plagiarism insert

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1. FLOWCHARTS

This appendix provides flowcharts for dealing with cases of student plagiarism at UNSW.

1.1 What Should I Do if I Suspect Plagiarism?

1.2 Determining the Appropriate Response to Plagiarism.

1.3 Managing Assessment Items and Suspected Plagiarism.

1.4. Managing Plagiarism for Heads of School or Faculty Student Ethics Officers (FSEOs).

2. CORRESPONDENCE TEMPLATES

This appendix provides templates for letters to be used in dealing with cases of Student Academic

Misconduct (plagiarism) at UNSW.

2.1 Sample letter to Student from Head of School for cases involving use of the Similarity

Detection Tool.

2.2 Sample letter to Student from Head of School for cases not involving use of the Similarity

Detection Tool.

2.3 Sample Letter to Student from Head of School confirming finding of Student AcademicMisconduct.

2.4 Sample Letter to Student from Head of School confirming no finding of Student Academic

Misconduct.

2.5 Sample Letter (Report) from Head of School/FSEO to Director, UNSW Student Services.

3. ASSESSMENT COVER SHEET DECLARATION

INSERT

GUIDELINES AND RULES

ON STUDENT PLAGIARISMHANDBOOK FOR STAFF


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1.1

WHAT SHOULD I DO IF I SUSPECT PLAGIARISM?

Step 1: Carefully consider the suspect material. Is

it reallyplagiarism according to the ofcial UNSW

denition? (See What is Plagiarism? Also, see Guide

for Determining Actions or Penalties for Academic

Dishonesty). If plagiarism is not identified, mark

the assessment in the usual way. No further action

under this policy is required, and it is not necessary to

complete the steps below.

Step 2: If plagiarism is identified, ask: Is it Signicant

plagiarism when all the relevant factors have been

taken into account (and particularly whether the

student has completed the relevant online tutorial

or test in this area)? (See Determing the appropriate

response to Plagiarism at UNSW).

Step 3: If the answer is no, an Informal Educative

Response is appropriate. Counsel the student and no

further immediate action is required (See Significant

Plagiarism and the Four Levels of Plagiarism: Informal

Educative Responses). If in doubt, refer to Procedures

for Cases Not Referred to the Head of School and/or

seek advice from the Head of School/FSEO.

Step 4: If the answer is yes, check the Central

Plagiarism Register and ask whether the matter can

be handled appropriately either as a Formal Educative

Response or as a Formal Offence?

Step 5: If a Formal Educative (and not punitive)

Response is considered appropriate for a first

occurrence of Significant plagiarism, undertake the

steps outlined in Level 1 of the Four Levels of

Plagiarism. If in doubt, see Criteria for referring Cases

to the Head of School and/or seek advice from the

Head of School/FSEO.

Step 6: If a Formal Educative (and not punitive)Responseis considered appropriate for a secondoccurrence of Significant plagiarism, undertakethe steps outlined in Level 2 of the Four Levels ofPlagiarism;

Step 7: If treatment as a Formal Offence is appropriate,

refer the matter to the Head of School or FSEO forconsideration as a Level 3 or 4 Formal Offence (see

Four Levels of Plagiarism). No further involvement with

the student on this matter is advised.

Step 8: For advice for Heads of School/FSEOs

concerning treatment of Formal Offences (Levels 3

and 4), see Guidelines for Academic Staff and The

Investigation Process.

General notes:

For all Formal Offences, Academic Staff should:

provide information to the relevant Head of School/

FSEO regarding that staff members identification

of the plagiarism as Significant e.g. quantify the

plagiarism (if possible) and note relevant details

e.g. sources, content, nature, extent, etc, and

provide necessary comment as to relevant factors

which resulted in the determination; and

provide the Head of School and Investigating

Officer copies of relevant material to assist the

investigation e.g. copy of originality report

generated by the Similarity Detection Tool and/or

copies of other source material identified.

When the matter has been determined, the Head

of School/FSEO will consult with the staff member

regarding appropriate penalty, and the staff member will

be advised of the outcome.

