nrs 040-4

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ICS

ISBN

NRS 040-4:2005Edition: 1

NETWORK OPERATING

Part 4: Recommended model for thetraining, competency assessment and

authorisation of the Electricity Supplyindustry for Network Operations

N R S

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This rationalized user specification is issued by

the Technology Standardization Department (TSD), Eskom,on behalf of the

User Group given in the forewordand is not a standard as contemplated in the Standards Act, 1993 (Act No. 29 of 1993).

Table of changes

Change No. Date Text affected

Correspondence to be directed toThe NRS Projects ManagerThe Technology Standardization Department (TSD)EskomJohannesburg 2000

http://www.nrs.eskom.co.za

A disclaimer

These documents are to follow an acceptance process to be approved in the local environment.

COPYRIGHT RESERVED

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NRS 040-4:2005

Foreword

This specification was prepared by a Working Group that comprised the following members:

K Krafft (Chairperson) Eskom Resources and Strategy

SA Adams Nelson Mandela Metropolitan MunicipalityM Bizior Eskom GenerationG Booysen City of TshwaneF Botha Eskom, DistributionD De Beer Eskom Transmission

A De Marre Eskom, DistributionGM Dindi City of Cape TownR Ferguson Eskom DistributionL Govender eThekwini Electricity

AL Gullan uMhlathuze ElectricityK Haylett City Power JohannesburgB Joubert Mangaung MunicipalityE Kamffer Eskom, Distribution

F Knoetze Eskom, DistributionN Kohne Eskom, DistributionF Mabuza (Project Leader) Eskom Resources and StrategyB Magoro Eskom, TransmissionP Nortje Ekurhuleni Metropolitan Municipality

A Toulson Eskom, DistributionM Walter City Power Johannesburg (Pty) Ltd

This specification was approved by the ESLC.

Acknowledgements

The input to this specification of the following organisations is acknowledged.Documents supplied by the following organisations were referenced in the establishment of thisstandard: Eskom, Ekurhuleni, City Power, Nelson Mandela Metropolitan Municipality, City ofTshwane, Mangaung (Centlec) Metropolitan Municipality, eThekwini Metropolitan Municipality, andCity of Cape Town.

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NRS 040-4:2005

Introduction

This specification was prepared to establish and promote uniform requirements for application in theSouth African Electricity Distribution Industry.

The Electricity Suppliers Liaison Committee expressed the wish that all supply authorities shouldadopt the text of this specification insofar as their particular conditions will permit. Any differencesbetween the requirements of this specification and the purchasers requirements should, as far aspossible, be clearly indicated in the schedules and, where appropriate, be submitted forconsideration in future revisions of this specification.

Keywords

xxxxx, xxxxx.

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1 NRS 040-4:2005

Contents

Page

1 Scope ............................................................................................................................................ 3

2 Normative references ................................................................................................................... 3

3 Terms, definitions and abbreviated terms .................................................................................... 3

4 Requirements ................................................................................................................................ 5

4.1 Duties and responsibilities .................................................................................................... 54.2 Skill development practice .................................................................................................... 84.3 Assessment process ............................................................................................................ 84.4 Authorisation practice ........................................................................................................... 104.5 Continuous learning process ................................................................................................ 11

5 Job observation ............................................................................................................................. 11

6 Incident investigation .................................................................................................................... 11

7 Progress and performance management .................................................................................... 12

8 Forms and record ......................................................................................................................... 12

Annex A (informative) Appointment letter . ................................................................................. 13

Annex B (informative) Application for assessment ......................................................................... 14

Annex C (informative) Request to assess ...................................................................................... 15Annex D (informative) Assessor pre- requisite checklist ................................................................ 16

Annex E (informative) Competency guide ...................................................................................... 17

Annex F (informative) Assessment report - recommendation ....................................................... 18

Annex G (informative) Control officer assessment ......................................................................... 19

Annex H (informative) Low voltage authorisation for distribution outcome 1 low voltage ............. 24

Annex I (informative) Some regulations .......................................................................................... 34

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3 NRS 040-4:2005

NETWORK OPERATING

Part 4: Recommended model for the training, competency

assessment and authorisation of the Electricity Supplyindustry for Network Operations

1 Scope

This procedure sets out the process, to Designated Persons, on skills development, competencydeclaration, assessment and authorisation of Electricity Supply Industry employees and / or otherpersons in terms of the NRS040 Regulations for High Voltage Systems and the OccupationalHealth and Safety Act. These regulations are an extension of, an must be read in conjunction withthe Occupational Health and Safety (OHS) Act, 1993 (Act 85 of 1993), and the regulationspromulgated there under.

2 Normative reference

The following standard contains provisions which, through reference in this text, constituteprovisions of this part of NRS 040-3. At the time of publication, the edition indicated was valid. Allstandards are subject to revision, and parties to agreements based on this part of NRS 040-3 areencouraged to investigate the possibility of applying the most recent edition of the standardindicated below. Information on currently valid national and international standards can be obtainedfrom the South African Bureau of Standards.

3 Terms, definitions and abbreviations

The definitions given in 1.1 are specific to this document. A more comprehensive set of definitionsrelating to the generation, transmission and distribution of electricity is given in NRS 040-1.

3.1 Terms and definitions

accreditedperson who has been registered with the Energy SETA or another recognised accreditation bodythat has a memorandum of understanding with the Energy SETA.

appointedwritten approval by the Designated Person or employer, where specific duties and responsibilities

have been assigned after testing the required competencies.

assessorperson who is qualified and appointed by the Designated Person to assess and recommendpersons for authorisation and is accredited in terms of the following criteria:

Energy SETA Accreditation;Experienced in operating;Not specific designation bounded;Current NRS040 knowledge;Relevant knowledge of the outcome to be assessed;

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Preferably independent from the specific line structure to be assessed.

NOTE The ESETA accreditation has to be phased in over a period of time. In the interim, line assessors willfulfil this function.

authorised / authorisationrefers to the giving of permission in writing to perform specific duties and responsibilities in terms ofthe NRS040. Authorisation remains valid for a maximum period of three years.

authorisation outcomeoutcomes are the demonstrable and assessable end products of the authorisation process.

