minutes of the ordinary board meeting held on...

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MINUTES OF THE ORDINARY BOARD MEETING HELD ON 18.03.2015 AT 1130 HOURS IN THE OFFICE OF THE CANTONMENT BOARD, GOLIBAR MAIDAN, PUNE MEMBERS PRESENT Brig. A K Tyagi President Smt. Kiran Tushar Mantri Vice President Shri. Sanjeev Kumar Member-Secretary Smt. Roopali Shailendra Bidkar Elected Member Shri. Ashok Dnyaneshwar Pawar Elected Member Shri. Dilip Madhukar Giramkar Elected Member Shri. Atul Vinayak Gaikwad Elected Member Shri. Vivek Mahadev Yadav Elected Member Shri. Vinod Motilal Mathurawala Elected Member Smt. Priyanka Rajesh Shrigiri Elected Member

MEMBERS ABSENT Brig. A K Tewari, SEMO Ex-Officio Member Col. C K Rajesh, YSM SM** Nominated Member Col. C Pramanik, SO, Pune Sub Area Nominated Member Col. Lawinder Singh, Col Q, HQ Arty. Div. Shri. Neeraj, GE (N) Ex-Officio Member SPECIAL INVITEES ABSENT Shri. Anil Shirole, Hon’ble M.P. (Lok Sabha) Smt. Vandana Chavhan, Hon’ble M.P. (Rajya Sabha) Shri. Sanjay D Kakade, Hon’ble M.P. (Rajya Sabha) Shri. Dilip Kamble, Hon’ble M.L.A. & Minister of State, Government of Maharashtra 01. APPOINTMENT / FORMATION OF COMMITTEES To consider the question of formation of following committees :-

i. Civil Area Committee ii. Finance Committee iii. Health & Hygiene Committee iv. Education Committee v. Environment Protection Committee Note : The committees mentioned above were formulated earlier to conduct the business of the Board in respect of various issues pertaining to finance, hospital and sanitation, schools & environment / garden.

RESOLUTION NO. 1 : Considered. Shri. Vivek Yadav, Elected Member suggested that alongwith committees as shown on the agenda side an additional committee i.e. General Purpose Committee may also be

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formed. Matter discussed in detail. President Cantonment Board stated that if required General Purpose Committee would be formed after three to four months. The Board resolved to form the Committees constituting of following Members :- i. Civil Area Committee Smt. Kiran Tushar Mantri, Vice President – Chairman Brig. A K Tewari, SEMO – Member Shri. Neeraj, GE (N) – Member

Smt. Roopali Shailendra Bidkar, Member Shri. Ashok Dnyaneshwar Pawar, Member Shri. Dilip Madhukar Giramkar, Member Shri. Atul Vinayak Gaikwad, Member Shri. Vivek Mahadev Yadav, Member Shri. Vinod Motilal Mathurawala, Member Smt. Priyanka Rajesh Shrigiri, Member

ii. Finance Committee Smt. Priyanka Rajesh Shrigiri, Elected Member – Chairman

Shri. Vivek Mahadev Yadav, Member Shri. Neeraj, GE (N) – Member

Col. C Pramanik, SO, Pune Sub Area – Member iii. Health & Hygiene Committee Brig. A K Tewari, SEMO Ex-Officio Member – Chairman

Shri. Atul Vinayak Gaikwad, Member Shri. Ashok Dnyaneshwar Pawar, Member Shri. Neeraj, GE (N) – Member

iv. Education Committee

Shri. Dilip Madhukar Giramkar, Elected Member – Chairman Shri. Vinod Motilal Mathurawala, Member Col. C K Rajesh, YSM SM**, Member Col. Lawinder Singh, Col Q, HQ Arty. Div., Member

v. Environment Protection Committee

Shri. Atul Vinayak Gaikwad, Elected Member – Chairman Smt. Roopali Shailendra Bidkar, Member Col. C K Rajesh, YSM SM**, Member Col. C Pramanik, SO, Pune Sub Area – Member

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02. CIRCULAR AGENDA – TENDER FOR RUNNING CANTEEN IN THE PREMISES OF SARDAR VALLABHBHAI PATEL CANTONMENT GENERAL HOSPITAL AND IN THE PARKING SPACE OF OFFICE BUILDING AT GOLIBAR MAIDAN IN PUNE CANTONMENT

To note Circular Agenda dated 24.09.2014 approving the highest bid

quoted by Shri. Suresh Rajaiah Gandi @ Rs. 25,151/- per month for running the canteen in the premises of SVP Cantonment General Hospital and Shri. Jitendra Monga @ Rs. 9,000/- per month for running the canteen in the parking space of the office building at Golibar Maidan.

Connected papers are placed on the table. RESOLUTION NO. 2 : Considered and noted.

03. CIRCULAR AGENDA – ALLOTMENT OF SPACE AT KAKASAHEB GADGIL PLAYGROUND FOR ERECTION OF TEMPORARY FIRE CRACKER STALL FOR THE PERIOD FROM 29.09.2014 TO 28.10.2014

To note the Circular Agenda dated 24.09.2014 approving the highest bids quoted by the various bidders as under for temporary allotment of 16 Nos. of fire cracker stalls at Kakasaheb Gadgil Playground w.e.f. 29.09.2014 to 28.10.2014.

Stall No.

Name of the highest bidder Highest bid amount quoted

(in Rs.)

01 Smt. Leena R Gade 1,10,100/-

02 Shri. Avinash Phule 1,91,500/-

03 Shri Rekha Dilip Tambur 2,21,400/-

04 Shri. Dhadve Murlidhar Madhavrao 2,51,501/-

05 Shri. Abdul Rahim Sattar Khan 3,51,700/-

06 Shri. Bhupendra Singh Oberoi 4,00,300/-

07 Shri. Mahesh Khilnani 3,79,300/-

08 Shri. Usama Hafiz Khan 3,57,000/-

09 Shri. Vijay Kumar Arora 3,39,000/-

10 Smt. Rakhi Bipin Pardesh 3,12,500/-

11 Shri. Bansode Sharad Bhimrao 2,96,000/-

12 Shri. Durgesh Subhash Bhondve 2,51,501/-

13 Smt. Rohan Sunil Nule 2,02,500/-

14 Shri. Sudhir Namdeo Vatare 2,02,200/-

15 Shri. Parmeshwar Bora 1,81,500/-

16 Smt. Sayali Bora 1,52,000/-

Total 42,00,102/-

Connected papers are placed on the table.

RESOLUTION NO. 3 : Considered and noted.

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04. CIRCULAR AGENDA – SOUTHERN COMMAND SCHOOLS SPORT

MEET – 2014 To note Circular Agenda dated 14.10.2014 approving to authorize CEO

to incur the expenditure amounting to Rs. 5.00 lakhs approx. towards the Sports meet to be held at Belgaum Cantonment from 13.11.2014 to 15.11.2014.

Connected papers are placed on the table. RESOLUTION NO. 4 : Considered and noted.

05. IMPLEMENTATION OF LBT : INVITING OF SHORT TENDER FOR

DEVELOPMENT OF SOFTWARE AND ENGAGEMENT OF REQUISITE STAFF

To note Circular Agenda dated 31.10.2014 approving the suggestion of

Shri. Vinod S Toshniwal – Chartered Accountant to provide for efficient software for support of overall implementation of Local Body Tax and also to engage requisite staff for the implementation of LBT.

Connected papers are placed on the table. RESOLUTION NO. 5 : Considered and noted. 06. TENDER FOR THE WORK OF SCANNING AND DIGITISATION OF

FILES AND IMPORTANT DOCUMENTS OF THE BOARD To note Circular Agenda dated 31.10.2014 approving to invite tenders

for scanning and digitization of the files and important documents of the Board.

Connected papers are placed on the table. RESOLUTION NO. 6 : Considered and noted. 07. PROMOTION TO THE POST OF CHIEF HEALTH SUPDT. To note Circular Agenda dated 01.11.2014 approving the promotion of

Shri. S D Zende to the post of Chief Health Supdt. in the pay scale of Rs. 9300-34800 with Grade Pay of Rs. 4300/- as his performance is satisfactory.


RESOLUTION NO. 7 : Considered and noted.

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08. ENHANCEMENT IN CHARGES FOR ISSUE OF NOMINATION PAPER

– GENERAL ELECTION 2015 To note Circular Agenda dated 01.12.2014 approving to enhance the

charges for issue of Nomination Papers to Rs. 300/- for General Election, 2015.

Connected papers are placed on the table. RESOLUTION NO. 8 : Considered and noted. 09. TENDER FOR COLLECTION OF GROUND RENT CHARGES FROM

HAWKERS IN THE OPEN MARKET OF KUMBHAR BAWADI AND WANAWADI BAZAR : PUNE CANTONMENT

To note Circular Agenda dated 16.09.2014 & 29.11.2014 granting

extension to the present contractor for collecting ground rent charges from hawkers in the open market of Kumbhar Bawadi & Wanawadi Bazar w.e.f 13.09.2014 to 12.12.2014 at the existing rate i.e. Rs. 31,000/- per month for Kumbhar Bawadi Market and Rs. 4,000/- per month Wanowrie Market. Further extension of two months w.e.f. 13.12.2014 or till finalization of the tender, whichever is earlier with an enhancement of 10% of the approved bid amount.

Connected papers are placed on the table. RESOLUTION NO. 9 : Considered and noted. 10. REQUIREMENT OF SPECIAL EDUCATORS AND OTHER FACILITIES

IN ZHEP REMEDIAL LEARNING CENTRE To consider the question of providing following additional facilities as

proposed by Co-ordinator, ZHEP in Zhep Remedial Learning Centre in order to cater to the additional 86 students after formal screening assessment has been done by the experts from KEM-TDH Centre, Pune. The details are as under:-

INFRASTRUCTURE :

i. 8 small classrooms, counselor’s room and staff room. ii. Desks for classes and blackboards iii. Books for library. HUMAN RESOURCES :

i. 8 full time special educators for the centre. ii. Therapists as per the need of children iii. One in-house full time counselor.

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FINANCIAL DETAILS : Current recurring Expenses:

Proposed recurring expenses towards additional facilities :

Further for additional expenditure towards furniture, books etc an approx. amount of Rs. 1,50,000/- has to be incurred.

Connected papers alongwith office note is placed on the table.

Note : ZHEP Remedial Learning Centre was started by the Board as an initiative to bring the children with learning disabilities into the mainstream on 20th March, 2012. All the children are from the nine schools of the Board. In the beginning there were few children (12) identified from the schools who were having learning disability , now there are 130 children who are going through this remedial learning. At present the staff working in ZHEP are : 1 Co-ordinator, Special Educators – 3, Resource persons for Music, Art & Craft – 3 & 2 Ayahs. The number of students registered for remediation process till date is as under:- April 2012 to December 2012 Total 30 children January 2013 to September 2013 Total 43 Children Upto December 2014 Total 130 Children

RESOLUTION NO. 10 : Considered. CEO appraised the Board regarding ZHEP and various requirements of ZHEP. Further CEO explained to the Board that this being a noble cause, all the requirements of ZHEP as proposed may be approved. Matter discussed. Resolved to approve the additional requirements of ZHEP as under :-

i. Desks for classes and blackboards ii. Books for library. iii. 8 full time special educators for the centre. iv. Therapists as per the need of children

Description Per Month(Rs.)

Salary for Special Educators @ 12000 x 3 36000/-

Salary for Ayah @ 4,500x 2 9000/-

Salary for Resource persons for Music, Art and Craft @ 500per session

8000/-

Total 53,000/-

Description Per Month(Rs.)

Salary for Special Educators @ 12000 x 8

96000/-

Salary for Therapists @ 1000 per visit 4000/- approx.

Salary for Counselor @ 14000 14000/-

Total 1,14,000/-

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v. One in-house full time counselor.

Further resolved that the CEO is authorized to incur the additional expenditure towards the same and in future, requirements of ZHEP be taken up on priority by the CEO.

11. TERMINATION OF MOU WITH VEDANTA FOUNDATION FOR

COMPUTER TRAINING COURSE FOR THE THREE HIGH SCHOOLS OF THE BOARD

To consider the question of terminating the MOU executed with

Vedanta Foundation for the academic year 2013-14 for providing computer education to the students of three High School i.e. Ghorpuri Village High School, Mahadji Shinde High School & Dr. Ambedkar Memorial High School. The said MOU is valid for only for 10 months. The same has not been renewed for the academic year 2014-15.

Connected papers are placed on the table. Note : The HMs of High Schools submitted a letter stating the Vedanta

Foundation has provided computers but out of which some are not working and their service is also poor. Further they have stated that they never supervise the teaching or completion of syllabus given by them. Further HM has requested that instead of providing facility of Vedanta Foundation, qualified computer teachers may be provided on contractual basis. Accordingly interviews were conducted on 12.06.2014 and all the schools including Primary Schools, a computer teacher has been provided.

