reporting period: 16.07.2013 15.07 · vers purchase of the entire light rail transportation system...

Final Report Reporting period: 16.07.2013 – 15.07.2016

Including Sixth Bi-annual Progress Report Reporting period: 16.01.2016 – 15.07.2016 Number of project: ELENA-2011-031

Name of project: Aarhus LRT project

Aarhus Letbane I/S

Søren Frichs Vej 38A, 2. sal

DK-8230 Åbyhøj

CVR: 34704724

EAN: 5798002913088

[email protected]

letbanen.dk

03 januar 2017

Contact person

Britta Degn

M: +45 30 70 39 57

E: [email protected]

Project website: http://www.letbanen.dk/om-letbanen/real/

http://www.letbanen.dk/om-letbanen/real/

Contents

Work Progress ........................................................................................................................................................... 3

Organization and meeting activities ................................................................................................................................ 3

Programme Management Unit ........................................................................................................................................ 5

Status of projects and achieved results ........................................................................................................................... 5

External communication ................................................................................................................................................ 16

Financial progress .......................................................................................................................................................... 16

Final list of technical assistance contracts ............................................................................................................... 19

Final status of the implemented investment programme........................................................................................ 20

Leverage factor achieved and compliance with set of objectives ............................................................................ 21

Financial statement ................................................................................................................................................. 21

Other useful comments or information ................................................................................................................... 22

Supporting documents ............................................................................................................................................ 22

Conclusion............................................................................................................................................................... 23

Appendix A: Final list of technical assistance contracts ........................................................................................... 25

Appendix B: Final list of the implemented investment programme ........................................................................ 31

Appendix C: Financial statement (number 6) .......................................................................................................... 32

Appendix D: Document Achieve .............................................................................................................................. 34

Appendix E: Status - Construction of Aarhus Light Rail 2016 ................................................................................... 40

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ELENA-2011-031 Aarhus LRT project – Final Report

LETBANEN.DK

This report is produced according to the contract between the European Investment Bank (EIB) and Aarhus Letbane I/S (contract number ELENA-2011-031). The contract was signed July 16th 2013. The report is a Final Report covering the total three-year project period. The report also serves as the Sixth Bi-annual Progress Report, covering the period January 16th 2016 to July 15th 2016. The exchange rate applied (EUR/DKK) is 7,4389 for all held costs. The conversion of DKR into Euro is determined using the exchange rate published by the European Central Bank August 1st 2016 (according to contract article II.11.1). The report uses the following abbreviations:

Abbreviation Meaning (short for)

AALRT Aarhus Light Rail Transit - Construction Company (Aarhus Letbane I/S)

ALDIS Aarhus Light Rail Transit - Operation Company (Aarhus Letbane Drift

I/S). ALDIS was merged into AALRT as of 26th of November 2015.

Aarhus LRT project The ELENA funded work programmes

CMC Control and Maintenance centre

ASAL Consortium Short for the Ansaldo STS and Stadler consortia that won the turnkey

contract for the light rail transportation system

Transportation package The turnkey contract awarded to the ASAL Consortium. Contract co-

vers purchase of the entire light rail transportation system (tracks,

OCS, platforms etc), trams and CMC

NSA The National Safety Authority. In charge of the accept/approval pro-

cess for the operational rules for Aarhus Light Rail.

OCS Overhead Catenary System

Work Progress This section lists the progress and the achieved results against the initial objectives of the work programme. Over all the projects has been carried out according to the plan, although some changes in terms of organisation, time schedule etc., have been introduced throughout the project period.

Organization and meeting activities As described in previous reports the organisation has been changed and adjusted a few times during the Aarhus LRT project period. The final organisation of the project is shown below.

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Figure 1: Final project organisation of the Aarhus LRT project.

The organisation has been adjusted for the following reasons: The final project organisation is more lean than the one originally planned for. The final project organisation has

proven more efficient and made it easier to have a close dialogue between areas of responsibility. In the beginning of the project it was learner, that it was hard to find a common agenda in the Technical Group

and the Energy Group. The primary reason for this is that that the individual projects have very different. As a consequence, the Technical Group and Energy Group has been replaced by the Project Groups and Project Steer-ing Groups.

ALDIS merged into the AALRT organisation November 26th 2016 (with financial effect as of October 1st 2016). In the project period, there have been meetings at all levels of the project organization: The AALRT board and the ALDIS board have - when relevant - been introduced to the progress of the Aarhus LRT Programme. The boards have been introduced to the business case regarding the covering of the stabling area and the successful progress of the project regarding innovative studies for immunisation of legacy signalling assets in Aar-hus Railyard. The AALRT Project Steering Group: Initially the AALRT project Steering group was represented by members from both AALRT and ALDIS. Since the merging of AALRT and ALDIS the Aarhus LRT project steering group has consisted of the CEO and the project director. At the meetings, the members have discussed the status of the programme, the need for technical assistance, budget and approval of the further work. Project Steering Groups/Project Groups: The project groups and project steering groups (not for all projects) have had frequent meetings in the entire reporting period. The project managers have all invested time in getting the pro-jects aligned with stakeholders and the rest of the activities in AALRT.

Project Management Unit

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Programme Management Unit A Programme Management Unit (PMU) was established as part of the project organisation. The unit has been re-sponsible for the day-to-day development of the Aarhus LRT Project. The PMU has provided technical assistance for the project groups and it has been responsible for the preparation of tender materials and contracts with external consultants, set up a homepage, work on project planning, meeting ac-tivities etc. The main achievements in the entire project period are: 22 external consultants have been contracted to the programme Preparation and contract dialogue with invited tenderers Five tender materials have been prepared for procurement Participation in meeting activities throughout the project organisation (weekly project management meetings,

meetings in the project groups, project steering group meetings and other ad hoc meeting activities). General programme management, budget revisions, contract management, templates etc. Preparation and update of homepage (www.letbanen.dk/om-letbanen/elena/). Articles and communication effort. The Programme Management Unit has consisted of a senior expert (project director) and project assistance from a financial controller, a lawyer and a communication assistant.

Status of projects and achieved results The Aarhus LRT project has consisted of two work packages (WP): WP1: Preparation for the technical integration of the existing rail lines to a light rail net-work with rail freight ca-

pacity: The transformation from a traditional local freight and passenger rail line into a light rail network with rail freight capacity poses a number of legal, safety and technical design challenges. In order to prepare for this, a number of studies, tender materials, operational rules, immunization of existing railway equipment and infra-structure management contracts have been completed. The following projects have been completed as part of WP1:

1.1 Innovative platform fronts and rebuilding of existing the harbour front junction 1.2 Smart solutions to immunisation of legacy signalling assets 1.3 Operational Rules and CSM for Aarhus Light Rail 1.4 Infrastructure Management Contracts 1.5. Smart Interlocking

WP2: Studies and integration of innovative solutions for energy efficiency and power supply: The decision to fully electrify the two existing railways (125 km of tracks) has given Aarhus Light Rail the possibility to be even more energy efficient. In order to succeed with the electrification on time a close and coordinated dialogue with multiple power supply companies has been necessary, since they are not familiar with light rail projects. An en-ergy efficiency implementation of the investment programme and operation and maintenance of the Aarhus Light Rail project is the focus and several studies have been completed. Furthermore, specialist knowledge about OCS were needed to strengthen the AALRT project organisation. The following projects have been completed as part of WP2:

2.6. Energy efficient power supply system and OCS 2.7. Energy storage and conservation 2.8. Sustainable CMC

A short description of the contents of work, result of works, lessons learned and next steps planned for each project will be described subsequently. A description of the supporting documents for each project is described in section 7 – supporting documents.

http://www.letbanen.dk/om-letbanen/elena/

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WP1: Preparation for the technical integration of the existing rail lines to a light rail network with rail freight capacity 1.1: Innovative platform fronts and rebuilding of harbour front junction Subcontractors: Rambøll Denmark A/S (subcontract number 13) and COWI A/S (subcontract number 16) Contents of work: In order to convert the existing railway lines into a light rail network - thirty existing platforms has to be rebuild/ad-justed. Some of the existing platforms are not owned by AALRT but by Rail Net Denmark. The platform – train – in-terface (PTI) is complex and a critical factor in terms of both accessibility and safety for the future passengers. A small gap is the ideal solution but at the same time the opportunity to drive with freight trains and maintenance ve-hicles on the stretch has to be preserved (a freight train is wider than a light rail vehicle). The scope of the project has been to identify the requirements for the rebuilding and to study possible solutions, which can meet both the safety requirements for a light rail system and rail freight trains while still preserving an acceptable accessibility for passengers. The harbour front junction is a critical location on the new light rail network. At the harbour front the existing rail-road (single line) and the new light rail alignment have to merge together into the future light rail network (double line). Tender materials have been prepared for the reconstruction of the harbour front junction. Result of works: Study reports analysing the requirements and possible solutions for the adaption/rebuilding of existing platforms

- to meet safety and accessibility standards of a light rail system - has been made. The studies include a thorough mapping of existing conditions at the stations. Some important factors in the analysis are technical, accessibility, safety and economical requirements. The study reports have formed the basis for a negotiation/dialogue with the Railway Infrastructure owner, the NSA and other stakeholders in order to agree on what solution(s) are to be designed/tendered out for construction.

Figure 2: The report includes a study of possible solution for adapting the existing stations. Above is a solution where a new flexible platform

front is mounted onto the existing platform.

The procurement process for the construction works regarding the rebuilding of the Harbor front junction has

completed. The contract has been awarded to Aarslev Dan Jord JV Consortium (contract signed 14.07.2017). The contract has an estimated value of 466.140 EUR.

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Lessons learned and next steps planned: Finding a common agreement on possible solutions for the conversion of existing platforms has shown more

complex than anticipated in terms of ownership, safety, development of new norms, stakeholder involvement etc. The study reports have helped to create an overview and get a common understanding of the conversion work, complexity and possible solutions.

The preparation of tender material for the rebuilding of existing platforms is ongoing. It is expected to be ten-dered out in fall 2016. The rebuilding of platforms will start spring 2017.

Construction of the harbor front junction will start 26th of August 2016. Completion date is expected to be 21st of October 2016.

