A T H I N T ..............................................................................................................................1 8 2


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GII THIU TNG QUAN EXCELMicrosoft Excel 2007 l mt chng trnh ng dng trong b Microsoft Office 2007. Chng trnh ny cho thy kh nng vt tri ca n trong vic tnh ton, lu tr v qun l tp bng tnh, bng tnh mt cch hiu qu v nhanh chng. Mc ch ca ti liu ny l gip bn tm hiu v s dng hiu qu cc cng c v chc nng trong Excel nhm gip bn c nm vng c hu ht cc kha cnh ca chng trnh ny. Khng dng li , bn c cng s hc c thm cc chc nng chuyn su nh cc cng thc v danh sch. Ti liu ny dnh cho ngi mi bt u hc Excel v v vy bn c s c hng dn tng bc mt qua tng phn sau: Cch s dng chng trnh v nh hng trong bng tnh Qun l bng tnh ca bn Bin tp ni dung bng tnh Di chuyn v sao chp d liu To cc cng thc c bn v nng cao To v s dng cc danh sch S dng cc chc nng trong Excel To cc hnh ha To cc biu

Vi b cc cht ch, ni dung phong ph km theo cc minh ha sinh ng, chng ti hi vng ti liu ny s h tr thit thc cho bn c trong hc tp cng nh trong cng vic ca mnh.


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BI 1: TO BNG TNH U TINTrong bi hc ny, bn s to bng tnh u tin, nhp thng tin c bn v lu n. ng thi, bn s tm hiu cc bng tab khc nhau trong bng Ribbon, thanh trng thi v thanh cng thc. Ngoi ra, bn s c hc cch chnh sa cc d liu nhp v to cc cng thc n gin. Trong bi hc ny, bn s hc c cch: M v ng EXCEL To mt bng tnh c bn Lu v ng bng tnh Bin tp ni dung ca bng tnh Cc cng thc tnh n gin Tr gip


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1.1

M v ng ExcelMicrosoft Excel l mt chng trnh tnh ton linh hot hn cc chng trnh tnh ton thng thng. Chng trnh tnh ton ny c th c s dng nh dng s, thc hin cc php tnh v minh ha s kt hp gia cc s bng cch s dng cc biu . Microsoft Excel 2007 c th c thc hin v s dng mt cch c lp, nhng n cng c ci vo my tnh nh mt phn ca chng trnh Microsoft Office 2007.

1.1.1Start

Khi ng Excel. Tuy nhin, bn cng c th m Excel bng cch s dng nt , phng php ny c m t nh sau:

Bn c th m Excel bng nhiu cch, nh m bng ng dn tt (shortcut) ca Excel trn mn hnh v thanh tc v Quick Launch

1. 2. 3. 4.

Cch m Excel:Nhn vo nt Start. La chn All programs. La chn Microsoft Office. Nhn vo Microsoft Office Excel 2007.

Lc ny, Excel s c m ra. Copyright 2008 Skills Group, All rights reserved

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1.1.2

ng Excel

Khi hon thnh cng vic trong Excel, bn s phi ng chng trnh. u im y l bn khng cn ng bng tnh m bn lm vic trc khi bn ng Excel v Excel lun t ng ng tt c cc bng tnh trc khi thot khi chng trnh.

Cch ng Excel:1. 2. Nhn vo nt Office Nhn vo Exit Excel . .

Nu lc ny Excel ang cha cc bng tnh c cc thay i nhng cha c lu, mt bng thng bo s hin th.

3.

Nhn vo Yes khi bng thng bo hin th, sau chn tn v v tr lu bng tnh.

Lc ny, Excel s c ng li.

Gi : Nu ch c bng tnh ang lm vic, bn c th ng Excel bng cch nhn vo nt Close

gc trn cng bn

phi ca s chng trnh hoc nhn vo nt Close di cng trong danh sch trt ca nt Office thot khi Excel.


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BI TP: M v ng ExcelTrong bi tp ny, bn s m v ng chng trnh Excel.

CCH THC

TIN HNH Nhp vo nt Start Chn mc All Programs Chn mc Microsoft Office . .

1

Khi ng Excel.

Chn mc Microsoft Office Excel 2007 .

2

Thot Excel.

Nhp vo nt Office Nhp vo nt Exit Excel

. .


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1.2

To mt bng tnh c bnKhi ln u bn khi ng Excel, mt bng tnh mi s xut hin: Mt bng tnh l mt li cc bn g nhp d liu v cc cng thc. Li ny l phn quan trng nht v y l ni b n thc hin hu ht cc cng vic v d nh nh p d liu, vit cc cng thc v xem li kt qu.

columnLi chia bng tnh thnh cc hng v cc ct. Phn giao gia hng v ct c gi l (bng tnh). cng chnh l n v nh nht trong bng tnh ca bn. Mi u c tn ca ring n, da trn s hng v s ct. V d B3 l nm ct B (ct th hai) v hng 3 (hng th ba). ro

wExcel c th cha n 32,000 k t trong . Mt bng tnh cng c th cha hn 16.000 ct v 1 triu hng. V vy bn s khng cn lo lng v khong trng cho gi liu ca bn.

1.2.1

Vn hnh trong Excel

Khi bn khi ng Excel, mt tp bng tnh mi s c m ra. Nu bn m Excel v bn mun to mt tp bng tnh khc, n gi n ch cn chn nt Office > New. Lp tc mt hp thoi c tn New Workbook s xut hin nh hnh di.


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Ghi ch: Mt tp bng tnh l mt tp hp gm mt hoc nhiu bng tnh. S khc bit ny khng hon ton quan trng y v hin gi bn ch s dng mt bng tnh cho mi tp bng tnh m bn to.

Du nhcTrong bng tnh, du nhc vn bn s hin th nh mt ng k dc nhp nhy khi mt c kch hot. K c khi du nhc ang nhp nhy trong hin hnh hay trn thanh cng thc, th d liu chn s vn c t trong ang ang kch hot. Tri vi du nhc vn bn, tr chut c th c t bt k v tr no trn mn hnh, v khi bn khng s dng n chut th v tr ca n cng khng cn ngha g ht. Tr chut c s dng tng tc vi cc thnh phn trn mn hnh, v vy n c th c s dng chn cc chc nng v nh du d liu.

Nt Office v thanh cng cNt Office c hin th gc tri pha trn mn hnh. Khi bn nhn vo n, danh sch mc Office s c m. Ngoi ra, n cn c s dng to, m, lu v in cc tp bng tnh. Pha bn phi ca nt Office l thanh cng c Quick Access. Thng qua thanh cng c ny, bn c th lu nhanh mt vn bn v khi phc li nhng thay i khng mong mun.Gi : Bn c th chn thm cc nt vo thanh cng c Quick Access bng nt Customize Quick Access Toolbarhin th pha bn phi ca thanh cng c. c

Bng RibbonBng Ribbon c hin th ngay di thanh tiu .


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Nt Office

Cc Tab

Nhm chc nng

Tn nhm

Nt m hp thoi

Nt m rng nhm

Bng Ribbon bao gm nhiu tab khc nhau, mi bng li chia thnh nhiu nhm. Mi nhm cha mt s cc lnh v tn nhm c thng k di mi nhm. Nu mt nhm gm nhiu ty chn hn nhng g hin th trc tip trn bng, nt Dialogue Box Launcher s c hin th pha bn phi ca tn nhm. Nhn vo nt ng thi m bng tc v hay mt hp thoi, n s cho bn nhiu la chn hn.

Tt c cc tab trong bng Ribbon u c chiu cao nh nhau. Ni dung ca cc tab c th c hin th vi chiu rng nht, ph thuc vo ch phn gii v kch c ca mn hnh c chn. Nu khng ch trng hin th ni dung ca tab trong chiu rng nht, mt nt s xut hin gii quyt cho trng hp ny. Khi nhn vo mt nt kiu nh th ny, ni dung ca mt nhm s c hin th vi chiu rng nht.


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Di y l ci nhn tng th v tng ni dung ca cc tab hin th trong bng Ribbon:Home: Cha mt s nt thng c s dng nhiu nht nh cc nt ct v dn thng tin, nh dng d liu v tm cc mu thng tin quan trng bng cc cng c tm kim. Insert: Cho bn chn thm nhng thnh phn c bit nh cc bng (table), hnh ha, biu v siu lin kt (hyperlink). Bn c th cn l, chnh hng trang v nhng xc lp trang khc ti y. V bng tnh ca bn c iu chnh sn sng in ra. L cc hng dn ton hc gip cho bn thc hin cc php tnh. Tab ny gip bn xy dng cc cng thc thng minh v gii quyt cc li. Cho php bn ly thng tin t nhng d liu bn ngoi bn c th phn tch chng trong Excel. N cng cha cng c cho vic gii quyt cc s lng ln thng tin chng hn nh phn loi, lc v phn nhm. Bao gm nhng cng c kim chng Office quen thuc (nh chc nng kim tra chnh t). N cng gm cc nt c th gip bn thm nhng li bnh vo bng tnh v qun l cc phin bn. Cho php bn bt v tt cc ty chn hin th khc nhau.N cng cho bn p dng mt vi th thut th v nu bn mun xem mt s tp bng tnh Excel ring bit cng mt lc.

Page Layout:

Formulas:

Data:

Review:

View:

Thanh cng thc Formula barThanh cng thc nm ngay bn di bng Ribbon v trn li bng tnh. N hin th thng tin v hin hnh. V d nh hnh bn di n cho thy hin hnh l B3 v n cha s 169:

Bn c th s dng thanh cng thc nhp v bin tp d liu thay v bin tp trc tip trong bng tnh. iu ny tht s hu dng khi mt cha mt cng thc hoc mt lng ln thng tin v thanh cng thc cho bn nhiu ch lm vic hn mt tnh in hnh. Vi vic bin tp trong thanh cng thc, bn c th nhn Enter xc nhn cc thay i hoc nhn Esc hy b chng. Ngoi ra bn cng c th s dng chut. Khi bn bt u g nhp vo thanh


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cng thc, mt du kim v mt biu tng X xut hin ngay pha bn tri ni bn ang g nhp. Nhp vo du kim xc nhn vic nhp hoc X phc hi n tr li. Thanh cng thc thng l mt dng n. Nu bn nhp mt ni dung di, bn cn cun t bn ny sang bn kia. Tuy nhin bn c th nh li kch c ca thanh cng thc bng cch nhp mp y thanh v ko xung. Khi bn c c kch c mong mun, bn c th s dng nt m rng/thu gn (Expand/Collapse) pha bn phi ca thanh cng thc nhanh chng m rng n n kch c m bn mun hoc thu nh n li n ch xem dng n.Gi : Bn c th lm n/hin thanh cng thc bng cch chn View> Show/Hide>Formular Bar.

Menu ttBn cnh cc menu thng thng, Excel (v c cc chng trnh khc ca Microsoft Office) cng cha cc menu tt. Mt menu tt cha cc lnh lin quan n tnh hung hin thi v s c hin th ti v tr t du nhc chut. Nu bn mun s dng mt menu tt, bn cn ch n i tng bn mun v sau nhn chut phi.

