My Number Promotion Office, Cabinet Secretariat

My Number System ~Basic Outlines and Future Plans~

Maina chan“My Number” PR character

The Social Security and Tax Number System is...Social infrastructure to improve administrative efficiency,

enhance public convenience, and realize a fairer and more just society.

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Enhanced public convenience

The system will simplify administrative procedures and lessen the burden on residents by reducing the number of accompanying documents, etc., needed for procedures.

It will allow residents to check the information on them that administrative organs possess and receive notices on various services from those organizations.

Improved administrative efficiency

The system will greatly save time and labor needed to compare, transcribe, and input various types of information in administrative organs, local governments, etc.

It will promote linkage among multiple operations and eliminate waste arising from work overlap.

A fairer and more just societyBecause it will make it easier to ascertain people’s income and receipt of other administrative services, the system will prevent improper evasion of payment responsibility and unfair receipt of benefits, and provide fine-tuned assistance to those who really need it.

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Beginning in January 2016, your Individual Number will be required for administrative procedures related to social security, taxation, and disaster response.

Taxation Disaster response

• Acquirement of pension qualification, pension confirmation and payment

• Acquirement of unemployment insurance qualification, insurance confirmation and payment

• Hello Work-related affairs• Collection of medical insurance premiums• Welfare benefits, public assistance

Etc.

• Notation on income tax returns, notifications, records, etc., submitted to tax authorities

• Internal administrative work of tax authoritiesEtc.

• Payment of funding for rebuilding the livelihood of

disaster victims

• Preparation of disaster victims’ books

Etc.

Social security

Pensions Labor

WelfareHealthcare

Individual Numbers will only be used for legally stipulated administrative procedures in the areas of social security administration, taxation, and disaster response.

マイナンバーとマイナンバーカード

○My Number

○My Number Card

l After the notification of My Numbers, My Number Cards are issued at the request. It is a plastic card containing an ID photograph of the individual.

l Individuals can verify their My Numbers and identification only with this My Number Card.

l The IC chip contains an electronic feature for authenticating the card bearer (electronic certificate).

l My Number Card is necessary to login to the Mynaportal.

l A 12-digit number designated and notified to each and every resident in Japanl Only used in administrative procedures in the areas of social security, taxation and disaster response stipulated

by the My Number Actl Notification cards are for the purpose of notifying individuals of

their My Numbers. Notification card alone cannot be used as an identification document.

u The front side of the My Number Card can be used widely as a photo ID card for both the public and private sectors.

u My Number is not used when using the electronic certificate (public key authentication) of the My Number Card.

My Number and My Number Card

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< Notification card >

0123456789ABCDEF

氏名 番号 花子

平成元年 3月31日生

住所 ○○県□□市△△町◇丁目○番地▽▽号

1234

2025年 3月31日まで有効

性別 女

□□市長

（裏面）

1234 5678 9012氏名 番号 花子

平成元年 3月31日生

< My Number Card >

（裏面）

1234 5678 9012氏名 番号 花子

平成元年 3月31日生

Back side of the My Number Card ①My Number▪ Can only be used for legally stipulated administrative

procedures in the areas of social security, taxation and disaster response, or administrative duties stipulated in the ordinances of local governments

▪ The use of My Number is restricted by law such as administrative agencies and employers; other entities are prohibited to collect or store My Numbers such as by photocopying the back of an My Number Card.

AP configuration in the IC chip

Free space

Others (card face information, etc.)

② Electronic certificates(For the bearer’s signature and for user identification)

▪ In addition to administrative agencies, private business operators approved by the Minister of Internal Affairs and Communications can now also use electronic certificates

Example: Internet banking services of financial institutions, etc.Electronic certificates

(For the bearer’s signature and for user identification)

③ Free space▪ Municipalities and government agencies can use within the

confines of the law.Example:Seal registration card, ID card of government officials

▪ Private business operators can now also use My Numbers as determined by the Minister of Internal Affairs and Communications

Legal restriction on entities for the use

of My Numbers

Can be used

widely including

the private sector

◎My Number is not used when using the electronic certificate embedded inside the IC chip.

Three Features of the My Number Card

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Safeguard for My Number – Learning from the Number Systems in Other Countries

A thorough comparison of the number systems in Japan and other countries

Japan U.S. South Korea

Number system Individual Number (My Number) system

SSN (Social Security Number)

Resident registration number

Number composition 12-digit number 9-digit number 13-digit number

Meaning of numbers None None The first 6 digits represent the date of birth

The range of allowed use

Limited to social security, taxation and disaster response

Widely used by both public and private sectors

Widely used by both public and private sectors

Usage by private business

operators

Prohibited except in cases stipulated by the My Number Act

No restrictions No restrictions(Restrictions imposed in stages starting in 2012)

Identify verification By an ID card showing the Individual Number with photo

Can be done only with the numbers

Can be done only with the numbers

Personal information sharing

Decentralized management(Sharing by using codes instead of directly using the numbers)

Can be done only with the numbers(personal information is also stored by each organization)

Can be done only with the numbers

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① Identity confirmation (verification of the My Number, identity (existence)) ② Excluding cases stipulated by the My Number Act (*), prohibition of the collection and storage of specific

personal information (personal information including My Number in its contents) and creation of specific personal information files

③ Monitoring and supervision by the Personal Information Protection Commission④ Strengthening of penalties

① Decentralized administration of personal information② Information sharing by using codes instead of directly using the My Numbers ③ Restriction and management of persons who can access the personal information by access control④ Encryption of communications