1.2: Smart solutions to immunisation of legacy signalling assets Subcontractors: Banedanmark (Subcontract number 5,6 and 11 and Bech-Bruun (subcontract number 12) Contents of work: As part of the electrification of the existing railway line immunisation of the Rail Net Denmark’s Signalling Track Cir-cuits (TC) on the Main Line Railway. Immunisation is required to protect the mainline from potential interference from the Aarhus Light Rail system and to eliminate the risk for the TC’s to be effected by electromagnetic disturb-ances and/or induction from the DC Traction Power Supply. The light rail is placed parallel to the Main Line Railway. There are 120 TC’s. Using the traditional standards and norms the original budget was estimated to be DKK 80 mio. The overall purpose of the project was to find alternative solutions to immunise TC´s at Aarhus Central Station and connecting lines. Alternative solutions which were more effective, had lower cost and could be implemented in time.

Figure 3: Principle diagram for return current and need for immunisation.

Result of works: In the Definition Phase (phase 1), finalized in June 2014, two different innovative solutions for immunisation were

identified for further analysis; either through 77Hz Track circuits or through a new developed DC-Track Circuit, called “FETR”.

In the Program Phase (phase 2), finalized in February 2015, the project successfully had the ”FETR” Track Circuit approved by Rail Net Denmark, and a solution where app. 60% of the Track Circuits at Aarhus Central Station were to be exchanged to 77Hz and 40% to ”FETR” was chosen.

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The norms for the FETR-Track Circuits were approved in May 2015. The norms consist of three different docu-ments:

› DN 259 Q 4424 (Norm for Design)

› PN 259 Q 4422 (Norm for Entreprise)

› AN 259 Q 4423 (Norm for Commissioning)

Compared to initial project budget, which was about 80 MDKK in January 2014, the work has resulted in a 50% budget cut, leaving the new total budget at around 40 MDKK.

The project has designed and prepared detailed installation plans for all TC’s (phase 3). Lessons learned and next steps planned:

Introducing an innovative approach in the early Project Phases, using knowledge and experiences from several other European Rail Networks (mainly Sweden and Great Britain) has proven very effective.

The rebuilding of the track circuits started in November 2015 (not ELENA funded). The construction is currently ongoing. It is expected that the construction works are completed in September 2016.

The new norms are now a part of the Danish Railway System and can be used for other projects were similar situ-ations occur.

1.3: Operational Rules and CSM for Aarhus Light Rail Subcontractors: TÛV SÛD Danmark (subcontract number 18), COWI (Subcontract number 19) and BP bane (subcon-tract number 22). Contents of work: There is at present no Danish set of rules for light rail traffic. Current rules and regulations within the field of rail-ways, roads and safety do not facilitate that light rail trains share areas and signals with road traffic. Construction and operation of a light rail in Aarhus requires a number of new road, a new set of rules for light rail train operation, as well as changes to the safety regulations. Furthermore, the light rail will be constructed and operated according to the German set of rules BOStrab, which is used for similar city railways in Europe, and which is different to the current set of rules in Denmark. The main objective with the project has been to provide a set of Operational Safety Rules that fits with the new tech-nology to be employed across the Light Rail infrastructure. The rule set must be in alignment with the overall Safety Policy, goals and objectives for Aarhus Light Rail. According to the National regulation regarding the construction of Aarhus Light Rail, freight traffic must not be excluded from the line to Grenaa. Ultimately, the Rule set must be ap-proved by the NSA. Result of works: The project has had difficulties finding a robust solution for the rule development process. This is reflected in va-

rious documents, Scope of Works and Elena reporting carried out since 2014. During the project period the pro-ject organisation has tried different strategies in order to define the boundaries for the activity and get around the tasks.

As per today the status of the following key documents in the Safety Operational Rules is listed below. Some are prepared and remained draft versions, while other deliverables are in a phase of completion and will form the future rule set.

Document Status

System Definition/AAPP Valid – under assessment

Hazard Records Ongoing

Traffic Regulations (short in Danish “TFS”): First draft for official release

Additional instructions for traffic regulations

(short in Danish “SIT”):

First working draft

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Traffic information for the light rail system

(short in Danish “TIL”):

First draft for official release

Aarhus Letbane Winter Instruction (short in

Danish “VI”):

Included in TSF

A Safety Review has been held. The complete rule set has prepared in a preliminary version, ready for an initial assessment by the NSA week 32. Lessons learned and next steps planned: Developing the first set of operational safety rules for a LRT system in Denmark has required a joint effort of

many stakeholders in order to ensure that deliverables are produced and in place in the right order. Given the fact that the rule set is produced in parallel with the design and construction of both infrastructure and

rolling stock it has not always been an easy task to derive the required documentation in due time for the rule writing, causing thus some difficulties in meeting planned milestones and gates.

The project initially engaged a resource with very specific skills in the field of rules, norms and standards, not knowing that it would have been more beneficial to seek for a highly competent project manager to facilitate the communication of involved stakeholders and ensure that deadlines are met and project deliverables are pro-duced.

However, all activities and deliverables are coming together now and the application for approval of the rule set by NSA is expected to be submitted within the next months. It is expected that the rule work will be finalised Oc-tober 2016.

The Operational Rules can be used by the other light rail projects that are currently being planned for in Denmark (Odense and Copenhagen). A dialogue with the light rail project in Odense about the Safety Operational Rules have already been established.

1.4: Infrastructure Management contracts Subcontractor: Trailc (subcontract number 2) Contents of work: The scope of the project has been to process, manage and deliver various agreements. This in-cludes: General and complete infrastructure agreements with Rail Net Denmark (infrastructure owner) and DSB (current operator) Agreement for transferring the ownership of the Odder line from Midtjyske Jernbaner to AALRT Sub-agreement with DSB (current operator and owner of Aarhus Central Station building) regarding the opera-

tion and maintenance of a new platform at Aarhus Central Station. The most critical and also complex agreement is the Net Rail agreement for the Grenaa line. This agreement defines a split between ownership and responsibility. It also represents a risk for Aarhus Light Rail, as having infrastructure under control is safety critical, and thereby a critical part of the safety certificate required for commercial service. The effort and focus of the project is mainly for this agreement. The purpose of the infrastructure agreements of the ownership and responsibility are clearly defined. The project has been controlled by four stages:

1. Definition phase: analysis of the scope and purpose. The main activities were to contact and develop reports with relevant stakeholders. The expectations were shared and ambition level discussed. This created a good foundation for creating Project Initiation Document.

2. Project establishment: The second stage of the project was to get the project established with processes and plans. This made focus on the organisation and steering group. At the beginning of this stage it was not clear how the maintenance department of the Aarhus Light Rail would look in the future. It was found useful at this stage to open up the different parts of the agreements to clear isolated technical issues in such a way that they fit the Net Rail Denmark organisation.

3. Negotiation phase and dialogue

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4. Implementation: The fourth stage was not completed in full as the signature was not reached for the agreement before closure. However, the content of the agreement has been agreed. The economical part of the negotiation was supported by the stakeholders.

Result of works: The project has been a success in terms of avoiding delays of the operation start of Aarhus Light Rail. The specific goals in terms of timing have not been met in terms of signature of the different agreements, as this formal work is prolonged and has been moved into new owners. The project deliveries are a number of agreements with appendices: Net Rail Denmark specific agreements, which has been turned into the Grenaa line Agreement Net Rail Denmark – Grenaa line agreement Net Rail Denmark – Aarhus H (Main station) infrastructure agreement Net Rail Denmark – Crossing agreement Net Rail Denmark – GSM-R project agreement Net Rail Denmark – GSM-R support agreement DSB Aarhus H (Main station) infrastructure agreements DSB Grenaa line platform infrastructure agreements Odder line transfer Odder line purchase of the Odder line maintenance building The project closes with the following status of the agreements with the owner outside the project for the remaining actions:

Lessons learned and next steps planned: Work on finalising the agreements will continue. It is expected that the remaining of the agreements will be final-

ise and signed by October 2016. After signing the next phase will be to implement the agreements into daily operation. The organisation of the Aarhus Light Rail project was not changed during the project, which has been a significant

advantage to secure knowledge, focus and progress. Here the organisation of the project came in focus on the receiving end.

1.5: Smart Interlocking Subcontractors: Banedanmark (subcontract number 15 + 18) Contents of work: In preparation for the establishment of the new Light Rail in Aarhus in 2017, parts of the existing railway infrastruc-ture (the Grenåbane and the Odderbane, both entering Aarhus C) are physically transferred from Rail Net Denmark

Agreement Status Ownership as of 1.8.2016

Net Rail Denmark specific agremeents - Jørgen Hansen

Net Rail Denmark - Grenåline Agreed Helle Bøhl-Møller

Net Rail Denmark - Aarhus H Agreed Helle Bøhl-Møller

Net Rail Denmark - Crossings Agreed Helle Bøhl-Møller

Net Rail Denmark - GSM-R project Draft Birger Christensen

Net Rail Denmark - GSM-R suppot Draft Birger Christensen

DSB Aarhus H (Main station) Technical agreed Birger Christensen

DSB Grenåline platform Open Claus Rehfeld Moshøj

Odderline transfer Draft Marianne Dauding

Odderline maintenance building Draft Marianne Dauding

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(BDK) to AALRT. Thereby, the existing interlocking system at Aarhus Central Station area (Aarhus C), needs to be changed and updated accordingly. The traditional approach would be to design a new “trafical bases” and let contracts to remove the signaling objects and the Interlocking design authority to make changes to interlocking computer (including all drawings, design, Ap-provals process and mimic changes in control room etc.). The current cost estimate is 10-15mdkk. The overall aim of the Project is to secure that the transfer of infrastructure from BDK to ALIS is carried out without introducing any railway security issues, as a minimum keeping the same safety level on Aarhus C as before the pro-ject start. A specific Project aim was to facilitate the achievement of the best innovative and economic solution in the timescales available. Result of works: The project study did not succeed in finding innovative solutions. The project has still worked with optimising the

work. The project has finish and received an official approval of the System Definition and Traffical Basis Estimation of Final Project Cost is 12 mio DKR. Lessons learned and next steps planned: Design phase of the project has started. It is expected to be tendered out in September 2016. The project will be constructed in the spring of 2017.