Authorisation Outcomes were previously referred to as authorisation level.

designated personperson with delegated authority in terms of the OHS Act General Machinery Regulation 2 (1).

group learning facilitator (instructor)person who is accredited and appointed in the discipline in which transfer of learning is done, whofacilitates structured learning experiences, presents information to groups of students and conductsassessments.

generic career paths and personal development planscareer paths, personal development plan and learning programmes (training programme) have toexist for individual learners and shall be documented.

individual learning facilitator (ILF)/Coach

person who is an authorized person and is appointed as a Coach in the discipline in which transferof learning is done, who facilitates practical learning experiences, conducts pre-assessments andpresents information to individual learners (See definitions Subject Matter Expert and Appointed)

invigilatorperson appointed to ensure that all written/online examinations are conducted in accordance withset duties and responsibilities.

learning programmeslearning programmes comprise one or a combination of courses, modules or units of learning(learning materials combined with methodology) by which learners can achieve agreedauthorisation outcomes.

moderator/ moderationaccording to the ETDP (Education, Training & Development Practitioners) Guidelines onmoderation it is a process that ensures that assessments conducted by registered assessors meetthe specified outcomes as described in the NQF standards and qualifications and are fair, valid and

reliable.

portfolio of evidence for authorisation on high voltage systemscollection of evidence compiled by a candidate to prove his/her learning and practical experience.

pre assessmentprior to the practical assessment for authorisation a learner gets declared competent in writing for aspecific outcome by means of a pre-assessment.

recruitment processfollow an acceptable recruitment process to ensure that the best candidates are appointed.

skills planning and recruitment

skills planning and recruitment is necessary to ensure that candidates with the best potential forfuture skills development are appointed.

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senior personsupervisory and management staff of the supply authority.

skills development

previously referred to as training andis the collective term used for formal classroom training andstructured practical on-job training and exposure.

subject matter expertperson with documentary evidence to prove expertise in a specific subject matter and can also bean ILF/Coach.

validity periodcourse does not expire, however there is a requirement for periodic re-assessment. Anauthorisation is valid from the practical assessment date. For Contractors: the validity period shallbe strictly limited to duration of the contract, or 12 months, whichever is the shorter period (Seesection 9.1.3 on annual assessment)

3.2 Abbreviation

ESETA: energy sector education and training authorityHV: high voltage in the range of 1 to 765 kVILF: individual learning facilitatorkV: kilo voltsLV: low voltageNRS040: operating regulations high voltage systemOHS Act: occupational health and safety act

4 Requirements

4.1 Duties and responsibilities4.1.1 Designated Person

4.1.1.1 Persons are developed as required by the incumbents job profile.4.1.1.2 Persons have been trained, declared competent and assessed for authorisation.4.1.1.3 Authorises persons for an applicable outcome in accordance with job /contractrequirements ensures alignment between job profile, job compact and authorisation outcomes.4.1.1.4 Control restrictions on authorisations.4.1.1.5 Competencies are maintained by implementing a continuous learning process.4.1.1.6 Control the expiry of authorizations.4.1.1.7 Create opportunity for re-assessments prior to expiry of authorisation. Initiate a non-conformance process when required.

4.1.1.8 Ensure moderation of the competency declaration and assessment process.4.1.1.9Appoint assessors, ILFs (coaches), group learning facilitators, verifiers and invigilators.4.1.1.10 Suspend or withdraw authorizations to requirements.4.1.1.11 Keep, maintain and update a data base of all authorisations for the region concerned.4.1.1.12 Conduct on-job observations

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4.1.2 Senior person

4.1.2.1 Compile a skills development plan for staff to be authorised in terms of the NRS040.4.1.2.2 Develop skills and declare the learner competent (pre-assessment) prior to assessment.

4.1.2.3 Apply to the designated person for a competency assessment to be conducted.4.1.2.4 Provide the technical expertise during assessment.4.1.2.5 Check correct distribution of authorisation certificates

4.1.3 Assessor

4.1.3.1 Facilitate and manage the assessment process.4.1.3.2 Scrutinise assessment pre-requisites and accept / reject.4.1.3.3 Logistical arrangements.4.1.3.4 Check for NRS040/standards/procedures interpretation, understanding, application andattitude during assessment.4.1.3.5 Chair the assessment panel, apply their discretion, consolidate their findings, reach

consensus and make recommendations.

4.1.3.6 Complete authorisation certificate and documentation in assessment file and hand over formoderation4.1.3.7 Compile an assessment report if the learner is found not yet competent.

4.1.4 Learner or authorised person

Manages and monitors progress made on their learning programmes. Ensures that their portfolio ofevidence is kept up to date and ensuring that authorisations are renewed prior to the expiry date.On request produce positive identification and valid authorization.

4.1.5 Education, training and development

As a service provider assist with the compiling of learning programmes. Deliver the required skillsdevelopment and learning (training)

4.1.6 Invigilator

All written/online examinations shall be performed in the presence of an appointed invigilator.

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Job Observation

Admin and Keys

RecordKeeping

AuthorisationOutcomes

AUTHORISATION

Portfolio of Evidence

Incident InvestigationRetraining/Retest

Competent

Not yetcompetent

Skills Plan/Job Skills DevelopmentProcess

Assessment

AssessmentSkills DevelopmentPractice

Portfolio of Evidence

Non-conformance Practice

Post AuthorisationLEARNINGMAINTENANCE

ENTRY LEVEL

Continuous LearningProcess

START

Competency Declaration

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4.2 Skills development practice

4.2.1 NRS 040 learning program and examination

4.2.1.1 3.2 above First time authorisation learners shall attend a formal full time NRS040 learningprogramme (course).

4.2.1.2 Examination

The learner shall write a formative assessment (progress tests) during the learning programme(course). At the end of which the learner shall be examined on all modules associated with theoutcome of the learning programme in one session (course). A pass mark of 80% shall apply.

