mypd support meeting for central office course developers from training & development office

MyPD Support Meeting for Central Office Course Developers

From Training & Development Office

2008-09 Training & Development Office2

Outline

Course Design Tips (A) Class Management Tips (B) Troubleshooting Tips (C) PD Policy Updates (D) Helpful Tools (E)


College model

One Course– CIS 110-Intro to Computers

Many sessions—classes that meet on different days and time throughout the semester


Course

Classes


A1-Central Office Class Design

One course —

MAT MID 05-06-Algebraic Thinking

Multiple classes -

MAT MID FA05-Algebraic Thinking-Oct.

MAT MID SP05-Algebraic Thinking-Jan.

MAT MID SU05-Algebraic Thinking-July


A1- Design Benefits

Less typing Set up district initiatives for specific schools with

local class management as needed Easy class management with delegation once

classes are set up through CMS Facilitator field Less clutters on screen

Eliminate multiple registrations for the same course (default).


A1- Design Steps(One course, multiple classes)

Demo Detailed steps are covered on p. 19 of the

Course Development Guidelines.


A2-Avoid Using the Same Class Names

Per Licensure, you only get credit once within the five-year renewal cycle if your class names are the same.

Example,

PDV 352 FA05 Love and Logic

PDV 352 FA06 Love and Logic


A2-Avoid Using the Same Class Names

Solution: Add the Year to the class names or name the classes differently.

Example,

PDV 352 FA05 Love and Logic, 2005

PDV 352 FA06 Love and Logic, 2006


A3-Partial Credit

Add your meeting hours, please.

DOUBLE CHECK :

Meeting Hours = CEU Contact Hours

This is a must for partial credit to calculate correctly.


A4-Assignment for Extra Credit

Document Independent Work / Homework in Assignment tab if you want to award extra credit.

Accounting: Set extra meeting dates to account for the homework hours.– Check the “Is Homework” check box.


Homework Example


A5-Plan Ahead

Policy requires you to submit your class 30 days before you start your class.

Our Commitment: Within 5 days of submission, you class will be handled.

We WILL NOT publish retroactive classes.


B1-How Do I Know?

If my classes are published?– A: Check the Catalog for class publication– MAKE SURE you add the group that includes you

in Edit Class—Properties—Groups. If my classes are returned?

– A: Read the notification email I send you What changes I need to make?

– A: Read the Internal Comments under Class Properties.


B2-MyPD Sign-In Sheets

Use the sign-in sheets generated from MyPD (Roster—PDF) for participants to sign in

Benefit 1—easy to take attendance Benefit 2—you know who has not registered

and can remind them accordingly


Sign-in Sheet Example


B3-Take Attendance & Issue credit

You MUST check attendance first and issue credit as follows:

Attended—all sessions, eg. 4 of 4 Absent—no sessions, eg. 0 of 4 Partial—some sessions, eg. 1 of 4, 2 of 4, 3

of 4 Never leave anyone “In-progress”.


B3-Issue Credit Shortcut

Attendance must be taken correctly for this to work.

On the Issue Credit screen (with everyone “In-progress”), you can select Credit Status: All—Partial.

The system will then calculate the credit based on the attendance, and turn them into ATTENDED, ABSENT, or PARTIAL.


B4-Deadline for Issuing Credit

15 business days after the last class meeting 7 business days for stipend classes I will contact you to close your classes if not

done. Close classes = Take Attendance and Issue

Credit


B5-Registration & Cancellation

Every CMS employee MUST register for classes by midnight of the day of workshop in MyPD in order to get CEU credit for CMS workshops.

Participants must cancel their registration by midnight of the first meeting if they– Register for the wrong class– Cannot attend the class

They will be marked “Absent” if they do not attend / cancel classes.


B6-Can I ….For Teachers?

Register– A: No, you can’t. They must register for themselves

by midnight of the day of workshop, with your help if needed.

– Walk-in feature is only used when your classes have limited seating, AND you need to fill in the empty seats due to no-shows.

(DO NOT use the walk-in feature to register for people who forget to register for classes.)


B6-Can I ….For Teachers?

Cancel– A: No, you can’t. They must cancel by midnight

of the first meeting while they still see the CANCEL button on their Welcome screen.

– T&D Office WILL NOT remove / cancel participants out of classes. It is participants’ responsibility.


B7-LOCK Command Button (Course)

When you lock a course, no one can see your published classes in the Class Catalog.

DO NOT lock your courses as a general rule.


B8-ARCHIVE Command Button (Class)

When you archive a class, no one can see the class on the EDIT CLASS/CLASSES screen.

DO NOT archive classes as a general rule.


C1-Where is My Class?

You have hidden/archived your class. To see your hidden classes, set the filter—

Show Hidden to Yes, and click the Filter button.

To un-hide your class, click the Unarchive button aligned with your class.


C1- To See Your Hidden Class


C2- I Can’t Find My Class in the Catalog

You have locked your course– A: Click the UNLOCK button on the Open/Edit

course screen.

You have used grouping to control registration and you are not part of the group.– A: Use default Groups setting—

System Group: All Student


D1- LIC Prefix

LIC courses are CMS workshops designed for Teacher effectiveness Teacher retention Teacher evaluations Teacher support programs Teacher leadership and empowerment


D1-LIC Prefix

Who needs it?– Current School Administrators who need to renew

their administrator license

What is the requirement?– Current School Administrators who need to renew

their administrator license need 50 hours/5 CEU for every five year renewal cycle.


D2- New Licensure Requirement

Effective July 1, 2009, K-12 teachers must complete 3 renewal credits in their academic subject areas, including strategies to teach those subjects, during each five-year cycle.


E1-Attach Documents

Many locations for different dates Pick and choose topics to attend Agenda Directions


Example


E2-Scheduled Mail (Message Center)

Use this function to send a pertinent email message to all participants in a selected class.


E2-What is pertinent?

Date and time change Location change Cancellation Important reminder that is missing in the

class catalog. Example 1: Bring your testing coordinator handbook to the

workshop.

Example 2: All homework is due by 5/25.


E3-Stipend Reports

1. See p.28 of Course Development Guidelines.

2. Verify/edit the Excel report to include course name and signature lines.

3. Facilitator sends Excel file electronically and paperwork to his/her Budget Analyst to process.


E4-Can I Hide My Courses?

You CAN NOT hide courses from your Open/Edit Course screen.

Instead, use the semester designator to filter your list.


Filter Courses BA

C


All MyPD supporting documents are on Docushare—Professional Development—MyPD folder.

If individual tutoring is needed, please contact Christina Efird for appointments.


Contact Information

Course Development Support:

Christina Efird

[email protected]

0820

MyPD Helpdesk / Renewal Credit:

Kate McNally

[email protected]

5980