2.6. Energy efficient power supply system and OCS Subcontractors: Kuben Management (Subcontract number 7) and Atkins Denmark A/S (subcontract no 14). Introduction The exiting lines from Aarhus to Odder and Grenaa will be electrified as part of the Aarhus Light rail project. The elec-trification of the Light rail system includes approximate 125 kilometres of track. A total of 29 Traction Power Substa-tions will be erected and approximately 3,000 poles are to be erected placed on concrete foundations. The ASAL con-sortium as contractor has done both the design and construction of every aspect in electrification of the entire Light rail system. This design includes designing of both Overhead Catenary System (OCS) and Traction Power Substations. The OCS has been designed according to the surroundings making use of painted poles and no messenger wire in the inner city. For the existing tracks the OCS will be constructed by double contact wire and double messenger wire avoiding actual feeder line. The scope of work in the projects has also included dialogue with power utility companies in or der to secure agree-ments on supply of electricity to the Traction Power Substations. Contents of work During the design phase consisting of both preliminary design and detailed design the ASAL consortium has delivered a number of documents to AALRT for review. The documents delivered for AALRT to review has been a combination of technical drawing, architectural drawing and technical specifications as text documents. The number of documents produced by ASAL related to OCS exceeds 500 in number and documents related to Trac-tion Power Supply exceeds 1000 in number. During the design phases every document produced by the ASAL consortium related to OCS and Traction Power Sub-stations has been review by AALRT. The review being done has focused on both contractual requirements, fulfilling of international and national standards, functional requirements and architectural requirements.

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To strengthen the AALRT organisation in fulfilling the review process subcontractors with highly specialised knowledge within Overhead Catenary Systems and Traction Power Substations has been recruited to completing the process of document review. The review process will define a document as either “Reviewed”, “Reviewed with comments” or “Rejected”. For documents defined as “Reviewed with comments” a discussion has been taken with the ASAL consortium to rem-edy the causes for the document being defined as “Reviewed with comments”. The causes of defining a document as “Reviewed with comments” can range from minor errors to design being di-rectly inappropriate including non-desired architectural solutions. During the review process the recruited specialists within the field of power distribution has participated in settling the agreements AALRT has done with the Power Supply Companies involved in the energy delivering to the Traction Power Substations. Result of works: Work on obtaining connection agreements with the power utility companies along the alignment has completed.

Since the power utility companies have not provided electricity to a light rail system before and a coordinated and thorough process was needed. Especially concerns regarding fluctuations in power loss/power taken has to be handled as well as clarification of the interfaces with the power substations provided by ASAL Consortium.

The coordinated approach and close dialogue with the utility companies has led to a saving of 50 % or minimum 3.4 MEUR (25 MDKR) compared to the original planned budget. AALRT would not have been able to reach these results without the funding from ELENA.

The project is securing that both the substations and power supply are flexible and scalable to allow the AALRT system the possibility for future expansions in its operational plan.

The outcome of the review process has been a design not only fulfilling the contractual requirements but also can be seen as suitable for purpose in technical and architectural aspects.

As a spin-off benefit the review process has contributed to a design with low energy consumption for the opera-tions of the light rail system

The design process has given rise to a design with low maintenance cost, low operation cost, high reliability, safe and attractive for the local population and end users.

The reviewed and commented design consists of specifications and drawings approved for construction. The design of the first phase of AALRT has been finalized and construction phase has commenced. Lessons learned and next steps planned: A major number of foundations for OCS poles has been constructed and the first poles has been erected. Con-

struction works regarding Traction Power Substations and Overhead Catenary Systems will continue during year 2016 and most of 2017.

The design review process that has taken place for the initial part of the project enables AALRT to define the best technical and architectural design solutions for the forthcoming expected line extensions.

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Figure 4: The OCS and Traction power substation planned for in the project are currently beeing ereted.

2.7. Energy storage and conservation Subcontractors: ASAL Consortium (subcontract number 17), Cubris (subcontract number 20), DTU (subcontract num-ber 21) and Macroplan Consulting (subcontract number 1) Contents of work: Four studies analysing the potentials for energy conservation and optimisation in the Aarhus Light Rail Project have been completed. It is the intention that the studies will serve as business cases creating a foundation for decisions regarding additional investments in energy efficient technologies. The studies have been aimed for the first stage of the light rail but it is the intention, that the increase knowledge also can be used when planning future light rail stages. The studies are:

- Energy optimisation catalogue - An initial study (idea catalogue) to highlight the general potential for energy optimisation in the light rail

project. - Energy Storage System (ESS) Study

The purpose of the study was to commercially and technically evaluate the integration of one ESS on the busiest stretch of the alignment and to evaluate the amount of energy that can be recovered by the ESS. The busiest stretch of the alignment is on a step hill (Randersvej).

- Driver Advisory System (DAS) Aarhus Light Rail will commence electric operations with new tram-trains and trams on the two existing re-gional railway lines from Aarhus to Grenaa and Odder during 2017. Aarhus light rail will operate in a large geographical context. A study for the potential for reducing the energy consumption using a driver advisory system when the existing railways are converted into light rail operation has been completed. The purpose of the study is to analyse and assess the potential savings in energy consumption and C02 emissions follow-ing the conversion of the existing regional diesel operation to electric light rail operation. In addition, intro-duction of a new timetable and application of a Driver Advisory System (DAS) have been simulated. Potential mobility model Aarhus Light rail will mean increased mobility for passengers and improve access to the region's activities, but the improvements in passenger mobility is not only a matter of mere creation of light rail and the num-ber and location of stations, but just as much a question of how the new infrastructure is utilized. The scope of the project has been to develop quantification, modelling and visualization of the effects around Rapid evolution in Aarhus light rail. The model is GIS-based.

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Result of works: The (idea catalogue) was finished early in the project period. The idea catalogue has been shared with the em-

ployees in the AALRT organisation leading to a higher awareness in the detailed design of the different subsys-tems in the AALRT system. Several of the projects mentioned in the catalogue have been implemented in the fi-nal design.

A GIS-based potential model platform has been completed. With the potential model it is possible to illustrate the effects of the creation of light rail on passenger catchment areas, but also to illustrate the effect of different ways to operate the infrastructure. The latter is addressed by comparing a target of accessibility to stations with an objective of mobility for passengers by introducing pass through stations.

Figure 5: Change at Øllegårdsvej and G. Clausensvej as a result of passage stations and their increased frequency (red: 2-10

min increased travel time, yellow: +/- 2 min increased / decreased travel time, Green: 2-10 min reduced travel time to Aarhus

H.).

The study of ESS shows - based on the simulation results - that it is clear that from a financial point of view, the

ESS system is not a good investment in the rail section between Aarhus H and Lisbjerg Skole stations because of the high receptivity. However, the simulation illustrates that one or more energy storage systems could be a good solution in areas with less trains and longer distances and should be evaluated.

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The conclusion of the DAS study shows – based on simulation results - that the new tram/tram-train services from Aarhus to Grenaa and Odder will become faster, more energy efficient and much less C02 intensive. This is primarily due to the new light and energy efficient trams and tram-trains. In addition, it could be combined with application of the GreenSpeed Driver Advisory System, which optimises drivers' daily operation. The study shows that there is both a financial and annual traction energy cost savings of introducing DAS. On top of the energy savings, DAS brings additional benefits in terms of improved punctuality and capacity, lower wear and tear and reduced stress levels for drivers. These benefits are not monetarised in the study report.

Lessons learned and next steps planned: The study of both DAS and Super Cabs show that substantial savings in energy are possible. The technology is ma-

turing but still quite costly. The business case does not support the investment yet. Investment is postponed until theoretical calculations can be verified with real values from operation.

The mobility model can have a significant special effect and better understanding of the passenger potential re-veal. It is expected to lead to further research. The model will be used in the future planning of light rail expan-sion, optimisation of operation plans and increased focus on improving access from passenger catchment areas to the light rail (where needed).

The studies will be used to plan economic and operational optimization for the light rail project and future expan-sion stages.

2.8. Sustainable CMC Subcontractors: Norconsult (subcontract number 3), COWI (subcontract number 4) and Alectia (subcontract number 10) Contents of work: The scope of the projects has been to investigate possible solutions to energy optimize the design of the CMC. A business case for a covering of the stabling area and technical assistance for the design review process has been completed. Result of works: A study and business case for covering of the stabling area by the CMC has been prepared. The memo showed a

good payback time and concludes that a covering will lead to reduced energy consumption to heating/cooling of trains, de-icing etc. On basis of the study and business case the ALDIS board decided to invest in the covering of the stabling area. This has led to an increased budget for the investment programme.

The work has led to an increase focus on creating a more sustainable CMC. Besides the covering of the stabling area some of the energy optimization and sustainable solutions achieved are: - Energy efficient power heating and circulation systems - Green roof on the CMC main building. - Reuse of rainwater for tram wash - Special roof membrane on stabling area purifies harmful NOx molecules effectively from the air

Figure 6: A special roofing menbrane on the stabling area purifies NOx molecules from the iar.

A brochure describing the CMC and its sustainable aspects have been prepared.

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LETBANEN.DK

Lessons learned and next steps planned:

- The construction of the CMC is expected to be completed in October 2016. After completion the test and commissioning of the centre will start.

- An open house for the public is currently being planned for in the end of September 2016. As part of the event communication about the sustainable elements of the CMC will be presented.

External communication The Programme Management Unit has set up a website with information in Danish and English about the Aarhus LRT project (www.letbanen.dk/om-letbanen/real/). The homepage has been updated throughout the project period. In the project period the following articles have been published: ”Godt samarbejde på Aarhus H om immunisering” (article in Baneavisen, December 3, 2015 - page 2) ”Driving development in Eastern Jutland” (article in International Railway Journal, October 2015 – page 46-47) ”EU støtter skiftet fra jernbane til letbane” (article in magasin about Aarhus Light Rail, June 2015) ”EU-penge til letbane kræver en indsats” (article in the newspaper Fyens Stiftstidende, April 21, 2014) ”Aarhus Letbane - mere end et vejprojekt og andet end et baneprojekt” (article in Signal, november 2013- page

16-18).

The articles can be downloaded here: http://www.letbanen.dk/om-letbanen/real/nyheder/

The following have been planned and will be launched in the forthcoming months:

A PodCast about the sustainable aspect of the CMC has been prepared and will be launched September

12th, 2016.

The achieved results of the study regarding a light rail mobility model will be presented at “Trafikdage”

(August 23rd, 2016). Trafikdage is an annual conference for participants to present research, analysis

and practical experience from the transport sector.

Plan for press release regarding the results of the Aarhus Immunisation project has been prepared alt-

hough it has been decided in the project steering group to await launching it until the construction has

been completed in September 2016.