Thanh cng c MiniExcel cha mt thanh cng c Mini gip bn x l cc nh dng ch. Thanh cng c Mini s t ng xut hin theo kiu m dn khi bn chn ch bng chut. Thanh cng c Mini c tm thy gn vi phn ch c chn. Nu bn xa tr chut khi phn chn, thanh cng c Mini s bin mt v nu bn ch vo thanh cng c Mini, n s hin r mu. Thanh cng c Mini s t ng xut hin cng vi menu tt khi nhn chut phi vo ch.Gi : Nu vic t ng hin th ca thanh cng c Mini lm phin bn, bn c th b kch hot n. Nhn vo nt Office,sau nhn vo Excel Options v chc chn lnh Popular c chn trong danh sch pha bn tri. B chn mc Show Mini Toolbar on selection. Cui cng nhn vo OK.

1.2.2

Nhp d liu vo bng tnh

Bn ch c nhp mt thng tin cho mi , v d mt tiu ct hoc mt s. Mt khc, Excel c th s dng c s liu trong bng tnh cng nh khung ca cc biu . Khi nhp thng tin, thng tin s c chn vo ang c kch hot, ngha l c la chn.

Cch kch hot hoc chn mt bng tnh Nhn vo bng tnh hoc S dng cc mi tn trn bn phm. hoc Nhn phm Enter, nu bn mun kch hot di hin thi. hoc Nhn phm Tab, nu bn mun kch hot bn phi ca hin thi.


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Gi : Nu bn nhn v gi phm Shift trong khi nhn phm Enter hoc Tab, v tr c nh du s di chuyn ln trn vsang tri, cch ny ngc vi cch thng thng.

Ch : Nu vic s dng cc phm mi tn hoc cc phm tt di chuyn mn hnh thay cho vic nh du l do khacun (Scroll Lock) c kch hot. Nhn Scroll Lock v hiu ha chc nng ny (cc phm thng c t trn nh ca vng phm s).

Cch kch hot cc bn trong mt vng chn trc1. 2. 3. Ko im nh du n v tr bn cn. Nhn phm Enter hoc Tab di chuyn c nh du vo v tr. Nhn bn ngoi vng c nh du dng vic nh du v cc hiu ng ca n.

Cch nhp ch hoc s trong mt bng tnh1. 2. Kch hot bn cn. Nhp phn ch hoc cc s mong mun. 3. Lc ny, phn ch hoc cc s c nhp hin th trong c v trong thanh cng thc. 4. Hon thnh bng tnh bng cch di chuyn chn sang khc hoc nhn vo biu tng du tch mu xanh trn thanh cng thc. la chnKhi bng tnh c hon thnh, hai nt trn thanh cng thc s bin mt.

Ch : Nu bn nhp thng tin mi vo mt bng tnh, thng tin ny s thay th cho thng tin c. Gi : Cch d nht nhp cc s vo l s dng bn phm s bn gc phi ca bn phm. Nu phm s khng s dngc bn nhn phm Num Lock bn gc tri ca bn phm s.

1.2.3

Chc nng d li Trace error

Khi bn nhp d liu vo mt bng tnh, bn i khi s nhn thy Excel hin th mt tam gic mu xanh l cy pha trn gc tri. Tam gic mu xanh cho bit trong bn nhp d liu c cha li. Khi mt bng tnh c tam gic mu xanh c kch hot, nt pht hin li s hin th gn k .

Cch sa hay b qua mt li s dng nt Trace error1. 2. Kch hot bng tnh c tam gic mu xanh l cy. Tr chut vo Trace Error nu bn mun mt dn gii v li hin hnh m Excel tin chc cha.


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3.

Nhn chut vo mi tn trn nt pht hin li v chn chc nng lin quan (nu khng c li th n gin chn Ignore Error). hoc

3.

Nu bn khng ngh li l mt loi li, bn c th lm Excel dng vic nh du loi li

ny. La chn Error Checking Options trong menu. Hp thoi Excel Options xut hin. Bn b chn cc quy tc li c lin quan, nhn OK ng hp thoi.

Lc ny, nt Trace Error v tam gic mu xanh s khng hin th.Gi : Bn c th chn nhiu c cha cc loi li ging nhau v sau s dng nt Trace Error x l cc li trong tt c cc c chn cng mt lc.

1.2.4

Zoom

Khi mt bng tnh c hin th, kch thc hin th thng thng l 100 %. iu ny c ngha l bn khng cn phng to hoc thu nh na. y l im thun li ban u, nhng khi lm vic vi Excel, bn c th thy c u i m t chc nng phng to v thu nh. Nu bn gp kh khn trong vic hin th trong cc n l, bn c th m rng bng chc nng phng to. Nu bn cn bao qut thm nhiu trn mn hnh bn c th thu hp bng chc nng thu nh.Ghi ch: Excel cho php bn phng to n 400% v thu nh n 10%.

Cch phng to v thu nh trong bng tnh:1. 2. Di chut ti tab View. Chn nt Zoom trong nhm Zoom.

Hp thoi Zoom xut hin.

3.

Chn t l phn trm mc nh c sn.

Hoc Copyright 2008 Skills Group, All rights reserved

Trang 1 7

3. 4.

Nhp t l phn trm theo mong mun trong Custom. Nhp nt OK.

Gi : Bn c th s dng thanh trt Zoom di thanh trng thi thu phng bng tnh. Cch ny s nhanh hn l bn phi thng qua hp thoi Zoom

Bn cng c th phng i mt dy . Khi d liu ca bn m rng ra ngoi cc cnh ca mn hnh th ty chn ny cho php bn thu nh mt phn va vi m hnh. Tri li, nu bn mun thu nh xem ton cnh tt c d liu v bn mun tp trung vo mt phn c th, Excel s cho php bn m rng phn va vi mn hnh.

Cch phng to mt nhm cc trong bng tnh:1. 2. Chn nhm cc theo mong mun. Di chut ti tab View.

3.

Chn nt Zoom to Selection

trong nhm Zoom.

Hoc3. Chn Zoom trong nhm Zoom. Tip theo, chn Fit selection trong hp thoi Zoom va hin th.

Gi : Nu bn s dng chut vi bnh xe cun th bn c th phng to thu nh bng cch nhn gi phm CTRL v cun bnh xe ln hoc xung.


Trang 1 8

BI TP: TO BNG TNH C BN U TINTrong bi tp ny, bn s hc cch to mt bng tnh n gin qua cc thao tc c bn nh nhp d liu v sp xp bng tnh.

CCH THC1

TIN HNH Nhp vo nt Start. Chn mc All Programs. Chn mc Microsoft Office. Chn mc Microsoft Office Excel 2007 Nhp chut vo A2, nhp ch Wages ri nhn Enter. Nhp cc ch cn li: Interest; Miscellaneous; Income totals of month ln lt vo cc A3; A4; A5. Nhp chut vo cn iu chnh. Trn tab Home, bm nt Format ca nhm Cells Chn AutoFit Column Width.

Khi ng Excel.

2

Nhp d liu cho ct A nh hnh trn.

3

iu chnh li rng ca ct (Cc ch trong ln hn rng ca ).

4

Phng to bng tnh ln 150%.

Chuyn sang tab View, bm nt Zoom

.

Trn hp thoi Zoom, chn Custom, g 150, ri bm OK. Nhp cc ch January; February, Totals ln lt vo cc B1; C1;D1 Nhp: 287 vo B2, g Enter Chn li B2, bm vo nt Trace Error, chn Convert to Number

5

Nhp ch cho dng th nht nh trn hnh Nhp cc k t 287 vo B2, s dng chc nng Trace Error i cc k t sang dng s Nhp cc s cn li nh trn hnh. Thot Excel m khng cn lu li bng tnh.

6

7

Nhp cc s 558; 133 vo ct B, 347; 421; 211 vo ct C. Nhp vo nt Office. Nhp vo nt Exit Excel

8


Trang 1 9

1.3

Lu v ng bng tnhMt iu cn lu khi lm vic trn my tnh l bn cn nh lu li cng vic thc hin ca mnh. Cng nh vy, trong Excel, bn cn lu cc bng tnh khi cn c th ly chng ra. V cng vic bn ang thc hin trong Excel s bin mt khi bn ng li m khng lu chng. V bng tnh s t ng ng khi ng Excel. Khi mt bng tnh c lu li, bn c th ng n bng cch ng Excel, nhng bn cng c th ch cn ng bng tnh. iu ny s l u im nu bn mun tip tc lm vic vi mt bng tnh khc.Ch : Bn cng khng phi lo lng qu nu qun lu qu trnh lm vic ca bn, v Excel lun nhc nh bn lu nhng thay i li trc khi bng tnh c ng li. iu ny cng s c thc hin khi bn yu cu tt Windows trong khi Excel vn ang hot ng.

Trc khi lu mt bng tnh mi, bn cn thng bo vi Excel tn ca bng tnh v v tr lu. Tn ca bng tnh nn bao hm ni dung d dng cho vic tm kim khi cn s dng li.

Hp thoi Save As1 y, bn c th bit s lu vn bn vo th mc no. Bn cng c th chn th mc khc bng cch chn trong danh sch trt. Danh sch th mc s c hin ra. Ni dung ca th mc s c hin ra 2 y. Nu bn mun m bt c th mc 4 no ang hin th bn ch cn nhp p chut vo th mc. 3 Bn c th to ra mt th mc con trong th mc ang m bng cch nhp chut vo y. Bn c th t tn ngay trong khi to ra th mc. S rt hp l nu bn t tn ph hp, nh th s d dng cho bn tm th mc sau ny. Pha bn tri ca hp thoi, bn c th thy mt s biu tng c trng ca Window. 4 5 Th mc My Documents l mc nh, nhng bn cng c th chn nhanh nhng th mc khc bng cch nhp chut ln chng. y l cc ty chn lu m rng. 6 7 Bn s g tn vn bn mun lu y. Lu chn tn ph hp d dng tm li vn bn.Cui cng nhp chut nt lu vn bn. Hp thoi s t ng ng. Nhp vo nt Save lu vn bn ca bn vi tn v v tr bn chn. 8 9 Nu bn vn cha mun lu ngay bn nn nhp chut vo Cancel. 7 6 8 9 5 2 1 3

Hp thoi s c ng li v vn bn s khng c lu.


Trang 20

Cch lu mt bng tnh mi1. Nhp vo nt Office sau nhp vo Save As.

Hoc1. Nhn nt Save trn thanh cng c truy cp nhanh Quick Access.

Hoc1. Nhn t hp phm Ctrl+S hay Shift+F12.

Hp thoi Save As xut hin.2. 3. 4. M th mc ni bn s lu bng tnh Excel. Nhp tn cho bng tnh vo File name. Nhn vo nt Save.

V lc ny, bng tnh c lu vi tn bn chn.Ch : Ch khi lu mt bng tnh mi th hp thoi Save as mi hin th lc bn nhn vo nt Save.

1.3.1

Lu cc thay iNu bn mun lu cc thay i trong mt bng tnh m bn lu tr c v bn khng mun gi li bn trc ny, bn c th thc hin bng cch lu b ng tnh vi cng tn trong cng th m c. iu ny c ngha l bn trc b thay th. u i m y l bn khng phi lu vi bn ca bng tnh c ni dung ging nhau. V theo cch ny, bn s chc chn rng lun lm vic vi bng tnh hin hnh mi nht.

Cch lu cc bng tnh c sn:1. Nhp vo nt Office v sau nhp vo Save.