In all cases:

preserve confidentiality and respect the privacy of

the student; and

continue to provide the student appropriate

educative assistance where required.

Note, a matter may at any time be referred for action

as a Formal Offence where an Academic Staff member

considers that a breach is gross in nature. If so, the

Academic Staff member should refer the matter

immediately to the relevant Head of School or FSEO

for joint consideration (See Four Levels of Plagiarism).


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Is it reallyPlagiarism according

to the approved UNSW

plagiarism definition?

Is it Significant plagiarism in

light of all relevant factors -

particularly whether student

has completed approved

online tutorial or test?

Check Central Plagiarism

Register

Is treatment as a Formal

Educative Response

appropriate? (See Four Levels

of Plagiarism)

Treat as a Formal Offence

(see Levels 3 and 4).Provide supporting material to

HoS/FSEO.

See Levels 1 or 2

(Four Levels of Plagiarism)

No further action required.

Assist student.

Treat as an Informal Educative

Response.

YES

YES

NO

See What is Plagiarism p.3

YES

YES

NO

1.2

FLOWCHART: DETERMINING THE APPROPRIATE

RESPONSE TO PLAGIARISM


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1.3

FLOWCHART: MANAGING ASSESSMENT ITEMS ANDSUSPECTED PLAGIARISM

YES

YES

YES

YES

NO

NO

NO

NO

YES

Assessment Item Submitted

for Formal Assessment

(Not Assignment Reviews)

Contains unattributed

material?

Mark & Return

Assessment Item

In context, is theplagiarised material

Significant?

Counsel Student

Counsel Student

Mark & Return

Assessment Item

Mark & Return

Assessment Item

Has student completedELISE or the appropriate

TLC online tutorial?

Assess Level: 1,2, 3, or 4?If in doubt, consult HoS/

SSEO/FSEO

Level 1?

Level 2?

Level 3?

Level 4?

1. Counsel Student; and/or

2. Refer Student to TLC; and/or

3. Require resubmission.

1. Refer Student to HoS or FSEO for counselling; &

2. Require resubmission; and

3. HoS/FSEO to issue written warning; and

4. Refer Student to TLC

Refer to Vice-Chancellor

(Director, UNSW Student Services)

Mark & Return

Assessment Item

Mark & Return

Assessment Item

1. HoS/FSEO to issue written warning; or2. Reduce marks for item and Offer resubmission; or3. Reduce marks to ) and No resubmission offered; or4. Reduce Marks in Course; or5. Fail Student in Course

Liaise with FSEO; &1. Record result & remark; or2. Record results; or3. Record Failure

YES

YES

NO

NO


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NO

YES YES

YES

NO NO

1.4

FLOWCHART: MANAGING PLAGIARISM FOR HEADS OFSCHOOL OR FACULTY STUDENT ETHICS OFFICERS (FSEOS)

Assessment Item referred

to HoS/FSEO

Possibly too serious for

Faculty/School penalties?Consult with FSEO re:

referral to Vice-Chancellor

Refer to

Vice-Chancellor

Head of School or FSEO contacts student using standard form letter and

attaching marked up assignment

Student attends meeting /

hearing including Head of

School/FSEO

Plagiarism confirmed? Assignment marked and

result recorded

After completion of investigation:

Student advised in writing of finding and penalty;

Student has 14 days to appeal to Deputy Vice-Chancellor (Academic)After finalisation of appeal:

Director, UNSW Student Services, Student Ethics Coordinator, and

relevant FSEO, HoS to be advised.


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Dear

We have subjected assessment items in the course to a standard electronic test for

plagiarism. In light of all relevant factors, the unattributed material identified in that assessment item is considered to

be Significant and is therefore being considered for formal action and penalty under Student Misconduct Rules. The

report of that test is attached.

University policy states that any piece of assessment containing Significant plagiarism may constitute Student AcademicMisconduct. I suggest that you consult the UNSW Undergraduate or Postgraduate Handbook regarding Student

Academic Misconduct and Student Misconduct for more details regarding the UNSW policy on plagiarism.

