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OnCourseDocumentsManagement

MyDocuments+CurriculumPortal

OnCourseSystemsforEducation DocumentsManager+CurriculumPortal

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TABLE OF CONTENTS

OnCourseDocumentsManagementOverview....................................................................................... ……..3AboutMyDocuments ...............................................................................................................................................................................3AbouttheCurriculumPortal.................................................................................................................................................................3

ExploringtheInterface...................................................................................................................................4

SettingupFolders ..........................................................................................................................................6

UploadingFilesintotheDocumentsManager................................................................................................7

OrganizingandManagingDocuments............................................................................................................8

UpdatingFiles ..............................................................................................................................................10

LinkingFilestoLessonPlans/WebsitetheInterface .....................................................................................11

CurriculumPortal:AdvancedFeaturesOverview.........................................................................................11

EnablingAdvancedFeaturesviaFolderOptions ...........................................................................................13ActivatingDiscussionBoards ............................................................................................................................................................ 13ActivatingWebLinks............................................................................................................................................................................. 13

SharingFilesandFolders.............................................................................................................................14AddingGroup/IndividualPermissions.......................................................................................................................................... 14

RevisionHistoryintheCurriculumPortal.....................................................................................................16

CollaboratinginthePortal ...........................................................................................................................17StartingaNewDiscussion................................................................................................................................................................... 17AddingItemstoaDiscussion............................................................................................................................................................. 18

CreatingaWebLinkinthePortal .................................................................................................................19

LinkingFiles/ResourcestoStateStandards ..................................................................................................20

ONCOURSEDOCUMENTSMANAGEMENT

TheOnCourseDocumentsManagerisadedicatedareaofstoragespaceinOnCoursethatcanhouseschool‐relateddocumentsofalldifferentfiletypes,includingMicrosoftWord/Excel/Powerpointfiles,pictures,andvideos.

ThefilesintheDocumentsManagercanbeaccessedfromanyInternet‐connectedcomputer,whichmakesiteasyandconvenienttoworkbetweendifferentcomputers.

TheDocumentsManagerusesfoldersjustlikethecomputeroperatingsystem,whichallowsforacustomizableorganizationalschemeforanyuploadeddocuments.Someteacherschoosetoorganizedocumentsbyclass,othersbyfiletype.

TheDocumentsManagerisdividedintotwomajorcomponents;thepersonalcomponentthatcomesineveryteacherandadministratorLessonPlanneriscalledMyDocuments,andtheDistrictcomponentiscalledtheCurriculumPortal.

TheCurriculumPortalisanoptionalmodule,andyourschoolmaynotbeusingthistool.

ABOUTMYDOCUMENTS

OnCourseMyDocumentsisateacher’sprivatestorageareaforclassroomdocuments.

Documentsuploadedintothisareacanbelinkedtolessonplans,calendarevents,homework,andtheteacherwebsite.

ABOUTTHECURRICULUMPORTAL

TheCurriculumPortalisasecuredistrictdocumentrepositorythatcanbeaccessedthroughtheOnCourseSystem.

Thisportalhasabuilt‐inpermissionssystemthatallowsadistrict/schooladministratortodeterminewhatuserscanaccessafileorsetoffiles.

TherearealsocollaborationandrevisioningtoolsbuiltintotheCurriculumPortal,whichallowsschoolstafftousethisareaasahubfortheirprofessionalcommunities.

EXPLORINGTHEINTERFACE

TheinterfaceisgenerallythesameforbothMyDocumentsandtheCurriculumPortal.TherearethreemainareasoftheDocumentsManager,asshowninFigure1:

Section1istheToolbar.Section2istheFolderTree.Section3istheDocumentsWindow.

SECTION1:THETOOLBAR

FolderNavigationButtonsPressBackArrowtogotothepreviousfolder,ForwardArrowtomovetotheprecedingfolder,andtheUpFoldertomoveintotheparentfolder

DeleteButtonDeletestheselectedfileorfolder

Cut/Copy/PasteButtonsCutwillremoveafilefromitsfolder,andkeepitinmemorytobePastedintoanother

folder.Copywillcreateaduplicateoftheselectedfile,whichcanthenbePastedintoanotherfolder

UploadfromLocalDriveButtonOpenstheUploader,whichiswherefilesaremovedfromthelocalcomputerintotheOnCourseDocumentsManager

DownloadButtonClicktodownloadtheselectedfiletolocalcomputer

ViewsButtonChangestheviewofthefilesintheDocumentsWindow

Figure1:DocumentsManagerInterface


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SECTION2:FOLDERTREE

TheFolderTree,showntotheleft,holdsacustomizableseriesoffoldersthatareusedtoorganizefiles.

