presentation on pds computerization in gujarat · · 2011-09-09by raj kumar, ias secretary food,...

BY

Raj Kumar, IASSecretaryFood, Civil Supplies & Consumer Affairs Department,Government of Gujarat.

Email: [email protected]

9th September, 2011Ahmedabad

Presentation on

PDS Computerization

in Gujarat

mailto:[email protected]

© Copyright of Food, Civil Supplies and Consumer Affairs Department, Govt. of Gujarat

STRUCTURE OF PRESENTATION

Overview of Gujarat TPDS

Vision

Objectives

Pictorial Demo

Solution Matrix

Implementation Strategy

Project Scope & Costs

Present Status

Outcomes

Challenges

Future Roadmap


BRIEF OVERVIEW – PDS IN GUJARAT

Vital Statistics

Districts 26 Nos.

Population 6.03 Crs

Ration card holders 112 Lakhs

BPL/AAY card holders 32 Lakhs

TPDS Infrastructure

Fair Price Shops 16,557 Nos.

FCI Godowns 46 (in 17 distts.)

Civil Supply Corporation Godowns 192 (in all distts.)

Annual Turnover of

Essential Commodities 16 Lakh MTs

Annual Subsidy borne by State Govt:Rs 257 Crs


PDS COMPUTERIZATION: VISION

Empowerment (of beneficiary)

Transparency (in TPDS)

Innovation (in governance)


PDS COMPUTERIZATION: OBJECTIVES

Beneficiary: Identification (to eliminate bogus/duplicate cards)

Classification (minimising exclusion/inclusion errors)

Ensuring Delivery of food grain (minimising diversion/leakages)

FPS:Transaction Capturing

Updated Record keeping

Logistics:Efficiency improvement (of food grain storage & movement)

Accountability:

At all levels

Transparency:Across Supply & Delivery chain

At all times.


PDS COMPUTERIZATION: DEMO

Pictorial Demo of Bar Coded

Ration Card & Bio-Metric

Based Bar Coded Coupon

System


PROPOSED BIOMETRIC BASED BAR-CODED

COUPON SYSTEM (PICTORIAL DEMO)

STEP-1: Door to door visit by enumerators to help existing Ration card holders fill up prescribed FORM-1 for availing Bar Coded Ration card.




STEP-2: Digitization of Form -1 and matching of card holders’ family details with EPIC from Electoral Roll.




STEP-3: Capturing of Photo and bio-metric details followed by Printing of Bar Coded Ration Card.




STEP-4: Distribution of Bar Coded Ration Card to the Cardholder (in lieu of old ration card).




STEP-5: BPL Card Holder with Bar-coded

Ration Card


BAR

CODED

RATION

CARD

12




STEP-6: E- GRAM operator with Computer, Printer, Bar-Code Reader and Biometric Device




STEP-7: Card holder visits E-GRAM and E-GRAM Operator reads the card details with Bar Code reader device




STEP-8: E-GRAM Operator carries out ON LINE verification of Card Holder’s FINGER PRINT using Biometric Device




STEP-9: E-GRAM Operator verifies the Bar-Coded Coupon with the Ration Card and takes the Print out of the Bar Coded Coupons




STEP -10 A: E-GRAM Operator handing over Ration Card and the print out of Bar Coded Coupons for all commodities as per entitlement to the Card Holder




STEP-10 B: Bar Coded Coupons for the month of June 2011 showing Card holder’s, FPS details as well as quantity and price details for each commodity as per entitlement. Middle portion of the coupon is the counter foil of the coupons (Card holder’s copy).




STEP- 11: Card Holder goes to the Fair Price Shop along with Ration Card and Bar Coded Coupon.




STEP-12: Card Holder submits bar-coded coupon for wheat and makes payment to the Fair Price Shop Dealer as per Coupon details




STEP-13: FPS Dealer hands over wheat as per coupon details to the Card Holder


PROPOSED BIOMETRIC BASED BAR-CODED COUPON

SYSTEM (PICTORIAL DEMO)

STEP-14: Card Holder returning from FPS along with Wheat and Ration Card with due entry by FPS dealer.




STEP-15: FPS dealer goes back to the E-GRAM/ Cyber Café

and gets commodity coupons (as per the date of actual sale)

read into his sale register maintained in the central system.




STEP-16: In due course, using bio-metric the FPS

dealer can obtain Permits from E-GRAM/ Cyber

Café. (Freedom from Block level bureaucratic layer)




STEP-17: Lifting of food grain from State Civil Supply Godown by FPS dealer triggers SMS alert to the card holders in that FPS area.


CSC/E-GRAM/

Cyber Cafe

Card

Holder

Fair Price

Shop (FPS)

Dealer

Produces ration

card. Using

biometric, collects

barcoded

coupons.

Submits

coupons,

pays &

collects

ration. Usual

entry made

in Card.

FPS dealer submits

bar-coded

beneficiary

coupons for entry.

Using bio-metric

FPS dealer collects

challan/ permits.

GSCSC Godown/ Kerosene

dealer

FPS dealer submits

closing stocks

&payment challan.

Collects food

grains, sugar, oil,

kerosene etc.

Village

Vigilance

Committee/

Municipality

Ce

ntr

ali

ze

d T

PD

S

Ap

pli

ca

tio

n

SMS

alerts

Broad band connectivity

Broad band connectivity

Biometric Based Barcoded Coupon System

Call

Cent

er

26

TP

DS

AD

MIN

IST

RA

TIO

N

Licensing & Control


PDS COMPUTERIZATION: SOLUTION MATRIX

Issue Solution Approach

Identity Elector’s Photo Identity Card No. + Bio-metric data

of at least one member of Beneficiary Family

Classification Convergence of Beneficiary Family’s Socio-

economic data e.g. BPL data, Electricity

Connection no., LPG no., Land holding status etc.