RESOLUTION NO. 11 : Considered. CEO informed the Board that for the academic year 2014-15 computer teachers has been engaged in each school. Matter discussed. Resolved to terminate the MOU executed with Vedanta Foundation and discontinue their services for the academic year 2014-15 and also the Foundation be asked to take back their computers as per the terms of MOU.

12. FINALISATION OF TENDER FOR DISPLAYING ADVERTISING HOARDING IN PUNE CANTT. AREA AND DISPLAY OF ADVERTISEMENT BOARDS ON STREET LIGHT POLES IN PUNE CANTT.

To consider the question of opening of financial bid received on 04.02.2015 and thereafter for finalization of Tender for Displaying Advertising Hoarding in Pune Cantonment area and Display of Advertisement Boards on street light poles in Pune Cantonment

Connected papers placed on the table.

Note : The tender for the Displaying Advertisement Hoardings in Pune Cantonment Area and display of Advertisement boards on street light poles in Pune Cantonment were invited on 4.2.2015 for a period of two

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years in the form of technical bid and financial bid. The technical bid was opened on the same day i.e. on 4.2.2015 in the presence of the staff of Pune Cantonment Board and the tenderers. Only one tender submitted by Rajdeep Publicity has been received in respect of both the tenders.

Shri Vinod Toshniwal (Charted Accountant) has made the scrutiny of the technical bid of both the tenders. As per the scrutiny report of Shri Vinod Toshniwal dt. 5.2.2015 Rajdeep Publicity has been found technically qualified in respect of both the tenders.

The tender for Displaying Advertisement on Hoardings in Pune Cantt. Area has been invited for the fourth time and tender for display of Advertisement boards on street light poles in Pune Cantt has been invited for the ninth time.

As per telephonic conversation with Shri Vinod Toshniwal (Charted Accountant) and CBLA, Shri S N Khurpe stated that the financial bid may be opened in the ensuing Board meeting.

Following are the rates quoted for the tender for display of Advertisement boards on street light poles in Pune Cantt. No bid was received for the tender when called for 7th and 8th time.

Sr no

Location of site Amount per annum

quoted by previous tenderer (in Rs.)

No. of advt boards

for displaying

advt.

Amount per annum quoted by Rajdeep Publicity (in Rs.) (tender called

during the 4th time)

Amount per annum

quoted by Rajdeep Publicity (in Rs.) (tender

called during the 5th time)

Amount per annum

quoted by Rajdeep Publicity (in Rs.) (tender called

during the 6th time)

1 M G Road 1689975 (45 kiosk) 1096650 (30 Ad-poles)

80 1280000 606000 300000

2 Castellino Road 441000 (21 kiosk)

21 132300 75600 85050

3 Prince of Wales Drive from MES IB upto Bhairoba Nalla

499800 (119 kiosk)

145 326250 274050 195750

4 Prince of Wales Road – from Bhairoba Nalla thru EME workshop upto Kondhwa Road

619850 (161 kiosk)

147 141120 176400 123480

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5 Wanowrie Road from Mahmadevi chowk to Wanowrie Bazar Police Chowky

478800 (for 76 kiosk)

78 4680 7800 15600

6 Satara Road from Golibar Maidan Chowk to Dhobhighat

7,12,800 (36 kiosk)

20 - 99000 72000

7 Dastur Meher Road Sarbatwalla Chowk to Dorabjee

156800 29 - 22330 17400

8 Synagogue Street Parsi Agyari to Cantonment limits

- 12 - 10080 7200

9 Sachapir Street Indira Gandhi Chowk to Shitaladevi Mandir

- 25 - 10000 15000

10 Mahmadevi Chowk to Golibar Maidan

- 42 - 101010 75600

TOTAL 45,99,025 18,84,350 13,82,270 9,07,080

The tender for Displaying Advertisement on Hoardings in Pune Cantt. Area was invited on 21.8.2014. The rates quoted for the following sites were lesser than the previous tender, hence the tender was re-invited for three times but no bid was received. During the fourth time i.e. on 04.02.2015, technical & financial bid of one tenderer has been received i.e. Rajdeep publicity. He has been found technically qualified.

Site No.

Location Size Rate quoted per annum

(Rs)

Rate quoted per annum

(Rs) For First

time

2012-14 2014-16

6 Behind Cantonment Dhobi Ghat Quarters on Shankarsheth Road facing traffic from Golibar Maidan

20’ x 20’ 556786 190300

7 On open land of Dhobi Ghat near STD Booth facing traffic from Golibar Maidan.

20’ x 20’ 225786 144000

12 At the junction of M. G. Road and Jan Mohd. Street Corner, facing traffic from Castellino Road

20’ x 20’ 373786 250300

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14 On Moledina Road opposite Westside, outside 1-A Moledina Road , facing traffic from Nehru Memorial Hall Chowk

20’ x 10’ 679786 379786

22 Outside compound wall of J.J. Garden on D. M. Road

20’ x 10’ 331786 261786

23 Opposite Char Bawadi Police Chowkey near St. Vincent Corner facing traffic from Jan. Mohd Street

20’ x 10’ 70786 42000

24 Opposite Chattrapati Shivaji Market outside compound of St Zavier Church facing Traffic from Sachapir Street

30’x15’ 126786 64000

25 On G. T. Road diagonally opposite 1000 Oaks Restaurant facing traffic from Khane Maruti Chowk.

15’ x 20’ 953786 310300

26 On G. T. Road opposite 1000 oaks Restaurant road leading to Bishops School

20’x 25’ 599999 575179

27 On G. T. Road opposite Thakker House, at the corner

40’ x 20’ 1502727 831300

28 On G. T. Road opposite Thakker House

20’ x 20’ 1166222 1022222

31 Opposite Cantonment Police Chowkey on Dr. Coyaji Road

20’ x 10’ 150786 36000

34 General Thimayya Road opposite to Majestic Furniture near H. No. 2401 Indus Bank

20’ x 20’ 711650 363300


RESOLUTION NO. 12 : Considered. Vice President opined that since the financial bid are being opened for the first time in their tenure, it is suggested that once again the tenders may be re-invited. Matter discussed in detail. After detailed deliberations the Board resolved to open the financial bids of both the tenders. The single financial bid of M/s. Rajdeep Publicity was opened during the Board meeting. The rates quoted for display of Advertisement boards on street light poles at various sites were on the lower side in comparison to the sixth time. Thereafter CRS (offg.) brought to the notice of the Board that earlier the tenders were being called for display of advertisement on kiosks and adpoles and since these kiosks / adpoles were causing hindrance to shopkeepers / pedestrians, it was decided that the advertisement boards may only be displayed on street light poles. Matter discussed. Resolved that the tender for display of advertisement boards on street light poles be re-invited through e-tendering process.

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Further the financial bid of M/s. Rajdeep Publicity for display of advertisement on hoardings were opened. The rates quoted for each sites were read out by the CEO. The Board noted that only the rates quoted for Site No. 7 is on the higher side in comparison to the previous rates quoted. The Board further noted that the rates quoted for all other sites are much on the lower side in comparison to the previous rates. Matter discussed. Resolved that rate quoted for site No. 7, i.e. On open land of Dhobi Ghat near STD Booth facing traffic from Golibar Maidan at Rs. 2,50,002/- by M/s. Rajdeep Publicity be accepted. Further resolved that the tender for remaining sites for display of advertisement on hoardings be re-invited through e-tendering process. The issue of hoardings placed on buildings / old grant properties, lease properties was also discussed at length. CEO informed that upto March, 2014, bills for damage charges were sent to the agencies, out of which many have deposited and many have failed. The Board was of the opinion that damage charges upto 31st March, 2015 be sent to the advertisers and tenders be invited after making changes in tender documents. CEE is authorized to make changes so that tenders could be received in tender which is going to be invited third time. All legal remedies should be exercised to recover the dues on account of non-deposit of damage charges.

13. EXECUTION OF AGREEMENT OF EMPLOYEE PROVIDENT FUND

ORGANISATION Reference letter bearing No. CS-3(9)/2003/Vol-IV/RO-Pune dated

1.12.2014 received from the Regional Provident Fund Commissioner, Employees’ Provident Fund Organization

To note letter dated 05.03.2015 issued to the Regional Provident Fund Commissioner (HRM), Regional Office of the Employees Provident Fund Organization, Pune cantonment Board building in reply to the above referred letter informing their office that their proposal for enhancement of rent by 15% after every five years for the said premises @ Rs. 40/- per sq.ft. per month w.e.f. 01.08.2013 cannot be considered because it is being leased for five years hence any increase after five years does not serve the purpose after expiry of the lease. Note : The Board vide CBR No. 14 dated 05.08.2014 has resolved to approve the rent of Rs. 40/- per sq.ft. per month with enhancement of rent by 10% after every three years w.e.f. 01.08.2013 which may be renewable with mutual agreement on the terms and conditions that may be agreed at relevant time, for leasing out the portion of second and third floor of the Board office building having a total area admeasuring 18887.94 sq.ft. i.e. 17640 sq.ft. + 1247.94 additional occupied area. Accordingly, this office vide letter dated 25.08.2014 had informed the Employees’ Provident Fund Organization. The Regional Provident Fund Commissioner, Employees’ Provident Fund Organization vide above referred letter has informed that their Executive Committee, Central Board of Trustees has approved the

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proposal of renewal of said Lease Agreement for the premises @ Rs. 40/- per sq.ft. per month w.e.f. 01.08.2013 with enhancement of rent by 15% after every five years. RESOLUTION NO. 13 : Considered and noted the action taken by the office.

14. REFUND OF BOOKING AMOUNT IN RESPECT OF KAKASAHEB

GADGIL PLAYGROUND

To consider application dated 29.10.2014 received from Shri Firoz Adam Pathan requesting to refund the booking amount of Rs. 2,51,688/- paid towards booking of Kakasaheb Gadgil Playground, since the individual has cancelled his booking due to some unavoidable reasons.

Connected papers placed on the table.

Note : Shri Firoz Adam Pathan had booked Kaka Saheb Gadgil Play Ground from 4.11.2014 to 10.11.2014 and also had paid the booking amount of Rs 2,76,857/- .However he submitted letter dt. 29.10.2014 to cancel the said ground. It is informed that Security Deposit amounting to Rs. 25,169/- has been refunded. This is the first instance of cancellation of booking. RESOLUTION NO. 14 : Considered. Matter discussed. Resolved that the booking amount of Rs. 2,51,688/- paid by Shri. Firoz Adam Pathan towards hiring of Kakasaheb Gadgil Playground not be refunded and the application be rejected.

15. UTILISATION OF KAKA SAHEB GADGIL PLAYGROUND

To consider the 1) application dated 21.11.2014 from Swami Siddeshanand, Aacharaya Chinmay Mission and 2) application dated 12.2.2015 from President Shri Rajendra Suri Jain Dyan Mandir and Shri Soudharma Bruhatpogachiya Tristutik Sangh


Note: Vide application dated 21.11.2014 Swami Siddeshanand, Aacharaya Chinmay Mission has requested to grant permission for utilizing Kaka Saheb Gdgil Playground from 23.2.2016 to 28.2.2016 (6 days)on free of cost basis or on concessional rate for organizing spiritual programme i.e. lectures and exhibition of religious books.

Also vide application dated 12.2.2015 President Shri Rajendra Suri Jain Dyan Mandir and Shri Soudharma Bruhatpogachiya Tristutik Sangh has requested to grant permission for utilizing Kaka Saheb Gadgil Playground from 23.3.2015 to 11.4.2015 (20 days) for organizing spiritual programme i.e. lectures, rituals, food for devotees etc.

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Vide CBR No. 12 dated 29.10.2012 the Board has resolved that Ground Rent Charges for the said ground may be accepted as under :

Sr. no.

Particulars Charges per day (in Rs)

a For Marriage Purpose Rs. 40000/- + Rs 2000/- (conservancy charges) + Service tax + 10% Security deposit

b For commercial purpose

Rs. 30000/- + Rs 2000/- (conservancy charges) + Service tax + 10% Security deposit

c Any other purpose May be referred to Board on Case to Case basis.

RESOLUTION NO. 15 : Considered. CEO informed the Board that the Kakasaheb Gadgil Playground is being given only for marriage and commercial activities and for any other purpose, the decision of the Board is final. The Board considered both the applications. The Board noted that as per the applications, the ground is to be used for the purpose other than mentioned in Sr. No. a. & b above. Matter discussed. Resolved to reject the applications in respect of booking of Kakasaheb Gadgil Playground.