Note:SomeofthepossibleorganizationalschemesintheDocumentsManagerare:

• Class/SubjectArea• GradeLevel• FileType(Powerpoints,Pictures,Videos)• Somecombinationorvariation

Clickingonanyfolderwilldisplaythefilesstoredthereinontherightside,intheDocumentsWindow(Fig.3).Toseemoreinformationaboutcreatingfolders,seetheSettingUpFoldersportionofthisguide.

SECTION3:DOCUMENTSWINDOW

Thiswindowiswhereanyuploadedfilesaredisplayed.WhenafolderisclickedintheFolderTree,thedocumentscontainedinthatfolderwilldisplayhere.Fromthiswindow,filescanbearranged,edited,anddownloaded;formoreinformationabouthowtodothis,seetheOrganizingandManagingDocumentssectionofthisguide.

Figure3:TheDocumentsWindow


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SETTINGUPFOLDERS

AnewDocumentsManagerstartswithonefolderonlyintheFolderTree,whichisreferredtoasaparentfolder.

TIP:APARENTFOLDERISANYFOLDERTHATCONTAINSOTHERSUB‐FOLDERSWITHIN.THOSESUB‐FOLDERSCANBEREFERREDTOASCHILDRENOFTHEPARENT.

Tocreatenewfolders:

1) Right‐clickontheparentfolderandchoosetheNewFolderbutton[Fig.4]

2) Inthewindowthatappears,typeanameforthefolderandclickOK

3) Thenewfolderwillappearinthefolderlist4) Tocreatesub‐folders,justright‐clickontheparent,andclick

NewFolder,thenfollowsteps2and3

OtherFolderOptions

Right‐clickingonanyfolderwilldisplaytheseadditionaloptions(shownright):

1) Open–displaysthefilesinthisfolderintheDocumentsWindow2) Cut–removesthisfolderanditscontentsandsavesitinmemory

tobepastedintoanotherfolder3) Copy–createsaduplicateofthisfolderanditscontentstobe

pastedintoanotherfolder4) Paste–insertsacut/copiedfolderintotheselectedfolder5) Delete–permanentlyremovesafolderanditscontentsfromthe

DocumentsManager6) Rename–changeafolder’snamewiththisoption7) Properties–displaysanyadvancedinformationaboutthisfolder

Figure4:AddingaNewFolder


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UPLOADINGFILESINTOTHEDOCUMENTSMANAGER

TouploaddocumentsfromthelocalcomputerintotheDocumentsManager,clicktheAddFilesfromComputerbuttononthetoolbar.ThisprocessisthesameforbothMyDocumentsandtheCurriculumPortal.

BeginbymovingtotheFolderTreeandclickingonthefolderwheretheuploadedfilesaretobestored,thenfollowthesesteps:

1) ClickingtheAddFilesfromComputerbuttonwillopentheUploader[Fig.5]

2) ClicktheAddFilesbutton3) WindowsuserswillseetheExplorer,Macuserswillseethe

Finder(notshown)–usethiswindowtolocateandselectthedesiredfiles

TIP: YOUCANHOLDTHECTRL,COMMAND,ORSHIFTKEYTOSELECTMULTIPLEFILESATONCE4) TheselectedfileswillappearinalistontheUploader,as

seeninFig.5–thismeanstheyarereadyforupload5) ClicktheStartUploadbutton

Toremoveanyfilefromthelisttobeuploaded,clicktheredminussignnexttothefilename.

TocanceltheUploadprocessmid‐upload,clicktheStopbutton.Tocancelthisprocessbeforeitbegins,clicktheCancelUploadsbutton.Toclearthelistoffilestobeginanotherbatch,clicktheCleanListbutton.

Uploadedfileswillloadintothefolderthatwasselectedatthebeginningofthisprocess.Ifafolderwasnotselected,thefileswillbeloadedintotheparentfolderattheverytopoftheFolderList.