A paper presenting the CMC and its sustainable aspects have been prepared.

It is planned to have an Open House at the CMC-site at the end of September. Here the public will have

a chance to see the CMC and the first light rail trains.

Financial progress In September 2015 AALRT requested a budget allocation to transfer cost from direct staff cost to external ex-perts/sub-contracts. The need for additional technical assistance was required because:

AALRT did not receive job applicants with sufficient technical capacity when the jobs were posted. We be-

lieve this is due to the high complexity and short time span (1½ year) of the works to be performed. As a

consequence, AALRT had to hire external experts in order to increase its technical capacity of the organisa-

tion in terms of OCS and power supply.

The adaption of 30 existing platforms and the rebuilding of the harbour front junction has shown more

complex than anticipated and extra technical assistance was needed.

As a consequence of a more efficient project organization the project director for the Aarhus LRT project

has only been allocated half time to the project. A full-time allocation was originally planned for.

Work on infrastructure management contracts has been less time consuming than originally planned. The budget allocation was approved by the ELENA office and amendment 1 to the contract was signed October 28th, 2015. The revised budget replaces annex 1 in the ELENA contract. The approved new budget is listed in the table be-low:

http://www.letbanen.dk/om-letbanen/real/

http://www.letbanen.dk/om-letbanen/real/nyheder/

17


LETBANEN.DK

Budget (amendment 1)

EUR

Direct staff costs 608.997

External experts/ subcontracts 1.940.003

Total 2.549.000

Table 1: Budget in amendment 1 to the contract.

The total costs of the Project Development Services in the whole project duration have amounted to EUR 2.508.563,60 consisting of EUR 571.332,14 for direct staff costs and 1.937.231,46 EUR for external experts/subcon-tracts. The table below shows the realized costs of the Aarhus LRT programme compared to the goal in amendment 1 to the contract.

Budget (amendment 1) [EUR]

Budget (realized) [EUR]

Difference [EUR]

Direct staff costs 608.997 571.332,14 37.664,86

External experts/ subcontracts 1.940.003 1.937.231,46 2.771,54

Total 2.549.000 2.508.563,60 40.436,40

Table 2: Realised budget compare to budget in amendment 1 to the contract.

The realized budget is slightly less than the budgeted (EUR 40.436,40). This is mainly due to the fact that the held cost for direct staff is less than budgeted. More information about direct staff costs are described in a section later in the report. Below is a table showing the total assistance cost and the requested ELENA cost distributed on each of the reporting periods and total realized.

TOTAL ELIGIBLE COSTS FOR THE PERIOD

2013

H2

2014

H1

2014

H2

2015

H1

2015

H2

2016

H1

Total

(realised)

[EUR]

[in EUR] [in EUR] [in EUR] [in EUR] [in EUR] [in EUR] [in EUR]

Direct staff costs 55.295 108.676

120.045

105.975

92.173

89.168 571.332,14

External Experts /

Subcontracting 38.970 86.117

223.287

293.837

678.916

616.105 1.937.231,46

Total 94.265 194.793

343.332

399.812

771.089

705.272 2.508.563,60

Requested funding from ELENA; 75.00%

70.699

146.095

257.499

299.859

578.317

528.954

1.881.422,70

Table 3. The total assistance cost and the requested ELENA cost distributed on each of the reporting periods and total realized.

In the first two reporting periods the eligible assistance costs were lower than expected in the application. The main reason for this was that the first half-year time was spend in order to secure a solid foundation for the programme i.e. Implementing the right organizational set up and hiring of staff upgrades. Consequently, little technical consul-tancy was bought. Following in the first year time was spend on planning and implementing the organisational set-up for the work on infrastructure management contracts, operational rules.

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LETBANEN.DK

Furthermore, the delay in the signature of the turnkey contract has postponed some scheduled works under the Aar-hus LRT programme since interface management toward the contractor is needed as part of the project develop-ment services. From the second and half year of the work programme the assistance costs have doubled year by year.

External expert costs A total of twenty-two subcontracts has been committed in the project period. The final cost for technical assistance has amounted to EUR 1.937.231,46 The total costs for each of the external experts/ subcontractors is listed in the table below.

Table 4: List of total cost for each subcontractor.

The technical cost in the two work programmes is listed in the table below.

External experts/ subcontracts [EUR] Budget (amendment 1) Budget (realized)

WP1: Preparation for the technical integration of existing rail lines to a light rail network with rail freight capacity

TOTAL WP 1 1,382,775 1,451,208

WP2: Studies and integration of innovative solutions for energy efficiency and power supply

TOTAL WP 2 557,228 486,023

Total 1,940,003 1,937,231

Table 5: Total technical cost of the two work programmes.

The final cost of the work programmes is closed to estimate although WP1 has had more cost than expected and WP2 slightly less.

16/7 2013 -

15/1 2014

16/1 2014-

15/7 2014

16/7 2014-

15/1 2015

16/1 2015-

15/7 2015

16/7 2015-

15/1 2016

16/1 2016-

15/7 2016

16/7 2013-

15/7 2016

Line N° EUR EUR EUR EUR EUR EUR EUR

1 32.531,69 0,00 0,00 0,00 0,00 0,00 32.531,69

2 6.438,45 22.878,38 17.002,51 13.564,45 2.687,90 0,00 62.571,70

3 623,48 0,00 0,00 0,00 0,00 623,48

4 7.964,89 0,00 0,00 0,00 0,00 7.964,89

5 54.650,02 0,00 0,00 0,00 0,00 54.650,02

6 0,00 137.106,12 18.212,59 0,00 0,00 155.318,71

7 35.947,92 14.645,31 3.801,84 1.947,87 56.342,94

8 30.165,75 11.769,21 0,00 0,00 41.934,96

9 Atkins (Replaced by subcontract 14) 0,00 0,00 0,00 0,00 0,00

10 Alectia 0,00 8.793,37 6.230,95 15.024,32

11 171.762,38 346.998,78 125.545,55 644.306,70

12 0,00 3.064,30 0,00 0,00 0,00 3.064,30

13 13.731,87 111.535,31 12.329,11 137.596,28

14 50.151,23 96.911,64 41.021,19 188.084,06

15 0,00 42.068,30 0,00 42.068,30

16 Cowi 0,00 15.910,01 61.108,83 77.018,85

17 ASAL Consortium 30.016,13 30.016,13

18 0,00 43.890,70 140.804,78 184.695,49

19 Cowi 0,00 6.318,34 16.392,07 22.710,41

20 Cubris 0,00 0,00 35.998,27 35.998,27

21 DTU 0,00 0,00 119.437,41 119.437,41

22 BPbane 25.272,55 25.272,55

38.970,14 86.116,76 223.286,60 293.837,04 678.916,19 616.104,72 1.937.231,46

Bech Bruun

Atkins

Banedanmark (Rail Net Denmark)

Rambøll Danmark A/S


NorConsult

Name of Subcontractor



TrailC

EXTERNAL EXPERTS / SUBCONTRACTING (EUR)

Tüv SüD

Kuben Management

COWI


Macroplan

19


LETBANEN.DK

Direct Staff Costs A total of 6 employees have been assigned as direct staff during the project period. The direct staff costs consist of the following:

A senior expert (project director): The project director was hired as of November 1st, 2013. The project di-

rector has had the overall responsibility for the planning and execution of the Aarhus LRT project. Work in-

cludes project planning, finance and budget revision, preparation of progress report, attending project

meetings/project steering group meeting when necessary, tendering etc. The project director has been allo-

cated approximately half time to the project (2.312,00 hours in total).

An expert with juridical background has been hired as project manager in works regarding Infrastructure

Management Contracts. The project manager was hired as of October 25th, 2013. The project manager has

been allocated approximately half time to the project (2.438,10 hours in total).

A Specialist in Common Safety Methods (CSM) and operational Rules has been hired to strengthen the

safety management organization by assisting the Safety Manager in the obtaining permissions and safety

approval from NSA (the National Safety Authority) for the rebuilding of the existing railway system to a light

rail system. The specialist started October 1st 2013. The specialist has work with both CSM-processes and

the development of the first set of Operational Rules for a light rail in Denmark. In the first two reporting

periods the specialist did not work full time on CSM-processes and the development of Operational Rules,

since both tasks were in the start-up phases. In the last two years the specialist has work full time on the

projects. The specialist has worked a total of 3.456,00 hours on the project and will continue in the remain-

ing on the implementation of the investment programme.

2 project assistants have help with financial controlling and budgeting and bi-annual reports

1 project assistant has help with communication (homepage, articles etc.)

A table of the direct staff cost in the entire project period is listed below:

Direct Staff Costs Category name (e.g. senior expert, engineer, etc.)

Budget (amendment 1) [EUR]

Total realised [EUR]

Senior expert 190,166 180.008,83

Expert (with juridical background) 195,938 161.767,39

Specialist (CSM safety and operational rules) 183,053 199.069,80

Controller (resigned 31/1 2015) 16,386 15.839,71

Controller (job start 1/4 2015) 12,453 8.982,80

Communications 11,001 5.663,61

Total 608.997 571.332,14

Table 6: Direct staff cost realised compared to estimated budget in amendment 1 to contract.

The AALRT project has used less direct staff cost than estimated. This is mainly due to the fact that many employees (not ELENA funded) have worked as project managers on the different projects.

Final list of technical assistance contracts A total of twenty-two contracts has been committed in the project period. One new contract has been committed since last reporting (Fifth Bi-annual Progress Report). AALRT have made a qualification system (cf. the Utilities Directive) on 18th July 2013 by making an EU notice through the Official Journal. The notice states that the procurement is financed by ELENA as we expected some of the con-tracts is to be financed by ELENA (See EU notice 2013/S 138-240326 as amended by 2014/S 025-040214 (update)).

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LETBANEN.DK

The procurement procedures applied to the twenty-two contracts as follows: Five contracts have been signed after a procurement (mini-tendering) under the qualification system. Sixteen contracts have been committed on the basis of an invited offer or direct award (but in agreement with

the procurement rules) where special circumstances local knowledge, specialist knowledge, short timeframe, ownership advocate for this.