16. EXTENSION IN TIME LIMIT TO VARIOUS TENDERS IN RESPECT

OF PUNE CANTONMENT BOARD To note the extension in time limit granted by the CEO for the

following tenders :- a. Contract for collection of GRT Charges from Ghorpuri Vegetable

market for a period of two months w.e.f. 01.02.2015 or till the finalization of the tender @ Rs. 35,000/- per month.

b. House keeping service in all Schools of Pune Cantonment Board for a period of two months w.e.f. 01.02.2015.

c. Providing security services at various establishment within Pune Cantt. for a period of two months w.e.f. 01.02.2015.

d. Providing security services at office, SVP CGH & CS Market (at DGR Rates) for a period of two months w.e.f. 01.02.2015.

e. House keeping services in SVP CGH for period of 30 days w.e.f. 01.03.2015.

f. Hiring of 10 Nos. of Hydraulic hooper and 3 Nos. of tipper vehicle to be used as Ghanta Gadi for door to door collection of garbage for a period of 30 days w.e.f. 01.03.2015.

Note : The aforesaid extensions in time limit were granted by the CEO

to the contractors of various works since fresh tenders could not be invited due to model code of conduct elections of 2015 and due to the implementation of e-tendering process to invite fresh tenders.

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RESOLUTION NO. 16 : Considered and approved. CEO further informed the Board all the contracts are expiring on 31.03.2015. Since tenders are to be invited through e-tendering process and Budget Estimate 2015-16 (O) has been received very recently, it will require atleast two months to complete the entire tendering process. Hence the contract period be extended for further three months or till finalization of new tender whichever is earlier. The Board further resolved to utilize the deviation clause of agreement so that minimum urgent work could be carried out before monsoon.

Further CEO informed the Board that after the tenders are approved

by the Board, all the estimates be brought before the Board for approval and thereafter work order be issued. Earlier the Board had authorized CEO to issue work order once the tender gets approved. The Board was of the opinion that previous practice was in the interest of public and could make possible early execution of work. This process may delay execution of work and sometimes emergency work would get delayed. The Board finally decided to bring the estimate more than a lakh to the Board before giving the work order and upto one lakh CEO would exercise the power to give work order on the basis of recommendation of CEE so that urgent work would not get hampered.

Further CEO informed that Third Party quality control Inspection will

be done for all the maintenance and original work from the next financial year i.e. 2015-16 through CEIL (a subsidiary of Engineers India Ltd., Government of India Enterprise), which has been already approved by the Board vide CBR No. 10 dated 05.08.2014 subject to the condition that third party clause should be mentioned in the tender document prior to the tender. Matter discussed. The Elected Members opined that the Engineering Department are capable and competent to check and carryout thorough quality inspection of various works being carried out in the Cantonment. Thereafter CEO stated that since lot of works are allotted to the Engineering Department viz. court cases, appeals, prosecution cases, detection of unauthorized constructions / encroachments, preparation of estimates etc, they are not able to give their 100% time for various maintenance works within the Cantonment. Further CEO stated that it will be a good practice and transparency in works if third party inspection is done. Matter discussed at length. Elected Members opined that Third Party Inspection be done for one year on trial basis and thereafter if required may be continued. Resolved that CEIL be engaged for carrying out third party inspection of all maintenance and original contract works for the financial year 2015-16 for which agreement have to be concluded including 20 MLD Sewage Treatment Plant project.

The Vice President and Elected Members raised the issue regarding

increase in FSI in Pune Cantonment. They requested the President that the matter of increase in FSI be taken up with higher Authorities to solve the problems of the residents residing in Pune Cantt. PCB stated that he has noted the concern of the Members.

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17. EXTENSION IN TIME LIMIT : SY.NO.17A PLOT NO. 48

FATIMANAGAR: PUNE CANTT.

To consider letter dated 27.11.2014 received from Richard Pereira & Associates on behalf of the Superior General , Sister of Lady of Fatima, HOR of the property bearing Sy. No. 17A Plot No. 48 Fatimanagar requesting to grant extension for completion of the work. Connected papers along with office report are placed on the table.

Note : The Board vide CBR No. 13 dated 31.10.2013 sanctioned the building plan of the subject property as under :- Main Building Demolition of the existing main building on ground floor north & west side structure and proposed main building extension to existing structure of main building There are three parts in main building in RCC framed structure i)Proposed north side assembly hall building in ground + 1st floor ii)Residential rooms in centre of main building in G + 2 floors iii)West side dining hall building in ground + 1st floor.

General Building i) Proposed RCC framed structure building in G + 2 floors towards west side of existing general building. ii) Existing terrace on first floor towards west side of general building converted into store room iii) Proposed extension of second floor in existing general building iv) Proposed extension on ground floor towards north side of existing general building v) Proposed extension of ground floor towards south side Garage Building

Proposed garage near south west corner of main building The plans were communicated to the applicant vide this Office letter dated 28.11.2013. This office has also given to the applicant plinth checking vide letter dated 19.07.2014. However, applicant was not able to complete the work within the stipulated period as per the sanction letter dated 28.11.2013. Now the applicant has requested to grant extension of time limit for completion of the work. As per Section 245 of the Cantonments Act, 2006 extension of one year can be granted. RESOLUTION NO. 17 : Considered. Resolved to grant extension to the HOR of the property bearing Sy. No. 17A Plot No. 48 Fatimanagar for a period of one year w.e.f. 29.11.2014 for completion of the building under Section 245 of the Cantonments Act, 2006 strictly as per the sanctioned plan.

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18. ISSUE OF NOTICE UNDER SECTION 248 OF THE CANTONMENT

ACTS, 2006 : SY. NO. 17-A PLOT NO. 1 FATIMANAGAR : PUNE CANTT.

To consider issue of notice under Section 248 of the Cantonments Act,

2006 to the Chairman / Secretary, Balaji Darshan Co-operative Housing Society of subject property has carried out following unauthorized construction for which show cause notice has been issued on 15.09.2014.

i. Construction of watchaman’s changing room measuring 9’8”

x8’2” x 8’6” ht. approx. in BB masonary constructed towards north-west side of the subject property at ground floor parking level.

ii. Construction of Society Office Room measuring 13’9” x 10’9” x 8’6” ht. approx. in BB masonary constructed towards north-west side of the subject property at ground floor parking level.

The subject site is situated outside the notified civil area of Pune

Cantonment and is under the management of Collector, Pune. Connected papers are placed on the table.

RESOLUTION NO. 18 : Considered. The Elected Member Shri. Vinod Mathurawala brought to the notice of the Board that the subject construction is very old and has been carried out in the year 1986. Since it is a very old construction, notice may not be issued. Matter discussed. Resolved that the concerned Sectional Engineer will submit their technical report on the unauthorized construction in respect of the subject property and thereafter CEO will take final decision in the matter.


ACTS, 2006 : SY. NO. 75-B GHORPURI VILLAGE : PUNE CANTT. To consider issue of notice under Section 248 of the Cantonments Act,

2006 to Balmani Tukaram Nanaware, occupier of subject property has carried out following unauthorized construction for which show cause notice has been issued on 15.11.2014 and also notice under Section 239 (1) dated 21.11.2014 & 239 (2) dated 27.11.2014 of the Cantonments Act, 2006 has been issued.

‘Demolition of existing structure and construction of ground floor +

first floor measuring 35’ x 11’ x 9’5” ht. approx. in RCC framed structure and BB masonary wall towards south-east corner of the property’.

The subject site is situated outside the notified civil area of Pune Cantonment and is under the management of Collector, Pune.


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RESOLUTION NO. 19 : Considered. Resolved to issue notice under Section 248 of the Cantonments Act, 2006 giving 30 days of time, failing which further notice under Section 320 of the Cantonments Act, 2006 be issued by giving 10 days time.


ACTS, 2006 : HOUSE NO. 214 GHORPURI VILLAGE : PUNE CANTT. To consider issue of notice under Section 248 of the Cantonments Act,

2006 to Shri. Madhukar Tukaram Kadam, occupier of subject property has carried out following unauthorized construction for which show cause notice has been issued on 27.11.2014 and also notice under Section 239 (1) dated 27.11.2014 & 239 (2) dated 08.12.2014 & 11.12.2014 of the Cantonments Act, 2006 has been issued.

‘Demolition of partly existing structure and construction of ground

floor + first floor measuring 18’5” x 21’7” x 9’ ht. approx. in RCC framed structure and BB masonary wall towards East side of the property’.

The subject site is situated outside the notified civil area of Pune

Cantonment and is under the management of Collector, Pune. Connected papers are placed on the table.



ACTS, 2006 : HOUSE NO. 62 GHORPURI BAZAR : PUNE CANTT. To consider issue of notice under Section 248 of the Cantonments Act,

2006 to Smt. Angelina Christy Joseph, Shri. Harry Christy Joseph & five others, HOR of the subject property and also to Suyog Telematics Ltd. for unauthorized construction / erection of Mobile Tower for which show cause notice has been issued on 18.02.2015 and also notice under Section 239 (1) dated 18.02.2015 & 239 (2) dated 23.02.2015 of the Cantonments Act, 2006 has been issued.

‘Erection of Mobile Tower in GI pipe and GI angle framework

measuring 6’ x 6’ x 40’ ht. approx, rested on RCC frame structure foundation measuring 15’ x 10’ x 3’ ht. approx. in fixed position at terrace floor and also 3 Nos. of Mobile Tower control panel box in MS powder coated sheet measuring (i) 3’ x 2’ x5’5” ht. approx. (ii) 3’6” x 2’ x3’ ht. approx. (iii) 4’ x 2’ x 6’ ht. approx. kept on terrace floor in fixed position’.

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The subject site is situated outside the notified civil area of Pune Cantonment and is under the management of Cantonment Board, Pune.




ACTS, 2006 : B. NO. 1 SHOLAPUR ROAD : PUNE CANTT. To consider issue of notice under Section 248 of the Cantonments Act,

2006 to the HOR / occupier of subject property has carried out following unauthorized construction for which show cause notice has been issued on 09.09.2014.

‘Construction of room measuring 12’0” x 11’6” x 10’0” ht. approx. in

BB Masonary walls and CGI sheets situated towards middle north side of the subject property’.

The subject site bearing GLR Sy. No. 662 is held on Old Grant terms

classified as B-3 land and situated outside the notified civil area of Pune Cantonment and placed under the management of Defence Estates Officer, Pune Circle, Pune.



23. BUNGALOW NO. 1 SHOLAPUR ROAD : GLR SY. NO. 662 : PUNE

CANTT. To consider letter bearing No. H/412/IV/72 dated 05.02.2015 received

from the DEO, Pune Circle, Pune requesting to take action for removal of unauthorized extension by way of erection of shed admeasuring 21’6” x16’ covered with perforated GI sheet of Dargah. The DEO further requested to follow the latest instructions of the DG DE / Ministry of Defence and Policy of unauthorized constructions in the premises used for religious purpose may be followed.

Connected papers are placed on the table. Note : This office vide letter dated 09.09.2014 informed DEO, Pune

Circle, Pune that the erection / extension of structure to Dargah by way of erection of shed is an encroachment on government land and

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also as per Cantonment Laws, the responsibility of DEO is to remove the encroachment from Class A-2, B-3 and B-4 land under their management. This office has further requested to initiate action under PPE Act, 1971 for removal of the encroachment as there is no limitation of time for taking action under PPE Act.

RESOLUTION NO. 23 : Considered. Matter discussed. Resolved to take appropriate necessary action as per the guidelines issued by the DG DE / Ministry of Defence and Provisions of the Cantonments Act, 2006. CEO is authorized to initiate action as per the advice of the CBLA.


ACTS, 2006 : B. NO. 12 PARVATI VILLA ROAD : PUNE CANTT. To consider issue of notice under Section 248 of the Cantonments Act,

2006 to the HOR / occupier of subject property has carried out following unauthorized construction for which show cause notices has been issued on 19.01.2015 and 30.01.2015.

i. Construction of verandah of guest house measuring 54’0” x 9’4”

x 8’6” ht. approx. and measuring 29’6” x 9’4” x 8’6” ht. approx. in Mild Steel angle frame work enclosed with Shahabad stone slab situated towards north-side of main bungalow.

ii. Construction of WC / bathroom measuring 8’0” x 8’0” x 8’0” ht. approx. in BB masonary wall enclosed with CGI sheet roof situated towards north-east corner of main bungalow.

iii. Construction of BB masonary wall measuring 18’0” x 8’0” ht. approx. towards south side and measuring 12’0” x 8’0” ht. approx. towards west side of guest house structure. The BB masonary / plastering work is in progress.

This office has also issued notice under Section 239(1) of the Cantonments Act, 2006 dated 19.01.2015 and 30.01.2015.

The subject site is situated outside notified civil area and placed under the management of DEO, Pune Circle, Pune. Connected papers are placed on the table.

Note : The occupiers submitted reply dated 27.01.2015 & 31.01.2015 to the showcause notice issued, stating that they have carried out only repairs. The reply submitted by the occupier is not satisfactory and not admitted by this office.

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ACTS, 2006 : B. NO. 12 PHAYRE ROAD : PUNE CANTT. To consider issue of notice under Section 248 of the Cantonments Act,

2006 to the HOR / occupier of subject property has carried out following unauthorized construction for which show cause notices has been issued on 02.03.2015.