Oncethefileshavebeenuploaded,theycanbemovedandmanagedinseveralways,detailedinthenextsection,OrganizingandManagingDocuments.

Figure5:FileUploader


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ORGANIZINGANDMANAGINGDOCUMENTS

ChangingyourView

TherearefourdifferentviewsthatcanbeappliedtotheDocumentsWindow:

1) Thumbnails–showsasmallpictoralpreviewofeachfile2) Tiles–showsaniconforeachfiledistinguishingitstypeandits

filesize3) Icons–showsonlyafile’sicon4) Details–showsacompactlistofeveryfile,alongwithitssize,

type,anddateoflastmodification

Tochangetheview,clicktheViewsbuttononthetoolbarandselectaviewfromthelist

SortingyourFiles

ThefilesintheDocumentWindowcanbesortedbytheinformationinanycolumn.

Todoso,clickthearrownexttothecolumnthatwillbesorted;thereareoptionstosorteachcolumnAscending/Descending,whichrelatestoeachcolumnasdescribedbelow:

1) IntheNameandTypecolumns,thiswillsortalphabeticallyfromA‐Z(ascending)orZ‐A(descending)2) IntheSizecolumn,thiswillsortthefileslargesttosmallest(ascending)andsmallesttolargest

(descending)3) IntheDateModifiedcolumn,thiswillsortthefileschronologically


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MovingFilesintoFoldersw/Drag+Drop

Theeasiestmethodtomovefilesinandoutoffoldersistosimplyselectthemwiththemouseanddrag+dropthemintotheappropriatefolder.

Filescanbeselectedandmovedoneatatime,ortoselectmultiplefilesatonce,holdtheCtrl,Command,orShiftkeysasfilesareselected;thendrag+dropthefilesintotheirfolder.

FilescanalsobemovedusingtheCut/Copy/Pastebuttons.

MovingFileswithCut/Copy/Paste

Tomoveafile(s)intoafolderusingtheCut/Copy/Pastebuttons:

1) Selectthefile(s)withthemouse;itwillhighlightinblue

2) Right‐click(orusethetoolbar)andchoosetheCutorCopybutton[Fig.6]

3) ChoosethedestinationfolderbyclickingitintheFolderTree

4) Onthetoolbar,clickthePastebutton5) Thefilewillappearinthenewfolder

DownloadingFiles

Todownloadanyofthefilestoalocalharddrive,either

1) Double‐clickthefile,or

2) Right‐clickthefileandchooseDownload(oralternativelyclicktheDownloadbuttonfromthetoolbar)

Figure6:Cutting/CopyingFile


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UPDATINGFILES

ThereareseveraldifferentwaystoupdatefilesfromtheOnCourseDocumentsManager.ToreplacetheexistingfileinOnCoursewithanupdatedversionfromthecomputerharddrive,usetheUpdateFileoption(detailedinstructionsbelow).ToupdateafilefromOnCoursewithoutleavingthewebbrowser,usetheEditwithZoho/Piknikoption(detailedinstructionsbelow).BothupdatemethodscanbeusedeitherinMyDocumentsortheCurriculumPortal.WithintheCurriculumPortal,anyupdateperformedwillbetrackedinthefile’srevisionhistory.UsingtheUpdateFileoption

ToupdateafileintheOnCourseDocumentManagerwithanewerversionfromthecomputerharddrive,followthesesteps:

1. Right‐clickonthefile,choosetheoptiontoUpdateFile2. TheUploaderwilllaunch;clickAddFilesandchoosetheupdatedfilefromthe

harddrive3. ThefilewillappearintheUploader;clicktheStartUploadbutton4. Theoldfilewillnowbereplacedbythenewerversion

UsingtheEditwithZoho/PiknikoptionToupdateafilefromwithinthewebbrowser,followthesesteps:

1. Right‐clickonthefile,a. ToeditaMicrosoftOfficefile,choosetheEditwithZohooptionb. Toeditapicture(jpg,gif,bmp),chooseEditwithPiknik

2. TheZoho/Piknikwebapplicationwilllaunchinthewebbrowser,andthefilewillbeavailabletoedit

TIP:PIKNIKANDZOHOAREINDEPENDENTWEB‐APPLICATIONSTHATONCOURSEUTILIZESFOREDITINGFILESONTHEWEB.BECAUSETHEYARENOTGOVERNEDBYONCOURSESYSTEMS,SUPPORTFORTHESEAPPLICATIONSISLIMITED