One contract has been given to Rail Net Denmark by direct award. This is regarding the project for project man-agement and preparation of tender material, new norms, approvals etc. regarding the immunisation of track cir-cuits at Aarhus Central Station area. A fiche for requesting ex-ante comments on terms of reference for large con-tracts has been submitted to ELENA and an independent, legal assessment has been prepared. On 05.01.2015 the EIB ELENA Team informed via email that they did not object to the proposed procurement of services from Banedanmark regarding the immunisation of track circuits at Aarhus Central Station. Following a transparency notice has been published (2014/S 240-422815).

See enclosed Appendix A for a complete list of contracts for technical assistance (external experts/subcontracts) committed/completed in the Aarhus LRT project period. In general, all contracts have run according to plan although some adjustment have been made to the following: One contract, cf. appendix A, subcontract Nb. 8 (TÛV SÜD Danmark), was terminated by AALRT on January 27,

2015, as the deliverables were not of a satisfying quality. Another contract has been terminated and replaced by another contract. In December 2014 AALRT entered into

a contract with Atkins Danmark A/S on the basis of a mini-tender under the qualification system (cf. appendix A, subcontract Nb. 9). Thus, after signing the contract a need for changing the contract occurred. The change con-sisted of expanding the scope of services within consultancies as well as splitting the contract activities into two contracts – one for the consultancies which falls under ELENA and one for supervision, which falls not under ELENA and falls under the procurement rules for services in terms of the estimated size of the contract. The need for splitting the activities in two contracts occurred in terms of taking corrective action, cf. ELENA mail from 26 November 2014 as well as the needed supervision activities showed to be a lot more than described in the con-tract. AALRT assessed the change as a significant change of the contract that could not be accommodated within the frames of the current range and tender. Therefore, subcontract number 9 was terminated in April 2015. AALRT instead made a new contract with Atkins Danmark A/S on consultancy services related to design reviews of the preliminary and detailed design of the OCS system by an invited tender, cf. Appendix A, subcontract Nb. 14 (which falls under ELENA) and then another one was tendered out as an EU-procurement in June 2015 (which falls not under ELENA).

Final status of the implemented investment programme The expected total investment cost for the construction of the Aarhus Light Rail has increased from 319.5 MEUR (in the application) to 466.6 MEUR during the project period. This is mainly due to a realized under budgeting in the ini-tial phases of the project and purchase of one additional tram-train. The areas of complexity (also supported by ELENA) have among others proven costlier than initially expected. The owners of the AALRT Construction Company have all provided their share of the additional funding to realize the planned implementation of the investment programme.

Estimated budget (ELENA - Contract)

Revised budget 31.7.2014 (signage contract ASAL-consortium)

Updated budget 31.12.2014

Updated budget 30.06.2016

Total investment 319,5 MEUR 455,1 MEUR 466,6 MEUR 466,6 MEUR

ELENA linked investment (2013-2016)

230,2 MEUR 301,3 MEUR 302,2 MEUR 246,6 MEUR

Table 7: The revised budget of the Investment Programmed and the updated budget for the ELENA linked investment hereof through the pro-

ject period.

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LETBANEN.DK

The total costs of the implementation of the AALRT Investment Programme have been 246.6 MEUR in the three-year project period. This corresponds to 82% of the expected investments of 302.2 MEUR during the project duration. This is primarily because the ASAL-Consortium delivering the transportation package has updated the payment plan several times since 2014. The consequence is that substantial payments have been postponed until later. The post-poned cash flow doesn’t reflect a general delay of the opening of Aarhus Light Rail. The total investment remains the same. Contracts have been signed for most of the total investment for the construction of Aarhus Light Rail. Contracts for app. 72.6 MEUR have been signed for civil works, the transportation package has a contracted value of 304 MEUR and consultancy contracts amount to 33.3 MEUR. In total contracts for the investment programme have been signed for 409,9 MEUR. A detailed list of measures and projects and partners implementing the investment programme is attached as appen-dix B. 2015 and 2016 have been busy for AALRT. The implementation of the Investment programme is progressing. Some of the milestones have been: The first trains are completed and have arrive to the CMC in order to go through test and commissioning The civil works have almost completed Tracks are layout on most of the new alignment The CMC is almost finished The construction of the OCS has started.

Please see appendix E for a short summary of the progress and activities in the investment programme.

Leverage factor achieved and compliance with set of objectives In the project period a leverage factor of 131,1 has been achieved. This is slightly more the estimated leverage factor in the application, which was 120. The table below shows the costs for the Project Development Services (total assistance cost), the requested funding from ELENA, the cost of the Investment Programme and the leverage factor achieve on basis of these.

2013 H2

2014 H1

2014 H2

2015 H1

2015 2H

2016 1H

Total Realised

Total Assistance cost

94.265 194.793

343.332

399.812

771.089

705.272 2.508.563,60

Requested funding from ELENA; 75%

70.699 146.095

257.499

299.859

578.317

528.954 1.881.422,70

Invesments 19.790.292 19.798.223 101.546.062 24.601.890 50.124.346 30.706.959 246.567.772

Leverage factor 279,9 135,5 394,4 82,0 86,7 58,1 131,1

Table 8: Calculation of leverage factor.

Financial statement See enclosed appendix C for a financial status covering the whole project duration.

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LETBANEN.DK

Other useful comments or information Change in the ownership of the Aarhus Letbane I/S The ownership of Aarhus Letbane I/S has changed during the project period. An amendment (L52) to the Aarhus Light Rail Act (L77) was adopted by the Danish parliament on the 5th of February 2015. The amendment states that the Government of Denmark withdraws from the ownership of the AALRT construction company. The changes in the ownership was enforced April 1st 2015. From this date the ownership of the Final Beneficiary has been: Aarhus Municipality – 50 % ownership Central Denmark Region – 50 % ownership

The change in the ownership has had no practical impact on the Aarhus LRT project. The existing organization has continued as planned and the Aarhus LRT project funded by ELENA is consequently unaffected. AALRT and ALDIS has merged Following the change in the ownership of Aarhus Letbane I/S the owners behind Aarhus Letbane I/S (Aarhus Munici-pality and Central Denmark Region) decided to merged AALRT and ALDIS. The companies were merged as of Novem-ber 26th 2016 (with financial effect October 1st 2016).

Supporting documents Selected documentation on USB-key to ELENA office AALRT will send a USB key with documentation regarding the Aarhus Light Rail Transit project by mail. The USB Key includes: Selected documentation for the investment made:

EU notice Aarhus LRT Transportation System

Contract construction of the Aarhus LRT Selected documentation for additional staff:

Sample pay slip Selected documentation for studies:

Studies etc. from the different projects

EU notices Qualification system Aarhus LRT

Subcontracts (technical assistance)

Subcontractors Invoicing (a copy of all invoices) Document handling and achieving AALRT saves document on two platforms either SharePoint or RIB. During the project period multiple reports, memos, tender materials have been made. A list of the study reports made is listed below:

- Fase 1 opsummerende rapport – Tilpasning af perroner på Grenaa og Odderbanen ved overgang til let-banedrift (Phase 1 summary report – Solutions: Adaptation of existing platforms on the Grenaa- and Odder railway lines light rail into a light rail network), 29th of January 2016.

- Fase 1A rapport – Grundlæggende forudsætninger: Tilpasning af perroner på Grenaa og Odderbanen ved overgang til letbanedrift (Phase 1A report – Requirements: Adaptation of existing platforms on the Grenaa- and Odder railway lines light rail into a light rail network), 9th of February 2016.

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LETBANEN.DK

- Fase 1B rapport – Løsningsmodeller: Tilpasning af perroner på Grenaa og Odderbanen ved overgang til let-banedrift (Phase 1B report – Solutions: Adaptation of existing platforms on the Grenaa- and Odder railway lines light rail into a light rail network), 9th of February 2016.

- Immunisation of Aarhus Central Station area for disturbance from Light Rail 750 V DC: Definition Phase Re-port (phase 1), 30th of June 2014.

- Immunisation of Aarhus Central Station area for disturbance from Light Rail 750 V DC: Program Phase Re-port (phase 2), 3rd of February 2015.

- Aarhus Immunisation: Design Phase Report (phase 3), Summary and results from the design phase 3rd, July 2016.

- Aarhus Central Station - Smart Interlocking” – (Definition Phase Report, Feasibility Study), 15th, October 2015

- Aarhus Smart Interlocking (Program Phase report), 28th, June 2016. - Idekatalog over energibesparende foranstaltninger i Aarhus Letbane (Idea catalogue energy saving

measures), 11th, February 2016. - From regional diesel to electric light rail operation on Odder and Grenaa railway lines - Assessment of the

energy and C02 saving potentials from new trains, new timetable and a driver advisory system, July 2016. - Aarhus LRT project - Energy Storage System (ESS) Study, 14th, April 2016 - Analyse af potentialet for Aarhus Letbane (Analyzing the potential for Aarhus Light Rail), July 2016. - Velkommen til Letbanens Trafik- og Servicecenter (introduction to the CMC), July 2016 - Overdækning af opstillingsspor for letbanekøretøjer i Banegraven, May 2014

Furthermore, project plans, design reviews, tender materiel etc. have been made. Among these:

- Tender documents for the rebuilding of the harbour front junction - Project plan for the process regarding the infrastructure management agreements - Project plan for the process regarding operational rules - Project plan for the project regarding immunisation of legacy railway signalling - Tender documents for procurements under the qualification system - Drafts for Operational Rules - Infrastructure management contracts - Design review documents OCS and Traction Power System (1000+ documents) - Design review documents CMC

Please see Appendix D for a description the document handling for the different projects.

Conclusion By participating in the programme, the final beneficiary has achieved: Substantial savings close to 40,5 MEUR Additional and needed extra technical assistance from external experts in infrastructure management agree-

ments, LLC for trains, studies and preparation for the project to immunise legacy signalling assets, assistance to technical design reviews, etc.

Direct staff cost to strengthen the project organisation with a project manager to facilitate work with Operational Rules, CSM processes and Infrastructure Management Contracts.

