Online Exit Module - Synchoes

Off Roll Employees

January 2012

Exit Module Online

Exit Module Process Flow

Note : The red colour font denotes the manual activities that needs to be performed by the Implant HRs during the Exit process

Exit Online Flow – Employee – Exit Request

Employee to submit

resignation by

entering in to the Exit

request tab.

Exit Online Flow – Employee – Exit Request Status

Status on the Exit Request

is shown here.

Employee can view the

Resignation by

clicking the action

“ View”

Employee can view

the current status on

the progress of

his/her Exit Request

by entering in to the

Request Status tab.

On approval of Unit

Exit Online Flow – Employee – Exit Interview

On approval of Unit

HR the status will be

shown as “ Pending for

Exit Interview “ and

employee need to

complete the exit

interview.

Exit Interview can be

taken up by clicking the

action “Interview”

Exit Online Flow – Employee – Exit Interview

Exit

Interview

Form

Exit Online Flow – Employee – Exit Interview

Exit Online Flow – Reporting Manager – Request Status

Reporting Manager

can view the

employee’s

resignation by clicking

the action “View”

Reporting Manager

can view the list of

employees and the

status of each

employee’s Exit

process by entering in

to the Request Status

tab

Exit Online Flow – Reporting Manager – Resignation Approve / Reject

Reporting Manager

can view the list of

employees for whom

he/ she needs to

Approve / Reject the

resignation

Reporting Manager

can approve / reject

the resignation by

entering in to

Approve / Reject tab.

Till the time the

reporting manager

approve / reject the

resignation the status

will be shown as

“pending with

reporting manager”

Exit Online Flow – Reporting Manager – Resignation Approve / Reject

The reporting

manager can fill

his/her

comments in

the comment

box

Note : If the manager decides to give a notice period wave off , then the reporting manager needs to

mention the reason in the comment box and tick the “Notice Period Wave Off Box “. On ticking the

Notice Period Waive Off Box the reporting manager needs to mention the no of days for waive of f.

Exit Online Flow – Unit HR – Request Status

Unit HR can view the

list of employees and

the status of each

employee’s Exit

process by entering in

to the Request Status

tab

Unit HR can view the

employee and

reporting manager

comments by clicking

the action “View”

Exit Online Flow – Unit HR – Approve / Reject

Unit can view the list

of employees for

whom he/ she needs

to Approve / Reject

the resignation

Approve / Reject can

be done by clicking

the action “Approve /

Reject”

Note : On Approval by Unit HR , the status will change to “Pending for Exit Interview” from “Pending with Unit HR“ and an auto generate mail will be

sent to the employee for completing the Exit Interview.

Exit Online Flow – Unit HR – Approve / Reject

The Unit HR can

fill the

comments in

the comment

box

The Unit HR can

decide on the

approval for

notice pay , based

on the

recommendation .

Note : If the unit HR decides to give a notice period

wave off , then the unit HR needs to mention the reason

in the comment box and tick the “Notice Period

Wave Off Box “. On ticking the Notice Period Waive

Off Box the Unit HR needs to mention the no of days

for waive of f.

Exit Online Flow – Implant HR – Request Status

Note : Only after the completion of Exit interview by the employee or by the Unit HR the status will change to “Pending for Clearance” from “Pending

for Exit Interview”

Implant HR can view

the list of employees

and the status of

each employee’s Exit

process by entering in

to the Request Status

tab

Implant HR can view

the comments of the

RM & Unit HR by

clicking the action

“View”

Exit Online Flow – Implant HR – Exit Interview

Not e: Implant HR can view the Exit interview of the employees as well as give comments for employees who have left with out completing

the interview and also for absconding cases.

Implant HR can view

the list of employees

whose status is “

Pending for Exit

Interview” by entering

in to the Exit

Interview tab.

For giving comments

do click the action

“Interview”

Exit Online Flow – Implant HR – Exit Clearance

Note : On completion of Exit interview by the employee the status will change to “Pending for Clearance” and the Implant HR can initiate for Clearance.

To view the clearance form of the

employee , Implant HR should

click the action “ Clearance”

Implant HR can view

the list of employees

whose status is “

Pending for

Clearance ” by

entering in to the Exit

Clearance tab.

Exit Online Flow – Implant HR – Exit Clearance

Step 1 : Blank clearance

form should be

downloaded from here.

Step 2: Filled / Completed clearance

form should be uploaded back in the

tool after getting the necessary

approvals from the respective functional

heads.

Step 3: On uploading the filled in

clearance form , the same needs to be

“Submitted “ for completing the “Exit

Clearance Action”

Note : Once the clearance form is submitted the status will change to “Pending for Separation” from “Pending for Clearance”

Exit Online Flow – Implant HR – Separation

Implant HR can view

the list of employees

whose status is “

Pending for

Separation ” by

entering in to the

Separation tab.

Perform separation by clicking the

action “Separation”

Exit Online Flow – Implant HR – Separation

Step 3: On clicking the

separation tab a Pop

Up window will get

displayed asking “do

you want to delete the

employee record “ If yes

click “ok “ if no click

“Cancel”

Step 1 : Implant HR to fill the

comments

Step 2 : Implant HR to click

separation for deleting the record

from the database.

Note : On performing the separation action the status will change to “ Pending for settlement”

Exit Online Flow – Implant HR – F &F Settlement

To vie the F&F Settlement form of

the employee , Implant HR should

click the action “ Settlement”

Implant HR can view

the list of employees

whose status is

“ Pending for

Settlement” by

entering in to the F&F

Settlement tab.

Exit Online Flow – Implant HR – F&F Settlement

Step 1 : Blank settlement

form should be

downloaded from here.

Step 2: Filled / Completed settlement

form should be uploaded back in the

tool after working on the same.

Step 3: On uploading the filled in

settlement form , the same needs to be

“Submitted “ for completing the “F&F

Settlement action”

Note : On uploading the completed F&F Settlement form and submitting the same the status will change to “Settlement Completed ” from “Pending for Settlement”.

Exit Online Flow – Implant HR – Relieving Letter

Relieving letter can be generated

by clicking the action “Generate”Implant HR can view

the list of employees

whose status is

“Settlement completed

” by entering in to the

Relieving letter tab.

Exit Online Flow – Implant HR – Relieving Letter

Export in

PDF

Relieving Letter will Relieving Letter will

get displayed in a separate window which can be exported and printed.

Exit Online Flow – Implant HR – Relieving Letter

Relieving letter can be saved and printed in the

respective

letterheads.