3. Whenchangeshavebeencompletedsuccessfully,clicktheSavebuttonandtherevisionswillbesavedto

thefilesstoredinOnCourse


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LINKINGFILESFROMMYDOCUMENTSTOLESSONPLANS/WEBSITE

TIP:LINKINGFILESTOTHEPLANS/WEBSITECANONLYBEDONEFROMMYDOCUMENTS(NOTCURRICULUMPORTAL).TOLINKAFILEFROMTHEPORTALTOTHEPLANSORWEBSITE,ITMUSTFIRSTBECOPIEDFROMTHEPORTALANDPASTEDITINTOYOURMYDOCUMENTS

LinkingDocumentstoLessonPlans

FilesstoredintheMyDocumentsareacanbelinkeddirectlytoLessonPlansforadministrators,ortohomeworkforparentsandstudents.

TolinkafiletotheLessonPlanandtheHomework,followthesestepsbelow:

1. OpentheLessonPlanner,andclickonthelessonblockwherethefilewillbeattached;thiswilllaunchtheLessonPlanEditor(Figure7)

2. OnthetoolbarisaPaperClipiconthat

willattachasingledocumenttothisLessonPlanonly;however,toattachmultiplefilesatonce,andtoattachtothelessonandhomeworkatthesametime,clicktheAttachDocumentstabonthetoolbar

3. ClickingtheAttachDocumentstabwilldisplayalistofalluploadedfiles,eachofwhichhastwocheckboxesnexttoit,labeled“AttachtoLessonPlan”and“AttachtoHomework”

4. Clicktheappropriatecheckboxesnexttoeachfiletobeattached

LinkingDocumentstotheWebsite

FilesstoredintheMyDocumentsareacanbelinkedtotheteacherwebsiteforvisitorstodownload.Todoso,followthesestepsbelow:

1. Openthewebsite,navigatetothepagewherethedocumentwillbelinked,andclicktheEditPenciltolaunchtheWebsiteEditor

2. IntheWebsiteEditor,clickthePaperclipicononthetoolbar(Figure8)

3. Inthelistoffilesthatappears,double‐clickthefiletoattachittothewebsite

Figure7:LessonPlanEditor:AttachDocumentsTab+Paperclip

Figure8:WebsiteEditor:Paperclipbutton


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CURRICULUMPORTAL:ADVANCEDFEATURESOVERVIEW

TheCurriculumPortalisadistrict‐wideextensionoftheMyDocumentssystemdesignedtowarehousealloftheelectronicassetscollectedbytheschoolsandpromotecollaborationonthosefiles.Thereareavarietyofadvancedfeaturesbuiltin;however,noneofthefeaturesdisplayedbelowareavailableintheMyDocumentssystem.IfyourschooldoesnothavethePortalandwouldliketoinquireabouthavingitactivated,pleasecontactOnCourseSystemsat800‐899‐7204.

TheadvancedfeaturesoftheCurriculumPortalinclude:

DOCUMENTSHARINGPERMISSIONSAdistrict’sdesignatedOnCourseDistrictManagerstartsoffwithfullrightstothedistrictCurriculumPortal.Thatusercanthensharevaryingdegreesofviewing/editingpermissionswithanymembersofthedistrictstaff.Theinterfaceforassigningcustompermissionsisdesignedtogiveextremelydetailedlevelsofaccessthatwillempowertheadministrativeteamtodeterminewhatanindividualorgroupofteacherscansee,edit,andshare.

COLLABORATIONBOARDSTheCurriculumPortalishosttocustomcollaborationboards,sometimesknownasdiscussionrooms,whichwillallowgroupsofstaffmemberstocommunicateonlineastheypost,revise,andreviewdocuments.Thisfeatureisespeciallypowerfulforteachersinprofessionallearningcommunities,orwhowishtoworkwithteachersinotherschools.

COMPREHENSIVEREVISIONHISTORYTheOnCourseCurriculumPortalkeepsafullrevisionhistoryforeveryfilestoredinthesystem.Thosereviseddocumentscanberestoredatanytime,ordownloadedasaseparatefile.