An increased awareness of energy efficiency and sustainability within the AALRT project organisation Produced the basis for an additional investment in a covering of the stabling area Studies in energy efficient solutions (DAS, EES, Mobility model) that can be used in decision making regarding the

optimisation of the future operation. Substantial knowledge which the planned expansions of the light rail system in Aarhus can benefit from. The primary benefit from receiving the funding from ELENA is that AALRT has been able to achieve the technical as-sistance needed to prepare the conversion and electrification of the existing railroads. Resources that was not pre-sent in the project. To convert the existing railroads into an electrified light rail network with rail freight capacity has

24


LETBANEN.DK

repeatedly proven to be a very complex task. As described in the previous progress reports there are many stake-holders involved in establishing the first light rail in Denmark. This has proven a difficult task and repeatedly this pro-cess turns to be time consuming. Several owners, stakeholders have to be managed and technical works related to the conversion of the existing railways needs to be managed and tendered. This is a difficult task and very little knowledge exist in Denmark. The funding from ELENA has enabled a strengthening of the AALRT organisation with project manager to facilitate work with Operational Rules and Infrastructure Management Contracts. It has been decided that the staff will keep their employment at AALRT after the duration of the project period. Consequently, important knowledge will remain inside organisation. Especially three projects have delivered tangible results:

- The first is the project to immunize legacy signalling assets at Aarhus Central Station. To summarize he pro-ject has successfully managed to have the innovative FETR-solution approved by Rail Net Denmark, and has thereby been able to achieve the most appropriate model for immunisation at Aarhus H. At the same time identified savings of at least 5.4 MEUR (DKK 40 mio.). The work will also result in a new standard within Rail Net Denmark, where as the result of the analysis carried out will be described in an all new Rail Net Den-mark norm for designing track circuits. This norm will be finalized and will, after its completion in this pro-ject, be available for all Rail Net Denmark´s projects to benefit from. Also the findings from this project will be published on our website and in other media, making it possible to reuse parts or all of the described FETR-solution, enabling savings in projects also outside of Denmark.

- The second is the decision to purchase the covering of the stabling area in the depot. The decision to make

the purchase was based on the study and business case prepared by the Aarhus LRT project.

- The third is work on obtaining infrastructure agreements with Rail Net Denmark. The first draft for the agreements has finished ahead of scheduled. Among other due to a focused project organisation supported by ELENA.

25


Appendix A: Final list of technical assistance contracts

Nb of

sub-

con-

tract

Name of exter-

nal consultant

/ subcontrac-

tor

Short description of mission

Expected total

costs of subcon-

tracts

EUR

(DKR)

Duration of subcontracts

(start and end date)

Procurement

procedure

applied

Tender

publication

references

(e.g. OJEU an-

nouncement)

Comments

1 Macroplan

Consulting

Specialist in transport LCC

and innovation

55.000 EUR

(400.000 DKR)

03.09.2013 31.12.2015 Invited offer None

2 TrailC Specialist in infrastructure

management contracts

112.500 EUR

(837.000 DKR)

13.11.2013 31.12.2015 Mini –Tender 2013/S138-

240326

Mini –Tender under

Qualification System

3 Norconsult Memo from specialist

regarding covering of stabling

area and experiences from

Bybanen in Bergen. Input to

business case for covering of

stabling area.

1.000 EUR

(7.500 DKR)

10.02.2014 30.05.2014 Invited Offer

4 COWI A/S Business case for covering of

stabling area. Consulting in

the tender phase for the

transportation system

regarding sustainable CMC.

Screening and advice

regarding tender offers

8.000 EUR

(60.000 DKR)

11.03.2014 31.12.2014 Invited Offer None

5 Banedanmark

(Rail Net Den-

mark)

Study of requirements and

possible solutions for

immunization for Aarhus

Central Station Area.

77.000 EUR

(575.000 DKR)


26


LETBANEN.DK

6 Banedanmark

(Rail Net Den-

mark)

Detailed study of functional

requirement, implementation

strategy, tendering strategy,

start approval process and de-

tailed budget for implementation

of the

technical project for immunisa-

tion of Aarhus Central Station

area

116.800 EUR

(870.000 DKR)

07.07.2014 31.09.2014

(extended to

01.02.2015)

Invited Offer None

7 Kuben

Management

Consulting for experts to

strengthen the project

organisation regarding energy

planning and interface

management towards the

power supply utility

companies.

Study on energy optimisation

of the Aarhus Light Rail

transportation System.

120.800 EUR

(900.000 DKR)

18.08.2014 31.12.2015 Mini-tender 2013/S138-

240326 as

amended by

2014/S 025-

040214 (up-

date)

Contract

award notice:

2014/S 170-

302360

Mini-tender under Qual-

ification System

8 TÛV SÜD

Danmark

Project manager to strengthen

the work regarding developing

the first set off operational

rules for a light rail system in

Denmark.

137.000 EUR

(1.020.000 DKR)

20.10.2014 -

The contract

was termi-

nated

27.01.15

Mini-tender 2013/S138-

240326 as

amended by

2014/S 025-

040214 (up-

date)

Contract

award notice:

2014/S 210-

372829


ification System

27


LETBANEN.DK

9 Atkins Danmark

A/S


strengthen the current project

organisation within ALIS

regarding overhead catenary

system and light rail power

systems.

Experts to perform design

reviews of the preliminary and

detailed design of the

overhead catenary system

delivered by the ASAL Consor-

tium in a turn-key contract.

119.000 EUR

(888.000 DKR)

No invoices on

Subcontract Nb. 9

only on Subcon-

tract Nb. 14

12.12.2014 -

Contract re-

placed by

subcontract

number 14 in

order to

clearly sepa-

rate ELENA

funded activ-

ities.

Mini-tender 2013/S138-

240326 as

amended by

2014/S 025-

040214 (up-

date)

Contract

award notice:

2015/S 015-

023815


ification System

10 Alectia A/S Consulting for experts to



regarding sustainability of the

Control- and Maintenance

Centre (CMC). Experts to

perform design reviews of the

preliminary and detailed

design of the CMC regarding

sustainability.

To make study on possible

solutions to energy optimize

operational and maintenance

practices.

13.500 EUR

(100.000 DKR)

19.01.2015 30.06.2016 Mini-tender 2013/S138-

240326 as

amended by

2014/S 025-

040214 (up-

date)

Contract

award notice:

2015/S 019-

031391


ification System

11 Banedanmark

(Rail Net Den-

mark)

Project management and

preparation of tender material,

new norms, approvals etc.

regarding the immunisation of

track circuits at Aarhus

Central Station area.

577.200 EUR

(4.300.000 DKR)

02.02.2015 31.12.2015 Direct award

without formal

tendering pro-

cedure.

Transparency

notice: 2014/S

240-422815 in

folder

Contract

award notice:

A fiche for requesting

ex-ante comments on

terms of reference for

large contracts has

been submitted to

ELENA.

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LETBANEN.DK

2015/S 063-

111549

An independent, legal

assessment has been

prepared

On 05.01.2015 the EIB

ELENA team informed

via email that they did

not object to the pro-

posed procurement of

services from Banedan-

mark.

Following a transpar-

ency notice was pub-

lished

at ted.europe.eu

12

Bech-Bruun Independent legal

assessment

3.060 EUR

(22.825 DKR)


13 Rambøll

Danmark A/S

Consultancy services

regarding adaptation of

existing platforms

161.100 EUR

(1.200.000 DKR)


14 Atkins

Danmark A/S




regarding overhead catenary

system and light rail power

systems. Expert to perform

design reviews of the

preliminary and detailed

design of the overhead

catenary system delivered by

ASAL.

Total:

173.000 EUR

(1.280.000 DKR)

(119.000 EUR

Subcontract Nb. 9

+

54.000 EUR

(Amendment

Rider) Subcontract

Nb. 14)


15 Banedanmark

(Rail Net Den-

mark)

Project management and spe-

cialists in railway technology

(jernbaneteknik).

40.300 EUR

(300.000 DKR)


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To provide technical assistance

in order to make an analysis of

requirements and finding possi-

ble cost-efficient solutions to the

rebuilding of the interlocking at

Aarhus Central Station area

(Definition phase).

16 COWI A/S Technical assistance regarding

the design and production of

tender material for the rebuilding

of the harbor front junction,

where the existing railroad and

the new light rail alignment have

to be merged together into the

future light rail network (Enter-

prise contract nb 17.1).

181.000 EUR

(1.350.000 DKR)


17 ASAL

Consortium

Energy consultancy services

providing technical assistance in

order to make a study/business

case documenting the potential

for Brake Energy Regeneration

using SuperCabs.

30.000 EUR

(225.000 DKR)


18 Banedanmark

(Rail Net Den-

mark)

Project management and spe-

cialists in railway technology

(jernbaneteknik).

To provide technical assistance

in order to design, obtaining ap-

proval, etc. in order to prepare

for the rebuilding of the inter-

locking at Aarhus Central Sta-

tion area.

(Programme phase and design

phase)

190.000 EUR

(1.400.000 DKR)


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LETBANEN.DK

19 COWI A/S Project manager and railway

safety specialists to strengthen

the project organisation within

ALIS regarding the work on de-

veloping the first set off opera-

tional rules for a light rail system

in Denmark.

107.000 EUR

(800.000 DKR).


20 CUBRIS Energy consultancy services

providing technical assistance

making a study for the potential

for reducing the energy con-

sumption using a driver advisory

system when the existing rail-

ways are converted into light rail

operation

44.000 EUR

(325.000 DKR)


21 Technical Uni-

versity of Den-

mark (DTU)

Consultancy regarding the de-

velopments of a GIS-based mo-

bility model for Aarhus Light

Rail.

The study will develop quantifi-

cation, modeling and visualiza-

tion of the effects around Rapid

evolution in Aarhus light rail. The

study will be used to plan eco-

nomic and operational optimiza-

tion of the Aarhus LRT project

and future expansion stages.

119.000 EUR

(888.483 DKR)


22 BPbane Consultancy to strengthen the

project organisation within ALIS

regarding the work on develop-

ing the first set off operational

rules for a light rail system in

Denmark.