Delivery Through FOOD COUPON based upon ON LINE bio-

metric verification of the Family member

Record keeping Capturing of Transaction Data embedded in Food

Coupon

Logistics

efficiency

Commodity-wise aggregation of Supply and

Demand Data at various stages i.e. FCI Depot,

Godown, FPS, Kerosene Agent/ dealer etc.

Transparency SMS alerts, Web site

Accountability Bio-metric authentication by Decision makers

Stake holders’

Participation

Appropriate Risk-reward System particularly for

the FPS dealer and the card holder.


PDS COMPUTERIZATION:

IMPLEMENTATION STRATEGY

Project Ownership Instead of Solution provider,

the State Food & Civil Supply Department owns

Solution’s development and implementation.

Smart Card Vs Bar Code In place of SMART

CARD, Gujarat has opted for Bio Metric Based Bar coded

System that works well on PAPER.

Authentication Of data creation and

transaction by using bio-metrics of Supply Staff,

Godown manager, FPS dealers etc.

Market Orientation Freedom of Choice-

Choice between Food coupon and Cash coupon;

Choice of FPS.




Non-disruptive ImplementationTransformation with continuity.

No Technology at FPS Level Less Resistance

to change.

Codification Precedes Solution

Development Rule based system independent of E-

Champions facilitates ease of implementation.

Solution development by NIC Minimum assured quality of technical manpower in all districts

having better understanding of government processes and

limitations.

Easy to build Composite Teams of Administrative & Technical

personnel.

However, low end IT work out sourced to private organisations.




Centralized Architecture & Decentralized

Operations High skill set needed at State level

only.

Demand Aggregation (Bottom up Approach)

Card holders and FPS as building blocks.

Modular Software Ease of Solution development

and roll out e.g. Permit - Godown issue module, FPS

dealers’ management module, MIS etc.

Minimizing Project Roll Out Cost & Time

Leveraging existing IT Infrastructure created under

National E-Governance Plan (NeGP).


PDS COMPUTERIZATION: SCOPE & COSTS

Management of Cardholders’:

Identity,

Category,

Entitlement,

Delivery.

FPS Dealers’:

Issue of Permit,

Tracking of Lifting from Godown,

Maintaining Credit & Account Register,

Maintaining Sale Register,

License Management.



Godowns/ Kerosene Agents:

Stock Movement & Storage,

Stock Issue to FPS Dealers,

Accounts.

MIS for State and District Level Authority:

Stock availability at all levels,

Monthly Allocation of commodities upto FPS,

Food grain/ Kerosene Movement upto FPS,

Food grain/ Kerosene delivery to the card

holders.



Others:

UID compatible.

Roaming Ration Card,

Choice of Grain?

Capital Cost: 80 Crs (outer limit)

Recurring Cost: Rs. 25 crs Per Annum.

100% State Funded.


PDS COMPUTERIZATION: PRESENT STATUS

Out of 112 lakh application forms about 55 lakh

forms have been digitized.

Over 89,000 Bar Coded Ration Cards issued in 25

districts.

121 FPSs (One Pilot FPS in each Taluka) of 22

districts are working with bio-metric based Bar

Coded Coupon System.

Another 70 FPS are ready to switch over to bio-

metric based Bar Coded Coupon System. This will

increase participating districts to 25.

As on 31.8.11, over 30,000 card holders of 22

districts have started using this system.


PDS COMPUTERIZATION: OUTCOMES

As on 1st Jan 2011, total number of card holders

declined by about 14 lakh. Distribution efficiency

of PDS commodities has gone up by about 10%.

Weak Oversight/ Grievance Redressal has been

supplemented with beneficiary empowerment.

Positive feedback received from card holders in

Pilot FPS areas.

Also, facilitates improved analysis of Pilot FPS

functioning on monthly basis.

Also the Pilot FPS in each Taluka has been helpful

in training the Block level supply staff and FPS

dealer in implementing this project.


PDS COMPUTERIZATION: CHALLENGES

Matching with Electoral Roll Data base of

all adult members of the family having

EPIC is a time consuming task.

Distribution of Bar Coded Ration Cards

along with capturing of Bio-metric and

Photographic details of at least one

member of more than 1 Cr Card Holder

families would also be an elaborate

exercise.


PDS COMPUTERIZATION: CHALLENGES

Availability of operationally viable E-Gram/

Cyber Café within reasonable distance of the

habitation.

Ensuring FPS viability as diversion/ leakage

is brought under control. Door step delivery

and additional payment per transaction to

FPS dealers are under consideration.

Passive attitude of Civil Supply staff as their

discretion is minimized and accountability

has gone up.


PDS COMPUTERIZATION: FUTURE ROADMAP

Primary Data entry (of Cardholders data)

work to be completed by October 2011.

To focus on identity verification,

inclusion/exclusion of BPL/AAY category

households on priority basis.

Aim to complete issue of over 1 Crore Bar

coded Ration cards in all 16000 FPS areas

by March 2012. (optimistically).


PDS COMPUTERIZATION: FUTURE ROADMAP

Alongside, also propose to introduce Bio-metric

based Bar Coded Coupon System as we progress

issue of bar coded cards in the FPS areas.

Integrating various other existing data bases e.g.

Domestic LPG connections, BPL list of Rural

Development Department, Electricity Connection

nos., Farmers’ data base etc. for dynamic

classification of the card holders’ category i.e BPL

or APL.

Nutrition Coupons under ICDS & MDM Schemes

to follow.


THANKS.

presentation on pds computerization in gujarat · · 2011-09-09by raj kumar, ias secretary food,...

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