Hoc1. Chn nt Save trn thanh cng c truy cp nhanh Quick Access.

V lc ny Excel s lu bng tnh thay th cho bn c c lu trc .Gi : Nhm an ton cho d liu ca bn, bn nn bt tnh nng Auto Recover, Excel s t ng thc hin lnh lu theo thi gian quy nh (mc nh l 10 pht lu mt ln). s dng tnh nng ny, bn chn nt Office/ Excel Options/ Save v sau nh du chn mc

1.3.2

ng mt bng tnh

Khi bn ng Excel, tt c cc bng tnh ang c m cng s t ng ng li. Tuy nhin, bn c th ng mt bng tnh m khng cn phi ng Excel. Vi tin ch ny bn s c c thun li khi mun tip tc lm vic trn Excel.

Cch ng bng tnh m khng cn ng Excel: Copyright 2008 Skills Group, All rights reserved

Trang 2 1

1.

Nhp vo nt Office v sau nhp Close.

Hoc1. Nhn t hp phm Ctrl+W hay Ctrl+F4.

Hoc1. Nhp vo nt Close Window gc trn bn phi thanh tiu .

Nt ny s khng c hiu lc nu mt c m. Bng tnh hin thi s c ng li, tr khi bng tnh hoc nhng thay i cui cng va to cha c lu. Trong trng hp ny, hp thoi sau s hin th:

2.hoc

Nhn Yes lu bng tnh trc khi ng.

Nhn No ng bng tnh m khng mun lu n.

Lc ny, bng tnh c ng tc thi, cn Excel vn m.


Trang 22

BI TP: LU V NG MT BNG TNHTrong bi tp ny, bn s hc cch to mt th mc mi lu mt file bng tnh, sau bn s thm d liu cho bng tnh v lu li mt ln na trc khi ng Excel.

CCH THC1

TIN HNH Nhp vo nt Start. Chn mc All Programs. Chn mc Microsoft Office. Chn mc Microsoft Office Excel 2007 M nt Office, chn Save As. Chn My Documents Nhp vo nt Create New Folder Excel_practice G Bi Thc hnh 2 Nhp d liu theo cc bc bi thc hnh trc. Nhn vo nt Save Nhn nt Close . gc trn bn phi ca s , g

Khi ng Excel.

2

Lu file trong th mc mi vi tn l Excel_practice.

3 4 5 6

Nhp d liu ging nh trn hnh minh ha Lu tp bng tnh mt ln na. ng bng tnh m khng tt chng trnh Excel. ng Excel.

Nhn nt Close

.

1.4


Trang 23

1.5

Bin tp ni dung bng tnh

Khi lm vic vi bng tnh, bn thng cn thm, vit hoc xa d liu. lm iu ny, bn phi bit cch di chuyn d liu xung quanh mt trang bng tnh. Trong bi ny bn s hc cch nh hng trong mt bng tnh, chnh sa ni dung bng tnh v hy cc hnh ng bn to ra.

1.5.1 nh hng trong mt bng tnhHc cch di chuyn v bao qut ton b vic sp xp trn mn hnh Excel mt cch nhanh chng v t tin l mt k nng quan trng. Bn c th thc hin bng cch di chuyn nh du, nhng c n g c th thay i mt phn ca bng tnh s c hin th trn mn hnh m khng cn di chuyn nh du. Bn c th s dng thanh cun ngang v dc thc hin vic ny.

S dng thanh cun Scroll Bar:Nu bn mun thay i mt phn ca bng tnh c hin th trn mn hnh m ko dch chuyn du nhc trong tnh, bn nn s dng thanh cun c m t trong minh ha di:Nhp vo y dch ln mt hng.

Nhp vo y dch ln pha trn. dng y..

Ko hp ny dch chuyn t hng u tin cho n dng y..

Nhp vo y dch xung pha di. dng y..

N h p vo y dch xungmt hng. dng y..

Ch : Minh ha trn ch hin th thanh cun dc. Chc nng ca thanh cun ngang cng tng t nh vy.

S dng cc phm mi tn trn bn phm:Khi di chuyn t ny sang khc, bn s thy mt hp mu en di chuyn sang hin hnh. Trong mt vi trng hp, bn c th mun x l cng vic mt cch nhanh chng hn. Bn c th s dng bt k t hp phm tt no c cp di y:T hp phm (hoc Tab) (hoc Shift+Tab) Thc hin Dch chuyn mt sang phi Dch chuyn mt sang tri Dch chuyn mt ln trn


Trang 24

(hoc Enter)

Dch chuyn mt xung di

Page UpDch chuyn ln mt mn hnh. V d nu li ca bn hin th 10 cng mt lc, phm ny s dch chuyn sang mt trong cng ct, ln trn 10 hng (tr khi bn trn cng ca bng tnh ri). Page Down Dch chuyn xung mt mn hnh. V d nu li ca bn hin th 10 cng mt lc th phm ny s dch chuyn mt trong cng mt ct, nhng xung 10 hng.

Home

Dch chuyn n u tin (ct A) ca hng hin ti. Dch chuyn n u tin hng trn cng, tc l A1.

Ctrl+Home

Ctrl+EndDch chuyn n ct cui cng ca hng cui cng. ny nm gc phi di cng ca d liu.

Excel cng cho php bn di chuyn vi khong cch ln bng cch s dng mt t hp phm Ctrl+ mi tn. Nhng t hp phm ny di chuyn n cc cnh ca d liu. Cc t hp phm Ctrl+mi tn cng rt hu dng nu bn c nhiu bng d liu trong cng mt bng tnh.Ghi ch: Cc t hp phm tt s dng du + phi c nhp cng nhau. V d Ctrl+Home ngha l bn phi nhn gi Ctrl v Home cng mt lc.

S dng tnh nng Go To:Nu bn bit chnh xc ni bn cn dch chuyn n, bn c th s dng tnh nng Go To thc hin s di chuyn. Go To dch chuyn n a ch m bn xc nh. N tr nn hu dng trong cc bng tnh rt ln, ni vic cun qua bng tnh rt mt thi gian.

Cch m v s dng hp thoi Go To:

1. 2. 3.Hoc

Di chuyn n tab Home.

Chn Find&Select trong nhm Editing.

Chn Go to trong danh sch trt.

3.

Nhn t hp phm Ctrl+G.

Hp thoi Go To xut hin.


Trang 25

Nhp a ch bn mun dch chuyn n.

4.

Cui cng, nhp OK.

V by gi bn c dch chuyn n mong mun.

1.5.2 Thay th, thm v xo ni dung bng tnhTrn thc t, vic thay th nhng s/ t ng n gin cn d dng hn vic bin tp li chng. Trong trng hp cc s/ t ng phc tp hay cc cng thc tnh ton, th d nhin vic bin tp chng s tt hn l lm li t u.Thay th Kch hot bng tnh v nhp d liu. D liu s t ng thay th d liu c khi hon thnh . Thm t du nhc n v tr d liu c ni d liu mi s c chn vo. D liu c s t ng to khong trng cho d liu mi chn thm vo. t du nhc ngay pha trc d liu bn mun xa, v nhn , hay t du nhc ngay sau d liu bn mun xa, v nhn .Backspace Delete

Xa

Cch thay th ni dung c sn1. 2. 3. Kch hot bng tnh (ngha l nh du ). Nhp d liu mi. Dch chuyn nh du hon thnh va thao tc.

Hoc


Trang 26

3.

Nhp vo

trn thanh cng thc hon thnh va thao tc.

D liu mi thay th cho d liu ban u.Ch : Nu bn mun xa d liu c sn m khng thay th n, th bn nn nh du cha d liu v nhn . Gi : Nu sau khi hon thnh va thao tc, bn li mun gi li d liu ban u th bn nhp vo thc hay nhn . trn thanh cng

Cch bin tp ni dung c sn1. Nhp p vo bng tnh kch hat .

Hoc1. 2. 3. nh du v nhn . Thay i thng tin cn thit. Hon thnh .

Lc ny, s cha d liu thay i.Gi : Bn c th chnh sa d liu trc tip trong thanh cng thc bng cch nhp vo thanh cng thc v thc hin nhng thay i cn thit.

1.5.3

Khi phc

Trong khi chnh sa mt bng tnh, bn rt c th mc phi nhiu li nh sao chp cc bng tnh n sai v tr, xa mt s chi tit quan trng hoc nhp sai cng thc..v.v. Vi chc nng khi phc Undo v Redo, bn c th khng cn lo lng v thy n s rt hu ch cho cng vic ca mnh. c bit trong Excel 2007, chc ny c mt s ci tin ln. Cc phin bn trc ca Excel b gii hn bi 16 cp ca Undo th nay vi s ci tin n ln ti 100 cp cho php bn tr v cc hnh ng c xa hn. M t s ci tin na l Excel 2007 khng xa lch s Undo khi bn lu c c tra n g b ng tnh ca bn. Trong cc phin bn trc ca Excel, khi bn quyt nh lu c n g vi c ca bn, bn s khng cn c h i li li mt hnh ng. Nhng gi y lch s ca Undo vn cn cho n khi bn ng cng vic li.

Cch khi phc li cc hnh ng s dng nt Undo:1. 2. Nhp vo nt Undo trn thanh cng c Quick Access.

Lp li bc 1 cho n khi tt c cc hnh ng thc hin c khi phc li.

Cch khi phc li cc hnh ng s dng danh sch khi phc Undo-list:1. 2. 3. Nhp vo danh sch trt ngay bn phi nt Undo .

Mt danh sch cc hnh ng thao tc s c hin th. Ko di chut qua cc hnh ng m bn mun khi phc.


Trang 27

4.

Nhp vo hnh ng cui cng bn mun khi phc.

Lc ny, nhng hnh ng c chn khi phc li.Gi : Thay v phi thc hin vic khi phc cc hnh ng bng cc thao tc th cng, bn c th s dng t hp phm tt Ctrl+Z.

HY KHI PHC (REDO)Nu sau khi khi phc mt hay nhiu hnh ng, bn li thay i nh mt ln na, bn c th ly li tnh trng c thay i. Bn c th hy vic khi phc nh sau:

1.2.

Nhp vo nt Redo

trn thanh cng c Quick Access.

Lp li bc 1 cho n khi cc hnh ng khi phc c ly li.

Gi : Thay v phi thc hin vic hy khi phc bng cc thao tc th cng, bn c th s dng t hp phm tt Ctrl+Y. Ghi ch: Bn cng c th hy vic khi phc bng cch s dng danh sch hy khi phc (Redo-list). S dng chc nng ny ht nh chc nng Undo-list.


Trang 28

BI TP: BIN TP NI DUNG BNG TNHVi bi tp ny, bn s hc cch nh hng v di chuyn trong bng tnh, bn s thay th, thm v xa ni dung ca cc bng tnh. Ngoi ra, bn s hc cch s dng chc nng Undo v Redo.

CCH THC1

TIN HNH Nhp vo nt Start. Chn mc All Programs. Chn mc Microsoft Office. Chn mc Microsoft Office Excel 2007 Nhp chut vo A1, g A1 Ko thanh cun dc dn dng 60, nhp F60 vo F60 Ko thanh cun ngang n ct Z, g Z60 vo Z60 Nhn vo A1, g First Cell. Nhn Enter Nhp p vo F60 t du nhc ng trc ch F, nhn phm Delete t du nhc sau 60, g th Birthday G Enter Nhp p vo Z60 Nhn phm Backspace hai ln. Nhp oo Nhn vo danh sch khi phc ca nt Undo

Khi ng Excel.