‘Demolition of part of main bungalow and reconstruction of the same measuring 43’3” x29’2”x9’6” ht. approx. in RCC framed structure (RCC column, beams & slab) and BB masonary walls situated towards west side of the subject property’.

The BB masonary work is in progress.

This office has also issued notice under Section 239(1) & (2) of the Cantonments Act, 2006 dated 02.03.2015 and 03.03.2015.

The subject site is situated outside notified civil area and placed under the management of DEO, Pune Circle, Pune. Connected papers are placed on the table. Note : The occupier submitted reply dated 03.03.2015 to the showcause notice issued, stating that the house is in a very bad condition and they took up the construction work before monsoon. The reply submitted by the occupier is not satisfactory and not admitted by this office.


26. BUILDING PLAN : B. NO. 3 CROSS ROAD : GLR SY. NO. 729 : PUNE

CANTT. Reference DEO, Pune Circle letter No. H/643/II/28 dated 12.01.2015. To consider letter dated 12.01.2015 received from DEO, Pune Circle,

Pune informing this office that the building plan received by their office was forwarded to the Station Cell, HQ, PSA vide their office letter dated 10.10.2014 to obtain the views of the Station Commander as per para 3.1 D of the Revised Land Policy dated 09.02.1995. The DEO informed that in response to their office letter the Station Cell, HQ PSA vide

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their letter No. 1004/GEN/Q3 dated 08.12.2014 have conveyed their views and observations stating that the building plans is not acceptable in its present form due to following reasons :-

a. Two courtyard measuring 77.27 sq.mtr. has been deducted from

overall enclosed area. This area is exclusively available and used by the HOR and consequently has increased the enclosed area by 77.27 sq.mtr. from the vacant space available to Army for its future use. This also amounts to encroachment into the vacant space available with the existing bungalow in place.

b. As per Land Policy of 1995, para 3.1 D & E only 10% of kitchen, verandah (and not all verandahs) and toilets (as they exist) to be is permitted.

c. An area of 31.27 sq. mtr. as 10% of total plinth area have been added contrary to the policy. Whereas 10% of only kitchen area (3.00x 275) i.e. 82 sq.mtr. (there being no kitchen verandah) and 10% of toilets can be added to kitchen verandah and toilets only.

d. Open court area of 6.12 x 5.14 is a private area and not available for future use of Army and hence to be included in the builtup area, which, consequently increases the proposed plinth area.

e. The drawings are returned for rectification. The DEO, Pune Circle, Pune have further informed that the aforementioned issues / observations raised by the Station Commander, Pune who is the President Cantonment Board as well seems to be their interpretation of para 3.1 D of Revised Land Policy dated 09.02.1995 and their observations on the plan, which may also be essentially considered and got clarified /rectified by the Board while taking decision on the building application and plan. The DEO, Pune Circle, Pune have further informed that after examination of the building application and plan, it is seen that their office does not otherwise point any other observations strictly from land point of view unless the Board has any other objections / observations from Municipal point of view as per the provisions of the Cantonments Act, 2006, Building Byelaws of Pune Cantonment Board, restrictions imposed by GOC-in-C, SC, Pune and revised Land Policy of 1995 and requested the Board to take appropriate decision in this regard. Connected papers alongwith office report are placed on the table. RESOLUTION NO. 26 : Considered letter of PD DE, SC, Pune bearing No. 2050/BP/Pune/2014/DE dated 29.03.2014, which was placed before the Board. Shri. Vinod Mathurawala, Elected Member stated that the DEO forwards the building plan to the LMA as per the Land Policy for obtaining their views. He further stated that since the land is under the management of DEO, Pune Circle, the views of the DEO may be considered and the observations raised by LMA may not be required to be considered. Matter discussed. President informed the Board that now I am performing the duties as President Cantonment Board and

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not as LMA. Therefore would not like to consider the subject matter as LMA in the Board Meeting. CEO informed the Board that the building plans received are scrutinized from municipal and technical point of view and thereafter the plans are forwarded to DEO, Pune Circle, Pune for obtaining his views from land point of view as required under Section 238 (3) of the Cantonments Act, 2006. Further the issue was forwarded by the DEO to LMA as per the provisions contained in the Government Land Policy dated 09.02.1995. Further CEO read out the observations raised by the Station Cell, HQ PSA in detail. Matter discussed. After detailed deliberations, Board resolved to re-forward the building plans in respect of the subject property to DEO, Pune Circle for obtaining his views from the land point of view as required under Section 238 (3) of the Cantonments Act, 2006 and also to clarify the observations raised by LMA.

27. BUILDING PLAN : B. NO. 2 PARVATI VILLA ROAD : GLR SY. NO.

559 : PUNE CANTT. Reference DEO, Pune Circle letter No. H/500/II/316 dated

15.12.2014. To consider letter dated 15.12.2014 received from DEO, Pune Circle,

Pune informing this office that the building plan received by their office was forwarded to the Station Cell, HQ, PSA vide their office letter dated 25.03.2014 to obtain the views of the Station Commander as per para 3.1 D of the Revised Land Policy dated 09.02.1995. The DEO informed that in response to their office letter the Station Cell, HQ PSA vide their letter No. 1004/354/Q3 dated 06.12.2014 have conveyed their views and observations stating that the building plans is not acceptable in its present form due to following reasons :-

a. The reconstruction plan be resited towards Phayre Road and closer

to the Eastern wall preferably to the North-Eastern corner in order to maximize vacant land for further use of Army. This still has not been done inspite of their letter No. 1004/354/Q3 dated 10.04.2014.

b. Open atrium of 9 sq.mtr. x 7 sq.ft. is part of the bungalow since it is not available to Army. This has resulted in 75.3774 (9 sq.mtr. x 7.86 m) excess (albeit encroachment) of defence land enclosed into the reconstructed area thereby reducing available vacant space for further use as and when resumption takes place.

c. Moreover in Section 2 and 3 proposed bungalow – ground floor deductions 4.15 mtr is wrongly multiplied in place of 4.3 mtr.

d. Necessary rectifications be carried out and fresh drawings / building plan be forwarded for further action.

The DEO, Pune Circle, Pune have further informed that the aforementioned issues / observations raised by the Station Commander, Pune who is the President Cantonment Board as well seems to be their interpretation of para 3.1 D of Revised Land Policy dated 09.02.1995 and their observations on the plan, which may also

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be essentially considered and got clarified /rectified by the Board while taking decision on the building application and plan. The DEO, Pune Circle, Pune have further informed that after examination of the building application and plan, it is seen that their office does not otherwise point any other observations strictly from land point of view unless the Board has any other objections / observations from Municipal point of view as per the provisions of the Cantonments Act, 2006, Building Byelaws of Pune Cantonment Board, restrictions imposed by GOC-in-C, SC, Pune and revised Land Policy of 1995 and requested the Board to take appropriate decision in this regard. Connected papers alongwith office report are placed on the table.

RESOLUTION NO. 27 : Considered letter of PD DE, SC, Pune bearing No. 2050/BP/Pune/2014/DE dated 29.03.2014, which was placed before the Board. Shri. Vinod Mathurawala, Elected Member stated that the DEO forwards the building plan to the LMA as per the Land Policy for obtaining their views. He further stated that since the land is under the management of DEO, Pune Circle, the views of the DEO may be considered and the observations raised by LMA may not be required to be considered. Matter discussed. President informed the Board that now I am performing the duties as President Cantonment Board and not as LMA. Therefore would not like to consider the subject matter as LMA in the Board Meeting. CEO informed the Board that the building plans received are scrutinized from municipal and technical point of view and thereafter the plans are forwarded to DEO, Pune Circle, Pune for obtaining his views from land point of view as required under Section 238 (3) of the Cantonments Act, 2006. Further the issue was forwarded by the DEO to LMA as per the provisions contained in the Government Land Policy dated 09.02.1995. Further CEO read out the observations raised by the Station Cell, HQ PSA in detail. Matter discussed. After detailed deliberations, Board resolved to re-forward the building plans in respect of the subject property to DEO, Pune Circle for obtaining his views from the land point of view as required under Section 238 (3) of the Cantonments Act, 2006 and also to clarify the observations raised by LMA.

28. BUILDING PLAN : B. NO. 3-A SHOLAPUR ROAD : GLR SY. NO. 670 : PUNE CANTT.

Reference DEO, Pune Circle letter No. H/684/179 dated 31.12.2014. To consider letter dated 31.12.2014 received from DEO, Pune Circle,

Pune informing this office that the building plan received by their office was forwarded to the Station Cell, HQ, PSA vide their office letter dated 17.02.2014 to obtain the views of the Station Commander as per para 3.1 D of the Revised Land Policy dated 09.02.1995. The DEO informed that in response to their office letter the Station Cell, HQ PSA vide their letter No. 1004/354/Q3(i) dated 08.12.2014 have conveyed their

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views and observations stating that the building plans is not acceptable in its present form due to following reasons :-

a. The reciting of proposed reconstruction has not been carried out.

The site be relocated to the south-western corner to maximize vacant area for further use by Army. This was proposed in their letter No. 1004/43/Q3 dated 03.05.2014.

b. Any excess land used in proposed reconstruction is an encroachment and loss to the government so far as availability of land for further use is concerned. As opposed to the existing bungalow, all sorts of projections and steps have been added (without adding to the dimensions) a clear attempt to legitimize encroachment.

c. An area of 31.27 sq. mtr. as 10% of total plinth area have been added contrary to the policy. Whereas 10% of only kitchen area (3.00 x 2.75) i.e. 82 sq. mtr. ( there being no kitchen verandah) and 10% of toilets can be added to kitchen, kitchen verandah and toilets only.

d. Open court area of 6.12 x 5.14 is a private area and not available for further use of Army, hence to be included in the builtup area, which consequently increases the proposed plinth area.

e. The drawings are returned for rectification. The DEO, Pune Circle, Pune have further informed that the aforementioned issues / observations raised by the Station Commander, Pune who is the President Cantonment Board as well seems to be their interpretation of para 3.1 D of Revised Land Policy dated 09.02.1995 and their observations on the plan, which may also be essentially considered and got clarified /rectified by the Board while taking decision on the building application and plan. The DEO, Pune Circle, Pune have further informed that after examination of the building application and plan, it is seen that their office does not otherwise point any other observations strictly from land point of view unless the Board has any other objections / observations from Municipal point of view as per the provisions of the Cantonments Act, 2006, Building Byelaws of Pune Cantonment Board, restrictions imposed by GOC-in-C, SC, Pune and revised Land Policy of 1995 and requested the Board to take appropriate decision in this regard. Connected papers alongwith office report are placed on the table. RESOLUTION NO. 28 : Considered letter of PD DE, SC, Pune bearing No. 2050/BP/Pune/2014/DE dated 29.03.2014, which was placed before the Board. Shri. Vinod Mathurawala, Elected Member stated that the DEO forwards the building plan to the LMA as per the Land Policy for obtaining their views. He further stated that since the land is under the management of DEO, Pune Circle, the views of the DEO may be considered and the observations raised by LMA may not be required to be considered. Matter discussed. President informed the Board that

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now I am performing the duties as President Cantonment Board and not as LMA. Therefore would not like to consider the subject matter as LMA in the Board Meeting. CEO informed the Board that the building plans received are scrutinized from municipal and technical point of view and thereafter the plans are forwarded to DEO, Pune Circle, Pune for obtaining his views from land point of view as required under Section 238 (3) of the Cantonments Act, 2006. Further the issue was forwarded by the DEO to LMA as per the provisions contained in the Government Land Policy dated 09.02.1995. Further CEO read out the observations raised by the Station Cell, HQ PSA in detail. Matter discussed. After detailed deliberations, Board resolved to re-forward the building plans in respect of the subject property to DEO, Pune Circle for obtaining his views from the land point of view as required under Section 238 (3) of the Cantonments Act, 2006 and also to clarify the observations raised by LMA.