4.2.2 Practical experience prior to authorisation

4.2.2.1 Learners shall perform the required tasks/operating cycles under supervision as prescribedby the utility.

4.2.2.2 Operating cycle is a physical operating exercise on various job specifics as required by the

authorisation outcome. Evidence of these operating cycles/tasks shall be on record (SignedOperating Instructions by coach, learner and Supervisor)

4.2.3 Portfolio of evidence for HV authorisation.

All Electricity Supply Industry staff required to be authorised shall have a portfolio of evidence whichis a personal record and documentary evidence of knowledge, skills and experience. The portfolioof evidence shall remain in place after authorisation to ensure the maintenance of, and upgrading ofthe persons competency is captured. The portfolio of Evidence shall also serve as a learning guide.

4.3 Assessment processAll persons that wish to be authorised shall be exposed to a Pre- and authorisation assessment.Authorised persons that wish to retain their authorisation shall be exposed to a periodic Postauthorisation assessment.

4.3.1 Pre-assessment of first time appointees

A senior person shall declare his/her employee ready to be assessed by the assessment panel onlyfollowing successful pre-assessment. If the learner is found not competent yet in this phase, he/sheshould be referred back for more theoretical knowledge and/or practical experience.

1) Theoretical assessment (See paragraph 4.2.1)

2) Broad assessment of local knowledge including;3) Protection prevalent in the geographical area targeted4) Safety procedure and arrangements5) Local operating procedures and regulations6) Practical operating scenarios based on case studies (open book)7) Operations/Technical competencies8) Applicable Standards/Procedures/Directives9) Fundamentals (Apparatus/network layout and changes/electrical theory/technology)10) Job specifics

4.3.2 Request for authorisation assessment

When all the skills development tasks and pre-assessments are completed a request for an

assessment can be initiated as follows:

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a) the candidates shall apply in writing (Annexure B) for an assessment via their senior personto the Designated Person,

b) the Senior Person will request an assessor in writing (Annexure C) to assess a Learner,

andc) supporting documentation to accompany the assessment request:

1) Portfolio of evidence reflecting that the required learning program has been completed, includingthe practical exposure.

2) Proof of valid NRS040 theoretical examination results.3) Pre-assessment report4) Valid First Aid Certificate

4.3.3 Assessment panel

The various types of practical assessment for the respective outcomes shall be conducted byassessment panels comprising the following roles;

a) operating under Supervision; Senior Person (Outcome 2)b) responsible Person (Outcome 3)c) ESETA accredited assessord) Senior Person (candidates nominee e.g. for contractors)e) authorised Person - (Outcome 4, 5 and 6)f) ESETA accredited assessorg) senior person (or candidates nominee e.g. for contractors), andh) authorised Person

NOTE The control officer on duty (at the desk) can form part of the panel. A control officer can also be anESETA accredited assessor

4.3.4 Assessment Documentation

Request to assess (See Annexure C)Relevant authorisation certificate (Outcome 1 5)

Assessor pre-requisite checklist (ANNEXURE D)Competency guide. (ANNEXURE E)

Assessment guideAssessment Report - Recommendation (ANNEXURE F)

4.3.5 Post Authorisation Assessment

4.3.5.1 Renewal of authorisation

4.3.5.1.1 Should the authorised person apply for such extension as detailed in section 4.4.1.4, thedesignated person may, renew an authorisation for a further period under the following conditions:

a) such extension is subject to the authorised person having a clean non-conformance reportand had no operating incidents against his/her record, andb) be able to demonstrate the successful participation in the learning maintenance stream, proofis captured in portfolio of evidence.

4.3.5.1.2 The designated person shall request an assessor to verify the evidence and check foradherence to this procedure, incident register, other relevant standards, procedures etc beforemaking a recommendation.

4.3.5.1.3 Persons not adhering to the above shall be subjected to a full theoretical and practical

assessment in accordance with this procedure within three months prior to the expiry of the validityperiod on the authorisation form.

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4.3.5.1.4 Theoretical, practical and non conformance re-assessments in compliance with section 6and 7, with the following exceptions:

a) formal course(s) is not compulsory and attendance needs to be approved by the senior

person, andb) should the authorised person fail any of these assessments, the authorisation shall berevoked by the designated person or his delegate. The case shall be investigated by the delegatedperson in order to establish the reason for poor performance / non-conformance.

4.4 Authorisation practice

4.4.1 Authorisation forms see templates (ANNEXURE H)

4.4.1.1 Authorisation outcomes

Outcomes are the demonstrable and assessable end product of the authorisation processapplicable to all authorised persons on the network including controllers.

1) Outcome 1: LV is not applicable to this standard.2) Outcome 2: Operate under supervision for HV.

Requirement: NRS 040 - Operating Unit Standard for radial networks and is registered at NQFLevel 4: New learners must be allowed sufficient time for practical exposure prior to attending aformal NRS040 learning programme but the time frame should be at least 3 months.

3) Outcome 3: Responsible Person (Accept work permit and supervision accordingly).

Requirement: NRS 040: - Operating Unit Standard for radial networks and is registered at NQFLevel 4:

4) Outcome 4: Authorised Person - Specific Authorisation.

Access to Live Chambers/Restricted/Prohibited areas - NRS040 - Operating Unit Standard for radialnetworks and is registered at NQF Level 4:

Supervision NRS 040 - Operating Unit Standard for radial networks and is registered at NQFLevel 4: Disconnections (Open and close isolators only). NRS 040 - Operating Unit Standard forradial networks and is registered at NQF Level 4.

Take over line and /or include application and removal of working earths. - NRS040 - Operating UnitStandard for radial networks and is registered at NQF Level 4: plus practical

5) Outcome 5: Authorised person Up to and including 33kV (Substations, Lines and Cable

spiking)Requirement: NRS 040 Unit Standard is being developed

6) Outcome 6: Authorised person above 33 kV (Substations, Lines and Local Control).