2

Nhp tn cho cc A1, F60, Z60 bng tn tht ca n.

3

i ni dung A1 bng ch First Cell

4

i ni dung F60 thnh 60th Birthday.

5

i ni dung Z60 thnh Zoo.

6

M danh sch khi phc cnh nt Undo. ng danh sch li. Khi phc li hnh ng cui cng.

Nhn vo mt ln na ng n li Nhn nt Undo Z60 i ni dung Z60 tr li

7


Trang 29

8 8

Hy khi phc. ng Excel.

Nhn nt Redo Nhn nt Close

. .


Trang 30

1.6

Cc cng thc tnh n gin

Excel cung cp mt s cch khc nhau xy dng cc cng thc. Bn c th to chng bng tay hoc bng cch tr v nhp. Trong phn ny, bn s hc v tt c nhng k thut . Bn s bt u bng cch tm hiu nhng thnh phn c b n to nn bt k mt cng thc no v sau xem xt k nhng quy tc m Excel s dng khi nh gi mt cng thc.

1.6.1

Nhp v thay i cc cng thc

Cc cng thc ton hc trong Excel u c cng c trng c b n l lun lun bt u bng du =. Excel ph bin vi cc php tnh sau: (+) Php cng (-) Php tr (*) Php nhn (/) Php chia (^) Php ly tha Excel hot ng theo cc quy lut ca ton hc, ngha l bt k php nhn v php chia no cng s c thc hin trc php cng v php tr. Tuy nhin, kt qu trong du ngoc n s c tnh trc tin. Nh b n thy quy lut ca cc php tnh c ngha quan trong i vi tt c cc php tnh, nn cn phi s dng cc du ngoc n ch o ph p c ng v tr c thc hin trc php nhn v chia.

Cch nhp mt cng thc trc tip vo thanh cng thc:1. 2. 3. nh du , ni s hin th kt qu ca cng thc. Nhp du = G nhp cng thc mong mun. Lu thay i s cho ph hp vi tham chiu.

4.Hoc

Nhn Enter khi cng thc nhp xong.

4.

Nhp vo

khi cng thc nhp xong.

Ch : Bn c th thy Excel hin th mt hng cc du #### thay v hin th kt qu ca cng thc. iu ny c ngha l ct khng c kch thc hin th kt qu. Nhp vo v di chut n tab Home, trong nhm Cells, chn Format/ AutoFit Column Width m rng kch thc ct. Gi : Bn khng cn phi nhp ch in hoa vo tham chiu. Khi bn xc nhn cng thc, Excel s t ng thay i thnh ch in hoa trong tham chiu.

Cch to mt cng thc s dng chut:


Trang 3 1

Nu bn mun to mt cng thc bng cch chn cc bng tnh ang kch hot trong cng thc, bn lm nh sau:1. 2. 3. Kch hot bng tnh ni s hin th kt qu. Nhp du = To cng thc thch hp. Khi cng thc cn dng mt tham chiu, nhp vo chn vo cng thc.

4.Hoc

Nhn Enter khi nhp xong cng thc.

4. 1.Hoc1. chut.

Nhp vo

khi nhp xong cng thc.

Kt qu ca cng thc s c hin th trong kt qu.

Cch chnh sa mt cng thc:Nhp vo c cha cng thc, v chnh sa cng thc trong thanh cng thc, c th s

dng chut.

Nhp p vo c cha cng thc, v chnh sa cng thc trc tip trong , c th s dng

2.Hoc

Nhn Enter khi cng thc chnh sa xong.

2.

Nhp

khi cng thc chnh sa xong.

Kt qu ca vic chnh sa cng thc s hin th trn kt qu.Ch : Cc s c lin quan n tnh ton c t trong cng c th c thay i nh bnh thng. Khi c ng li, kt qu ca cc php tnh ton trong s t ng thay i kt qu v a ra gi tr mi. Ch : Nu bn tnh c m ra mt cha cng thc, bn c th ng bng cc nhn phm Enter hoc bn c th khi phc li vic m bng cch nhn phm Esc.

1.6.2

Cc hm

Excel c bit n rng ri l do tp hp cc hm m n cung cp. Cc hm l nhng thut ton c bit c xy dng sn m bn c th a v o nh ng cng thc ring ca bn thc hin


Trang 32

cc php ton phc tp. Cc hm lm vic nh c c ch ng trn h m y tn h thu nh : bn cung cp d liu, hm s thc hin mt php tnh v sau a ra k t qu. Hm c s dng ph bin nht l Sum, n c dng tnh tng cc gi tr. Ngoi ra cn cc hm khc nh Average (Tnh Trung Bnh), Count (m s n v ), Max (Hin th gi tr ln nht), Min (Hin th gi tr nh nht). Hm Sum cn c ring nt AutoSum hin th trong nhm Function Library trn tab Formulas, trong khi cc hm khc c tm thy trong danh sch trt ca nt AutoSum.

Cch s dng cc hm:1. 2. Nhp vo bng tnh ni s hin th kt qu hm. Nhp vo nt AutoSum .

Hoc2. Nhp vo danh sch trt ca nt AutoSum v chn hm tng ng

Excel s nh du cc s v xc nhn hm tnh ton.3. Nu Excel khng nh du ng s, bn cn t nh du s thch hp cc s ny khng nht thit phi theo chui. 4. Nhn Enter v nhn

Kt qu tnh ton lc ny c hin th trong .Ch : Nu hm cng Sum bo c li, li ny c th v bn cng qu nhiu gi tr. Gi : Bn c th chn hm ging nhau vo nhiu cng mt lc bng cch nh du cc trc khi la chn hm.

1.6.3

Kim tra cng thc

Khi to mt bng tnh thc hin cc php ton quan trng, bn lun cn kim tra cc cng thc. Excel khng tnh sai, tuy nhin chng trn h s tnh nhng g m bn nhp vo, v vy bt k mt li no trong cng thc, mt k hiu b qun hay mt k t khng ng cng c th to mt kt qu sai. Do , cng thc a ra c kim tra nh th no s ph thuc vo tm quan trng ca kt qu tnh v cch bng tnh v cng thc c s dng nh th no: Trong trng hp l mt bng tnh c dng nh mt mu mi thng, v d nhng bn hch ton ca cng ty hay n c s dng ch mt ln. Trong trng hp l mt cng thc c coi nh mt mu xut hin nhiu v tr trong bng tnh.


Trang 33

Trong trng hp ca mt cng thc m kt qu l c s cho cc cng thc khc v vy kt qu trong bng tnh sai.

Kt qu cng c ngha th bng tnh, cng thc v kt qu ca cng thc c s dng cng phi kim tra k hn.

Kim tra cng thc:Nu mun kim tra mt cng thc, bn c th s dng mt hay nhiu hnh thc kim tra sau:nh gi: a ra nh gi khi kt qu c v bt hp l, v d cc chi ph s khng to ra li nhun. Kim tra li vic tnh ton bng my tnh b ti m khng cn nhn cng thc. Lu rng y l cng thc ch khng phi php tnh nn n cn c kim tra. Nu bng tnh v my tnh b ti c kt qu ging nhau th c th bn ch mc mt li rt nh. Tuy nhin, bn cng c th mc phi li tng t trong hai ln tnh ton. Chn mt ti liu c hn vo bng tnh. Nu bn hch ton ca cng ty ang c chuyn vo my tnh th n gin ch cn nhp s t bn hch ton c v kim tra xem liu kt qu c trng vi kt qu ang thc hin trong bng tnh khng. S dng phng php tnh c v bng tnh mi song song cho n khi bng tnh c kim tra ht m vn khng thy s khc bit trong kt qu gia hai phng php.

Tnh ton li:

Th kim tra:

Kim tra:


Trang 34

BI TP: CC CNG THC TNH N GINTrong bi tp ny, bn s hc cch to mt bng tnh n gin tnh tng thu nhp hng thng ca mt ngi.

CCH THC1

TIN HNH Nhp vo nt Start. Chn mc All Programs. Chn mc Microsoft Office. Chn mc Microsoft Office Excel 2007 Nhp d liu theo cc bc ca bi thc hnh trc Nhp chut vo D2, G = Nhp chut vo B2, g + sau nhn C2 Chn , hoc nhn Enter

Khi ng Excel.

2

Nhp d liu cho bng tnh nh hnh trn.

3

To cng thc tnh tng cho D2, cng thc ny s tnh s tin lng nhn c trong hai thng 1 v 2.

Cng thc s l B2+C2 Cc cng thc s l B3+C3, B4+ C4

4

To cng thc tng t trn D3 v D4 S dng chc nng AutoSum chn cng thc vo cc B5 v C5 i s 347 trn C2 thnh 47 xem thay i kt qu ti D2 v C5 Khi phc li thay i trn C2 s dng nt Undo Thot Excel m khng cn lu li bng tnh.

Ln lt nhn vo B5 v C5 Nhn nt AutoSum Chn , hoc nhn Enter

5

6

Nhn vo C2, nhp 47 Nhn Enter

7

Nhn Nhp vo nt Office. Nhp vo nt Exit Excel

8


Trang 35

1.7 Tr gipExcel c trang b vi cc chc nng tr gip, chc nng ny gii thch ngha ca t hay a ra c c ch dn tng bc cch s dng mt lnh no . Bn c th t cu hi trc tip trn thanh menu. Khi t mt cu hi, bn c th g nhp vo mt s hng hay tin t c sn, hay bn c th nhp cu hi theo cch tng t nh bn ni, v d: cch gch di kt qu.

1.7.11 2

S dng tr gip1 2

Nu c mt vn g bn cn s h tr trong Excel th bn c th s dng chc nng tr gip.Nhn vo y lm n/hin bng cc ni dung. Nhn vo y nu bn mun ca s h tr hin th bn trn cc ca s khc. N hin th bn trn khi hnh ghim c bm nh minh ha y. 3 Nu bn mun tm kim s tr gip, bn phi nhp vo ch v nhp yu cu ca bn ri nhn Search bt u vic tm kim. Nu bn mun tm kim cc ch dn trong cc sch h tr bn phi s 4 dng bng ni dung. Nhn vo mt cun sch xem n bao hm ch g ri nhn vo ch xem ni dung ca n. 5 y l kt qu ca vic tm kim ca bn hay ni dung ch m bn chn trong bng ni dung. Cc ch mu xanh ni bt a bn vo phn cu hi tr gip lin quan 6 n ch m bn ang xem. 7 Ti y bn c th xem Excel ang tm kim s tr gip thng qua internet. 7 6 4 5

3

Cch tm kim cc ch dn trong cc cun sch h tr ca Excel:1. Nhn vo nt Help.

hoc1. Nhn .

Ca s h tr Help ca Excel hin th.2. Nhn vo nt hin th bng ni dung (Show Table of Content) nu bng ni dung b n.


Trang 36

3. 4. 5. 6.

Nhn vo cun sch trong bng ni dung c lin quan n ch c yu cu. Nhn vo ch trong bng ni dung m bn mun c. c ch v thc hin cc ch dn c m t. ng ca s tr gip Help khi bn s dng xong n.