40.300 EUR

(300.000 DKR)


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LETBANEN.DK

Appendix B: Final list of the implemented investment programme

Invest-ment Project (IP) identifica-tion

Name of IP1

Short de-scription of area/tech-nology con-cerned2

Identification of investor3

Estimated total costs [EUR]

Implementa-tion plan (start and end day of works)

Esti-mated annual final en-ergy saved for EE projects4 [in GWh]

Estimated an-nual final en-ergy produc-tion by RES5 [in GWh]

Estimated an-nual reduction in CO2 eq [in t]

Comments

Aarhus Light Rail Transit project

Aarhus LRT project

Urban transport – Light rails

Aarhus Letbane I/S (Aarhus LRT)

466,672,622 Start: October 2014 End: October 2017

Electrical 47 7,3

1 IP = Investment Project

2 Specifying which main area concerned (i.e. EE, RES, transport or urban infrastructure) and which technology(ies)/measure(s) implemented

3 Indicate the final investor, the one who will order the work carried out.

4 Indicate the main type of energy saved or produced (thermal or electrical)

5 Total of estimated budget should be the same as in the budget table or in the investment programme presentation

32


Appendix C: Financial statement (number 6) – for the whole project duration

European Investment Bank

ELENA - European Local Energy Assistance

Financial Statement

Name of project: Aarhus LRT Project

Number of project: ELENA – 2011 -031

Reporting period from:

aa/bb/cc to xx/yy/zz

16/07/2013 to 15/07/2016

Currency used:

(three letter abbreviation) EUR6

STAFF COSTS

(Justification for labour costs may be requested by the Bank)

Line N°

Name Category name (e.g. senior expert, engi-neer, etc.)

Number of man-hours

Hourly rate

Staff costs amount

A B AxB

1 Britta Degn Project Director 2.312,00 77,85849 180.008,83

2 Birger Christensen Project Manager 2.438,10 66,34978 161.767,39

3 Helle Koch Di Diego Specialist 3.456,00 57,60122 199.069,80

4 Willy Pedersen Controller 235,00 67,40301 15.839,71

5 Jens Velling Communications 103,00 54,98654 5.663,61

6 Sara Schjøtt Jepsen Controller 163,50 54,94067 8.982,80

Total 8.707,60 571.332,14

The cost of staff assigned to the action, comprising actual salaries plus social security charges and other statutory costs included in the remuneration, provided that this does not exceed the average rates corresponding to the beneficiary's usual policy on remunera-tion.

EXTERNAL EXPERTS / SUBCONTRACTING

Line N°

Name of Subcontractor Description of the work undertaken

Amount

1 Macroplan Consulting (Nb of subcontract: 1) Specialist in transport LCC and innovation 32.531,69

2 TrailC (Nb of subcontract: 2) Specialist infrastructure management contracts 62.571,75

3 NorConsult (Nb of subcontract: 3)

Specialist consultancy re-garding covering of sta-bling area 623,48

4 COWI ((Nb of subcontract: 4)

General consultancy re-garding sustainable CMC. Energy review of tender offers. 7.964,89

5 Banedanmark (Nb of subcontract: 5)

Analysis of innovation so-lutions to immunise track circuits at Aarhus Central Station Area 54.649,99

6Exchange rate is calculated at 7,4389 as per 1 August 2016 according to principles in article II.11 in the Aarhus LRT contract

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LETBANEN.DK


Detailed studies for im-munization for Aarhus Central Station Area (Phase 2) 155.318,70

7 Kuben Management (Nb of subcontract: 7)

Specialist energy plan-ning towards power utility companies and studies of energy optimization of the light rail system 56.342,87

8 TÛV SÛD Danmark (Nb of subcontract: 8) Project Manager for Op-erational Rules 41.934,96

9 Alectia A/S (Nb of subcontract: 10)

Consultancy regarding sustainability of the Con-trol- and Maintenance Centre (CMC). 15.024,26


Project management and preparation for the imple-mentation of the immun-isation of at Aarhus Cen-tral Station 644.306,70

11 Bech Bruun (Nb of subcontract: 12) Independent legal As-sessment 3.064,30

12 Rambøll Danmark A/S (Nb of subcontract: 13)

Consultancy services re-garding the adaptation of existing platform 137.596,28

13 Atkins Denmark A/S (Nb of subcontract: 14)

Specialist in design/re-view of OCS and power supply systems 188.084,16


Analysis of innovative so-lutions to immunise the interlocking at Aarhus Central Station area. 42.068,30

15 COWI (Nb of subcontract: 16)

Design and production of tender materials for re-building of harbour front junction 77.018,85

16 ASAL Consortium ((Nb of subcontract: 17)

Study of the potential for energy optimization using Super Cabs 30.016,13


Project management and preparation of tender ma-terial, new norms, ap-provals etc. for rebuilding of the interlocking at Aar-hus Central Station. 184.695,51

18 COWI (Nb of subcontract: 19) Specialist Operational Rules 22.710,41

19 Cubris A/S (Nb of subcontract: 20)

Study regarding the po-tential for energy optimi-zation using DAS 35.998,27

20 DTU ((Nb of subcontract: 21)

Study regarding the de-velopment of a potential model for AALRT 119.437,41

21 BPbane (Nb of subcontract: 22) Specialist Operational Rules 25.272,55

Total 1.937.231,46

TOTAL ELIGIBLE COSTS FOR THE PERIOD

Direct staff costs 571.332,14

External Experts / Subcontracting 1.937.231,46

Total 2.508.563,60

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LETBANEN.DK

Appendix D: Document Achieve The following contains a description of the achieving structure of the documentation for the different projects.

WP1: Preparation for technical integration of the existing rail lines into a light rail network with rail freight capacity. 1.1 Innovative platform fronts and rebuilding of existing the harbour front junction Documents regarding the studies of possible solutions for platform fronts is saved on a SharePoint site: https://aarhusletbane.sharepoint.com/sites/externalworkareas/e/e14-perrontilpasninger/Shared Documents

The folder includes: background material, photos from site inspections, minutes of meetings (project group), re-search from other countries regarding the platform train interface, project planning and reports. Documents regarding the tender material for the rebuilding of the harbour front junction is saved on RIB (Byg-geweb).

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LETBANEN.DK

The folder includes: Complete tender material for the rebuilding of the harbor front junction. This includes con-tract, specification of work conditions, offer lists and drawings.

1.2 Smart solutions to immunisation of legacy signalling assets Documents are saved on a SharePoint site. The SharePoint site has been shared with the subcontractor: https://aarhusletbane.sharepoint.com/sites/externalworkareas/e/aar-h-immunisation/Shared Documents

36


LETBANEN.DK

The folder includes: background material, photos from site inspections, minutes of meetings (project steering group), research from other countries regarding, drawings and materials from the design phase, project planning and reports from the Definition Phase (phase 1), Programme Phase Report (phase 2) and final report (phase 3). 1.3 Operational Rules for Aarhus Light Rail Documents are saved on a SharePoint site: https://aarhusletbane.sharepoint.com/DocumentCenter/12-Safety Authority Approval

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LETBANEN.DK

The folder includes: Work regarding development of Operational Rules, CSM, Lightrail safety assesements, new norms and standards etc. 1.4 Infrastructure Management Contracts Documents are saved on a SharePoint site:

The folder includes: Project planning tools, Minutes of meeting from the projects group, ect.

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LETBANEN.DK

WP2: Studies and integration of innovative solutions for energy efficiency and power supply 2.6. Energy efficient power supply system and OCS Documents regarding the energy efficient power supply systems and design review of the OCS and Traction Power System is save on RIB:

The folder includes all drawings, review sheets, Minutes og meetings etc.

2.7. Energy storage and conservation

The studies regarding energy storage and conservation are saved on a SharePoint site:

https://aarhusletbane.sharepoint.com/DocumentCenter/16-REAL_ELENA/6_Projekter/2.6_Energioptimering_Transportsystem

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LETBANEN.DK

The folder includes study report, background information etc.

2.8. Sustainable CMC

The document regarding sustainable CMC is saved on a SharePoint site:

https://aarhusletbane.sharepoint.com/DocumentCenter/16-REAL_ELENA/6_Projekter/2.7_Bæredygtigt_CMC

The folder includes: Project basis, study reports etc.

https://aarhusletbane.sharepoint.com/DocumentCenter/16-REAL_ELENA/6_Projekter/2.7_Bæredygtigt_CMC

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LETBANEN.DK

Appendix E: Status - Construction of Aarhus Light Rail 2016

Throughout 2015, construction work became highly visible in central Aarhus – here the excavation for the double track seen from the bot-

tom of Randersvej towards the Ring Road and Nørrebrogade. Chili Photo.

2015: Finishing most of the preparatory construction work In 2015, the construction of Aarhus Light Rail continued according to plan. During the course of 2015, the design of the trams was finalised and production initiated, the first platforms cast, and on the ‘inner city line’, almost all of the preparatory construction work was completed. Hence, mid of the year, Aarhus Light Rail could start working on the Transport Package which establishes rails, power supply including OCS and power stations as well as signaling systems. In 2015, after a tender process, French transport group Keolis was selected operator. Meanwhile, Aarhus Light Rail went through a change in organisation as the company will be responsible for both construction and operation going forward. In general, construction progressed without any major problems in 2015. Even though construction work certainly moved into the city of Aarhus in 2015, the occasionally noisy and highly visible work only resulted in very few com-plaints.

Preparatory work almost concluded A large part of the preparatory work, where the ensuing installation of tracks, power supply and signaling is pre-pared, was concluded in 2015.

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LETBANEN.DK

This counts for all bridges, preparatory work on Aarhus H, Nørrebrogade, Randersvej, Nehrus Allé, Olof Palmes Allé as well as the stretch along Palle Juul-Jensens Blvd. towards Paludan Müllers Vej in Skejby. Preparatory work was also concluded on the stretch from Paludan Müllers Vej over the Egaa Valley towards Lisbjerg and Lystrup.

On the stretch between Lystrup and Skejby, a double track of ballasted rails is established. Here, the tracks at Elstedvej be-

tween Lystrup and Lisbjerg, are being adjusted. Chili Photo.

Only the stretch along the new waterfront from Dokk1 to Østbanetorvet was still unfinished in order to keep up operation of the line to Grenaa until final closure in August 2016. Security work on Aarhus H was at an advanced stage. Through an innovative cooperation with Rail Net Denmark (Banedanmark), substantial savings are expected within immunization where the different sources of current are separated and isolated. First tracks established After the conclusion of most of the preparatory construction work, Aarhus Letbane started working on the Transport Package, which establishes rails, power supply including OCS and power stations as well as signaling sys-tems. In the last part of 2015, double-tracks were laid from Lystrup to the University Hospital in Skejby. On this stretch, tracks were mainly laid as traditional ballasted tracks on concrete sleepers placed on chippings. In Lisbjerg, on the stretch from Randersvej to Kirkestien which will become the coming main street of Lisbjerg, the double track was laid out as a slab track; rails placed in concrete, making it easier to walk, cycle or drive over the tracks. The same applies for the stretch west of Randersvej, where the light rail drives toward Lisbjerg School

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LETBANEN.DK

First foundations for catenary masts established

In the last part of 2015, work to establish the foundations for the overhead catenary masts began – here on the stretch be-

tween Lystrup and Lisbjerg. In total, 3,000 masts will be placed along the light rail. Chili Foto.