Requirement: NRS040 Unit Standard is being developed

4.4.1.2 Transmission Authorisation: NRS 040 Unit standard is being developed

4.4.1.3 Quality Criteria for authorisation Form.

1) It clearly and precisely detail the applicable outcome2) The authorisation form shall be completed in full

3) All authorisations shall automatically lapse after three (3) years from the first assessment dateon the authorisation form. (See validity period)

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4) The authorisation can be valid for a shorter period (I.e. as in the case of contractors)5) The 16(2) appointee of contractors or the company owner must co-sign authorisation

Area of Responsibility, means specific Geographical Area / Network, is clearly stipulated

4.4.1.4 Extension of an authorisation

The designated person may, at his discretion, extend an authorisation, once only, for a period notexceeding 30 consecutive days. This extension shall be in writing and shall state the reason for theextension.

4.4.1.5 Emergency authorisation

In an emergency situation, the accountable, designated person may, at his discretion, authorise aperson to carry out specific activities outside of the geographical area of the authorisation. Theseactivities must be within the scope of the existing authorisation. This authorisation shall be inwriting.

NOTE Emergency authorisations will automatically lapse once the emergency has been cleared

4.5 Continuous learning process

Post authorisation competence enhancement will be facilitated through:a) training on any revision to the NRS 040, applicable standards and procedures,b) formal introduction of network changes, network re-configuration and new technology andequipment introduced,c) instructing revised organisation procedure and protocol (I.e. Technical Bulletins orInstructions),d) job observations and feedback by peers and senior persons,e) annual NRS040 assessment,f) competitions amongst authorised persons,

g) instructors visits to facilitate interpretation and NRS 040 application discussions, andh) incident recall and review.

The authorised persons portfolio of evidence will be updates with any such exposure listed above.

5 Job observations

Persons delegated to do so shall carry out job observations consistent with organisationalstandards with the following additions:

a) observations shall not be pre-arranged with the person to be observed,b) observations shall be carried out during the performance of the outcome for which the person

is authorised and shall be recorded on a checklist and signed by both the delegated person

and the authorised person,c) feedback on the observation shall be given to the authorised person with any problem areas

highlighted. If necessary, on-job-training shall proceed immediately where required. Follow-upjob observations shall then be carried out within three (3) months,

d) should a serious non-conformances be observed, the authorisation may immediately berevoked and the person pending re-trained and assessment, and

e) if during a job observation a particular behaviour or knowledge deficiency is noted, the seniorperson shall be notified and the authorised persons portfolio of evidence updated.

6 Incident investigations

When an incident relating to the authorisation occurs, the senior person shall immediately institute

an investigation. Pending the outcome of a formal investigation the authorisation may be suspendedfollowing which the authorised person shall be re-trained and re-assessed. Investigation shallcomply with corporative incident investigation standards.

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7 Progress and performance management

The skills acquisition progress must be managed to the individuals requirements. Regarding fairtreatment the following shall be observed.

7.1 First Time Authorisations

7.1.1 Learning programmes for authorisation

The student is expected to successfully complete all learning as detailed in the candidates Portfolioof Evidence and Personal Development Plan negotiated, within the determined and compacted timeperiod.

7.2 NRS040 course

The student will be allowed two attempts to pass all modules relevant to the intended outcome

within 3 months.

7.3 Practical Assessment for Authorisation

The student will be allowed two attempts to obtain an authorisation for applicable outcome

7.3.1 Action to be taken after the first failed attempt

The senior person shall appoint a verifier to investigate the training impediments and recommendremedial action(s).

The re-negotiated training plan and Individual Development Plan will be updated accordingly in theportfolio of evidence

The trainee shall receive individual attention and support during the second attempt.

7.3.2 Action to be taken after second/assisted attempt:

The Line Manager shall be responsible to apply Performance enhancement management initiativesin accordance with corporate procedure and standards

7.4 Periodic re- authorisation

7.4.1 Annual NRS040 re-assessment

The student will be allowed two attempts to pass all modules relevant to the intended outcomewithin 3 months prior to the current authorisation lapsing. Non-compliance to this requirement will bemanaged similar to paragraphs 7.3.1 and 7.3.2

8 Forms and records

Document Original CopyAuthorisation form Incumbent Designated person/Senior personAuthorisation List Designated person Network Management Centre

Work Management CentrePortfolio of evidence Incumbent NoneAssessment Documentation Designated person Assessor

Portfolio of evidencePersonal Development Plan Incumbent Senior Person

Job Observations Senior Person Designated personPortfolio of evidence

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Annex A(informative)

Appointment Letter

APPOINTMENT LETTERFrom Designated Person

ANNEXURE A

REGION: . FSC: ..NAME: . DEPARTMENT: ..UNIQUE NO: . DESIGNATION: ..GEOPGRAPHICAL OPERATING AREA: ..Note: Erase if not applicable and add more duties if requiredIn terms of the Procedure SCSPVABN2 Skills Development, Assessing and Authorisation of persons for theoperation and maintenance of HV and LV power System you are hereby authorised to perform the duties asdefined below:

AssessorAssess and recommend persons for authorisation as Responsible persons.Assess and recommend persons for authorisation for access to prohibited, restricted areas and/or livechambers.

Assess and recommend persons for authorisation as an Authorised Person for operating.Authorisation Outcome : (State outcome)Individual Learning Facilitators/CoachTrain and pre-assess persons for authorisation as Responsible person.Train and pre-assess persons for authorisation for access to prohibited, restricted areas and/or livechambers.Train and pre-assess persons for authorisation as an Authorised Person for operating.

Authorisation Outcome:(State Outcome)Group Learning Facilitator(Instructor) / Verifier / InvigilatorNote This appointment supersedes all previous appointments.

RECOMMENDED BY: ________________________SIGNATURE: ____________________________

APPOINTED BY: ____________________________SIGNATURE: ____________________________The appointment detailed above is understood and I accept the duties and responsibilities.

SIGNATURE: ________________________________ DATE: ______________

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Annex B(informative)

Application for Assessment

APPLICATION FOR ASSESSMENTFrom Immediate Supervisor ANNEXURE B

CANDIDATE TO BE ASSESSED

UNIQUE NUMBER: NAME:

FSC: CONTACT NUMBER:

TSC: DEPARTMENT/CONTRACTOR:

1. SUPPORTING DOCUMENTATION (TO BE ATTACHED):

YES/NO

PORTFOLIO OF EVIDENCE ALL FORMAL TRAINING COMPLETED

PORTFOLIO OF EVIDENCE ALL ON-JOB TRAINING COMPLETED

PRE-ASSESSMENT DOCUMENTATION (That was conducted by theSupervisor)

COPY OF PREVIOUS AUTHORISATION FORM IF APPLICABLE

PROOF OF VALID ORHVS

2. REQUIRED AUTHORISATION OUTCOME:

3. SPECIFIED DETAIL:

As immediate Supervisor I hereby recommend the above Candidate to be assessed for competence.