LINKINGTOBENCHMARKS/STANDARDSEachresourcestoredinthePortalcanbeassociatedtooneormanystatestandards;thismappingwillthenappearinateacher’sStandardsViewerastheyarewritingplans.Thisisanextremelyeffectivewaytodisseminaterelevantresourcestotheteachingstaffpreciselywhentheyareteachingthelessontowhichtheresourcerefers.


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ENABLINGADVANCEDFEATURESVIAFOLDEROPTIONS

EveryfoldercreatedintheCurriculumPortalhasseveraloptionsthatgovernthetypesoffilesthatcanbecontainedtherein.AfolderintheCurriculumPortalissimplyaplacetostoreandsharefiles,untiladvancedoptionsareactivated.Byactivatingtheseoptions,afoldercanbeenhancedwithadvancedfeaturessuchasdiscussionboardsandweblinks.

Activating/DeactivatingAdvancedFeatures(DiscussionRooms,WebLinks)

1. ToactivateordeactivateadvancedfeaturesonfoldersintheCurriculumPortal,right‐clickontheparentfoldertowhichthefeatureswillbeapplied,andclicktheOptionsbuttonfromthedrop‐downmenu[Figure9]

2. TheFolderOptionswindowwillappear[Figure10]

3. TherearethreetypesofitemsthatcanbecreatedandmanagedintheCurriculumPortal:files,discussionrooms,andweblinks.EachoftheseitemsaredisplayedintheFolderOptionswindowandtheactivationstatus(YesorNo)willbedisplayedtotherightofeachitem.

4. Toactivateanyitemforuseintheselectedfolder,changethe

activationstatustoYes.Todeactivateanyitem,changethestatustoNo

5. Toapplythesesettingstoanychildfolders,clicktheApply

Settingsbutton

Figure9:ClickOptionstoManageAdvancedFeatures

Figure10:FolderOptions


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SHARINGFILESANDFOLDERS

PermissionsintheOnCourseCurriculumPortalaregovernedbyinheritance,meaningthatafileorfolderwilltakeonthepermissionsofitsparentfolder.Thesepermissionscanthenbeadjustedeitheronthefolderorfilelevel.

TIP:IFYOUGRANTRIGHTSFORACOLLEAGUETOSEEAFILE,ANDTHEYDON’TSEEITINTHEIRPORTAL,MAKESURETHATYOUHAVEGIVENTHATPERSONAPPROPRIATERIGHTSONTHEPARENTFOLDER.

AddingGroup/IndividualPermissions

1. Right‐clickthefileorfolderthatwillbeshared2. ChoosetheSharingoption[Figure11]3. TheFileAccessWindow[Figure12]willappear.OnCoursewill

displaythelistofuserswhohavealreadybeengrantedaccesstothisfile/folder,andalsothedegreeofaccesstheyhave(toremoveanycurrentpermission,clicktheredXnexttothegroup)

4. Toaddanewgrouporindividualpermission,clicktheAddGroupbutton

5. TheSharingGroupsWindowwillpopintothescreen[Figure13]

6. Usethetabsinthiswindowtonavigatearoundthedifferentgroupsofusersinthedistrict;groupscanbechosenattheDistrict,School,Department,ClassandevenIndividuallevel.

7. Whentheappropriategroupshavebeenadded(byclicking

thegreen+button)closetheSharingGroupsscreen8. ThegroupschosenwillnowappearintheFileAccessWindow

TIP:IFYOUWISHTOGRANTACCESSTOAGROUPOFUSERSWHODONOTFITNEATLYINTOTHEPREDEFINEDDEPARTMENTORSCHOOLGROUPS,ONCOURSESUPPORTSTHECREATIONOFCUSTOMIZEDRESOURCEGROUPS.CONTACTTHEONCOURSEHELPDESKTOCREATEARESOURCEGROUP.

Figure11:SharingOption

Figure12:FileAccessWindow

Figure13:SharingGroups


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AdjustingAccessLevels

Eachpermissiongroupwillhaveaspecificaccesslevelnexttoit;justclickontheaccessleveltochangeit:

FULL:givestheusertheabilitytoedit/deletetherecordaswellasmodifypermissionsWRITE:allowstheusertoedit/deletetherecord,butnotassignpermissionsREAD:abilitytoreadtherecord,butnotmakeanychangesorupdatesNONE:doesnothaveanyaccess

OverwritingPermissionsIfaparentfolderhasbeengrantedappropriatepermissions,andallchildfilesandfolderswithinshouldhavethesamepermissions,clicktheApplySettingsbutton

RemovingPermissionsToremovepermissionsonanyfileorfolder,clicktheredXnexttothegrouporindividualaccessrecordtoberemoved.Toremoveallgroupsatonce,clicktheRemoveAllbuttononthetoolbar.

