Mansfield Shire Council – Ordinary Meeting of Council: 17 July 2018

ATTACHMENT 10.1

DEPARTMENTAL REPORTS

(16 PAGES)

Mansfield Shire Council – Development Services Departmental Report

Department - Page 1 of 2

DEVELOPMENT SERVICES DEPARTMENTAL REPORT JULY 2018

BUILDING Record Building Permit Lodgements The year has ended with permit lodgements being over $12 million in excess of last year with a final figure of $48,917,939.

DEVELOPMENT COMPLIANCE June proved to be a busy month for development compliance cases. There were several sheds being used for human habitation, some of which had been in use for some time. Planning applications will be lodged to construct dwellings on some of these properties, while negotiations are ongoing with the others. An outbuilding which was being advertised on ‘AirBnB’, which came to Council’s attention following complaints, is no longer listed and will be converted back to a garage. Following public complaints, two cases of earthworks were visited this month. In one case the earthworks required no permits, being simple driveway repairs. The other case is in the process of lodging a planning application as there is native vegetation removal also involved. A site visit of a farm fence under construction was undertaken due to concerns about vegetation removal. The removal was within permitted distances of the fence. The fencing contractor was supplied with the exemptions for vegetation removal for fences. This later led to two further site visits by the Development Compliance Officer and the Environment Officer, Damien Gerrans to assist other landholders, using this contractor, with

details of exemptions around specific trees. The landholders were most appreciative of Councils assistance.

ENVIRONMENT Goulburn Broken Greenhouse Alliance (GBGA) meeting The GBGA Implementation Forum meeting was held on 23 May 2018. The meeting was chaired by Cr Attley. The GBGA is currently reviewing its Strategic Plan and ensuring that the future Strategic Plan will continue to reflect actions and priorities from its member Councils’ Council Plans. The Strategic Planning day for the GBGA is scheduled for 9 August 2018. The annual general meeting for the GBGA is scheduled for 23 August 2018 in Benalla. Community Energy Forum planning meeting A Community Energy Forum planning meeting was held on 28 June 2018. Mayor Cr Volkering and Environment Officer Damien Gerrans attended the planning meeting. The meeting was chaired by Up2Us Landcare Alliance Executive Officer Kerstie Lee. The Community Energy Forum was initiated by the following community members: John Gilson, Andrew Setchell, Andrew Webb, Nick Ferguson and Kerstie Lee. The community energy forum is the first step in the development of a Community Renewable Energy Plan for Mansfield. At the planning meeting the following items were discussed: • Format for presentation • Update on invited presenters • Update on Secondary College facility.

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Mansfield Shire Council – Development Services Departmental Report

Department - Page 2 of 2

A further planning meeting is scheduled for 9 August 2018 one week prior to a Community Energy Forum on 16 August 2018 at the Mansfield Secondary College Language Centre. Environment Advisory Committee The Environment Advisory Committee (EAC) met on 29 June 2018 and was chaired by Cr Attley. The EAC heard about community driven environmental projects and litter clean-up events at the Mansfield Secondary College. A general discussion was held on themes and possible events to seek community input to the development of a Mansfield Shire Council Environment Strategy.

WASTE Response to Recycling Industry Crisis Council Staff are still in negotiations with JJ Richards in terms of finalising amendments to the current contract for recycling acceptance and sorting to reflect the introduction of a rise and fall mechanism. The Minister has granted exemptions to those Councils affected by the recycling crisis to allow Councils to renegotiate contract variations rather than going through a competitive tender process. Exemptions are in place until September 30 to which all Councils are expected to have contracts finalised by this date. Council will have to retender for recycling services by 2020. E-Waste Ban to commence 2019 The State government has announced that as of 1 July 2019, all e-waste will be banned from landfill.