Name: UniqueNo:Designation:Signature:

Date:Telephone number:

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Annex C(informative)

Request to assess

REQUEST TO ASSESS(From Designated Person or as agreed per Region) ANNEXURE C

ASSESSOR

NAME:

DEPARMENT/SECTION:

YOU ARE HEREBY REQUESTED BY:

NAME: CONTACT NUMBER:

UNIQUE NUMBER: DESIGNATION:

TO ASSESS CANDIDATE:

NAME: UNIQUE NUMBER:

TSC: FSC:

FOR OUTCOME:

CONTACT DETAILS :

CONTACT PERSON: CONTACT NUMBERS:

SPECIAL CONSIDERATIONS:

REQUESTER:

Name:Signature: _____________________________

(Print)

Date:

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Annex D(informative)

Assessor pre-requisite checklist

ASSESSOR PRE-REQUISITE CHECKLIST ANNEXURE D

CANDIDATE

NAME: CONTACT NUMBER:

UNIQUE NUMBER: FSC:

TSC: AUTHORISATION OUTCOME:

PRE-REQUISITES Yes/No

Application for Assessment

Portfolio of Evidence (Complete and up to date)

Previous Authorisation

Proof of valid ORHVS

Assessor Appointment letter

Logistical Arrangements

ASSESSOR

Accept Accepted Rejected

Name: Unique No:

Designation:Signature: _____ _

Date:Telephone number: _________________________

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Annex E(informative)

Competency guide

COMPETENCY GUIDE ANNEXURE E

COMPETENCIES AND SKILLS TO BE CONSIDERED DURING ASSESSMENTS

Access Control

Attitude

Barricading

Business Understanding/Knowledge

Communication

Emergency Preparedness

Entering/Exiting the Restricted-, Prohibited area/Live Chamber

Financial awareness

Job Planning

Leadership Skills/Networking

On site preparation

Operating

Operating Instructions

Pre-planning

Problem Solving Skills

Protection

Quality awareness

Safety awareness

Sense of Responsibility

Signs

Talking to Control

Technical Knowledge

Technical Skills

Testing of Equipment

Work Permit System

Workers Register and Risk Assessment

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Annex F(informative)

Assessment report - recommendation

State reason(s) for not recommending authorisation or any other comments.

RECOMMENDED/NOT RECOMMENDED BY ASSESSOR (Delete which is notapplicable)

NAME: ________________________SIGNATURE:_______________________

SUPPORTED/NOT SUPPORTED BY ASSESSMENT PANEL MEMBERS (Deletewhich is not applicable)

NAME: ________________________SIGNATURE: ___________________

NAME: ________________________SIGNATURE:_________________

NAME: _________________________SIGNATURE:____________________

CANDIDATENAME: _________________________ SIGNATURE:______________________

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Annex G(informative)

Control officer assessmentG.1 General

Minimum criteria to be used when drawing up a theoretical pre-assessment:

G.2 Preparation

Check what tasks the student carries out prior to issuing instructions. e.g:

a) Discussion with operator;

b) Consensus is reached on operating to be carried out;

c) Checks status of network;

d) Checks relevant operating diagram; and

e) Checks network loads and voltages.

G.3 Operating

Check to ensure that all operating instructions are issued and tasks are carried out:

a) In accordance with ORHVS;

b) Correctly;

c) Competently;

d) Mimics are correctly dressed after completion of report back;

e) Operating is correctly logged; and

f) Performance data is captured.

G.4 Schedule

This section shall cover items such as:

a) Was all work carried out in accordance with ORHVS?

b) Was all work carried out in a competent manner?

c) Was radio discipline maintained?

d) Communication skills?

e) Abnormality incidents reported (where applicable).f) Controllers knowledge on special circumstances / configuration / operating.

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Annex G(informative)

Practical pre and final assessment for control officer authorisation

Name of Candidate Name of Assessor

Date

Authorisation Outcome: _____________________

C = CompetentNYC = Not yet competentSHIFT TAKES OVERNormal conditions C NYCCheck handovers against outstanding and current stoppages

Check SCADA entries: memos, handovers, new conditions, network changesCheck SCADA dressing and earth position on current stoppages

Check FMS/OMS for current stoppages

Any delays in operating

Was the escalation process followed

Fault conditionsFault investigation from Controller to be relieved has he got the full picture?

Familiarisation with whereabouts of field staff

Check danger points; normally open points non paralleling points

Check SCADA dressing and earth position handovers on current fault

Check FMS / SCADA for current fault

Any delays in operating

STOPPAGE PREPAREDNESS

Check if new diagrams are in place

Check SCADA patches against new diagram

Check drawing correctness

Check for back feeding and loading

Check for abnormalities

f) Commissioning plans in place

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Annex G(continued)


FMS /SCADA JOB HEADER C NYC

Correct entries on planned work and faults (date, time)

Understanding of WMC processes (dispatching)

Checking and compiling of information (executive report)

Closing of event

Finding existing event by number

Making events / stoppages active

SCADA

Logging on SCADA (take over)SCADA navigation

Operating on SCADA

Proper memos and inhibit entries

Use of supervisory on ENMAC

Hand dress on ENMAC

Checking of patches and applying

Accepting alarms

Reacting to various alarms

Demarcation lines

Operating zones

Operational documents (Restrictions, Fault symbols, temp settings)

DIAGRAMS

Proper SCADA diagrams dressing (operating diagram!!!)