Figure14:AccessLevels

Figure15:ApplySettingsbutton


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REVISIONHISTORYINTHECURRICULUMPORTAL

EveryfilethatisupdatedintheOnCourseCurriculumPortalwillhavearevisionhistorystoredbytheprogram.Thisisanespeciallyusefulfeatureforuserscollaboratingonthesamefile.OnCourselogsthedateandtimeofanychanges,theuserwhomadethechanges,andthebefore‐and‐afterfilesizes.Toaccesstherevisionhistoryofanyfile,right‐clickitwiththemouse,thenclicktheRevisionsoptiononthedrop‐downmenu[Figure16].Todownloadanolderrevisionofthisfile,clickthesinglegreenarrownexttotherevision[Figure17,leftarrow].Torevertthisfiletoapreviousversion,clickthedoublegreenarrownextthedesiredrevision[Figure17,rightarrow].ThisrevisionwillnowreplacetheactivefileintheDocumentsWindow.

Figure17:RevisionHistory

TIP:REVERTINGAFILEWILLCREATEANEWENTRYINTHEREVISIONHISTORYTOTRACKTHEREVERSION;THEFILEBEINGOVERWRITTENWILLNOTBELOST.

Figure16:RevisionsTab


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COLLABORATINGINTHEPORTALVIADISCUSSIONBOARDS

TheCurriculumPortalcanhostDiscussionBoardsthatwillallowanystaffmemberswiththecorrectpermissionstoengageincommunicationwithoneanotherandsharevariousdifferenttypesofinformation.DiscussionBoardsareanadvancedfeatureofthePortalfolders,andmayneedtobeactivatedbeforetheAddDiscussionbuttonwillappear[Figure18].ToactivatetheAddDiscussionbutton,right‐clickthefolderthatthediscussionwillresidein,clicktheOptionsbutton,andmakesurethattheDiscussionitemissettoYes.StartingaDiscussion

1. Tocreateanewdiscussion,clickonthefolderwherethediscussionboardwillbecontainedandclicktheAddDiscussionbutton[Figure18].

2. AnAddDiscussionwindowwillappearandaskforaname.TypethenameofthediscussionandclicktheSavebutton.

3. Annewiconwillappearinthefolderlabeledwiththenamegiventothediscussion.Theiconshowntotherightdemonstratesadiscussionthatcreatedwiththename“OurDiscussion”.Thisiconisthelinkintothediscussion,andcanbecut/copied/pasted/draggedintootherfoldersinthesamefashionasaregularfile.

4. Toenterthediscussionandbegincommunicating,double‐clickthediscussionicon.5. Awindowwillappear[Figure19]and

willshowanycommunicationthathasalreadybeenpostedinthisdiscussionboard.Ifnoinformationhasbeenposted,thewindowwilldisplaythismessage:StartaDiscussionusingtheoptionsintheupperrighthandcorner.

6. Theseoptionsareexplainedindetailinthenextsection,‘AddingItemstoaDiscussion’.

Figure18:AddDiscussionbutton

Figure19:TheDiscussionWindow


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AddingItemstoaDiscussionTherearefourtypesofitemsthatcanbeaddedtoadiscussion.Afterclickingonthediscussionandenteringthe“discussionflow”,theoptionsshowninFigure20willallowausertoaddanyofthesefouritemstothediscussion.Item1:PostClickingthePenciliconwillopentheAddPostform.OncethisformisfilledoutandtheSavebuttonispressed,thepostwilladdtothediscussionflow[Figure21].Toreplytoanexistingpost,clicktheAddCommentbuttonasindicatedbythegreenarrowinFigure21.Thereplywillbecreatedin‐line,meaningthatitwillappearasadirectreplytotheexistingpost.Item2:E‐mailClickingtheEnvelopeiconwillopentheSendE‐mailform.OncethisformisfilledoutandtheSendbuttonispressed,ane‐mailwillbesenttothespecifiedrecipients,andanentrywillbepostedtothediscussionflow,asshowninFigure22.Item3:EventToscheduleaneventinthediscussionflow,clicktheAddEventbuttonthatresemblesacalendar,shownasitem3inFigure20.TheAddEventformwillopen.OncethisformisfilledoutandtheSendbuttonispressed,aneventwillbecreatedandsenttoanyspecifiedrecipientsthroughe‐mail.Anentrywillbewrittentothediscussionflowtotracktheevent.Item4:DocumentToaddadocumenttothediscussionflow,clicktheUploadDocumentbutton,shownasitem4inFigure20.TheUploaderwilllaunch,andfollowthenormaluploadproceduretomoveafilefromalocalcomputerintothediscussionthread.CommentingToaddacommenttoanyexistingpostinthePortal,justclicktheAddCommentbutton(shownright)andtypethecomment