The Government has recognised that this will place pressure on existing resource recovery centres with the community and businesses looking for further disposal options. As a result, Sustainability Victoria appointed a consultant to assess all transfer stations across the state to determine an adequate network of primary and secondary sites based on travel distances versus population. The Mansfield Transfer Station has been identified as a primary site therefore is eligible for up to $100k in funding to upgrade the existing collection infrastructure at the facility. Options for a funding application are still being developed for consideration and sign off. No matching or in-kind funding required from Council. Woods Point Transfer Station Council’s Waste Management Officer met a DELWP representative at the Woods Point Transfer Station to inspect the state of the Woods Point Transfer Station. A large amount of illegal dumping has been occurring at the site, leading to DELWP raising concerns about the condition of the site. A new contractor has recently been engaged to manage the Woods Point Transfer Station and Council is seeking quotes to clean up the illegally dumped materials to ensure the amenity of the site is compliant with the DELWP lease agreement and to provide the new contractor with a benchmark amenity as to how the site is expected to remain. Consideration is being given by DELWP to installing cameras at the site to monitor instances of illegal dumping.

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DEVELOPMENT SERVICES STATISTICS – JUNE 2018

PLANNING Planning Applications Lodged for the Month June

Type of Application Lodged

Development of Dwelling (with outbuilding 2) 3

Use and development of a store/outbuilding 3

Buildings & works extension to existing dwelling 3

Amendment to dwelling and shed site 1

Ten lot subdivision & vegetation removal 1

Two lot subdivision 2

Two lot subdivision with existing buildings 1

Creation of easement 1

Three lot subdivision 1 TOTAL

(includes combined applications) 16

Planning Applications Determined for the Month

Type of Application Determined

Use & development of the land for outdoor recreation facility, mini golf 1

Use & development of the land for a camping and caravan park, advertising signage, removal of native veg 1

Development for a dwelling & 2 outbuildings & access to road zone category 1 1

Development of a dwelling 2

Development of outbuilding 2

Native vegetation removal 1

Signage 1

Development of dwelling and outbuilding 5

Development of dwelling & native vegetation removal 1

Two lot subdivision 3

Development of two dwellings & two lot subdivision 1

TOTAL 19 3

Other Planning Consents & Enquiries

Statement of Compliance 4

Secondary Consent (endorse amended plans) 3

Extension of time 1

Certification Applications Lodged for the Month of June

Application No Date Lodged Type Location Application

Stage S121455B/18 13/06/18 Certification two lot

subdivision 141 Lakins Road Mansfield Under

assessment S123817J/18 13/06/18 Certification eleven lot

subdivision 16 Steward Street Mansfield Under

assessment S123835E/18 06/06/18 Certification two lot

subdivision 3458 Maroondah Hwy Mansfield

Under assessment

S124149H/18 13/06/18 Certification two lot subdivision

4 Alpine Ridge Drive Merrijig Under assessment

S124299P/18 14/06/18 Certification two lot subdivision

219-221 Mt Buller Road Mansfield

Under assessment

S124864C/18 26/06/18 Creation of easement 14 Malcolm Street Mansfield Under assessment

JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUNLODGED 14 25 19 17 11 13 6 13 13 13 13 16ISSUED 18 26 18 20 22 16 17 10 10 9 20 19

0

5

10

15

20

25

30

Monthly Planning Applications Lodged & Issued - July 2017 - June 2018

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Days Taken to Approve Planning Application

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL

1 - 30 days 3 1 1 1 1 1 8

31 - 60 days 5 3 3 2 4 8 25

Over 60 days 5 5 4 2 11 7 34 Withdrawn /

Permit not req. / Lapsed/Refused

4 1 1 1 4 3 14

Number of applications

finalised 17 10 9 6 20 19 81

Delegated Planning Approvals File No Description Property Address DA6450 For use and development of the land for an outdoor

recreation facility (mini golf) and waiver of bicycle facilities

99-103 HIGH STREET MANSFIELD

DA405/3 Use and development of the land for a camping and caravan park advertising signage removal of native vegetation

4016 MIDLAND HIGHWAY BARJARG

DA6882 Development of land for a dwelling and two outbuildings; and alteration of access to a Road Zone Category 1