RENI diagrams updates

Revision check

SCADA diagrams check with RENI diagrams

Check patches on SCADA with diagram revisions

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Annex G(continued)


POWER SYSTEM OPERATIONS

Feel confident, sure, to issue operating instructions

Assessment of impact of proposed operating

Safety of operators

Safety of equipment

Make prompt and right decisions

Efficiency level of advising field staff

Verbal instructions (repetitions clarity)

Use of Schedules & Jobs (Approved abbreviations)

Issuing of hand over instructions

j) Follow procedures, ORHVS, Area/Regional Operating Regulationsk) Was the escalation process followed

l) Loading calculations and protection knowledge

RADIO AND PHONE C NYC

Communicate professionally and professional approach

Self control and mannerism under adverse conditions

Willing to assist (one stop service)

Knowledge of radio channels

Relevant phone numbers (other control rooms, WMC desk)

Reaction time

Use of console

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Annex G(concluded)


SHIFT HAND-OVERNormal conditions

Explanation on outstanding and current stoppages (network changes)

Show line, panel handouts, outstanding and current

Show SCADA (Job) entries: memos, handovers new conditions, networkchanges

Show SCADA dressing and earth position on current stoppages

Show JOB /Event numbers for current stoppages (Desktop summary)

Was the escalation process followed

Fault conditions

Fault explanation to relieving controller

Advising of whereabouts of field staff

Showing danger points; normally open points which have been changed duringshift

Show SCADA dressing and earth position handovers on current fault

Show Job / Event numbers for current faults (Desktop summary)

Please note: Not adhering to ORHVS, procedures, local operating instruction, will cause immediatefailure of test and proper action will be taken to address the matter.

Comments

_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

Assessor: ___________________

Date: ________

Coach: __________________

Date: ________

Candidate: __________________

Date: ________

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Annex H(informative)

HIGH VOLTAGE AUTHORISATION FORDISTRIBUTION

OUTCOME 2 OPERATE UNDER SUPERVISIONANNEXURE H

REGION: . AREA OF RESPONSIBILITY:..

NAME: . DEPARTMENT:..

DESIGNATION:. UNIQUE NO/ ID NO:..

In terms of the Operating Regulations for High Voltage Systems you are hereby authorised toperform the duties below:

NOTE all details not applicable must be erased.

5.01 Authorised to perform switching, linking, safety testing and earthing operations. UNDERSUPERVISION

NOTE this authorisation supersedes all previous authorisations.

RECOMMENDED: ........................................ PRINT NAME: DATE: /........../......

AUTHORISED BY: ............................................ PRINT NAME:.. DATE: /........../......

Designated Person

VALIDITY PERIOD: .. TO ..

THE AUTHORISATION DETAILED ABOVE IS UNDERSTOOD BY ME AND I ACCEPT THEDUTIES AND RESPONSIBILITIES SET OUT THEREIN. CONTRACTORS ACCEPTRESPONSIBILITIES ON OWN RISK

SIGNATURE: ....................................... PRINT NAME: .DATE: ....../......./......

Incumbent

SIGNATURE: ............................................. PRINT NAME: .................................DATE: ....../......./......Company CEO

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Annex H(continued)

LOW VOLTAGE AUTHORISATION FORDISTRIBUTION

OUTCOME 1 LOW VOLTAGEANNEXURE H

REGION: AREA OF RESPONSIBILITY:

NAME: DEPARTMENT:..

DESIGNATION: UNIQUE NO/ ID NO:In terms of the Operating Regulations, Standards and Procedures for Low Voltage Systems you arehereby authorised to perform the duties below:NOTE all details not applicable must be erased.4.02.4 Right to possess keys (state category/type of key)To perform SWITCHING /ISOLATING/ SAFETY TESTING / EARTHING (state equipment andnature of network e.gCables, bundle conductor and bare conductor)...Restoration of supply (if restricted state equipment and nature of network ( e.g. Cables, bundle andbare conductorNOTE this authorisation supersedes all previous authorisations.


Assessor

AUTHORISED BY: ............................................ PRINT NAME: DATE: /........../......

Designated PersonVALIDITY PERIOD: .. TO ..

THE AUTHORISATION DETAILED ABOVE IS UNDERSTOOD BY ME AND I ACCEPT THEDUTIES AND

RESPONSIBILITIES SET OUT THEREIN. CONTRACTORS ACCEPT RESPONSIBILITIES ONOWN RISK


Incumbent


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Annex H(continued)

HIGH VOLTAGE AUTHORISATION FOR DISTRIBUTIONOUTCOME 3 - RESPONSIBLE PERSON

ANNEXURE H






ACCESS

3.01.2 Access to restricted-, prohibited areas / live chambers (if restricted state whichareas/chamber) 4.02.4 Right to possess keys (state category/type of key)

SUPERVISION

1.60 Responsible person restricted to: (e.g. line work only, cable work only etc.)

3.01.2 Access to prohibited areas / live chambers (if restricted state which areas/chamber)

3.02 Supervise persons working in live chambers (if restricted state which chamber and/or nature ofwork) ..

3.03 Supervise persons in prohibited areas (if restricted state which chamber and/or nature of work)..

4.02.4 Right to possess keys (state category/type of key)

5.01 Perform SAFETY TESTING/apply and remove WORKINGEARTHS



Assessor

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Annex H(continued)

AUTHORISED BY: ............................................ PRINT NAME:

DATE: /........../......Designated Person


THE AUTHORISATION DETAILED ABOVE IS UNDERSTOOD BY ME AND I ACCEPT THEDUTIES ANDRESPONSIBILITIES SET OUT THEREIN. CONTRACTORS ACCEPT RESPONSIBILITIES ONOWN RISK

SIGNATURE: ....................................... PRINT NAME: .

DATE: ....../......./......Incumbent


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Annex H(continued)

HIGH VOLTAGE AUTHORISATION FORDISTRIBUTIONOUTCOME 4 AUTHORISED

PERSONSPECIFIC AUTHORISATION:ANNEXURE H


NAME: . DEPARTMENT:

..

DESIGNATION:. UNIQUE NO/ ID NO:

..



SPECIFIC REGULATION

2.01.3.3 Operating on excluded systems (state apparatus)

.02.4 Right to possess keys (state category/type ofkey)....

