oclc digital archive: creating long term access to digital masters roberta gebhardt, montana...
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OCLC Digital Archive: OCLC Digital Archive: Creating Long Term Creating Long Term
Access to Digital MastersAccess to Digital MastersRoberta Gebhardt, Montana Historical Society Roberta Gebhardt, Montana Historical Society
Research CenterResearch Center
Sarah McHugh, Montana State LibrarySarah McHugh, Montana State Library
Fall Workshop, 2010Fall Workshop, 2010
Montana’s Statewide ToolsMontana’s Statewide Tools
Montana Memory Project: Public Montana Memory Project: Public access to digital collections access to digital collections
Montana Digital Archive: Long term Montana Digital Archive: Long term access/preservation of mastersaccess/preservation of masters
Defining Long Term AccessDefining Long Term Access
Digital preservation as “long term Digital preservation as “long term access”access”
Master files Master files When to think about preservation of When to think about preservation of
the master file in a digitization the master file in a digitization projectproject
Planning a digitization project that Planning a digitization project that includes bothincludes both
Questions to AskQuestions to Ask
WhenWhen will you know to take preservation actions? will you know to take preservation actions?
WhatWhat is in your collection? is in your collection?
HowHow will you store & maintain digital masters for will you store & maintain digital masters for
5, 10, 50 years?5, 10, 50 years?
WhereWhere have you put them? have you put them?
Digital Archive providesDigital Archive provides
Systems managementSystems management Physical securityPhysical security Data securityData security Data backupsData backups Disaster recoveryDisaster recovery ISO 9001 CertificationISO 9001 Certification
Digital Archive performsDigital Archive performs
Manifest verificationManifest verification Virus checkVirus check Fixity check (digital fingerprinting)Fixity check (digital fingerprinting) Format verificationFormat verification Reports on …Reports on …
– Storage use & growthStorage use & growth– File typesFile types– Accesses & disseminationsAccesses & disseminations
Accessing the Digital Archive as an Accessing the Digital Archive as an MMP contributor MMP contributor
Montana Memory Project: Digital Archive ProfileMontana Memory Project: Digital Archive Profile
Collaborating libraries: 17 – academic, public, governmentCollaborating libraries: 17 – academic, public, governmentNumber of collections: 47Number of collections: 47
Photographs / Brand Registers / Maps / Diaries / YearbooksPhotographs / Brand Registers / Maps / Diaries / YearbooksRepository software: CONTENTdm (hosted by OCLC)Repository software: CONTENTdm (hosted by OCLC)Archive submission frequency: Daily / ProjectArchive submission frequency: Daily / ProjectCurrent number of files in DA: 46,622Current number of files in DA: 46,622Total storage: 1 terabyteTotal storage: 1 terabyteUser since: April 2008User since: April 2008
Simple, straightforward Simple, straightforward workflowsworkflows
Digital Archive fits in …Digital Archive fits in … Local digital asset management Local digital asset management
systemssystems CONTENTdm collection buildingCONTENTdm collection building WorldCat catalogingWorldCat cataloging Web HarvesterWeb Harvester
Local content management Local content management system workflowsystem workflow
Digital AssetMgt. System
WorldCat
Digital Archive
Files from your local computer or network
Metadata anddisplay image Master files on
physical media mailed to OCLC, or transferred with network ingest
Metadata
Building your digital collectionsBuilding your digital collectionswith CONTENTdm - with CONTENTdm - workflowworkflow
Digital Archive
Master files on physical media mailed to OCLC, or transferred with network ingest
CONTENTdm
WorldCat
(1) Project client and (2) Web-based Add
Dublin Core metadata and files from local computer or network
CONTENTdm workflowCONTENTdm workflow
DA UploaderDA Uploader
DA UploaderDA Uploader
After successful upload, you will receive an e-mail when the Digital Archive completes Ingest processing, usually within 24 hours, depending on the size of your archival volume and the current processing load of the Archive.
Building your digital collections Building your digital collections with Connexion digital import - with Connexion digital import - workflowworkflow
Connexion digital import CONTENTdm
WorldCat
MetadataFiles from your local computer or network
Metadata anddisplay image
Digital Archive
Master file
Getting your master files out of the Getting your master files out of the Digital Archive (dissemination)Digital Archive (dissemination)
Single file dissemination/web Single file dissemination/web browser deliverybrowser delivery
Bulk disseminationBulk dissemination
Single File DisseminationSingle File Dissemination
Free. One file at a time. Only the image is returned.
Bulk DisseminationBulk Dissemination
Fee associated with this action. Removes files and metadata from the Digital Archive.
ReportsReports
Storage use and growthStorage use and growth File TypesFile Types Access and disseminationsAccess and disseminations
Report examplesReport examples
Questions?Questions?
[email protected]@mt.govhttp://msl.mt.gov/For_Librarians/For_All_Libr
arians/Digitization/Montana_Memory_Project/default.asp
Thank you to Taylor Surface, OCLC Digital Thank you to Taylor Surface, OCLC Digital Collections Services, for the use of his slidesCollections Services, for the use of his slides