1238 MAROONDAH HIGHWAY BONNIE DOON

DA6885 Buildings and works for development and use of a dwelling

4918 MIDLAND HIGHWAY MAINDAMPLE

DA5833 Development of outbuilding 323 MERTON-STRATHBOGIE ROAD MERTON

DA4482/3 Native vegetation removal 3 REARDON LANE MANSFIELD DA3506 Buildings and works - signage 217 MT BULLER ROAD MANSFIELD DA6903 Development of dwelling and outbuilding. New ESO1

doesn't require permit. 487 OLD TONGA ROAD MANSFIELD

1

8

7

3

1 - 30 Days

30-60 Days

Over 60 Days

Other Refusal/withdrawn

June 2018 Approval Time

5

Delegated Planning Approvals cont. DA6626 Native vegetation removal 1059 MONKEY GULLY ROAD GOUGHS

BAY DA6910 Use and development for dwelling and outbuilding 1032 OLD TOLMIE ROAD BARWITE DA6915 Development of dwelling 175 FORD DRIVE MANSFIELD DA6601 Development for a dwelling and outbuilding. Permit

not required 1549 MAROONDAH HIGHWAY BONNIE DOON

DA3547 Development of dwelling and native vegetation removal

6 BUSHLAND CLOSE TOLMIE

DA6314 Development of dwelling and outbuilding 13 BAYSIDE BOULEVARD GOUGHS BAY DA6083 2 lot subdivision. Lapsed EAO never received 13 KITCHEN STREET MANSFIELD DA6599 Development of dwelling and outbuilding 284 RIFLE BUTTS ROAD MANSFIELD DA6777 Development for two dwellings and two lot

subdivision 37 REDGUM DRIVE MANSFIELD

DA6879 Subdivision Two (2) Lot 306 DEAD HORSE LANE MANSFIELD DA6070/2 Two lot subdivision 14 LOVICK AVENUE MANSFIELD

BUILDING

Monthly Comparative Value of Building Permits Lodged

2017-18 2016-17 2015-16

JUL $2,806,374 $1,239,521 $2,882,301

AUG $2,575,688 $3,028,490 $2,036,159

SEP $3,525,850 $3,283,640 $4,076,727

OCT $3,669,368 $3,087,059 $3,980,488

NOV $2,110,805 $2,840,190 $4,195,913

DEC $3,425,626 $1,287,616 $2,340,597

JAN $1,412,051 $4,662,701 $1,931,990

FEB $3,317,615 $3,473,971 $3,256,275

MAR $4,018,171 $5,215,249 $3,259,043

APR $6,325,641 $4,342,287 $2,648,340

MAY $7,272,446 $3,247,878 $4,056,281

JUN $8,458,304 $1,011,969 $3,462,222

TOTAL $48,917,939 $36,720,571 $38,126,336

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Monthly Comparison of Permits Lodged for Dwellings