Cch tm kim tr gip:1. Nhn vo nt Help.

hoc2. Nhn . Ca s h tr Help ca Excel hin th. 3. Nhn vo ch v nhp cu hi ca bn/tm kim t.

4.

Nhn phm .

hoc4. 3. Nhn vo nt Search.

Excel s tm kim p n cho cu hi ca bn v hin th kt qu.5. Nhn vo ch mu xanh m t ch bn cn h tr.

Ni dung ca ch hin th.6. 7. c v thc hin cc bc c m t. ng ca s tr gip khi bn s dng xong.


Trang 37

Ch :

Bn c th nhn c s tr gip trong ni dung ca bt k hp thoi no bng cch nhn

trn nh gc phi

ca hp thoi . Ca s h tr ca Excel s hin th ngay lc . N cha cc ch dn cho hp thoi. Gi : Bn c th quay li bc tm kim trc trong ca s tr gip bng cch nhn nt Back


Trang 38

BI TP: TR GIPBn s thc hnh s dng chc nng tr gip ca Excel trong bi tp ny

CCH THC1

TIN HNH Nhp vo nt Start. Chn mc All Programs. Chn mc Microsoft Office. Chn mc Microsoft Office Excel 2007 Nhn phm F1 hoc nhn nt Ribbon trn thanh

Khi ng Excel.

2

M ca s tr gip ca Excel Nhp ch sau y vo tm kim: create a formula, v m ch Create and delete a formula hin ra sau c ni dung ca ch , sau m bng ni dung. Chn ch Move or Copy a fomula Kt ni Excel Help n Internet

3

Nhp chut vo tm kim, nhp ch create a formula G Enter hoc nt Nhn vo nt Show Table of Contents Nhn chut vo ch Move or Copy a formula

4 5

6

Nhn nt Office Offline Chn Show content from Office Online. Nhn nt Close trn ca s tr gip.

7

ng ca s tr gip


Trang 39

BI TP LN: TO BNG TNH U TINBn s thc hnh to mt bng tnh lng ging nh bi tp trc, tuy nhin c b sung thm mt s gi tr v cng thc phc tp hn. Ngoi ra bi thc hnh s gip bn n tp cc chc nng bn hc trong bi1 ny.

CCH THC1

TIN HNH Nhp vo nt Start. Chn mc All Programs. Chn mc Microsoft Office. Chn mc Microsoft Office Excel 2007 Nhp chut vo A2, nhp ch Wages ri g Enter. Nhp cc ch cn li: Interest; Miscellaneous; Tax; Income totals of month ln lt vo cc A3; A4; A5; A6. Nhp chut vo cn iu chnh. Trn tab Home, bm nt Format ca nhm Cells Chn AutoFit Column Width.

Khi ng Excel.

2

Nhp d liu cho ct A nh hnh trn.

3

iu chnh li rng ca ct (Cc ch trong ln hn rng ca ).

4

Phng to bng tnh ln 150%.

Chuyn sang tab View, bm nt Zoom

.

Trn hp thoi Zoom, chn Custom, g 150, ri bm OK. Ln lt nhp vo B5 v C5, g 10 Nhn nt Office Chn Save As Chn My Documents Nhn nt Create New Folder G Lesson1_assignment, nhn phm Enter. G IncomewithTax trng File name

5

Nhp s cho B5 v C5 l 10

6

To th mc tn vi tn Lesson1_assignment trong th mc My Documents, lu vn bn vi tn l IncomewithTax


Trang 40

7

Ti D2; D3 ln lt nhp cng thc tnh tng cho 2 ct B v C Ti D4 nhp cng thc tnh tng cho 2 ct B v C s dung AutoSum To cng thc tnh thu nhp hng thng tr thu thu nhp cho B6 To cng thc tng t cho C6 i C5 thnh 5, ri xem thay i ca kt qu. Khi phc li thay i trn C5

Nhp ln lt cc cng thc: B2+C2; B3+C3.

8

Nhn vo D4, nhn AutoSum

9

Nhp vo B6, nhp cng thc sau: (B2+B3+B4) -((B2+B3+B4)*B5/100).

10

Nhp vo C6, nhp cng thc: Sum(B2:B4)(Sum(B2:B6)*B5/100) Nhp vo C5, nhp 5 Nhn Enter. Nhp vo nt Undo

11

12

.

13

Lu bng tnh li v ng Excel

Nhp nt Nhp nt


Trang 4 1

BI 2: QUN L V CHNH SA BNG TNHExcel cho php bn to cc tp hp bng tnh c nhiu trang d liu, mi trang d liu c th trao i thng tin mi cho nhng trang khc mt cch tin li. Mi trang c gi l mt bng tnh (worksheet) v mt tp hp gm mt hay nhiu bng tnh c gi l mt tp bng tnh (workbook). Trong bi ny bn s hc cc phng php khc nhau thc hin di chuyn, sao chp, chn d liu v cc bng tnh. Bn cng s c hc nhiu cch iu khin cc bng tnh v cc tp bng tnh m c coi l iu kin tip tc cc tp bng tnh lu trc . Trong bi hc ny, bn s hc c cch: M mt tp bng tnh v lu bng mt tn mi. To mt tp bng tnh mi bng cch s dng mu sn. Thay i gia cc tp bng tnh v sp xp chng ln trn mn hnh. Thay i gia cc bng tnh trong tp bng tnh. a ra tn mi v mu cho cc bng tnh. Xa v chn mt bng tnh. Di chuyn v sao chp cc bng tnh trong mt tp bng tnh lin quan v gia cc tp bng tnh vi nhau. Lm ni bt, di chuyn v sao chp d liu bng cch s dng bng Clipboard v chut. S dng AutoFill sao chp cc cng thc. Xa v chn cc , cc dng v cc ct.


Trang 42

2.1

QUN L CC TP BNG TNHM mt tp bng tnh c sn. Lu mt tp bng tnh vi mt tn mi. To mt tp bng tnh mi. Lm vic vi nhiu tp bng tnh ang m cng lc.

Bn c lm quen mt phn vi cc tp bng tnh, v d nh vic bn c th lu v ng mt tp bng tnh. Nu bn mun vn dng ht cc ty chn trong vic s dng li cc ti liu sn c, bn cng nn hc thm cc bc sau:

2.1.1

M mt tp bng tnh c sn

Khi bn mun bt u li cng vic trn tp bng tnh m bn lu trc , th bn cn m n . Bn c th tin hnh vic ny bng cch s dng Excel, nhng iu ny c ngha rng bn phi truy nhp n tp bng tnh m my tnh ang hot ng.

Hp thoi OpenKhi bn m mt tp bng tnh s dng chng trnh Excel, bn s thc hin vic ny thng qua hp thoi Open.Ti y bn s thy th mc 1 m ti liu ra. Nu bn nhp chut vo danh sch trt bn phi, mt ng dn s hin th v bn c th chn th mc khc. 2 Ti y bn s thy ni dung ca th mc theo nhiu cch hin th, v d nh: - Thumbnails - Tiles - Icons - List - Details... Trong phn ny ca ca s, bn 3 s thy mt s nt hot ng nh cc biu tng tt. V d bn c th chn mn hnh Desktop nu ti liu ca bn c lu . 7 4 Ti liu c chn s c nh du mu xanh. Tip nhp chut vo m ti liu. 5 6 3 1 2

4

Gi ! Bn cng c th nhn Enter m ti liu.


Trang 43

y l cc ty chn m rng. Nhp vo tng phn trong danh sch trt tm hiu thm. 5 6 Ti y bn c th chn loi nh dng ti liu bn mun hin th trong ca s.

V d bn cng c th chn ch c tp tin Excel. N s d dng cho bn tm tp tin bn mun m. Nhp chut vo y m ti liu bn chn. 7 Nu bn khng mun dng ti liu na, bn c th nhn Cancel. Hp thoi s ng li.

Cch m mt tp bng tnh c sn:1. Hoc 1. Nhp nt Open (Ctrl+O) trn thanh cng c truy cp nhanh Quick Access. Chn nt Office v chn nt Open.

V lc ny hp thoi Open xut hin.Hoc

1.

Chn nt Office

v nhp nt New, sau nhp vo New from existingtrong

Templates. V hp thoi New from Existing Workbook xut hin (hp thoi ny tng ng hp thoi Open)

2. 3. 4.

M th mc c cha tp bng tnh bn mun chn. Nhp vo tp bng tnh mong mun. Nhp vo nt Create New.

V by gi tp bng tnh s m ra.Ch : Nu bn mun m nhiu tp bng tnh cng mt lc, bn cn m cc tp bng tnh mt cch bnh thng.


Trang 44

Gi : Bn c th tm thy ti liu c m gn y nht trong danh sch Recent Documents ca Excel. thy c danh sch ny, ch cn m nt Office, n xut hin di dng mt ct ring bit nm bn phi. Trong Excel 2007, c mt iu th v v danh sch Recent Documents l cch bn c th ghim mt ti liu n c th mi mi. gi bng tnh ca bn trn danh sch Recent Documents, hy nhp vo hnh ci ghim bn phi. N chuyn thnh mu xanh, v by gi n c ghim c nh ti mt ch. iu ny c ngha n s khng bao gi ri khi danh sch d bn c m bao nhiu ti liu. Nu bn quyt nh dng lm vic vi n, hy nhp vo hnh ghim mt ln na hy chc nng. Xem hnh di

hiu chi tit:

2.1.2

Lu file Excel vi mt tn mi

Nu bn mun lu bn mi nht ca tp bng tnh m khng cn xa bn c, bn cn lu bn mi vi tn mi. Ch rng mi khi bn lu vi mt tn mi, bn s to ra mt tp bng tnh mi. Nh lu ti liu bng cch s dng mt tn gn lin vi ni dung d dng cho vic nhn dng vi cc tp bng tnh khc.

1. 2.

Cch lu tp bng tnh vi mt tn mi:M tp bng tnh nu n cha c m. Chn nt Office v nhp vo nt Save As.

Hp thoi Save as s hin th. 3. 4. 5. 6. Chn m th mc m tp bng tnh c lu trong . Nhp tn mi cho tp bng tnh. Nhn Save Lc ny, tp bng tnh c lu vi tn mi.

Ch : Nu bn mun gi bn gc ca tp bng tnh th bn hy m tp bng tnh nh mt bn sao hoc bn ch c. Bn c th thc hin bng cch la nhn vo danh sch trt ca nt Open trong hp thoi Open v la chn Open ReadOnly hoc Open as Copy.

2.1.3

To mt tp bng tnh mi

Khi Excel c m, mt tp bng tnh trng t ng c to ra. Tuy nhin, bn cng c th t to mt tp bng tnh mi. Khi bn mun to mt tp bng tnh mi, n s khng xy ra vn g nu


Trang 45

bn ng tp bng tnh hin hnh. Nu tp bng tnh hin hnh khng c ng, tp bng tnh mi c m mt cch d dng trong mt ca s chng trnh mi. Khi bn chn to mt tp bng tnh trng, bn tm trong mu Blank Workbook. Tuy nhin, bn cng c th la chn to mt tp bng tnh da trn cc mu c sn, chng c thit k mt cch c bit cho cc mc ch nh sn.