Please contact this office by phone, fax or email as soon as possible arrange a meeting with to discuss this matter before so that this matter can be dealt with under the UNSW

Student Misconduct Rules. These procedures are described in the document Guidelines for Faculties and Schools on

Student Plagiarism, available on the UNSW web site.

You may bring a friend or witness to this meeting. If you wish to be represented by a legal advocate, you may do so

at your own expense and arrangement, but you must provide the School with at least two full working days notice

of this intention. In this event, it may be necessary for the timing of the meeting to be delayed until the University

can arrange its own legal representation. Alternatively, the matter may be referred directly to the Vice-Chancellor forconsideration.

We also advise that free counselling support services continue to be available to you as a UNSW student via the

UNSW Counselling Service. Further information can be obtained on those services on (02) 9385 5418.

Head, School of

Attachment: Copy of Report generated by SDT

NAME

TITLESchool/Department

U N S W S Y DN EY N S W 2 0 5 2A U S T R A L I A

Te l e p h o n e : + 6 1 ( 2 ) 9 3 8 5 x x x xF a c s i m i l e : + 6 1 ( 2 ) 9 3 85 x x x xE m a i l : x x x x @ u n s w . e d u . a u

A B N 5 7 1 9 5 8 7 3 1 7 9

2.1

SAMPLE LETTER TO STUDENT FROM

HEAD OF SCHOOL FOR CASES INVOLVING

USE OF THE SIMILARITY DETECTION TOOL


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Dear

I write to advise that your assessment item submitted for the course

appears to contain material very similar to or other sources. . . The unattributed material in that assessment

item is considered to be Significant and is therefore being considered for formal action and penalty under Student

Misconduct Rules. A copy of the relevant material, highlighting sections of concern, is attached.

University policy states that any piece of assessment containing Significant plagiarism may constitute Student Academic

Misconduct under the Universitys Student Misconduct Rules. I suggest that you consult the UNSW Undergraduate or

Postgraduate Handbook for more details regarding the University policy on plagiarism.

Please arrange a meeting with to discuss this matter before

so that this matter can be dealt with under the UNSW Student Academic Misconduct Rules. These procedures are

described in the document Guidelines for Faculties and Schools on Student Plagiarism, available on the UNSW web

site.

You may bring a friend or witness to this meeting. If you wish to be represented by an advocate however, you may

do so at your own expense and arrangement, but you must give the Head of School at least two full working daysnotice in writing of this intention. In this event, it may be necessary for the timing of the meeting to be delayed until

the University can arrange for its own legal representation. Alternatively, the matter may be referred directly to the

Vice-Chancellor for consideration.

We also advise that free counselling support services continue to be available to you as a UNSW student via the

UNSW Counselling Service. Further information can be obtained on those services on (02) 9385 5418.

Head, School of

NAME



T e l e p h o n e : + 6 1 ( 2 ) 9 3 8 5 x x x xF a c s i m i l e : + 6 1 ( 2 ) 9 38 5 x x x xE m a i l : x x x x @ u n s w . e d u . a u

A B N 5 7 1 9 5 8 7 3 1 7 9

2.2


HEAD OF SCHOOL FOR CASES NOT INVOLVING

USE OF THE SIMILARITY DETECTION TOOL


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Dear

Thank you for attending the meeting held on to discuss possible plagiarism in your

assessment item for the course .

As I indicated verbally to you at the conclusion of our meeting, I am writing to formally confirm the outcome ofthat meeting. In this case, it has been determined that you have committed plagiarism in relation to the above

assessment The penalty imposed for this misconduct is that you will receive . The date of this decision is .

Under the UNSW Student Misconduct Rules, you have the right to appeal this decision. Any appeal must be lodged

in writing with the Deputy Vice-Chancellor (Academic) within 14 days of receiving this notification. Advice on the

appeal process can be obtained from the Faculty Student Ethics Officer.

The Faculty Student Ethics Officer for will be informed and details of this offence will

be recorded on the University Central Plagiarism Register. You are advised that, for all students, the severity of any

penalty for a future occurrence of plagiarism will take into account any details contained on that Register.