2017-18 2016-17 2015-16

JUL 7 7 3 3 10 10

AUG 7 14 11 14 5 15

SEP 8 22 9 23 12 27

OCT 9 31 10 33 12 39

NOV 5 36 6 39 9 48

DEC 7 43 5 44 6 54

JAN 3 46 9 53 5 59

FEB 9 55 10 63 11 70

MAR 10 65 9 72 9 79

APR 15 80 11 83 9 88

MAY 15 95 12 95 10 98

JUN 25 120 3 98 11 109

TOTAL 120 98 109

Value of Building Permits Lodged with Council

Type Number Value

RESIDENTIAL (16 Urban 9 Rural) 25 $7,559,280

ALT & ADDITIONS 6 $624,500

DOMESTIC SHEDS & CARPORTS 10 $254,524

SWIMMING POOLS & FENCES 0 $-

COMMERCIAL & PUBLIC AMENITIES 1 $20,000

TOTAL COST OF BUILDING WORKS 42 $8,458,304

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SEPTIC

Septic Applications Lodged, Approved and Issued for the Month

Applications Lodged Permits to Install Issued

Permits to Use Issued

JUL 5 5 7

AUG 4 9 6

SEP 6 4 3

OCT 5 3 2

NOV 2 5 6

DEC 6 6 6

JAN 3 3 4

FEB 5 5 9

MAR 10 11 5

APR 11 14 4

MAY 8 7 10

JUN 2 3 5

TOTAL 67 75 67

Septic Applications Lodged

2017-18 2016-17 2015-16

JUL 5 5 5 5 8 8

AUG 4 9 8 13 7 15

SEP 6 15 4 17 15 30

OCT 5 20 8 25 7 37

NOV 2 22 7 32 5 42

DEC 6 28 5 37 8 50

JAN 3 31 2 39 3 53

FEB 5 36 4 43 7 60

MAR 10 46 12 55 2 62

APR 11 57 6 61 5 67

MAY 8 65 6 67 3 70

JUN 2 67 6 73 5 75

TOTAL 67 73 75

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Mansfield Shire Council – Executive Services Departmental Report

Executive Services - Page 1 of 1

EXECUTIVE SERVICES DEPARTMENTAL REPORT July 2018

STAFF SERVICE AWARDS

Congratulations to the following staff members who were acknowledged by the Mayor, Cr. Paul Volkering and Cr. Peter Olver at the staff service awards morning tea recently. 10 years Lynn Plummer Rabi Ranjit Rebecca Kirley

15 years Michelle Wood Sandra Markwick Sue Arndt Jenny Kirley Craig Peachey

Particular thanks and acknowledgement was extended to Elizabeth Christopher (pictured centre below) for 25 years working as a community care worker and Jennifer Brown, maternal and child health nurse, who has been with us for 30 years commencing in 1987.

CITIZENSHIP CEREMONY

Last week a Citizenship Ceremony was conducted by the Mayor, Cr. Paul Volkering with support from the Deputy Mayor, Cr. Harry Westendorp. Steven and Jenson Jay Curtin (originating from the UK) were conferred in front of members of their family and a representative from the North East Multicultural Association, Ms. Miriam Caminos, who presented them with a welcome gift. Congratulations and welcome to our newest Australians.

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Mansfield Shire Council – Corporate & Organisational Development Departmental Report

Corporate & Organisational Development - Page 1 of 2

Corporate & Organisational Development June 2018

INFORMATION MANAGEMENT

Our new website went live on 1 Jun 2018. The transition from old to new site was flawless apart from a couple of minor internal issues which were fixed within a few hours. This is a work in progress and there will be a number of functions and additions added in the future to make using the website easier for everyone. Kaon Security undertook Council’s IT Security Audit at the end of June. We are awaiting the findings and final report.

CUSTOMER SERVICE & RECORDS Customer Service has been busy in this month with Rate payments. An external audit of the Customer Service area was held early June. We are awaiting their report and recommendations. The Customer Service Policy Charter and Complaints policy will be updated once we have received the report and implemented the required recommendations. This month has been busy as Customer Service has additionally assisted the Records department with data entry of scanned documents into TRIM. The team has been assisting the Environmental Health with data entry, specifically Street Trader, Health Manger Assessments. Also providing is assistance to the Rates department with updating change of address details and Trimming of documents and providing support in data entry into TRIM for the Land Information Certificates and Rate Journals.

CRMS statistics for the month show 120 customer requests registered with 32 open requests and 59 closed during the month. The majority of requests opened were for Field Services (35.0%) with Local Laws (27.5%) as the second largest group. There were 8 Overdue requests.

HUMAN RESOURCES We have 2 new employees to welcome to Council in June. Kylie Peel started work as Youth Engagement Officer and a new Community Care worker Marilyn Haddow. The following employees received their Service Awards for continuous service with Council: 10 years Lynn Plummer, Rabi Ranjit and Rebecca Kirley 15 years Michelle Wood, Sandra Markwick, Sue Arndt, Jenny Kirley and Craig Peachey. We acknowledge and extend particular thanks to Elizabeth Christopher for 25 years working as a community care worker and Jennifer Brown, maternal and child health nurse, who has been with us for 30 years commencing in 1987.

RISK & OHS The following policies and procedures have been completed and are awaiting management approval.

• Risk Management Policy and Procedure; and

• Risk Management Strategy.