Cch to mt tp bng tnh mi:1. Nhp vo nt Office v chn New.

Hp thoi New Workbook xut hin.

2.

Kim tra li Blank Workbook c chn cha v nhp vo Create.

Hoc 1. Nhp vo nt New (Ctrl+N) trn thanh cng c truy cp nhanh Quick Access.

Excel by gi to v hin th mt tp bng tnh trng.

Cch to mt tp bng tnh mi s dng Templates:1. Nhp vo nt Office v chn New.

Hp thoi New Workbook xut hin.

2.

Chn My templates trong danh sch bn tri.


Trang 46

Hp thoi New xut hin.

3.

Trong My Templates, chn mu mong mun.

Mt v d hin th ni dung ca mu chn. 4. Nhn OK.

Hoc Lp li nh bc 1 trn. 1. 2. 3. Chn Installed Templates trong danh sch bn tri. Nhn vo mu bn mun chn trong danh sch Installed Templates. Mt v d hin th ni dung ca mu chn.

4.

Nhn OK

Lc ny, Excel to mt tp bng tnh mi, khng c tn da trn mu c chn. Lc ny, bn c th lm vic trn bng tnh v lu n li nh bnh thng.Ch : Nu bn to mt tp bng tnh da trn mu c cc on lnh, n c th cha nhiu ri ro v d nh cha virus.


Trang 47

2.1.4

Lm vic vi nhiu bng tnh

Khi c nhiu tp bng tnh m trong Excel cng mt lc, cc tp bng tnh s c t trong cc ca s chng trnh ring bit. Bn c th chn chuyn i gia cc tp bng tnh v th ch mt tp bng tnh c hin th. y l mt u im bi v tp bng tnh c kch hot c th c tri rng ra mn hnh. Bn cng c th chn vi tp bng tnh cng hin th trn mn hnh mt lc. u im y l bn vn c th xem c ni dung ca tp bng tnh ang m khc khi bn ang lm vic trn vn bn c kch hot.

Cch chuyn i gia cc tp bng tnh thng qua thanh tc v:1. Nu bn mun chuyn ti tp bng tnh khc bng cch s dng thanh tc v, bn phi lm nh sau:

Nhp vo nt ca tp bng tnh yu cu trong thanh tc v.

Lc ny, tp bng tnh chn c hin th. Nu c nhiu chng trnh hoc tp bng tnh m cng lc, Excel tp trung cc nt ca tp bng tnh vo mt danh mc. Nu bn mun thy danh mc ny, bn phi nhp vo nt Microsoft Office Excel trn thanh tc v v sau la chn tp bng tnh mong mun.Gi : Nu bn gp vn vi ch nhm cc nt trn thanh tc v, bn c th tt ch ny. Ch cn nhp chut phi vo khong trng trn thanh tc v v chn Properties. Khi hp thoi Taskbar v Start Menu Properties va xut hin, b chn trc ty chn Group Similar taskbar buttons.

Cch chuyn i gia cc tp bng tnh thng qua bng Ribbon:Nu bn mun chuyn ti tp bng tnh ang m khc bng cch s dng Ribbon, bn hy lm nh sau:1. 2. 3. 4. Chuyn ti tab View . Nhp vo Switch Windows trong nhm Window . La chn tp bng tnh mong mun trong danh mc ph. Tp bng tnh c chn by gi hin th.

Cch hin th tt c cc vn bn trn mn hnh:Nu bn mun nhn mt cch tng qut tt c cc tp bng tnh ang m, bn hy lm nh sau:1. 2. Chuyn sang tab View. Chn Arrange All trong nhm Window.

By gi bn c th xem tt c cc tp bng tnh ang m trn mn hnh.3. Nhp vo ca s bn mun lm vic, nu tt c tp bng tnh ang m vn c hin th.


Trang 48

Hoc

Nhp vo nt Maximize hin th.

trong ca s m bn mun lm vic nu ch mun ca s ny

By gi bn c th lm vic trn tp bng tnh c kch hot nh bnh thng.


Trang 49

BI TP: Qun l cc tp bng tnhTrong bi tp ny, bn s m, ng, to mi v sp xp cc tp bng tnh ca chng trnh Excel.

CCH THCM tp Sweets, tp ny c lu trong th mc Handle-workbook

TIN HNH Khi ng Excel. Nhn nt Open trn thanh Quick access toolbar hoc trn nt Office Tr n th mc Handle-workbook Chn tp Sweets ri nhn nt Open. Nhn nt Office. Chn file Sweets trong phn Recent Documents. Chn tab View, nhn Arrange All. Chn Horizontal, nhn OK. Nhn nt Office. Chn Save as. G SweetsAndCakes vo hp ch File name. Nhn Save. Nhn nt Office. Chn New. Chn Installed Template. Chn template Personal Monthly Budget, ri nhn OK.

1

2

M li file Sweets, dng chc nng Arrange hin th c hai tp theo chiu ngang.

3

Lu tp bng tnh va m vi tn SweetsAndCakes trong th mc Handle-workbook.

4

To mt tp bng tnh mi t template Personal Monthly Budget.

5

in cc gi tr vo cc th xem hot ng ca bng tnh mi. Nhn nt Office. Chn Exit Excel.

6

ng Excel m ko cn lu li.


Trang 50

2.2

Qun l cc bng tnh

Bn to ra mt bng tnh c bn v bn cng quen thuc vi Excel cng nh giao din mi ca n. V by gi s l lc bn hc cch qun l cc bng tnh. Theo mc nh, mt tp bng tnh Excel s bao gm ba bng tnh vi cc tn Sheet1, Sheet2 v Sheet3. Excel c nhiu chc nng d dng lm vic vi cc bng tnh. Trong phn ny bn s hc cch t li tn, thm, bt, i muv.v..cho bng tnh.

2.2.11.

Qun l cc bng tnh

t cc bng lin quan vo cc bng tnh c lp d dng cho vic chuyn i gia cc bng.

Cch chuyn gia cc bng tnh trong cng mt tp bng tnh hin hnh:Nhp vo tab bng tnh mong mun.

Bng tnh mong mun lc ny c hin th. Nu bn khng thy cc tab ca tt c cc bng tnh, bn c th s dng cc mi tn pha bn tri cc tab trang chuyn gia cc bng tnh.Chuyn v tab bng tnh u Chuyn li v mt tab bng tnh Chuyn v tab bng tnh cui Chuyn ln mt tab bng tnh

Ch : Cc mi tn s khng c hiu lc nu tt c cc tab bng tnh hin th. Gi : Bn c th chuyn sang mt bng tnh khc ch xc bng cch nhn chut phi ln mt trong s cc mi tn v la chn bng tnh bn cn trong danh sch ang hin th.

2.2.2

i tn, xo v chn thm mt bng tnh

Bn c th quyt nh tn ca cc tab trong bng tnh ca mnh v bt k lc no bn cng c th xa, chn cc bng tnh vo mt tp bng tnh. Mt tp bng tnh c th cha ti 255 bng tnh, nn bn c th d dng to bng tnh khi cn.

I TN MT BNG TNHCc tn mc nh m Excel gn cho cc bng tnh mi l Sheet1, Sheet2khng hu dng cho lm i vi vic nhn bit ni dung m chng cha. Ngoi ra, khi bn ang lm vic vi nhiu bng tnh, s tht kh nh bng no nm trn bng tnh no. Bn c th gii quyt nhng vn ny bng cch t li tn cho cc bng tnh.

Cch i tn cho mt bng tnh:1. Nhp chut phi vo tab bng tnh m bn cn i tn. Copyright 2008 Skills Group, All rights reserved

Trang 5 1

2. Hoc 1. 2. 3.

Chn Rename.

Nhp p vo tab bng tnh m bn cn i tn. Nhp mt tn mi theo mong mun. Nhn Enter.

Bng tnh lc ny c i tn.Gi : Tn bng tnh c th di ti a 31 k t nhng lu rng tn bng tnh cng di th cc tab bng tnh m bn nhn thy mt cng t hn. V bn cn phi l thuc nhiu hn vo cc nt cun bn tri ca cc tab bng tnh. Chnh v vy bn cn t nhng tn ngn gn, sc tch cho ph hp vi ni dung bng tnh.

Cch to mu cho tab bng tnh:Excel cn cho php bn thay i mt mu nn ca tab bng tnh. Vi s tin ch ny, bn c th nhanh chng tm ra mt bng tnh quan trng nu n c nhiu bng tnh cng loi.1. Nhp chut phi vo tab bng tnh theo mong mun.

Chn Tab Color. Hoc

1.

Di chuyn n bng tnh theo mong

mun.

Di chut ti tab Home.

Nhp vo nt Format trong nhm Cells.

Chn Tab Color.

Mt danh sch chn la mu xut hin.2. Nhp vo mu mong mun.s

Lc ny tab bng tnh c mu bn mun.Ch : Khi tab bng tnh c mu chuyn th ngha l n ang c kch hot. Cn khi khng c kch hot n s c mt mu trn nh nh di:


Trang 52

Cch xa mt bng tnh:Nu tp bng tnhca bn cha nhiu bng tnh hn bn cn, bn c th xa cc bng tnh tha i. Bn cng c th chn thm mt bng tnh mi nu cn. Nu mun xa mt bng tnh bn lm theo cc bc sau y:1. 2. 3. Nhp chut phi vo bng tnh m bn cn xa. Chn Delete. Nhn vo Delete nu bn mun xa bng tnh km d liu .

Hoc

1. 2. 3.

Nhp chut vo tab Home.

Nhp vo danh sch trt ca nt Delete

trong nhm Cells.

Chn Delete Sheet.

V lc ny, bng tnh c xa.Ch : Nu bng tnh ca bn rng th bn xa mt cch bnh thng, nhng nu bn xa mt bng tnh cha d liu, n s a ra mt thng ip cnh bo v yu cu xc nhn v hnh ng ca bn. trang bng tnh cui cng, Excel s khng cho php bn thc hin lnh xa. Ch : Hy cn thn khi xa cc bng tnh bi v bn khng th dng lnh Undo khi phc li.

Cch chn mt bng tnh mi:Khi bn m mt tp bng tnh mi trong Excel, bn c nhn mc nh ba bng tnh trng. Nu bn cn thm cc bng tnh, bn c th d dng chn thm chng. Bn thc hin nh sau:1. 2. Nhp chut phi ti v tr tab ca bng tnh m bng tnh mi s c chn. Chn Insert.

Hp thoi Insert s xut hin.


Trang 53

3. 4.

Chn Worksheet trong tab General,nu n khng c chn . Nhp OK.

Hoc1. 2. 3. Nhp chut vo tab Home. Nhp vo danh sch trt ca nt Insert Chn Insert Sheet. trong nhm Cells.

Hoc1. Nhp vo nt Insert Worksheet (Shift+F11) trn tab bng tnh.

Lc ny, mt bng tnh mi c chn.

Cch chn mt bng tnh mi s dng mu c sn:1. 2. Nhp chut phi ti v tr tab ca bng tnh m bng tnh mi s c chn. Chn Insert.

Hp thoi Insert s xut hin.


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3. 4.

Chn mu theo mong mun trong tab Spreadsheet Solutions. Nhp OK.

Lc ny, tt c bng tnh t mu chn c hin th.