29. BUILDING PLAN : B. NO. 6 PARVATI VILLA ROAD : GLR SY. NO. 559 : PUNE CANTT.

Reference DEO, Pune Circle letter No. H/473/II/04 dated 28.11.2014. To consider letter dated 28.11.2014 received from DEO, Pune Circle,

Pune informing this office that the building plan received by their office was forwarded to the Station Cell, HQ, PSA vide their office letter dated 14.03.2014 to obtain the views of the Station Commander as per para 3.1 D of the Revised Land Policy dated 09.02.1995. The DEO informed that in response to their office letter the Station Cell, HQ PSA vide their letter No. 1004/43/Q3 dated 12.08.2014 have conveyed their views and observations stating that the building plans is not acceptable in its present form due to following reasons :-

a. Total area of existing bungalow is 5370.60 sq.Ft. As per para 3.1 E

of Land Policy 1995 only 10% of bathroom and kitchen verandah can be added in the propose bungalow. There being no kitchen verandah (passage and lobby not being kitchen verandah), only 10% of toilets (i.e. 10% of 108.5 + 104.85 + 104.85 sq.ft. – 318.2 sq..ft.) coming to 31.82 sq.ft. can be added. The total area for proposed building cannot exceed (5370.60 + 31.82) 5402.42 Sq.ft.

b. In the proposed plan, it is not acceptable that the open area of 220.5 sq.ft. (12.3 x 18 sq.ft.) be deducted when the area is enclosed though presumably open to sky. This is not an open vacant area.

c. Further more, the location of proposed building be shifted to North-East corner of the plot (after leaving side margin required to be left as per building byelaws of Pune Cantonment).

d. The drawings are returned for rectification. The DEO, Pune Circle, Pune have further informed that the aforementioned issues / observations raised by the Station Commander, Pune who is the President Cantonment Board as well seems to be their interpretation of para 3.1 D of Revised Land Policy dated 09.02.1995 and their observations on the plan, which may also

26

be essentially considered and got clarified /rectified by the Board while taking decision on the building application and plan. The DEO, Pune Circle, Pune have further informed that after examination of the building application and plan, it is seen that their office does not otherwise point any other observations strictly from land point of view unless the Board has any other objections / observations from Municipal point of view as per the provisions of the Cantonments Act, 2006, Building Byelaws of Pune Cantonment Board, restrictions imposed by GOC-in-C, SC, Pune and revised Land Policy of 1995 and requested the Board to take appropriate decision in this regard. Connected papers alongwith office report are placed on the table.

RESOLUTION NO. 29 : Considered letter of PD DE, SC, Pune bearing No. 2050/BP/Pune/2014/DE dated 29.03.2014. Shri. Vinod Mathurawala, Elected Member brought to the notice of the Board the order of the Appellate Authority dated 17.02.2014 regarding rejection of building plan and is very much clear about sanctioning of the building plan of the bungalow areas if it is submitted in accordance with the Land Policy, Building Byelaws and FSI. Therefore Board should also take positive note in sanctioning of building plan irrespective of civil area / Bungalow Area. He further stated that it is the duty of the Pune cantonment Board to scrutinize the plan from technical point of view. The Board referred the order of the Appellate Authority. Matter discussed. Resolved that the building plans be re-forwarded to the DEO, Pune Circle alongwith the copy of the order of the Appellate Authority for re-examining the building plan from land point of view as required under Section 238 (3) of the Cantonments Act, 2006.

30. BUILDING PLAN : M/S BHARAT FORGE LTD : SY.NO. 72-76

MUNDHWA, PUNE CANTT.

To consider building application dated 21.08.2014 received from Shri. Anurudhhan Jain, COO, Kalyani Global Engineering Pvt. Ltd. on behalf of M/s. Bharat Forge Ltd. requesting to sanction the building plans for the following proposed construction under the proposal No. 204, 223, 224, 225, 226, 227 & 228. i. Construction of MCD-II Storage shed extension at north side of

size 45 mtr x 5 mtr x 8.41 mtr height and at south side of size 35.10 x 4.65 x 6.5 mtr height as shown on plan of proposal No. 204

ii. Construction of east side lean to shed at NHT Shop of size 12

mtr x 8 mtr x 5 mtr ht. as shown on plan of proposal No. 223.

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iii. Construction of east side lean to shed at NHT Shop of size 15 mtr x 6 mtr x 5 mtr ht. and 20 mtr x 4 mtr x 5 mtr ht. as shown on the plan of Proposal No. 224.

iv. Construction of H.T Panel room extension at south side for

EUMUCO Shop of size 6.46 mtr x 3 mtr x 4 mtr ht. as shown on plan of proposal No. 225.

v. Construction of admin/canteen RCC framed structure building

in Ground + two floors of out / out size 50 mtr x 60 mtr x 10.50 mtr ht. as shown on plan of proposal No. 226.

vi. Construction of office admin RCC framed structure building in

ground + first floor of out / out size 30.68 mtr x 10.65 mtr x 6.45 mt ht. as shown on plan of proposal No. 227.

vii. Construction of temporary canteen shed of size 58 mtr x 30 mtr

x 8.06 mtr ht. as shown on plan of proposal No. 228. The area / FSI statement is as under :- i. Total area of the plot 336011.15 Sq.mt ii. Allowable built up area 168005.57 Sq.mt iii. FAR permissible 0.50 iv. Existing built up area 164759.71 Sq.mt v. Addition (Retained Area) ( + 436.92 Sq.mt) vi. Total existing area 165196.63 Sq.mt vii. Area to be demolished & not

constructed area after approved by Cantt. Board(2200.90+4510.15) (- 6711.05 Sq.mt )

viii. Total net existing area 158485.58 Sq.mt ix. Proposed built up area 9445.01 Sq.mt x. Total built up area 167930.59 Sq.mt xi. FSI consumed 0.499

The building plans are in accordance with the building bye laws and FSI restrictions & there is no any objection from municipal point of view. The site bearing Sy.No. 72-76 is outside the civil area and is under the management of Collector, Pune.

Connected papers along with office report are placed on the table.

RESOLUTION NO. 30 : Considered. Resolved to approve the building plan under Section 238 of The Cantonments Act, 2006. The sanctioned building plans should be absolute in every particular. The building must be completed within 12 calendar months from the date of commencement of work. The sanctioned plans are valid for a period of two years as envisaged in Section 243 of The Cantonments Act, 2006. The date of commencement of construction should be intimated by the Applicant to the Cantonment Board Office as per the provisions of bye-laws.

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Notice of completion / occupation, whichever is earlier is to be given to the Board as required under Section 82 of the Cantonments Act, 2006.

Shri. Vivek M Yadav, Elected Member raised a point that because of this upcoming building, some trees are required to be uprooted from the proposed site. CEO informed that M/s. Bharat Forge has submitted a proposal for shifting / transplantation of these trees to another site. Earlier also M/s. Bharat Forge was granted permission for transplantation / shifting in 2008 vide CBR No. 12 dated 27.10.2008. The proposal of M/s. Bharat Forge will be brought before the Environment Protection Committee in its next meeting.

31. REGULARZATION OF UNAUTHORISED CONSTRUCTION : B. NO. 1-

B PRINCE OF WALES DRIVE : PUNE CANTONMENT To consider letter dated 24.09.2013 alongwith composition plan

received from the Secretary , The Poona Diocesan Corporation (Pvt.) Ltd. for regularization of unauthorized construction of a staircase block in the subject property. The Secretary informed that they have constructed the first floor of the KG School building at the subject site in the year 1998 after the plans were duly sanctioned. Due to oversight the staircase was not built as per the sanctioned plan and hence they have apologized for the same.

The Area / FSI Statement is as under :-

i. Area of the plot as per GLR 23472.02 sq.mtr. ii. Existing builtup area 11206.51 sq.mtr. iii. Permissible builtup area 11736.01 sq.mtr. iv. Area to be regularized (staircase block) 56.00 sq.mtr. v. Total builtup area 11262.51 sq.mtr. vi. FSI Allowable 0.50 vii. FSI before unauthorized construction 0.477 viii. FSI after unauthorized construction 0.479 ix. Cost of unauthorized construction Rs. 5,12,176/-

The composition plan for regularization of unauthorized construction is as per the Building Byelaws and FSI restrictions imposed by the GOC-in-C, SC, Pune. There is no any objection from Municipal point of view. The site bearing GLR Sy. No. 506 is classified as B-3 land, held on lease in perpetuity and situated outside the notified civil area and placed under the management of DEO, Pune Circle, Pune. Connected papers are placed on the table.

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RESOLUTION NO. 31 : Considered. Resolved to recommend regularization of the unauthorized construction @ 20% i.e. Rs. 1,02,435/- of the total cost of unauthorized construction carried out in the subject property bearing B. No.1 B Prince of Wales Drive, GLR Sy. No. 506. Necessary proposal be forwarded to the Competent Authority for obtaining concurrence to acceptance of the composition fee @ 20% i.e. 1,02,435/- of the total cost of unauthorized construction.

32. SWACHH BHARAT CAMPAIGN : FORMULATION OF FIVE YEAR PLAN : LAYING OF SEWER LINES AND INSTALLATION OF SEWAGE TREATMENT PLANT FOR PUNE CANTONMENT AREA

To consider the letter No. 19648/C/IV/DE dated 15.01.2015 and

19.02.2015 from Principal Director, Defence Estates, SC, Pune directing for preparation of projects for installation of Sewage Treatment Plant and laying of sewer lines as one of the components of Swachh Bharat Campaign. It is further stated that Pune Cantonment Board should ascertain from the specialized agency say Maharashtra Jeevan Pradhikaran etc to prepare plans and estimates in this regard for the remaining areas of Pune Cantonment.

Letter received from PD DE, SC, Pune is placed on the table. Note : Pune Cantonment Board have already prepared estimates of

Rs. 32.0 crores for the 20 mld Sewage Treatment Plant for civil area. Tenders were also called for the work of design, construction, supply, installation, testing and commissioning of 20 mld capacity Raw Sewage Pumping station and Sewage Treatment Plant including operation and maintenance for five years. After completion of tendering process, the Board accepted the lowest tender of Rs. 37.35 crores vide CBR No. 36 dated 18.12.2013. Accordingly, proposal has been sent to Higher Authorities vide this office letter dated 24.01.2014 for sanction and seeking allotment of grants under the Budget Head ‘Grant of Creation of Capital Assets’.

The remaining areas of Pune Cantonment apart from Civil Area are as under :-

i. Wanowrie Bazar and Wanowrie Tannery ii. Fatimanagar and Chimta Vasti iii. Ghorpuri Bazar and Ghorpuri Village iv. Sy. No. 72-76 Mundhwa Industrial Estate v. Bungalow Area Out of above areas, certain part of Bungalow Area, Wanowrie Bazar, Ghorpuri Bazar and Ghorpuri Village are having old sewage network. However, remodeling and improvement to these networks is required. In other areas sewage network is not available. The Pune Cantonment Board has also prepared City Development Plan under JNNURM. The said City Development Plan has been forwarded to Pune Municipal Corporation for integration with City Development

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Plan of PMC for the purpose of implementing JNNURM Schemes (Phase II) in Pune Cantonment. In the said CDP, investment requirement of 20 mld STP, remodeling of existing sewage network and laying of new sewage network for the above mentioned remaining area have been shown to the estimated cost of Rs. 90.56 Crores. RESOLUTION NO. 32 : Considered. CEO informed the Board that the grant for creation of Capital Assets amounting to Rs. 32.00 crores for the 20 mld Sewage Treatment Plant for civil area is being received in due course. But there are requirements of small STPs in certain areas as shown on agenda side. Shri. Ashok Pawar, Elected Member raised objection against the coming up of 20 mld STP at 900 Boottee Street. He further stated that this is the only playground for Cantonment Schools. CEO informed the Board since project has already been recommended by the Board and it is under active consideration of Ministry of Defence and if the grant is received, the work of 20 mld Sewage Treatment Plant would have to be commenced and work order will be issued. Matter discussed in detail and Board noted the deliberations. Resolved that the remaining areas where Sewage Treatment Plant has to be constructed and new sewer lines has to be laid, the same may be decided in consultation with PMC Authorities.

33. REGARDING CLOSURE OF ROADS IN CANTONMENT

To consider letter bearing No. 20836/DE/SC/L/GEN/Road Closure dated 13.01.2015 received from the Directorate, Defence Estate informing the Board to place the Ministry of Defence Letter No. 4(2)/2015-D(Q&C) dated 07.01.2015 regarding closure of roads in Cantonment, for noting in the ensuing meeting of the Board. Connected papers are placed on the table. RESOLUTION NO. 33 : Considered and noted. Smt. Kiran Mantri, Vice President requested the President that the roads on Elliot lines and Right Flank Lines may also be opened. Vice President further stated that no procedure has been adopted before closure of the roads. Public notice has not been issued inviting objections / suggestions from the general public / residents residing, before the closing of roads. Vice President further stated that the Elliot Lines road is used by the general public for going for various religious purposes. Further stated that if other roads viz. Alexandra Road & Queens Garden Road has been opened then why these roads are closed. All the Elected Members requested that positive action may be taken in this matter since this is creating inconvenience to the general public. Matter discussed in detail. President opined that their suggestions / sentiments would be forwarded to the higher authorities. The Elected Members stated that decision in this matter be taken by President Cantonment Board on priority basis. Matter discussed. Resolved that the views of Elected Members may be forwarded to the Higher Authorities for further action in the matter.

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34. NOC FOR ERECTION OF STAINLESS STEEL BUS SHED : PUNE CANTT.

To consider letter bearing No.PMPML/Civil Engg/3703 dated

31.12.2014 received from Jt. Managing Director, Pune Mahanagar Parivahan Mahamandal Ltd. requesting to grant NOC for erection of 2 Nos. of Stainless Steel Bus Shed near the Circuit House on Anderson Road. The proposed erection of Stainless Steel Bus Shed would be carried out under the MP fund at their own end.