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Mansfield Shire Council – Corporate & Organisational Development Departmental Report

Corporate & Organisational Development - Page 2 of 2

Induction Field Services personnel completed the Occupational Health and Safety Induction on 26 June 2018. All other employees and contractors will complete the Occupational Health and Safety Induction via Survey Monkey throughout July. Inspections A workplace inspection was undertaken at the Depot with the focus on plant and equipment. Seventeen hazards were identified and entered into the CRMS. CRMS – RISK OHS DATA 22 CRMS’s have been raised for the month of June. Of these CRMS’s, 21 are open and 1 is closed. 151 CRMS’s have been raised between the 1

January 2018 and the 30 June 2018. Of these 151 CRMS’s, 21 are open, 44 are outstanding and 86 are closed (see Figure 1). Figure 1 – CRMS Overview

Incident Overview

There were four incidents reported in June 2018. Of these incidents, one was in relation to property damage, one was in relation to injury to a member of the public and two were in relation to injury to clients (see figure 2). The property damage was to Council property. All three injuries were first aid injuries and were the result of slips, trips and falls. Figure 2 – Incident Type

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Mansfield Shire Council – Governance & Strategy Departmental Report

Governance & Strategy - Page 1 of 2

GOVERNANCE & STRATEGY DEPARTMENTAL REPORT JULY 2018

STRATEGIC PLANNING Town Approaches Study and Housing Strategy These two projects have been undertaken by Tract Consultants and were adopted by Council on 26 June 2018 at its Ordinary Meeting. The Town Approaches Study seeks to improve planning outcomes along the four main approaches into town by guiding better design outcomes such as advertising signage, landscaping, building design to name but a few. This is an important project that undertakes to make Mansfield Township a more attractive place to visit, live and work. The Housing Strategy provides an analysis of current housing issues and suggests ways to address these as we move into the future with an aging population, housing affordability, a deficient rental market and where and how the town should develop amongst other matters. Both projects will be part of a future planning scheme amendment towards the end of this year. There will be further opportunity to be involved in these important discussions when the amendment is put on formal exhibition. Mansfield Station Precinct Activation Project A brief was put out to ten consultancies for expressions of interest to this project. There has been a huge response from a number of consultancies, with the submission of six expressions of interest for the project.

The successful consultancy will be appointed in the coming weeks with our first round of community engagement to take place over August and September. Stay tuned for further details.

GOVERNANCE North East Principal Conduct Officers’ Workshop Council’s Governance & Strategy Coordinator attended a workshop held by the Principal Councillor Conduct Registrar, John Baring in Benalla this month. An update on the progress of the Local Government Bill, which changes requirements around councillor conduct, was provided along with information around the role of the Principal Conduct Officer. Local Government Bill 2018 The Local Government Bill has passed the Lower House and has had its second reading in the Upper House of the Victorian Parliament. There is growing uncertainty as to whether or not this Bill will receive Royal Ascent prior to the commencement of the State Government’s caretaker period in September.

ECONOMIC DEVELOPMENT Launch Victoria Funding – Start Ups Council’s Economic Development Officer attended the announcement of Round 6 funding from Launch Victoria. Mansfield Shire is partnering with three other councils (Benalla, Wangaratta and Indigo) to receive $400,000 in funding to assist councils in improving access and participation for local start-up businesses.

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Mansfield Shire Council – Governance & Strategy Departmental Report

Governance & Strategy - Page 2 of 2

The funding was announced by the Minister for Innovation and the Digital Economy, the Hon. Philip Dalidakis. This will be an exciting project that will support entrepreneurship across the Shire. It is the first time such funding has been received by Mansfield Shire and underlines the broader view of economic development being adopted by Council. Work has already begun on developing up a project plan and position description for a start ups support officer, who will work across the four municipalities. Tour of the Telstra Customer Insights Centre Council’s CEO Alex Green and Economic Development Support Officer Danielle Roberts attended a tour of Telstra’s Customer Insights Centre in Melbourne this month. The tour was attended by our Launch Vic Start Up project partners and provided an opportunity to research NBN/high speed internet for business and business hubs.