2.2.3

Di chuyn v sao chp bng tnh

Cc bng tnh c th c di chuyn bng cch s dng chut. Nu bng tnh ca bn khng c sp xp theo trt t logic, bn c th chnh sa bng cch thay i v tr ca bng tnh.

Cch di chuyn mt bng tnh s dng chut:1. 2. Nhp chut vo bng tnh bn mun di chuyn. Nhn v gi chut.

Ngay sau lc , hnh tr mi tn en s xut hin.3. Ko bng tnh cho n khi tam gic mu en c t ti ng v tr bn mun ri nh chut.

tr chut chuyn t dng mi tn thnh trn mt trang giy v mt tam gic mu

Lc ny, bng tnh c di chuyn.

Cch sao chp mt bng tnh s dng chut:Nu bn to mt khung cho bng tnh v mun s dng li n cho mt hay nhiu bng tnh khc th cch hp l nht l bn sao chp n.1. 2. 3. Nhp chut vo bng tnh bn cn sao chp. Nhn v gi phm Ctrl. Nhn v gi chut.


Trang 55

Ngay sau , tr chut s chuyn t dng mi tn thnh tr trn mt trang giy vi mt du + v mt tam gic mu en xut hin.4. Ko bng tnh n khi tam gic mu en tr n v tr bn mun t sao chp ri nh chut.

Lc ny, bng tnh c sao chp.

Cch di chuyn hoc sao chp mt bng tnh ti mt tp bng tnh khc:Nu bn mun di chuyn hoc sao chp mt bng tnh ti mt tp bng tnh khc, bn cn s dng hp thoi Move or Copy v thc hin nh sau:1. 2. Nhp chut phi vo bng tnh bn mun di chuyn hay sao chp. Nhp vo Move or Copy...trong menu tt hin th.

Hp thoi Move or Copy xut hin.

3. 4.

Nhp chut vo danh sch trt v chn tp bng tnh bn mun c di chuyn hay sao chp. Sau nhp vo tn ca bng tnh tng ng

Hoc 4. to ra bn sao ca bng tnh . Nu bn mun to mt bn sao, bn cn nh du vo Creat a copy. 5. Nhn OK.

Lc ny, bng tnh c di chuyn hoc bn sao c tn ging tn ca cc bng tnh c chn. Bn sao s gi nguyn tn ca bn gc thm mt s trong ngoc.


Trang 56

BI TP: Qun l cc bng tnhTrong bi tp ny, bn s hc cch xo, chn thm, t tn cc bng tnh.

CCH THCM tp Sweets, tp ny c lu trong th mc Handle-workbook.

TIN HNH Khi ng Excel. Nhn nt Open trn thanh Quick access toolbar hoc trn nt Office Tr n th mc Handle-workbook Chn tp Sweets ri nhn nt Open. Nhn nt Office. Chn Save as. G More-sweets vo hp ch File name. Nhn Save. Nhp chut phi vo tab ca cc bng. Chn Delete. Kch p chut vo tab bng tnh G Orange Kch chut ln nt Insert Worksheet bn phi ca cc tab, Kch chut phi ln tab , chn Rename G Lemon. Nhn nt Open trn thanh Quick access toolbar hoc trn nt Office Tr n th mc Handle-workbook Chn tp Sweet-shop ri nhn nt Open. Kch chut phi ln bng tnh sheet1, Chn Move or Copy nhn vo danh sch To-books, chn Moresweets nh du tu chn Create a copy. Lm ging bc 4

1

2

Lu li tp vi tn Moresweets.

3

Xo bng tnh Sheet2 v Sheet3. t li tn cho bng tnh cn li l Orange

4

5

To mt bng tnh mi, t tn l Lemon

6

M file Sweet-shop trong th mc Handle-workbook

7

Copy bng tnh Sheet1 t tp sweet-shop sang tp Moresweet.

8

t tn bng tnh va copy thnh sweet-shop. i mu ca cc tab sang cc mu xanh, v vng Chuyn bng tnh sweet-shop sang bn phi cc bng tnh

Chut phi ln tab bn mun i mu Chn menu Tab color Chn mu theo mun Nhn chut v ko tab Sweet-shop sang bn

9

10


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khc. Lu bng tnh v thot khi Excel.

phi cc bng tnh khc. nhn nt Save trn thanh Quick access toolbar Nhp vo nt Office. Nhp vo nt Exit Excel

11


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2.3

Di chuyn v sao chpnh du d liu, ct v dn chng vo mt v tr mi. nh du d liu, sao chp v dn chng vo mt v tr mi.

Bn cnh vic xa v thay i d liu, bn cng c th di chuyn v sao chp chng. Trc khi thc hin nhng cng vic ny, bn cn cho Excel bit bn mun di chuyn v sao chp ci g. Di chuyn Sao chp

2.3.1

Chn

Trc khi bn lm bt k thay i no trong mt bng tnh hin c, bn cn chn cc m bn mun chnh sa. Bn c th thc hin iu ny theo nhiu cch khc nhau. Cc cch chn khc nhau ty thuc vo nhng tnh hung khc nhau. Khi mt c chn, n s c bao quanh bng mt khung mu en. Khi cc c chn, chng c nn mu xanh dng nht. Tuy nhin, mt trong cc c chn s vn c mu trng, y l c kch hot. Nu bn nhp d liu vo cc ang c chn th d liu s c chn vo kch hot (mu trng).

Cch nh du hoc chn mt n:1. Nhp vo bn mun chn.

Lc ny, c nh du hay chn.

Cch nh du hoc chn nhiu lin nhau:1. t tr chut n u tin s c nh du.

2.

Nhn v gi chut tri.

3.

Ko tr chut ti cui cng s c nh du.

4.

Nh chut.

Lc ny, v tr u tin, cui cng v cc nm gia s c nh du.Gi : Bn cng c th chn cc lin nhau bng cch nhn vo u tin s c chn, nhn F8 (Extend Selection s hin th trn thanh trng thi). Nhn n cui cng s c chn v nhn li F8.

Cch nh du hoc chn nhiu hay nhm cc khng lin cnh nhau:


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1. 2. 3. 4.

Chn / nhm cc u tin nh bnh thng. Nhn v gi phm Ctrl. La chn /nhm tip theo nh bnh thng. Lp li bc ba n khi bn nh du ton b cc / nhm theo mong mun.

5.

Nh phm Ctrl.

Lc ny, tt c cc / nhm chn c nh du.Gi : Thay v vic nhn v gi phm Ctrl trong lc chn cc khng lin cnh nhau, bn c th nhn t hp phm Shift + F8 (k hiu Add to Selection hin th trn thanh trng thi), chn cc bn cn mt cc bnh thng v nhn t hp phm Shift + F8 khi tt c c nh du xong. Ch : Excel gii hn nhng g m bn c th lm khi bn chn cc khng lin nhau. V d bn c th nh dng cc khng lin nhau, nhng bn khng th ct hoc sao chp s la chn ny.

Cch chnh li vng chn:Nu bn mun thay i nh du cui cng, bn lm nh sau:1. 2. 3. Nhn v gi phm Shift. Nhn mong mun c nh du, n s c coi nh cui cng. Nh phm Shift.

Lc ny, phn nh du c chnh sa.

Cch chn hoc nh du cc ct, hng v bng tnh:Nu bn mun nh du ton b cc ct, hng v bng tnh, cch thc hin sau l cch d dng nht, cch ny cng ph thuc vo tnh hung hin hnh: C dng Nhp vo s hng.

Cc hng lin k Cc hng khng lin k nhau Ton b bng tnh

Di chut nh du qua cc s hng mong mun. Nhn v gi phm Ctrl trong khi nhp vo cc s hng bn mun. Nhp vo nhau. nm ti v tr m k t ca ct v s dng giao

Ch : Ct cng c nh du hay chn nh cch thc hin vi hng Bn ch cn s dng s ct thay cho s hng.


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Cch t ng chn d liu:Excel cung cp mt lnh tt gip bn chn mt chui cc m khng cn di chut hoc nhn phm Shift v nhp bt k th g trong khi lnh ang thc hin. l AutoSelect, n l mt lnh c bit chn tt c cc gi tr d liu trong mt hng hoc ct no cho n khi gp mt trng. thc hin lnh ny, bn lm nh sau:1. Di chuyn n u tin bn mun chn. Trc khi thc hin tip, bn cn quyt nh hng s m rng vng chn. 2. 3. Nhn v gi phm Shift. Nhp p chut vo bt k cnh no ca hin hnh tng ng vi hng m bn mun AutoSelect.

V lc ny, Excel t ng hon tt vng chn.

2.3.2

Di chuyn v sao chp s dng Clipboard

Khi bn mun ct hay sao chp ni dung th phn ni dung c ct hay sao chp s c t trong bng Clipboard. Nu bn sao chp hai mu d liu th ch cc hng mc gn nht m bn sao chp mi c duy tr. Nhng ngy nay, Excel c kh nng gi n 24 mc chn cc tch bit nhau trong Office Clipboard. Thng tin ny vn c gi cho n khi bn c t nht mt trnh ng dng Office ang m.

M BNG CLIPBOARDThng thng bng Clipboard c hin th nh mt thanh tc v khi bn sao chp hoc ct hn mt mc trong mt dng. Nu bng Clipboard khng t ng hin th th bn c th t m n theo cch thng thng.

Cch m bng Clipboard:1. Nhp chut vo tab Home


Trang 6 1

2.

Nhp vo nt hin th hp thoi Dialogue Box Launcher

trong nhm Clipboard.

Lc ny, bng Clipboard v ni dung ca n hin th.Gi : Khi bng Clipboard c m ra, biu tng ca bng Clipboard s c hin th bn ph thanh tc v m khng quan tm xem chng trnh no ang hot ng. iu ny c ngha l bn c th chuyn sang chng trnh Office khc, v d nh

Word, v c th m bng Clipboard bng cch nhp p vo biu tng ca n.

DI CHUYN HOC SAO CHP D LIU T CLIPBOARDDi chuyn Sao chp Nu bn mun di chuyn d liu, bn cn ct d liu v chn cc mc vo v tr mong mun. Nu bn mun sao chp d liu, bn cn sao chp v chn cc bn sao vo v tr mong mun.

Trong phn tip theo, bn s c m t v cch di chuyn v sao chp s dng bng Clipboard. Nu bn mun di chuyn v sao chp nhiu hn mt mc th bn cn chn Paste cho mc mong mun trong bng Clipboard.Ch : Khi bng Clipboard cha 24 mc, th n s y. Khi di chuyn hay sao chp mc th 25 th iu ny c ngha l mc c nht s b xa. Gi : Nu bng Clipboard cha d liu m tt c chng s c chn vo Excel cng mt lc, bn c th thc hin vic ny bng cch nhp vo nt Paste All.

CC THIT LP TU CHN PASTE D LIUKhi d liu c ly ra t bng Clipboard, nt Paste Options s c hin th . Nt ny c kh nng d dng truy cp thay i cch d liu c chn vo nu kt qu chn d liu khng c nh mong mun.

Cch s dng cc thit lp ty chn ca Paste:

1.Options. 2.

Nhp vo danh sch trt ca nt Paste

Mt danh sch xut hin ngay di nt. Chn cc thay i theo mong mun.