5.03.6.3 Work in close proximity of live conductors (state feeders and voltages)

SPECIFIC OPERATING

1.60 Responsible person restricted to: (e.g. line work only, cable work only etc.)

4.02.4 Right to possess keys (state category/type of key)

5.01 Perform SWITCHING/LINKING/SAFETY TESTING/EARTHING (state voltage range and/orspecific equipment / feeders) ..

5.05.2 Replace DOFI (if restricted state equipment / feeders and / or voltages).

5.03.6.1 Take hand over (if restricted state feeders and/orvoltages)


RECOMMENDED: ........................................ PRINTNAME: DATE: /........../......

Assessor

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Annex H(continued)

AUTHORISED BY: ............................................ PRINT NAME:

DATE: /........../......Designated Person




Incumbent


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Annex H(continued)

HIGH VOLTAGE AUTHORISATION FOR

DISTRIBUTIONOUTCOME 5 AUTHORISEDPERSON LINES AND S/S UP TO AND

INCLUDING 33kV

ANNEXURE H

REGION: . AREA OF RESPONSIBILITY:

..

NAME: . DEPARTMENT:

..

DESIGNATION:. UNIQUE NO/ ID NO:

..

In terms of the Operating Regulations for High Voltage Systems you are hereby authorised toperform the duties below:NOTE all details not applicable must be erased.

1.60 Responsible person restricted to: (e.g. line work only, cable work only etc.)2.01.3.3 Operating on excluded systems state apparatus)2.03.2 Transmission of messages.2.03.3.1 Accept pre-authorised instructions.

2.03.3.1 Taking permission to operate (if restricted state feeders)......2.03.3.1 Taking permission to sectionalise (if restricted state feeders)......2.07.1 Checking of phasing (if applicable state restriction)3.01.2 Access to prohibited areas / live chambers (if restricted state which areas/chamber)3.02 Supervise persons working in live chambers (if restricted state which chamber and/or nature ofwork) .3.03 Supervise persons in prohibited areas (if restricted state which chamber and/or nature of work)..

4.02.4 Right to possess keys (state category/type of key)5.01 Perform SWITCHING/LINKING/SAFETY TESTING/EARTHING (state voltage range and/orspecific feeders) ..5.01 To supervise persons undergoing training..5.03.6.1 Take hand over (if restricted state apparatus)5.05.2 Replace D.O.F.I (if restricted state feeders and/or voltages).5.09 Testing of equipment (if restricted state which tests and/or apparatus and/or voltage)..6.04 Restoration of supply (if restricted state

feeders/substations/voltages)

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Annex H(continued)

6.05 Establish a temporary local control ( if restricted state feeders / substations / voltages )8.02.3.1 Issue work permits (if restricted state voltages and/or nature ofwork)..8.02.7 Supervise work without a permit (if restricted state voltages and/or nature ofwork)..NOTE this authorisation supersedes all previous authorisations.


Assessor


Designated Person




Incumbent

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Annex H(continued)

HIGH VOLTAGE AUTHORISATION FOR DISTRIBUTIONOUTCOME 6 AUTHORISED PERSON LINES ANDSUBSTATIONS UP TO AND INCLUDING 132kV

ANNEXURE H




In terms of the Operating Regulations for High Voltage Systems you are hereby authorised toperform the duties below:NOTE all details not applicable must be erased.

1.60 Responsible person restricted to: (e.g. line work only, cable work only etc.)2.01.3.3 Operating on excluded systems (state apparatus)2.03.2 Transmission of messages.2.03.3.1 Accept pre-authorised instructions.2.03.3.1 Taking permission to operate (if restricted state feeders)......2.03.3.1 Taking permission to sectionalise (if restricted state feeders)......2.07.1 Checking of phasing (if applicable state restriction)3.01.2 Access to prohibited areas / live chambers (if restricted state which areas/chamber)3.02 Supervise persons working in live chambers (if restricted state which chamber and/or nature ofwork) .3.03 Supervise persons in prohibited areas (if restricted state which chamber and/or nature of work)..4.02.4 Right to possess keys (state category/type of key)5.01 To perform SWITCHING/LINKING/SAFETY TESTING/EARTHING (state voltage range and/orspecific feeders)5.01 To supervise persons undergoing training.5.03.6.1 Take hand over (if restricted state apparatus)5.05.2 Replace D.O.F.L (if restricted state feeders and/or voltages)..5.09 Testing of equipment (if restricted state which tests and/or apparatus and/or voltage)..6.04 Restoration of supply (if restricted statefeeders/substations/voltages)6.05 Establish a temporary local control (if restricted state feeders / substations / voltages)

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Annex H(continued)

8.02.3.1 Issue work permits (if restricted state voltages and/or nature of

work)

8.02.7 Supervise work without a permit (if restricted state voltages and/or nature ofwork)



Assessor


Designated Person




Incumbent

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Annex I(informative)

Some regulations

I.1 Reg. 1.60: Responsible Person means a person whether an employee or another person, whohas been authorised to be a responsible person for ensuring that the work on the apparatuscovered by a work permit can be, carried out with safety and within the terms of these regulations.

I.2 Reg. 2.01.3.3: Operating on those feeders or apparatus on the distribution system excluded bymeans of area operating regulations.

I.3 Reg. 2.03.2: In cases where the absence of direct communication between a person who isoperating and the control officer makes it necessary for operating instructions to be transmittedthrough a third person, such third person in addition to the person operating , shall comply withregulations 2.03.1.1 and 2.03.1.4.

I.4 Reg. 2.03.3.1: When operating has to be done on the distribution system and where there is nocommunication with the control centre and the transmitting of operating instructions by a thirdperson is not practicable, the procedure for the issue and receipt of pre authorised operatinginstructions as detailed in area operating regulations shall apply. (See procedure for PTO and PTS)

I.5 Reg. 2.07.1: Any apparatus, on first installation or after alterations or repairs, shall not beplaced in commission without prior handing over for service to the control officer by an official of thedepartment concerned. No commissioning shall be carried out unless all apparatus and controlpanels are suitably labelled.

I.5.1 The control officer shall ensure that all necessary high voltage testing of apparatus and the

checking of all phasing, synchronizing equipment and protection equipment is carried out on firstcommissioning or after alterations or repairs.