I have also attached a copy of my notes on our meeting, to which you have already agreed.

Head, School of

NAME


U N S W S Y DN EY N S W 2 0 5 2A U S T R A L I ATe l e p h o n e : + 6 1 ( 2 ) 9 3 8 5 x x x xF a c s i m i l e : + 6 1 ( 2 ) 9 3 85 x x x x

E m a i l : x x x x @ u n s w . e d u . a u

A B N 5 7 1 9 5 8 7 3 1 7 9

2.3


HEAD OF SCHOOL CONFIRMING FINDING

OF STUDENT ACADEMIC MISCONDUCT


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Dear

Thank you for attending the meeting held on to discuss possible plagiarism in your

assessment item for the course .

As I indicated verbally to you at the conclusion of the meeting, I am writing to formally confirm the outcome of thatmeeting. In this case, I am pleased to advise that the allegation has NOT been determined. The date of this decision

is .

Accordingly, no penalty has been imposed for the alleged Student Academic Misconduct and your assessment item has

been resubmitted to the lecturer responsible for delivering your course for formal assessment. You will be advised the

final mark for this assessment item in due course.

I attach for your information a copy of my notes on our meeting, to which you have already agreed.

I thank you for your cooperation in the investigation process and wish you well in your studies.

Head, School of

NAME



T e l e p h o n e : + 6 1 ( 2 ) 9 3 8 5 x x x xF a c s i m i l e : + 6 1 ( 2 ) 9 38 5 x x x xE m a i l : x x x x @ u n s w . e d u . a u

A B N 5 7 1 9 5 8 7 3 1 7 9

2.4


HEAD OF SCHOOL CONFIRMING NO FINDING

OF STUDENT ACADEMIC MISCONDUCT


10/12

Dear

Student Ethics Coordinator

University of New South Wales

Re:

Finding of Student Academic Misconduct

I am writing to inform you that, in accordance with the Guidelines for Faculties and Schools on Student Plagiarism,

a case of plagiarism has been established concerning the above named student.

The details of this case are:

Assessment item:

Submitted in the course:

Penalty awarded: .

Details of the nature of the plagiarism, which I have investigated and determined to exist, are .

I report that the student was advised of their right of appeal and given 14 days in which to respond. All matters

relating to the original decision and the appeal have been finalised in accordance with UNSW procedures. A copy of

the reasons for the decision are retained on file in this office should they be required.

The Faculty Student Ethics Officer has been informed. Please make an entry on the appropriate Plagiarism Register.

Head, School of/Faculty Student Ethics Officer, Faculty of

Cc: Faculty Student Ethics Officer/Head of School (as applicable)

NAMETITLE

School/Department

U N S W S Y DN EY N S W 2 0 5 2A U S T R A L I ATe l e p h o n e : + 6 1 ( 2 ) 9 3 8 5 x x x x

F a c s i m i l e : + 6 1 ( 2 ) 9 3 85 x x x xE m a i l : x x x x @ u n s w . e d u . a u

A B N 5 7 1 9 5 8 7 3 1 7 9

2.5

SAMPLE LETTER (REPORT) FROM

HEAD OF SCHOOL/FSEOTO DIRECTOR, UNSW STUDENT SERVICES


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The following declaration should be incorporated into all assessment cover sheets in unaltered form. If necessary,

additional text may be provided to students to assist with clarification and to suit the intended context (e.g. take home

examinations, laboratory experiments, etc).

I declare that this assessment item is my own work, except where acknowledged, and has not been submittedfor academic credit elsewhere, and acknowledge that the assessor of this item may, for the purpose ofassessing this item:

reproduce this assessment item and provide a copy to another member of the University; and/or,

communicate a copy of this assessment item to a plagiarism checking service (which may then retain acopy of the assessment item on its database for the purpose of future plagiarism checking).

I certify that I have read and understood the University Rules in respect of Student Academic Misconduct.

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SAMPLE ASSESSMENT COVER SHEET LETTER DECLARATION


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