Connected papers alongwith sketch of the proposed erection is placed

on the table. RESOLUTION NO. 34 : Considered. The Vice President opined that

only one bus passes through this route. Hence the PMPML authorities may be requested that the bus shed may be erected at some other locations. Further the Elected Members opined that they may not be allowed to display any advertisement on the bus shed and if required, the same will be displayed at the discretion of the Board. Matter discussed. Resolved that PMPML Authorities be informed to give two alternative sites other than the sites requested by them, for further decision in the matter.

35. AUTHORIZATION TO THE SECTIONAL HEADS OF THE BOARD TO

SIGN THE TENDER DOCUMENTS OF THEIR CONCERNED SECTION : PUNE CANTONMENT

To consider the question of authorizing the concerned Sectional Heads of various Sections of the Board viz. Engineering (Including Garden & Electrical), General (including Stores), Health, Revenue, Workshop, Fire Brigade, Hospital etc to sign the blank tender documents on behalf of the Board / CEO. RESOLUTION NO. 35 : Considered. CEO informed the Board that now since the process of e-tendering has been started for tenders above 10 lakhs at present and above 5.00 lakhs from April, 2015, the tender documents will be signed digitally by those Sectional Heads enrolled on e-procurement website. Matter discussed. Resolved to authorize the concerned Sectional Heads of various sections to sign the blank tender documents either on hard copy or soft copy on behalf of Board / CEO.

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36. CONSTRUCTION OF SPORTS STADIUM AT KAKASAHEB GADGIL

PLAYGROUND PUNE CANTONMENT – PROVISION OF INDOOR SPORTS BUILDING, SPECTATORS GALLERY, JOGGING TRACK, FOOTBALL GROUND & LAWNS

Reference Dte. letter No. 8078/Special Grant-in-Aid/Pune/DE dated

08.10.2014 & 14.01.2015. To consider and approve the estimates & drawings for construction of

Sports Stadium at Kakasaheb Gadgil Playground Pune Cantonment – Provision of indoor sports building, spectators gallery, jogging track, football ground and lawns. It is proposed to carry out the work in two phases. The details alongwith estimates are as under :-

Phase Description Estimated Amount (in Rs.)

Phase I Construction of indoor sports building alongwith external services

4,78,26,172/-

Phase II Construction of Spectators Gallery, jogging track, football ground and lawns

1,82,77,987/-

Connected papers alongwith estimates are placed on the table. Note : The proposal for the subject work was returned by the Dte. DE, SC vide letter dated 08.10.2014 for resubmission under Head ‘Grants for Creation of Capital Assets’ charge Head 094/89.

RESOLUTION NO. 36 : Considered. Resolved to approve the estimates & drawings for construction of Sports Stadium at Kakasaheb Gadgil Playground Pune Cantonment – Provision of indoor sports building, spectators gallery, jogging track, football ground and lawns amounting to Rs. 4,78,26,172 for Phase I and Rs. 1,82,77,987/- for Phase II. Further resolved that the proposal be forwarded to the Competent Authority (Ministry of Defence) for allotment of funds under Head ‘Grants for Creation of Capital Assets’ charge Head 094/89.

37. UPGRADATION OF SARDAR VALLABHBHAI PATEL CANTONMENT

GENERAL HOSPITAL AS A MULTI SPECIALTY HOSPITAL AND FURTHER AS SUPER SPECIALTY HOSPITAL

To consider letter dated 15.01.2015 received from the General

Manager (Procurement), HSCC India Limited wherein they have confirmed that they would be able to take up the subject project based on the terms and conditions as agreed with the Cantonment General Hospital, Delhi Cantt. The broad details of the same are as per the following :-

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a. HSCC would be charging 10% consultancy fees of the actual cost of

procurement. b. Item having value more than 10 lakhs would be procured by HSCC. c. Expenses towards duty travel to site (air ticket, local conveyance, hotel

accommodation etc) by HSCC officials would be reimbursed at actual over and above the consultancy fee.

d. Item under the sub head J of the equipment list are not under the scope of work. Further they have stated in their letter that as per the current market trend the estimated cost of the equipments / items needs upward revision. It is further informed that as per the consultancy fees charged by HSCC @ 10% would be approx. Rs. 1.05 crores. Further the cost of equipments etc will have to be revised in consultation with HSCC Ltd. Connected papers are placed on the table. Note : The proposal for upgradation of SVP CGH as a Multi Specialty Hospital and further Super Specialty Hospital vide this office letter dated 31.10.2014 for allotment of requisite funds from Ministry of Defence amounting of Rs. 12.00 crores under Special Grant-in-Aid for creation of Capital Assets. The DG DE had issued directions that the matter of purchase of hospital equipments and surgical instruments should be procured under the direct supervision and technical guidance of HSCC (India) Ltd (A Govt. of India Enterprise under Ministry of Health & Family Welfare). In view of the directions received, this office vide letter dated 05.12.2014 had requested the HSCC Ltd. to take up the project for upgradation of hospital - procurement of medical equipments in respect to the subject project.

RESOLUTION NO. 37 : Considered. Resolved that HSCC India Limited

(A Govt. of India Enterprise under Ministry of Health & Family Welfare) be asked to take up the proposal for procurement of hospital equipments and surgical instruments in respect of upgradation of Sardar Vallabhbhai Patel Cantonment General Hospital as Multi Specialty Hospital and further Super Specialty Hospital as per the terms and conditions as mentioned in the HSCC letter dated 15.01.2015. Board further resolved that necessary Agreement be executed with HSCC India Limited for further action.

38. PERMISISON FOR ROAD CUTTING FOR LAYING WATER SUPPLY

LINE : PUNE CANTT. To consider letter dated 04.12.2014 received from the Executive

Engineer, Cantonment Water Works, PMC requesting this office to grant road cutting permission for laying 150 mm dia water pipe line on the following roads as there is scarcity of water in Kawde Mala, Ambience Emperean Society etc since this area is at the tail end of the

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existing water line, which comes from B T Kawade Road and also this area is facing much problem because of this situation.

Sr. No.

Description of the road GLR Sy. No. alongwith

classification

Management

1 Prince of Wales Drive Road 143-B2 State Government

2 Lal Bahadur Shastri Marg (Victoria Road)

197 – C PCB

3 Part of Victoria Road 223 – C PCB

The Executive Engineer, PMC has further stated that after the road

cutting, the work of reinstatement of the existing road will be done by their contractor after the line has been laid.


RESOLUTION NO. 38 : Considered. Matter discussed at length. Vice President informed the Board that already the work has been started and the area i.e. Kawde Mala has 24 hours water supply through PMC. She further stated that PMC Authorities may be informed that if such pipelines are being taken from Cantonment Area, the benefit should also be given to the Cantonment residents by providing water pipelines through these lines in order to solve the problem of water scarcity in various areas and also to solve the problem of low water pressure. Matter discussed. Resolved that Engineering Department may be asked to verify the ground reality and if the line has been laid by PMC, the permission for road cutting may be granted as per the directions / guidelines issued by the MOD / DGDE in this regard.

39. GLR SY. NO. 509-510 BHAIROBHA NALLAH : PUNE CANTT. To consider the legal opinion dated 09.02.2015 received from Adv.

Shir. M P Bendre, Sr. Advocate and Council of the Board and to forward the proposal for obtaining the sanction of the Ministry of Defence for removal of encroachment and unauthorized construction at property bearing GLR Sy. No. 509-510 Bhairobha Nallah, Pune Cantonment.

Connected papers are placed on the table. Note : The property bearing GLR Sy. No. 509 admeasuring area 5430

sq.ft. is classified as B-3 land held on Old Grant terms and GLR Sy. No. 510 admeasuring 2.41 acres is classified as B-4 land. Both the sites are situated outside the notified Civil Area and placed under the Management of DEO, Pune Circle, Pune. The occupiers had carried out certain unauthorised constructions in the year 1970 & 1975 respectively for which various notices under Section 185 as well as 256 was issued at the relevant time. It appears from the record that there

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are two Civil Suits bearing No. 1367/1976 & 1362/1976 filed by the occupiers. The Court has given injunctions in both the cases. It also appears from the record that occupiers have also filed Miscellaneous Applications bearing No. 289/2004 against the RCS NO. 1362/1976 before the Hon’ble Civil Judge. The Hon’ble Civil Judge passed the order that both the parties are directed to maintain statusquo in respect of the subject matter till re-opening of the matter. The matter is at the final stage of hearing. This office vide letter dated 24.12.2013 & 21.07.2014 to Adv. Shri. G V Dange has requested to inform the present status of the following Civil Suits No. 1374/2013, 1314/2013, 892/2013 and 326/2013. Shri. G V Dange vide letter dated 20.08/2014 informed this office that in RCS No. 1374/2013 and 1314/2013, application under Exhibit-5 has been rejected by the Hon’ble Court vide its order dated 17.08.2013, no injunction order has been passed yet. Further it has been informed that there is no injunction restraining the Cantonment Board in RCS No. 1374/2013, 1317/2014 and Misc. Civil Appeal No.326/2013 restraining the Cantonment Board for taking any action against the unauthorized construction. After receipt of the reply from Adv. G V Dange, this office vide letters dated 12.09.2014, 20.09.2014, 07.10.2014 and 27.10.2014 requested the Police Authorities to intimate the earliest date and time on which the required bandobast will be available for demolition of the unauthorized constructions but till date no response have been received.

Thereafter, this office received a letter dated 10.11.2014 from Shri. Shaikh Abdul Gaffar stating that as per the Government Policy of Ministry of Defence, permission is required to be taken from the Ministry of Defence for removal of unauthorised construction of educational institute as well as the religious premises beyond a period of 20 years or more. After receipt of the said letter, this office immediately wrote a letter dated 08.12.2014 to Adv. Shri. M P Bendre, Sr. Advocate and Counsel of the Board for his legal advice as to whether this office should proceed for demolition of unauthorised construction as the said unauthorised construction is being used for educational (school purpose) particularly in view of the guidelines issued by Ministry of Defence.

RESOLUTION NO. 39 : Considered. The Board noted the action taken

by the CEO in this regard. Resolved to forward a detailed proposal to the Ministry of Defence, Government of India through the Competent Authority for obtaining permission to remove the unauthorised constructions in the property bearing GLR Sy. No. 509-510 Bhairobha Nallah, beyond a period of 20 years or more. After receipt of the decision from the Higher Authorities, necessary action will be initiated accordingly.

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40. ISSUANCE OF WORK ORDER FOR ELECTRICAL WORKS Reference CBR No. 9 dated 05.08.2014. To consider the question of issue of work orders amounting to Rs. 7.74

lakhs for the work of supply, installation & commissioning of Solar LED Street Light in Cantonment area, for which the tenders has been already approved by the Board vide CBR No. 51 (i) dated 25.06.2014. The details of locations are as under :-

i. Ghorpadi Mundhwa Road VET Check Post – 2 Nos. ii. Salisburry Park Road VET Check Post – 2 Nos. iii. Dr. Ambedkar Memorial Technical High School & Primary School

– 6 Nos. iv. Mahadji Shinde High School & Jr. College and Primary School –

4 Nos. v. Swami Vivekanand Primary School, Ghorpuri – 2 Nos. vi. Ghorpuri Village High School – 4 Nos. vii. Shaheed Bhagat Singh Primary School, Ghorpadi – 2 Nos. viii. Ravindranath Tagore English Medium school – 4 Nos. ix. Shankarsheth Road VET Check Post – 2 Nos. x. Fatimanagar VET Check Post – 2 Nos. xi. Cantonment Fire Brigade & Workshop – 4 Nos. xii. Mukti Dham at Dhobi Ghat – 2 Nos.

Detailed reports prepared by the Engineering Branch is placed on the

table.

RESOLUTION NO. 40 : Considered. Resolved to issue work orders to M/s. Aar-em Electronics Pvt. Ltd. at the locations shown on the agenda side amounting to Rs. 7.74 lakhs. The expenditure be incurred through Budget Head D-2(f).

41. NOC FOR ELECTRICAL WORK : PUNE CANTT. Reference CBR No. 6 dated 16.09.2014. To consider letter dated 22.07.2014 & 01.08.2014 received from the

Dy. Engineer, PWD (Electrical), Sub Division No. 1, Pune requesting this office to issue NOC for carrying out Electrical works at the following locations under the MLA fund for the year 2014-15 :-

Sr. No.

Name of the work GLR Sy. No. alongwith

Classification of land

Remarks

1 Installation of CCTV cameras at Lane No. 1,2 & 3 of Fashion Street Market

390/2501 Class C Land

-

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2 Installation of high mast lights near Khanyamaruti Temple, Pulgate, Camp, Pune.

390/3023 Class C Land

Connected papers alongwith office report is placed on the table. RESOLUTION NO. 41 : Considered. Resolved to grant NOC to the

PWD Authorities for installation of CCTV Cameras at Lane No. 1,2 & 3 of Fashion Street Market and installation of high mast lights near Khanyamaruti Temple, Pulgate, Camp Pune subject to the condition that the maintenance of the same be carried out for one year at their end. Further resolved that the responsibility of monitoring and controlling of CCTV cameras be given to Police Authorities.