I.5.2 A note to this effect, including the names and designations of persons responsible for suchtests, shall be logged by the control centre concerned.

I.5.3 The control officer shall be responsible for a arranging, where necessary, for temporarysettings of relays on first installation of apparatus, and thereafter for the final settings of the relaysfor normal working conditions.

I.6 Reg. 3.01.2: Only authorised persons may enter live chambers, restricted or prohibited areaswithout having to obtain special permission accept as provided for in regulations 3.02, 3.03 and3.04.

I.7 Reg. 3.02: Only authorised persons, or persons under direct supervision of an authorisedperson or under a work permit may enter a live chamber, provided the requirements of regulation5.02 are complied with.

I.8 Reg. 3.03: A person may enter a prohibited area only if he is:

(a) an authorised person or(b) under the direct supervision of an authorised person or(c) working under a work permit.

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Annex I(continued)

I.8.1 Such person shall remain on ground level unless the working area is suitably demarcated bymeans of barriers to ensure that inadvertent human contact with live apparatus adjacent to or abovethe demarcated area is not possible from within the barriers. In addition a work permit shall beissued detailing the apparatus on which he is required to work, unless he is working on thedistribution system under the supervision of an authorised person in accordance with regulation8.02.7.

I.9 If a section of a prohibited area and the access to that section in which work is be carried out iseffectively segregated so as to prevent dangerous approach to live apparatus, such section shall nolonger constitute a prohibited area and no supervision by an authorised person shall be required.

I.10 Reg. 4.02.4: Keys shall be issued only to authorised person. All persons who have beenissued with keys shall be responsible for the safe custody thereof and shall not transfer them to any

other person.

I.11 Reg. 5.01: Only authorised person shall carry out switching, linking, safety testing andearthing activities to the extent to their authorisation, accept where persons are being trained foroperating authority. These trainees shall operate under the direct supervision of an authorisedperson. Provided that the control officer has been duly informed of such an arrangement.

I.11.1 The switching of power stations auxiliary motor circuit by remote control shall be excludedfrom this regulation.

I.12 Reg. 5.03.6.1: Handing over a line, section of line or apparatus for work.

I.12.1 When a line, section of line or apparatus has been prepared for work in accordance withthese regulations, the line, section of line or apparatus shall be handed over to the authorisedperson by the control officer.

I.12.2 The control officer shall authorize the application of working earths, bonding or shuntconductors on lines only and on completion of the work the removal of all such earths.

I.12.3 Immediately after a line, section of line or apparatus has been handed over to an authorisedperson, the control officer shall record the name of the authorised person to the line, section of lineor apparatus on the operating diagram.

I.13 Reg. 5.05.2: An authorised person may replace and close drop-out fuse isolators withoutreference to the control officer once only. This shall not include replacing any drop-out fuses should

old fuses have blown, or when all fused isolators are found open.

I.13.1 The control officer shall be notified as soon as possible after the fuse has been replaced andclosed.

I.14 Reg. 5.09: Where it is necessary for tests to be carried out on apparatus, the control officershall issue instructions for the apparatus to be isolated and earthed in accordance with regulation5.03, after which he shall permit the authorised person to remove the earths, if necessary, for thisspecific test. Where a work permit has been issued the authorised person may then only removesuch earths under the supervision of the responsible person.

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Annex I(continued)

I.14.1 It shall be the responsibility of the responsible person or authorised person carrying out the

tests to warn workers and where necessary, temporarily withdraw workers from the apparatus forthe duration of the tests. On completion of the tests the earths shall be replaced by the authorisedperson under the supervision of the responsible person and the control officer shall be informed thatthe apparatus has been restored to the original condition as stipulated on the work permit.

I.14.2 If it is necessary, for the purposed of carrying out testing, to energize the apparatus from thesystem while such apparatus is in an abnormal condition, the department concerned must bespecial arrangements with the official in charge so that operating procedure can be agreed tobeforehand.

I.14.3 This agreed operating shall then be carried out in accordance with these regulations in sofar as they apply.

I.14.4 For the purpose of this regulation, an abnormal condition is one in which the apparatus isnot in a condition to take normal load owing to jumpers being broken or to temporary connectionshaving been made, or some similar reason.

I.15 Reg. 6.04: In cases where communication with the control officer cannot be established,authorised persons may, at their discretion, close breakers in order to resume supply. Where twoor more feeders enter a substation, only the breakers or feeders originating from one point may beclosed without the permission of the control officer.

I.15.1 The closing of a breaker to resume supply shall be reported to the control officer as soon aspossible thereafter.

I.16 Reg. 6.05: If necessary, a temporary local control centre may be established by anauthorised person who will assume the duties of the control officer over the area affected.

I.16.1 A temporary local control centre shall only be established after:

a) the control officer has given permission or after all efforts to contact the control officer hasfailedc) all authorised persons operating in the area affected have been advised that thetemporary local control centre is to established

c) During this period all operating must be logged. When communications or normalconditions have been restored, the control officer must be given full details of operating aswell as the positions and status of all breakers, isolators and earthing gear.

d) The person acting as local control officer shall be responsible for the operation of suchlocal section of the power system, in accordance with these regulations, but shall notpersonally carried out any operating.

I.17 Reg. 8.02.3.1: Where a work permit i.e required, it shall only be issued for apparatus that hasbeen isolated, earthed and handed over in accordance with these regulations.

I.17.1 The authorised person, to whom the apparatus or line has been handed over, shall fill in thework permit form stating the apparatus, the nature of the work to be carried out and the date andthe time.

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Annex I(concluded)

I.17.2 Both the authorised person and the responsible person shall satisfy themselves that the

apparatus has been made safe to work on. The authorised person shall sign and issue the workpermit. The responsible person shall thereafter sign the work permit and then shall be deemed tohave taken over the apparatus to be worked on.

1.18 Reg. 8.02.7: CASES WHERE A WORK PERMIT IS NOT REQUIRED

a) No work permit is required when work is carried out on apparatus by authorised personsand by persons working under their supervision

b) No work permit is required when specific activities are being carried out in a prohibitedarea by persons authorised for this duty.