Cc ch c chn vo gi thay i.Ch : Ni dung cc thit lp ty chn ca danh sch Paste Options ph thuc vo tnh hung hin hnh.

Cch di chuyn mt mc (clip):1. 2. 3. nh du cc hin hnh. Nhp vo tab Home. Nhp vo nt Cut trong nhm Clipboard.


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Lc ny, ni dung nhng c nh du s c t vo trong bng Clipboard v nhng s c bao quanh bng nhng nt gch chm nhp nhy.4. 5. Nhp vo s l im bt u cho vic dn ni dung . Nhp vo nt Paste trong nhm Clipboard.

Hoc 5. Nhn Enter.

D liu c chn v du chm gch bin mt, v d liu nh mc nh s c chn vo kch hot. D liu lc ny c di chuyn.Ch : Nu bn di chuyn d liu ti cha d liu th d liu c s b thay th. Ch : Cc ng gch chm c th c hy bng cch s dng nt Esc. Gi : Trong Excel, d liu c ct c th ch c chn mt ln bng cch dng nt Paste. Tuy nhin, d liu s vn c trong bng Clipboard v c th c chn khng hn ch.

Cch sao chp mt mc (clip):1. 2. 3. nh du cc tng ng. Nhp vo tab Home. Nhp vo nt Coppy trong nhm Clipboard.

Lc ny, ni dung nhng c nh du s c t vo trong bng Clipboard v nhng s c bao quanh bng nhng nt gch chm nhp nhy.4. 5. Nhp vo s l ni bt u t tr chut. Nhp vo nt Paste trong nhm Clipboard v nhn Esc ( xa ng gchchm).

hoc

5. Nhn Enter.Lc ny, dng gch chm c xa v thng tin c chn vo vi d liu ca kch hot. Thng tin by gi c sao chp.Ch : Nu bn sao chp thng tin ti cc cha sn thng tin th nhng thng tin ang c s b xa. Gi : Bn c th d dng chn cc bn sao ca ti liu ti nhiu v tr bng cch lp li cc bc 2 v 3, nhng ch c s dng nt Paste bc 4, v trnh khng nhn Esc.

Cch di chuyn v sao chp mt mc (clip) gia cc bng tnh v tp bng tnh:Bn c th di chuyn v sao chp d liu gia cc bng tnh v cc tp bng tnh ang c kch hot nh cch bn di chuyn v sao chp d liu t v tr ny sang v tr khc trong bng tnh. Bn lm nh sau:1. 2. nh du cc tng ng. Nhp vo tab Home.


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3. 4. 5. 6.

Nhn nt Cut

hoc nt Copy

trong nhm Clipboard.

Chuyn sang tp bng tnh hoc mt bng tnh khc ni m bn mun chn d liu. Nhn vo bn mun chn thng tin. Nhn nt Paste Hoc trong nhm Clipboard.

6. Nhn Enter.Thng tin lc ny c di chuyn hoc sao chp.Ch : Bn c th di chuyn hoc sao chp bng cch dng bn phm. Nhn + ct, + sao chp v + dn.

2.3.31. 2.

nh hng trong mt bng tnh

Bn c th di chuyn v sao chp d liu trc tip bng s dng chut

Cch di chuyn d liu s dng chut:nh du cc . Di chut ti mp phn nh du, sau nhn v gi chut tri. Tr chut lc ny c hnh ta nh cc mi tn. 3. 4. Gi chut trong khi ko ti v tr mong mun. Nh chut.

D liu c nh du lc ny

c chuyn i.

Ch : Nu bn di chuyn thng tin ti cc cha sn thng tin th nhng thng tin ang c s b xa.

Cch sao chp d liu s dng chut:1. 2. nh du cc tng ng. Nhn v gi phm Ctrl, v di chut ti mp phn nh du. Mt ch thch nh s xut hin gn tr chut. 3. 4. Ko cc nh du n v tr mong mun v nh chut. Nh phm Ctrl.


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D liu c nh du lc ny c sao chp.Ch : Nu bn di chuyn thng tin ti cc cha sn thng tin th nhng thng tin ang c s b xa.

2.3.4

Auto-Fill

AutoFill l mt c tnh hu ch cho php bn to ra mt ct hay hng gi tr da vo ch mt hoc hai m Excel c th trch ra trong mt chui. Ni cch khc, AutoFill xem cc m bn in vo mt ct hoc hng v sau a ra mt tin on hp l v cc b sung m bn s mun thm vo. Ngi ta thng s dng AutoFill cho cc s trnh t, thng hoc ngy.

SAO CHP D LIU S DNG AUTO-FILLNu bn nhp mt thng tin no v mun sao chp sang bn cnh, s dng AutoFill lc ny qu tht hp l.

Cch sao chp s dng AutoFill:1. 2. nh du hay khu vc m bn mun sao chp. Di chut v y di bn phi ca vin quanh . Tr chut s i thnh hnh du cng mu en. 3. Ko vin c cha d liu ti bn mun sao chp. D liu c la chn lc ny c sao chp v AutoFill Options (cc ty chn ca AutoFill) 4. hin th gc phi ca .

Nhn vo cc ch ty chn ca AutoFill nu mun v la chn cc ch mong mun trong danh sch hin th. Ni dung ca danh sch ny ty thuc vo tng tnh hung.

CHN CHUI D LIU S DNG AUTO-FILLNu d liu bn sao chp s dng AutoFill thuc mt phn ca mt chui d liu, v d 10 bng tnh nhn hoc ngy trong tun, AutoFill s hon thnh chui thay v sao chp tng d liu. Ngoi ra, Excel cn c th to nhng chui cc ngy, cc thng, cc nm, gi, cc s theo th t tng dn.

Cch to mt chui d liu s dng AutoFill1. 2. Nhp d liu vo mt hay nhiu cn to chui. nh du d liu.


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3.

Di chut v y di bn phi ca vin quanh . Tr chut s i thnh hnh du cng mu en.

4.

Ko vin c cha chui d liu ti bn mun sao chp. Mt gi s hin th gi tr c chn vo cui cng. Cc c chn lc ny cha cc gi tr t chui thng tin tng ng.

5.

Nhp vo Auto Fill Options (cc ch ty chn ca AutoFill) nu mun v la chn cc ch mong mun trong danh sch hin th.

SAO CHP MT CNG THC S DNG AUTO-FILLMt bng tnh thng bao gm cc cng thc tng t nhau m bn c th ti s dng cc cng thc ca bn. Nu bn c mt dy s cc hng m cc s c t trong cc ct v cc hng th s c tnh ton bng phng php ging nhau, bn c th ch to cng thc mt ln ri sau sao chp li cho cc ct/hng khc. Khi bn sao chp mt cng thc, Excel s dng ci gi l sao chp thng minh, tc l Excel s to cng thc v tr mi. Bn c th sao chp cng thc bng cch dng bng Clipboard, nhng s nhanh hn nu dng chc nng AutoFill.

Cch sao chp mt cng thc s dng AutoFill:1. 2. Nhp vo c cng thc bn mun sao chp. Di chuyn ti vin ca . Lc ny, tr chut s chuyn thnh du cng mu en. 3. Ko ti bn nh du, ni bn mun cng thc c sao chp, sau nh chut.

Cng thc gi c sao chp v kt qu c hin th trn cc tng ng. Lu rng cng thc s thay i trong khi sao chp, v ty vo cc tham chiu th kt qu s c iu chnh. Trong v d ny, cng thc c sao chp t hng 3 ti 4, v s lin quan ca cc hng c thay i t 3 ti 4. Cng thc cng ct, v c gi nguyn ct A v D

.

2.3.5

Xo v chn thm cc , hng v ct

Khi chnh sa mt bng tnh, i khi bn s nhn thy giao din hin th trng rt l, v tt c trng s bt ng xut hin.C th khng cn ch trng bn di chuyn d liu. Bn c th gii quyt bng cch xa v chn thm cc , hng v ct. Khi xa v chn cc , hng, ct, d liu cng s c di chuyn cng lc .

Cch xa cc , hng v ct: Copyright 2008 Skills Group, All rights reserved

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CCH THC1

TIN HNH Nhp vo nt Start. Chn mc All Programs. Chn mc Microsoft Office. Chn mc Microsoft Office Excel 2007 Ln lt kch hot v g Monday v Tuesday vo cc A1 va B1 Chn Monday, ko sang Tuesday ri nh chut. kch v gi chut vo du cng bn phi dui vng chn, ko n Sunday ri nh chut. Nhn chut phi vo A1 v chn Insert chn Entire column v nhn OK. Nhp s 1 sau g Enter xung di, g 2. Chn A2 v A3, ko cho n gi tr bng 7

Khi ng Excel.

2

G Monday v Tuesday vo cc A1 v B1. S dng chc nng auto-fill thm nhng ngy cn li trong tun vo bng tnh,

3

4

Thm mt ct na trc ct A.

5 6

G s 1 v 2 ti A2 v A3. Dng auto-fill chn thm cc s n 7. Xo ct G sao cho mt ch Saturday. G English vo B2 v sao chp ch English vo Clipboard. nh du cc C4, C5, D6, E2, F5. Ri chn ch English vo cc ny G Vacation vo B7 v dng chut sao chp Vacation vo E6 G Math vo B5 v dng autofill copy vo B6

7

nhn chut ln k t ca ct G, Chn Delete trn thanh Ribbon. G ch English vo b2 ri nhn Enter. chn li B2 ri nhn nt copy Chn C4, gi phm Ctrl ri ln lt chn cc C5, D6, E2, F5. Nhn nt Paste. G Vacation vo B7, nhn chut v gi phm Ctrl, ko cnh ca c chn sang E6 . Nh Ctrl Chn B5 G Math Ko cnh ca c cho sang B6 Chn cc B5, B6 nhn nt Cut nhn vo F4, chn ni dung t cc c ct s dng nt Paste Chn E4, E5 v a cc pha di ln. Kch chut phi, chn Delete Chn Shift cells up v nhn OK.

8

9

10

11

12

Di chuyn di dung cc B5, B6 ti cc F4, F5 s dng Clipboard.

13

Xo E4 v E5 v chuyn cc di ln trn. Lu tp thnh Time-table trong th mc Handleworkbook v thot Excel


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14

Nhn nt Save, m th mc Handle-workbook, g Time-table, nhn Save.

1. 2. 3. 4.

nh du cc bn mun xa. Nhp vo tab Home. Nhp vo danh sch trt ca nt Delete trong nhm Cells.

Chn Delete Sheet Rows hay Delete Sheet Columns, ty theo mong mun ca bn. Hoc

4.

Chn Delete Cells Hp thoi Delete xut hin.

5. 6.

Nhp vo la chn mong mun. Nhp OK.

Cc nh du c xa, cc khc vn gi nguyn v tr.Gi : Bn c th xa ct mt cch nhanh chng bng cch nhn chut phi s hng hoc ct v la chn Delete.

Cch chn cc , hng v ct:1. 2. 3. nh du vo khu vc bn mun chn cc /hng/ct. Nhp vo tab Home. Nhp vo danh sch trt ca nt Insert trong nhm Cells. 4. Chn Insert Cells

Hp thoi Insert xut hin. 5. 6. Nhp vo la chn mong mun. Nhp OK.

Cc , hng, v ct c chn vo v tr mong mun.G