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Mansfield Shire Council – Infrastructure Departmental Report

Infrastructure Department - Page 1 of 3

INFRASTRUCTURE DEPARTMENT REPORT July 2018

CAPITAL WORKS

Safety improvement works to the entrance of Howqua Track from Mt Buller Road have been completed. Works undertaken included intersection widening and extension of the seal.

The Landfill Rehabilitation Project is nearing completion. The final topsoil layer has been installed and the gas collection system has been commissioned. Vegetation work will be undertaken in September.

Council’s rural road re-sheeting works have been completed. While difficulties initially arose in the use of a new gravel resheeting material, the department was able to work with our contractor and their subcontractor to ensure a satisfactory outcome. Building maintenance works have been completed at the PAC with the installation of insulation in the ceiling and split systems in the back room. The water leaking issues in the main seating area have also been resolved.

New LED lights have been installed at the Mansfield Sporting Complex due to the old fittings presenting an OHS issue due to hanging grates. The new lights will also provide better lighting to the playing area and save on power costs. Painting is also complete at the Mansfield Sporting Complex with the Drama Room and the external timber fascia’s receiving a freshen up. The old Maternal Child Health Building at 31 Highett Street has been repainted throughout and improvements to lighting is complete.

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Mansfield Shire Council – Infrastructure Departmental Report

Infrastructure Department - Page 2 of 3

FIELD SERVICES Major works for the month:

• Removal of trees on rural roads. • Maintenance to toilets in Mansfield and

Jamieson. • Grading Buttercup Rd, Ancona Rd, Old

Strathbogie Rd, Dry Creek Rd, Walshs Rd, Chapel Hill Rd, Bunstons Rd Coles Rd Dead Horse Ln and Withers Ln.

• Drain and culvert cleaning in Paps Lane, Old Tonga and Ross Roads and in the Merrijig area.

• Replace rails at Transhipment Yards. • Maintenance at the Library. • Gravel road potholes at the Info Centre,

Howqua Track, Coles and Monkey Gully Roads

• Drain cleaning and vacuuming leaves in Mansfield, Jamieson and Bonnie Doon.

• Gravel edging on Howes Creek Rd.

Minor Works for the month:

• Maintenance, inspection and reporting of play grounds, BBQ and Toilets.

• Vandalism is still occurring requiring the straightening and replacement of signs.

• Sealed road maintenance and drain cleaning Mansfield, Bonnie Doon and Jamieson

• Install and remove banners at the start

of High street • Street sweeper in Mansfield, Jamieson

and Bonnie Doon • Working to complete CRMS issues • Staff Training

Plant Hours: Combined, three Graders operated for 300 hours throughout the month of June.

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Mansfield Shire Council – Infrastructure Departmental Report

Infrastructure Department - Page 3 of 3

PARKS & GARDENS

Major works for the month: Mansfield

• Relocation of water tanks from additional playing field (see pictures)

• Removal of large hazardous Red Gum from Depot

• Removal of large hazardous Poplar tree from the car park at Botanic Park

• Landscaping of Weather Vane garden in Botanic Park. (see pictures)

• Schedule broadleaf spraying for all areas as weather permits

• Leaf pick up all areas.

Minor Works for the month: • Remove shrubs from garden bed in

Beta Electrical car park for vehicle and pedestrian vision.

• Regular scheduled rail trail maintenance.

• Pruning and tree maintenance, all areas.

• Preparation for National Tree Planting day.

• Daily rubbish pick up walk through in Mansfield.

• Regular scheduled garden rounds

Jamieson: Mowing and brush cutting of river reserves and township. Macs Cove: Mowing and brush cutting public reserves. Goughs Bay: Mowing and brush cutting lakeside reserves and walking path areas. Maindample: Mowing public park. Merton: Mowing and brush cutting public reserves and roadside areas. Bonnie Doon: Mowing and brush cutting public reserves. Mowing footy oval as required.

CEMETERY There were 5 burials at Mansfield Cemetery including two ashes interments. Plans are underway to improve a section of the external car park at Mansfield Cemetery to be discussed at the upcoming Cemetery Trust Meeting.

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