Legislative safeguard in the My Number System

Technical safeguard in My Number System

Safeguard for Personal Information

1. Safeguard in My Number System

2. Security of the My Number Cards

① No personal information that is strictly private is recorded on the My Number Cards (IC chip)② For any lost or stolen cards, the Call Center for the Social Security and Tax Number System is available

and is open 24 hours a day, 365 days a year

(Front)(Back)

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Expansion of Public Key Authentication Services to Private Sector

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(e.g.) Website of a financial institution

( E x a m p l e s o f t h e s e r v i c e s o f f e r e d )

Account balance

Money transfer Loan

Time deposit

(e.g.) Website of a medical institution

( E x a m p l e s o f t h e s e r v i c e s o f f e r e d )

Application for doctor’s note

Medical examination

history

Examination results

Medication history

(e.g.) Online shopping site

( E x a m p l e s o f t h e s e r v i c e s o f f e r e d )

Purchase history

Putting up for auction

Check/exchange points

Change of registered

information

Mynaportal

( E x a m p l e s o f t h e s e r v i c e s o f f e r e d )

Records such as information

provision display

Personal information

display

Notification display

One-stop service

e-Tax

( E x a m p l e s o f t h e s e r v i c e s o f f e r e d )

Change of user registration

information

Create a tax return

Notifications Support information

Expanded usage

Public key authentication

l Public key authentication services such as e-Tax that were limited to the procedures of administrative agencies can now be used in various services of private companies.

l For online banking and shopping, personal authentication allows cheap and speedy identify verification at customer registration (account opening); much securer user verification at login compared to an ordinary ID/password system; monitoring changes in customer information, etc.

Internet bankingØ Login to Internet banking site by reading the My

Number Card with a smartphone for authentication

Maternal and child health information/notifications

Ø Maternal and child health information can be viewed anytime, anywhere

Evacuation instructions/supervision at the time of disaster

Ticketless services

Concert hall

Ø Smooth entry to a concert hall by using My Number Card

Users Staff

Ø Promptly calling out for people to evacuateØ Checking health status, providing remote support

Electronic PO Box

Ø Notification of immunization from municipalities to personal electronic PO Box to prevent any missed clinic visits

One-stop Service

Contractor

Ø Easy verification of the existence of pensioners through a cable TV

Ø Submission of the application for enrollment in nursery from home

Improvement of the convenience of residents, improvement of productivity, etc.

Revitalization of regional economies, spreading a virtuous cycle

Improved convenience of administrative services

Ø Utilizing the infrastructure of the convenience store certificate issuance service in other settings such as the office of local public entities

Certificate issuance center

Supporting local economy

Sharing infrastructures of various services offered by public and private sectors

Evacuation center

Providing appropriate support for residents at evacuation centers

Residents

Ø Preparation of relief supplies according to evacuation situations by promptly grasping the current evacuation situations

Ø Various services such as point services offered by municipalities can be used with one My Number Card

Ø Exchange points accumulated from private services for municipality points and use them in shopping districts, etc.

Future Usage of My Number Card

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Display of records such as information provision(records of information use)

Users can check the records of their information shared through the Information Providing Network.

Display of personal information（User information)

Users can check their specific personal information held by administrative organs, etc.

NoticesUsers can receive and check notices sent by administrative organs, etc., that fit their individual needs.

Service search/electronic application（Matching services)

Users can search and apply online for municipal services related to parenting (one-stop parenting service).

Public fund payment serviceUsers can make public fund payments through online banking (Pay-easy) or credit card by using the notice function of Mynaportal.

Scheduled to start service

in 2017

Cooperation with private delivery services

Users can receive notices from administrative organs and private companies by using private delivery services.

Cooperation with external websitesUsers can login to external sites from Mynaportal by registering to such sites.

l Mynaportal is a online Web service where you may examine a record of how information concerning you that contains your My Number has been shared on your personal portal site. Also, delivery services of private business operators and public fund payment services such as social insurance premiums and taxes are under way.

l At present, the specific services planned to be provided by Mynaportal are as follows:

Functions of Mynaportal

A

D

C

B

E

F

G10

Mynaportal “One-stop Service for Childcare”

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Curr

ent s

ituat

ion

Afte

r reg

istr

atio

n

Easy searchCheck the documents necessary for application

Easy online applicationApply online from your computers, etc., at home

Push notificationNotifications are sent when the submission deadline for current state report gets close.

To fill out

Others

A copy of your bank book

A copy of your health insurance card

Child allowance application form

List of your documents for applicationSelect the address,

family composition and the service.

In your case, XXX documents

are also necessary.

It was not mentioned on the homepage.

Here are my documents for application.

Your application has been completed!

Fill out the application form and put my electronic signature with My Number Card and apply.

Today is the application deadline but I can’t go to the

government office to submit it because my child has a fever.

Notice of tax payment

Regarding the submission of the current status report for

child allowance

Display the noticeI think I just received a notification. Let’s see what it is about.

Many different types of documents are delivered

so it is not easy to manage them.

Residents:Able to search for services that they need according to individual situations

Local governments:

Able to reduce labor and time required for providing details to residents at the office

Residents: Able to apply for services online anytime

Local governments:

Able to reduce labor and time required to manually input the contents of the printed application into the computer system

Residents: Able to check and avoid any missed submission

Local governments:

Able to reduce costs for preparing and mailing documents

Users can use the search function to find the service that suits them the most.Users can apply for the service online without having to go to the government office.Procedures that can be easily forgotten are notified to users by a push notification.