42. INVITATION OF FRESH TENDERS IN RESPECT HEALTH

DEPARTMENT : PUNE CANTT. To consider the question of inviting fresh tenders in respect of

following works as the contract period has expired in respect of Sr. No. i. & ii. on 31.01.2015 and Sr. No. iii. on 28.02.2015. The details are as under :-

i. Providing security services at various establishment within Pune

Cantonment ii. Providing security services at office, SVP Cantonment General

Hospital and Chhatrapati Shivaji Market on DGR rate. iii. Hiring of 10 Nos. of Hydraulic hooper and 3 Nos. of Tipper

vehicle to be used as Ghanta Gadi for door to door collection of garbage.

Connected papers alongwith office report is placed on the table. Note : In case of Sr. No. i. & ii above, this office vide letter dated 07.02.2015 requested the Director General Resettlement, New Delhi with copy to Director, Directorate Resettlement Zone, Southern Command, Pune to sponsor the list of agencies empanelled under the DGR, for providing 94 Nos. of armed / unarmed security personnel. However, the reply from the concerned authorities is still awaited. At present 73 security personnel for providing service services at various establishments shown at sr. no. (i) above are engaged on minimum wages and not on DGR rates. Further in respect of Sr. No. ii, 21 security personnel are engaged on DGR rates. Further it is informed that since the aforesaid services are of essential nature, the concerned existing contractor has been asked to continue their services for a further period upto March end 2015.

In case of Sr. No. iii., the Board vide CBR NO. 26 dated 25.02.2013 had resolved to hire 10 Nos. of hydraulic hoopers and 3 Nos. of tippers to be used as Ghanta Gadi for door to door collection of garbage as well as from eateries / restaurants / hotels. However, most of the eating establishments are not paying the tipping fees in respect of

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collection of waste from their establishment inspite of repeated reminders and an amount of Rs. 35.00 lakhs approx. is outstanding.

RESOLUTION NO. 42. : Considered. Matter discussed. Resolved that while inviting fresh tenders in respect of tenders for provision of Security Services, a tender clause for provision of one armed and one unarmed Security may be included. Accordingly letters be also forwarded to Director General Resettlement. Matter discussed. The Elected members opined that the number of Ghanta Gadi being hired be increased and atleast two additional Ghanta Gadi may be hired. Elected Members also stated that in certain areas Ghanta gadi are not going. Chief Health Supdt. informed the Board that Ghanta Gadi are reaching the general public as per their duty register and signatures of the residents of that area are also being recorded in the register. CEO informed the Board that on all Ghanta Gadi the phone numbers of the concerned staff of health will be printed for the convenience of the general public and also handbills be printed in order to create awareness amongst the general public regarding Ghanta Gadi. Matter discussed. Resolved that the additional two Ghanta Gadi may be hired while inviting fresh tenders. Further resolved that Health Department be asked to gear up the collection of tipping fees in respect of door to door collection of garbage as well as from eateries / restaurants / hotels. The Elected Members stated that the hawkers menace have been alarmingly increased on main streets and in and around Shivaji Market area. It is necessary to impose fine / penalty on unauthorized hawkers and should take stringent action against them. CEO instructed the Health Department to carry out inspection every day alongwith Nuisance Prevention Squad and may charge fine every day as per the existing rules, so that the menace can be curbed. If required legal opinion be obtained. Further Shri. Ashok Pawar, Elected Member informed the Board that tenders for cleaning of Nallahs may also be invited for ensuring completion of work before the onset of the monsoon season. Resolved that fresh tenders be invited for cleaning of Nallahs on priority basis.

43. ENGAGEMENT OF 20 CASUAL LABOUR ON DAILY WAGES FOR A

PEIROD THREE MONTHS Reference CBR No. 12 dated 18.12.2013. To consider engagement of 20 casual labour for a period of three

months w.e.f. 30.01.2015 to maintain health and hygiene within the Cantonment area. These casual labours will be paid as per Minimum Wages Act 1948 per day on the basis of rates prescribed by RLC (Central), Pune.


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RESOLUTION NO. 43 : Considered. Vice President and Elected Members informed the Board that some toilets are not provided with lights and also repairs are required to be carried out on priority basis. CEO directed the Engineering Department that the works of repairs / provision of lights in toilets be carried out on urgent basis.

The Elected Members pointed out that earlier 60 casual labours were hired by the Board, which has been reduced to 20. It affects the general health and hygiene condition of the area. Therefore 60 casual labours should be engaged on continuous basis. CEO informed that he will examine the issue which was opposed by the Members and they pressed hard to decide the subject matter in the meeting itself. After detailed discussion, it is decided that 40 casual labours be engaged on daily wages initially for 89 days and it will continue after giving a gap of one / two days to them.

44. IMPLEMENTATION OF E-PROCUREMENT IN PUNE CANTONMENT

BOARD

To consider letter No.20546/E-procurement/ADM/DE/SC dated 12.01.2015 received from Principal Director, Defence Estates, Southern Command, Pune directing all the Cantonment Board Office to follow the procedure of tenders through e-tendering w.e.f 01.01.2015. Accordingly digital tokens has been obtained for this office and process has been implemented.

Note : As per the DoE instructions, all tenders having value of Rs.10 lakhs and more be processed through e-procurement by cpp portal. The limit will be brought down to Rs.5 lakhs w.e.f. 01.04.2015 and further down to Rs.2 lakhs w.e.f. 01.04.2016. Public Notice has been issued by this office stating that the bidders to obtain digital token and enroll themselves on the cpp portal.

Connected papers are placed on the table. RESOLUTION NO. 44 : Considered. CEO informed the Board that as per the directions of the Directorate, tenders are being invited though e-tendering process for tenders having value of Rs. 10.00 lakhs and above till March, 2015, 5.00 lakhs and above from 1st April 2015 and 2.00 lakhs and above from 1st April, 2016. Resolved to follow the directions of the DG DE / MOD and tenders be invited through e-tendering process.

45. MANPOWER DEPLOYMENT FOR WEB-BASED BIRTH AND DEATH

REGISTRATION.

To consider implementation of Phase II for digitally signing of birth / death certificate by setting up of service centers at various location in Pune Cantonment Area. In order to implement the same National Informatics Centre vide letter No. NICPUN/PRD/PCB dated

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14.07.2014 has submitted that programming man-power will be required for which an estimated cost of Rs.1.5 lakhs was quoted. RESOLUTION NO. 45 : Considered. CEO informed the Board that Birth and Certificates are being issued through the online application developed by National Informatics Centre, Pune. Further he stated that the Birth and Death Certificate will be made online for general public through which they can only view their birth / death certificates, however to obtain a copy of their certificate they have to approach the office or a Citizen Facilitation Centre, to be started by this office. This Centre will also cater to the need of paying property tax for public convenience. Elected Members appreciated the efforts taken by CEO in public interest. Matter discussed. Resolved to set up a Citizen Facilitation Centre atleast at three places in Cantonment and to incur the necessary expenditure towards the same.

46. INVESTMENT OF CANTONMENT FUND & PROVIDENT FUND IN

NATIONALIZED BANKS To consider the question of making investment pertaining to

Cantonment Fund and Provident Fund in Nationalized Banks only.

RESOLUTION NO. 46 : Considered. Resolved that the investment pertaining to Cantonment Fund and Provident Fund will be invested preferably in Nationalized Banks. In this regard provisions in the Cantonments Act, 2006 be followed.

47. DONATION OF 27 SEATER BUS FOR ZHEP To note that a new 27 seater TATA Starbus has been donated by

Kumar Properties, which has been purchased from Pandit Automotive Pvt. Ltd. at DGS&D rates @ Rs. 14,28,384.38 for the children of ZHEP. The procedure of vehicle insurance, RTO passing other related norms as per School Bus Rules has been carried out by this office.


RESOLUTION NO. 47 : Considered and noted. Resolved that the donor be felicitated for donating the bus for ZHEP and also a news article be published thanking Kumar Properties for the same. The Board further resolved that Elected Members will use their good offices to bring more CSR / MP / MLA LAD fund for development of Cantonment.

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48. IMPLEMENTATION OF SCHEME FOR SETTING UP OVER 300 MW

OF GRID-CONNECTED & OFF-GRID SOLAR PV POWER PROJECTS BY DEFENCE ESTABLISHMENTS UNDER MINISTRY OF DEFENCE AND PARA MILITARY FORCES (UNDER MHA) WITH VIABILITY GAP FUNDING (VGF) UNDER PHASE II/III OF JAWAHARLAL NEHRU NATIONAL SOLAR MISSION (JNNSM) DURING 2014-2045

To consider letter bearing No. 19470/Cantt(JNNSM)/DE dated

27.02.2015 received from PD DE, SC, Pune wherein the Board has been conveyed that this Board has been identified to implement the subject Scheme. Further the Directorate has asked to submit the feasibility report and statement of case as per the details shown below:-

i. Land, if any available for developing grid connected solar power

project. ii. Total roof top area available and suitable area to set up off-grid

solar power plant / application. iii. Conventional electricity consumption of the Board and its

assets. Expenditure on total power consumption as a percentage against the total income (excluding grant & service charges).

iv. Feasibility study to set up grid connected solar power plant and off grid solar power plant / applications and assessment of technical viability.

v. The cumulative capacity of solar power that can be generated out of grid and off-grid solar applications.

The Directorate has further directed the Board to contact SECI for expert guidance and preparation of feasibility report and proposal for seeking VGF to set up solar power plants in Cantonments based on the guidelines and directions issued vide MOD ID No. 374/SO(II)/D(Lands)/2014 dated 06.02.2015 and its enclosures. Connected papers are placed on the table. Note : (i) The Scheme has mandatory condition that all PV Cells and Modules used in the Solar Plants set up under this scheme will be made in India. (ii) The Government has also given permission for right to use the defence land by developers chosen by Defence Establishments by way of lease and otherwise or for self use of the same by defence establishments themselves for the purpose of setting up of solar power projects and sale of excess power to distribution companies. (iii) The project capacity shall be atleast 1 MW and maximum capacity of the project shall be upto 20 MW for which the establishment of Ministry of Defence are required to identify the locations for developing solar projects. Tendering for inviting solar project developers to bid for developing projects would be done by the defence establishments. Establishments are free to follow their own procurement system or develop detail; guidelines or procedures for

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tendering. However, the defence establishments may prepare as per its own rules and requirements, tender documents RFP, PPA etc and may process for allocation of projects through a competitive bidding process as per the extant norms of GFR 2005 and other CVC guidelines on the subject. (iv) The viability gap funding will be transferred to the defence establishments by SECI under a VGF securitization agreement, which shall be prepared by SECI.(v) There are two mechanisms for obtaining VGF i.e. Developer mode and EPC mode. (vi) for 1 MW solar power plant approx. 12000 M2 area on roof top or 5 to 6 acres of open land depending upon the solar PV technology being used may be required. The various methods of solar power generation are as follows :- a. Integration of solar PV with grid b. Roof top solar PV with storage c. Roof top solar PV with net metering The roof top area available with our Board i.e. Cantonment fund buildings are as under :-

Sr. No.

Location Area in Sq. Mtr.

i. Dr. Ambedkar Primary School, Sholapur Bazar

416.3296

ii. Dr. Ambedkar High School, Sholapur Bazar

726.6025

iii. Mahadji Shinde High school, Wanowrie 1066.899

iv. Mahadji Shinde Pry. School, Wanowrie 54.1576

v. Ghorpuri Village High School 902.7753

vi. Shaheed Bhagat Singh primary School 648.7196

vii. Swami Vivekanand Primary School 529.31

viii. Ravindranath Tagore English Medium School, Old Modikhana

1768.0343

ix. Maharashi Annasaheb Shinde Pry. School

310.6806

x. Ghorpuri Marriage Hall 831.9612

xi. Community Hall Sholapur Bazar 377.0588

xii. Cantonment Office building 1705.0527

xiii. Cantonment General Hospital 1682.231

xiv. Dr. Ambedkar Bhawan, Jan Mohd. Street 198.602

xv. Parmar Dispensary Boottee Street 182.911

xvi. Ghorpadi Dispensary 238.6082

xvii. Shiv Chhatrapati Market Dispensary 336.8145

Total available area in Sq. Mtrs. 11560.4183

Total available area in acres 2.85669

The details of open land available are as under :

i. Dhobi Ghat Shankarsheth Road ii. Kakasaheb Gadgil Play Ground, Golibar Maidan iii. Motilal Mathurawala Sports Ground, Wanowrie

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iv. Wanowrie Tannery v. Trenching Ground , Manure Yard, Hadapsar vi. Store Yard, Jan Mohammed Street The annual consumption of electricity is 31,07,760 units i.e. street lights & Cantonment Fund buildings and the annual bill is approx. Rs. 2,57,86,932/- in respect of Pune Cantonment Board. RESOLUTION NO. 48 : Considered. Matter discussed. Resolved to approve in principle to install 1 MW Solar PV Power Plant on roof top or ground based on detailed feasibility and technical report. Further the Board noted that at present, the Cantonment Fund Buildings are not situated at a single location having total area of approx. 12000 sq.mtr., which is required for generation of 1 MW solar power. The option of installation of Solar PV power project at Trenching Ground / Manure Yard Hadapsar may be considered after clearance of land issues. Matter further discussed. The vacant Class C land within the Cantonment limits cannot be considered since the area is inadequate. Matter discussed. Resolved to approach Solar Energy Corporation of India (SECI) for detailed feasibility study and analysis of the roof top area and open land for assessment of solar power generation project in Cantonment area.