Figure20:DiscussionItems:(1)Post,(2)Email,(3)Event,(4)Document

Figure21:CompletedPost

Figure22:SentE‐mailPostedtoDiscussionFlow

Figure23:CompletedEvent


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CREATINGAWEBLINKINTHEPORTAL

TheCurriculumPortalcanbeusedtostorewebsitelinks(URLs)asitemsthatcanbesharedviapermissiongroupsinthesamewayasregularfiles.WebLinksareanadvancedfeatureofthePortalfolders,andmayneedtobeactivatedbeforetheAddWebLinkbuttonwillappear[Figure24].ToactivatetheAddWebLinkbutton,right‐clickthefolderthatthediscussionwillresidein,clicktheOptionsbutton,andmakesurethattheWebLinkitemissettoYes.CreatingaWebLinkinthePortal

1. TocreateaWebLink,startbynavigatingtotheCurriculumPortalfolderthatwillcontainthelink

2. Oncethefolderhasbeenselected,clicktheAddWebLinkbuttononthetoolbar(ifthisbuttondoesnotappear,refertothesectionatthetopofthepageforinstructionsonactivatingthisoption)

3. TheAddWebLinkwindowwillappear[Figure25];in

thisarea,typetheShortcutNamethatwillidentifythelink,thentypethefullwebsiteURLintheURLfield,asshowninFigure25

4. ClickSave

5. TheWebLinkitemwillbecreated,andaniconwillappearinthefolderselectedinstep1;double‐

clickingthisiconwilllaunchanewbrowserwindowandopenthechosenwebsite

6. ThisWebLinkitemcannowbeassignedpermissionsbyright‐clicking,andchoosingtheSharingoption

Figure24:AddWebLinkbutton

Figure25:AddWebLinkwindow


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LINKINGFILES/RESOURCESTOSTATESTANDARDS

ResourcesloadedintotheCurriculumPortalcanbelinkedtoStateStandards.Onceafilehasbeenlinkedtoastandard,anyteacherwith(atleast)ViewaccesstothisfilewillbeabletoviewthelinkfromwithintheirLessonPlannerandaccessthisfileinstantly.

LinkingaFiletoaStandard

1. Tolinkafiletoastatestandard,locatethefileinthePortalandright‐clickonittoaccessthedrop‐downmenu

2. ClicktheLinktoStandardsbutton[Figure26]3. TheStandardsLinkerwillappearonthescreen[Figure27]4. Clicktochoosethesetof

standardstoviewusingthetabsacrossthetopoftheLinker

5. Clicktochooseacontentareafromthelist

6. ClicktochooseagradelevelfromtheGradeLeveldrop‐downboxinthetop‐rightcornerofthescreen

7. TheindividualstandardswillnowdisplayintheLinker,asshowninFigure27.Searchthroughthesemanually,orusetheSearchbuttontolocateankeywordquickly

8. Tolinkthisfiletoastandard,clicktheGreenPlusiconnexttothedesiredstandard9. Thestandardchosenwillappearintheboxbelow,labeledStandardsLinkedtothisDocument10. Ifthereareotherstandardstobelinkedtothisfile,chooseasmanyasisdesired

Oncethelinkhasbeencreated,ateacherwhoisaccessingstandardsthroughtheirLessonPlannerwillseeanicontoalertthemthatthereisaresourcedocumentavailable,asshownontheright.Toaccessanylinkedfile,theteachercandouble‐clickontheicontoviewanddownloadanyassociatedresources.

Figure26:LinktoStandardsbutton

Figure27:StandardsLinker