49. EXTENSION FOR EXISTING TERM CONTRACTS FOR

MAINTENANCE OF GARDENS, LANDSCAPE SITES AND AVENUE PLANTS IN PUNE CANTONMENT BOARD

To consider the question of grant of extension to existing contractors

for maintenance of gardens, landscape sites and avenue plants in Pune Cantonment Board, since the contract is expiring on 31st March, 2015.

The existing contractors and the respective amount of maintenance for

each zone are as under :-

Zone Amount of Maintenance per month basis

Name of the firm

A Rs. 1,17,999/- M/s. Nisarga Landscapes Services

B Rs. 71,800/- M/s. Prerna Nursery

C Rs. 1,49,999/- M/s. Nisarga Landscapes Services

D Rs. 91,000/- M/s. Reliance Enterprises

Connected papers are placed on the table. Note : In order to undertake the maintenance of garden / landscape

sites and avenue plants for the year 2015-16, process for e-tendering were initiated in the month of February, 2015. Online tenders were invited through public notice in local newspapers i.e. The Indian

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Express and Loksatta dated 07.02.2015. During the process of selection of tender, only single bid has been received. Hence the process of re-tendering has been initiated. The said process of e-tendering will require another a month.

Further, the existing term contracts are concluding on 31/03/2015. As per Condition No. 12, Page No. 3 of the tender documents, the maintenance period may be increased for another year, which is at the discretion of CEO / Board. RESOLUTION NO. 49 : Considered. Resolved to grant extension to following existing contractors for maintenance of gardens, landscape sites and avenue plants in Pune Cantonment Board for a period of three months or till finalization of new contract, whichever is earlier w.e.f. 01.04.2015.

Zone Amount of Maintenance per month basis

Name of the firm

A Rs. 1,17,999/- M/s. Nisarga Landscapes Services

B Rs. 71,800/- M/s. Prerna Nursery

C Rs. 1,49,999/- M/s. Nisarga Landscapes Services

D Rs. 91,000/- M/s. Reliance Enterprises

With the permission of the Chair, the following supplementary items were taken and discussed :- 50. PROCUREMENT OF OPHTHALMIC EQUIPMENT FOR

UPGRADATION OF EYE DEPARTMENT OF SVPCGH OUT OF MLA LAD FUND

To consider approval of incurring 20% balance payment i.e. Rs. 6,00,000/- for Procurement of Ophthalmic Equipment through MLA LAD Fund.

Note : i. Refer CBR no.62 dated 25 Jun 2014: it was approved to process

the grant of Rs 32 lacs for upgradation of Eye Department of SVPCGH.

ii. The case for sanction of 32 lacs out of MLA LAD fund was

processed vigorously and the same has been sanctioned,

however as per the GR of Maharashtra Government No. 295

dated 3rd Dec 2013 only 80% of sanctioned amount is provided

out of MLA LAD fund and remaining has to be catered for by the

demanding authority hence a cheque of only Rs 25,60,000/-

instead of Rs 32 lakhs requested for has been issued in favour of

CEO, PCB.

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iii. Amount of approx. Rs 6,00,000/- be approved by the Board to

procure the said equipment. Once all the sanctioned equipments

are procured, all the documents have to be forwarded to State

Authorities along with the completion report and utilization

certificate for their audit.

All connected documents are placed on the table.

RESOLUTION NO. 50 : Considered. The Board noted the action taken by the CEO in this regard. Resolved to incur Rs. 6,00,000/- approx. towards 20% balance payment for Procurement of Ophthalmic Equipment through MLA LAD Fund.

51. ASSESSMENT OF MANPOWER IN VARIOUS DEPARTMENTS OF

THE BOARD To consider the question of assessing the requirement of manpower to

be engaged on contractual basis and also to assess the requirement of permanent staff in various departments of the Board.

Detailed report is placed on the table. RESOLUTION NO. 51 : Considered. Resolved to form a committee

comprising of Vice President as Chairman and all Elected Members in order to assess the requirement of manpower in various sections of the Board. All Sectional Heads would be part of the Committee for their assessment work.

The Board discussed about the vacancies of permanent posts in the

office. The Board was of the opinion that in many sections, the requirement of permanent staff cannot be substituted by contractual staff, therefore, there is a need to fill all such vacancies. A list of vacancies head wise was placed before the Board. The Board resolved to fill vacancies of permanent posts on priority basis. CEO informed that for filling up of vacancies, sanction of the competent authority would be required. The Board resolved to send a proposal for sanction to the Competent Authority.

52. BUDGET ESTIMATES FOR THE YEAR 2014-15 (REVISED ) & 2015-

16 (ORIGINAL) : PUNE CANTT. To consider PD DE letter bearing No. 8119-A/2014-15/DE dated

16.03.2015 wherein sanction has been conveyed of the Budget Estimates 2014-15 (R) & 2015-16(O).

Budget book alongwith sanction letter from PD DE, SC, Pune is placed

on the table.

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RESOLUTION NO. 52 : Considered and noted. The Elected Members raised objection on the curtailments made under various Budget Heads. The Elected Member opined that since curtailment has been made, it is very difficult to carry out various development / maintenance / public works. The Elected Members also opined that due to periodical resurfacing of roads from time to time, the level of the roads have significantly increased as compared with the plinth level of the surrounding buildings. Hence the levels of all such roads should be reduced by scarifying the road surface and relaying the same with WBM and bituminous macadam. Priority should be given to roads, drains, public convenience, beautification of Cantonment and other developmental issues including schools and hospitals. Resolved that accordingly CEO is authorized to invite tenders as per the Budget Estimates 2015-16 (O) giving impetus on above mentioned works. Thereafter the Board perused the re-appropriation statement for the year 2014-15, wherein re-appropriation from one Minor Head to another under the same Major Head has been done. Resolved to consider and approve the same.

53. INSTALLATION & COMMISSIONING OF PASSENGER LIFT AT SVP

CANTONMENT GENERAL HOSPITAL : PUNE CANTT. To consider the question of installation of new passenger lift for

Cantonment General Hospital patients and staff. Connected papers are placed on the table. Note : There is a requirement of 1 No. two stops passenger cum bed

elevator having capacity of 1360 kg (20 persons) fully automatic passenger lift with VVVF drive provision. There will be two stops and two openings with automatic left side / central opening door made in SS hairline finish. The car size will be 1300 mm wide x 2400 mm deep x 2200 mm height. The lift will be furnished with open and closed buttons, alarm buttons and auto circuit light and fan, overload device, auto rescue device, fire retardant doors, infrared screen for car door, pit ladder, firemen’s control switch. The estimated cost of the passenger lift including minor civil and electrical work would be approx. Rs. 20.00 lakhs. RESOLUTION NO. 53 : Considered. Resolved to invite tenders through e-tendering process for procuring new passenger lift (passenger cum bed elevator) for Cantonment General Hospital patients and staff. Further resolved that the tenders be invited for reputed brands i.e. Schindler / Thyssen Krupp / Mitsibushi / Otis / Kone. The Elected Members opined that the lift which is provided in the office should also be replaced. SE (Electrical) informed the Board that the lift is beyond economical repairs. Hence the lift has to be fully replaced. SE (Electrical) further informed that the lift provided at Employees Provident Fund Office is also required to be replaced and it is part of the terms of the Licence Agreement between Board and Employees Provident Fund Organization. Resolved that a detailed report be placed in the next meeting.

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54. PURCHASING OF PHOTOCOPIER MACHINE FOR ENGINEERING DEPARTMENT : PUNE CANTT.

To consider the request of Engineering Department for procuring a

photocopier machine in view of frequent requirement of Photocopies in view of court cases / appeals in respect of house files and tender documents. RESOLUTION NO. 54 : Considered. Resolved to purchase heavy duty photocopier machine on DGS& D rate contract for the Engineering Department.

55. TENDER FOR THE WORK OF HOUSE KEEPING SERVICES IN ALL

SCHOOLS OF PUNE CANTONMENT BOARD

To consider the financial bids received for the work of housekeeping services in all Schools of the Cantonment Board by e-tendering process. The comparative statement of the technically qualified tenderers received is as under :-

Sr. No.

Name of Bidder Amount quoted for deploying 27 labourers

(in Rs. Per month)

1 M/s. Siddhivinayak Sushikshit Berojgaar Seva Sahakari Sansthaa Maryadit

Rs. 2,45,761.41

2 M/s. Mehta & Shah Enterprises Rs. 2,55,049.41

3 NTS Groups Rs. 2,66,766.87

4 M/s. Reliance Enterprises Rs. 2,70,844.41

5 Accurate Security Services Rs.6,45,510.55

Note : E-tenders were invited in two parts i.e. Technical Bid and Financial Bid for the subject work. Nine firms have submitted tenders and Five firms were qualified in the technical bid. The financial bids in respect of the five technically qualified firms were opened on 16.03.2015. However, M/s. Siddhivinayak Sushikshit Berojgaar Seva Sahakari Sansthaa Maryadit, who have technically qualified were inadvertently informed by the CHS that the rates quoted in the financial bid cannot be accepted since the same are considerably low. Since the e-tendering process has been adopted for the first time, the error has been committed. RESOLUTION NO. 55 : Considered. CEO brought to the notice of the Board that the tender was invited for the first time through e-tendering process and the financial bid was opened on 17.03.2015. It was found that the rates quoted in the financial bid of M/s. Siddhivinayak Sushikshit Berojgaar Seva Sahakari Sansthaa Maryadit was considerably low and hence was rejected by the CHS. CEO further informed the Board that the power to reject / accept the financial bid is vested with the Board and not with the Sectional Heads, hence the financial bid be placed before the Board for acceptance / rejection. Resolved that the tenders be re-invited through e-tendering process and the financial bids received be placed before the Board.

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56. TENDER FOR THE WORK OF HOUSE KEEPING SERVICES IN S V P

CANTT. GENERAL HOSPITAL OF PUNE CANTONMENT BOARD

To consider the financial bids received for the work of housekeeping services in S V P Cantt General Hospital of the Cantonment Board by e-tendering process. The comparative statement of the technically qualified tenderers received is as under :-

Sr. No.

Name of Bidder Amount quoted for deploying 21 labourers

(in Rs. Per month)

1 M/s. Siddhivinayak Sushikshit Berojgaar Seva Sahakari Sansthaa Maryadit

Rs. 2,20,498.57

2 M/s. Mehta & Shah Enterprises Rs. 2,29,318.57

3 NTS Groups Rs. 2,39,608.57

4 M/s. Reliance Enterprises Rs. 2,44,648.57

5 Accurate Security Services Rs. 58,76,029.99

Note : E-tenders were invited in two parts i.e. Technical Bid and Financial Bid for the subject work. Nine firms have submitted tenders and Five firms were qualified in the technical bid. The financial bids in respect of the five technically qualified firms were opened on 16.03.2015. However, M/s. Siddhivinayak Sushikshit Berojgaar Seva Sahakari Sansthaa Maryadit, who have technically qualified were inadvertently informed by the CHS that the rates quoted in the financial bid cannot be accepted since the same are considerably low. Since the e-tendering process has been adopted for the first time, the error has been committed. RESOLUTION NO. 56 : Considered. CEO brought to the notice of the Board that the tender was invited for the first time through e-tendering process and the financial bid was opened on 16.03.2015. The rates quoted by M/s. Siddhivinayak Sushikshit Berojgaar Seva Sahakari Sansthaa Maryadit was not admitted inadvertently by CHS as E-tendering process was followed for the first time. CEO further informed the Board that the power to reject / accept the financial bid is vested with the Board or CEO as per their financial powers and not with the Sectional Heads, hence the financial bid be placed before the Board for acceptance / rejection. Resolved that the tenders be re-invited through e-tendering process and the financial bids received be placed before the Board. Sd/- Sd/-

MEMBER-SECRETARY PRESIDENT CHIEF EXECUTIVE OFFICER PUNE CANTONMENT BOARD PUNE CANTONMENT BOARD

(SANJEEV KUMAR) (BRIG. A. K. TYAGI) Dated : 18.03.2015 Dated : 18.03.2015

minutes of the ordinary board meeting held on...

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