In autumn 2015, work began to establish the foundations that carry the power supply masts for the light rail. The masts have a height of 8.5 meters. According to the course of the tracks, masts are placed with a distance be-tween 25 to 60 metres. In total, almost 3,000 masts will be set along the combined light rail-distance of 110 kilo-metres. The first task is to establish the foundations for the overhead catenary masts. The foundations are poles made of concrete, which are piled between 3.5 to 5.5 metres into the ground. By the end of 2015, foundations had been placed on the light rail stretch from Lystrup to Palle Juul-Jensens Blvd. next to the Universityhospital in Skejby. In 2016, this work continues from Skejby towards Olof Palmes Allé, Nehrus Allé, Randersvej, Nørrebrogade and Nørreport.

Topping out ceremony for the Control and Maintenance Centre (CMC) The construction of Aarhus Light Rail’s 7,000 square metre Control and Maintenance Centre (CMC) advanced quickly in 2015. Construction began during summer with extensive piling of the 27,000 square metre lot west of the ring road bridge in central Aarhus. By the end of summer, piling was finished and in September, the contractor raised the first walls of the CMC. No-vember 30th, a topping out ceremony was held and by new year most of the building was closed with windows and gates. The CMC will serve as workshop, depot and control centre as well as changing facility for approximately 80 tram operators. In addition, a covered 5,000 square metre stabling area is raised on the area, providing cover for the trams during night. The roof is used for collecting the rainwater, which is re-used for washing the trams. Moreover, the roofed area reduces the need for exterior cleaning of the trams, and enables faster warm-up of the trams, reducing the cost of power for heating.

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LETBANEN.DK

The CMC is build to be environmentally sustainable. The roof is made with green plants, which can absorb large amounts of rainwater and reduce heat accumulation on the roof. Inside the building, illumination from energy sav-ing light bulbs is automatically adjusted to daylight, while all sanitary installations are made with water reducing technology. Furthermore, the roof of the stabling area is made with a special coating which to some degree absorb and defuse otherwise harmful nitrogen oxide particles. In 2016, the CMC is completed with tiling, tracks and power supply, making it ready to receive the first trams dur-ing the summer.

In November, a topping out ceremony was held for Aarhus Light Rail’s Control and Maintenance Centre. The 7,000 square

metre building west of the ring road-bridge includes workshop, control centre and administration. Chili Foto.

Presentation of the train design In June 2015, Aarhus Light Rail revealed the design of Denmark’s first light rail at an event in Aarhus. Two concepts have been applied in all aspects of the comprehensive design-process: Simplicity and quality. With these characteristics, Aarhus Light Rail has got its own easy recognisable design identity with clear references to the Scandinavian tradition for stylish minimalism and high functionality. The trams elegant and discreet mix of grey, blue and black nuances are broken by Aarhus Light Rails’ colourful fea-ture; the red identity colour. Red does not only add colour and character to Aarhus Light Rail but works as an effec-tive marker of the trams’ functionalities such as handles, stop buttons and doors.

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LETBANEN.DK

The model here was part of the exhibition about the design of Denmark’s first light rail, launched at a combined media and open house-event

at Godsbanen in Aarhus. In the background a 33 metre long banner of a full size Variobahn-tram.

The seats are a specific example of how Aarhus Light Rail will be a high quality alternative to cars. The wool uphol-stery is made by internationally renowned textile company Kvadrat which resides in Ebeltoft close to Aarhus and has supplied upholstery for furniture at eg. Museum of Modern Art in New York and the Reichstag in Berlin. The design of Aarhus Light Rail is created by an architectural group consisting of the city architect of Aarhus, repre-sentatives from Aarhus Light Rail, Midttrafik, as well as external designers from Holscher Design, various subcon-tractors and the ASAL-consortium. Aarhus Light Rails’ advisory board for accessibility, consisting of members of the municipality’s boards for elderly and handicapped citizens, has also taken part in the work of creating a light rail system attractive and accessible for everyone, including passengers with different handicaps.

First tram in production The production of the first trams for Aarhus Light Rail commenced at train manufacturer Stadler’s facilities in Ger-many and Switzerland. The first quality control (First Article Inspection) of the first Stadler Variobahn tram with serial number 001 was carried out by Aarhus Light Rail’s experts in September 2015. The five bodyshells, which make up a Variobahn tram, are welded together at a subcontractor for Stadler. In dia-logue with Aarhus Light Rail’s experts, the build-quality of the first tram has already reached a high level. Mean-while, production of the first tram-train of the type Stadler Tango commenced at Stadler’s factory in Altenrhein, Switzerland. Here, the first article inspection revealed top build-quality right from the start.

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LETBANEN.DK

In 2015, the production of Denmark’s first light rail tram was so advanced that the bodywork had been painted in Aarhus Light

Rails’ characteristic grey colour. The first tram will arrive in Aarhus around summer 2016.

In parallel with the production of all together 26 trams and tram-trains, inspection and quality control of all the equipment that will be installed in the vehicles, was carried out. Final inspection and approval of the first trams and trams-train – the so-called Factory Acceptance Test - took place at Stadler’s facilities in Germany and Switzer-land by the end of February 2016.

2016: 11 crossings, 1 new tram and 0 working accidents After Aarhus Light Rail concluded most of the preparatory construction work in 2015, the first part of 2016 was mainly characterized by two milestones for the project: The establishment of tracks straight through some of Aar-hus’ most trafficked crossings and the reception of Denmark’s first light rail train.

Crossings carried out from Lisbjerg to Vennelyst Blvd The task of laying down tracks in crossings began Friday 8th of April 2016 on Randersvej – one of the busiest roads in Aarhus. In order to interfere with traffic as little as possible, part of the work was carried out during nights and weekends. The crossing was concluded according to plan; after a couple of days with car-queues, motorists found alternative ways while only two neighbors complained over noise. Subsequently, the task of laying down tracks continued with the crossings of Randersvej – Nehrus Allé, Randersvej – Stockholmsgade and Nørrebrogade – Vennelyst Boulevard.

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LETBANEN.DK

With approx. 30.000 cars per day, the crossing between Randersvej and Ringvejen is among the busiest in Aarhus. The task of

laying down tracks in the crossing was concluded without unforeseen problems. Chili Photo.

By the end of July, Aarhus Light Rail had carried out crossings for the complete line from Lisbjerg over Skejby to Vennelyst Blvd in central Aarhus – in total 11 crossings. Thereby the target of completing the two largest crossings on the complete light rail project, Randersvej - Ringvejen og Randersvej – Ringgaden, during the summer holiday where the traffic is less intensive, was met. Beforehand, the establishment of tracks in some of Aarhus’ busiest crossings was seen as one of the biggest chal-lenges of the project. During construction, motorists have endured delays but neither motorists nor local media have expressed substantial criticism of the work. On the contrary, Aarhus Light Rail has generally experienced a high degree of understanding of the challenging nature of the work. Motorists have shown patience, cooperation with the municipality of Aarhus has been good and local media has played their part in creating acceptance through their generally positive coverage of the construction work. During the remainder of the year, the last crossings on the light rail line towards Aarhus H will be carried out. Electrification of the line to Odder

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LETBANEN.DK

During the first half of 2016, work began to ram down concrete poles for the overhead catenary system on the line to Odder.

Almost 3,000 poles must be piled down. Chili Photo.

With weekend-closure of Aarhus Nærbane, the task to electrify the line to Odder could begin in the second half of 2016. Among the first tasks was to cut down plants along the track in order to create sufficient space for the eight meter masts for the overhead catenary system. The task of ramming down the concrete poles for the masts was also initiated in the first half of 2016. Aarhus Light Rail expects this task to be concluded by the end of October. Poles were also piled down on other parts of the line during spring, notably between Lystrup in north and Nørreport in the central part of Aarhus. During fall, part of this 22 km line between Aarhus and Odder will be used for test drives of the first light rail trains.

First tram delivered in Aarhus Wednesday, June 22nd, history was written when Denmarks’ first light rail train was delivered at Aarhus Light Rail’s new Control and Maintenance Centre. The tram, a Stadler Variobahn with the serial number 001, arrived by special transport from the factory in Berlin. Thursday moring it was officially received by representatives for Aarhus Light Rail and its owners, the municipality of Aarhus and the Region of Mid-Jutland. Present were also a number of train-enthusiasts who had followed the tram all the way from the border of Germany and Denmark. The media also showed up in great numbers, providing extensive coverage in both local and national media-out-lets.

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LETBANEN.DK

Denmarks’ first light rail train on its way by special transport from Berlin to Aarhus. Severel train-enthusiasts went to the bor-

der to meet and greet it and in Aarhus, press-coverage was substantial. Chili Photo.

Tram 001 is the first of all together 26 trams and tram-trains which Aarhus Light Rail will receive through the rest af 2016 and into the first part of 2017. Next tram to be delivered is a Stadler tram-train, the second type of two versions for Aarhus Light Rail. Tango is 7 meters longer than the Variobahn. With more seats, even better comfort and a top speed of 100 km/h, Tango will mainly serve customers on the line from Aarhus to Grenaa. When the light rail trains arrive in Denmark, they have already undergone extensive tests at Stadlers test-facilities in Germany and Switzerland. Testing continues in Aarhus towards the grand opening in May 2017. Når letbanetogene kommer til Danmark, har de gennemgået grundige tests på producenten Stadlers fabrikker og testanlæg i Berlin og i Altenrhein, Schweiz. Testarbejdet fortsætter i Aarhus frem mod åbningen af letbanen i maj 2017.

Green roof on the Control and Maintenance Centre In the first half of 2016, construction of the Traffic and Service Centre neared its completion: All outside works of the building was concluded and inside fitting of tools, machine wash and control centre was well under way. I Banegraven nærmer byggeriet af letbanens Trafik- og Servicecenter sig sin afslutning. I andet kvartal blev det ud-vendige af bygningerne færdiggjort, og indvendig er montering af diverse værktøjer, vaskeanlæg og kontrolcenter godt i gang.

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LETBANEN.DK

Construction of the Control and Maintenance Centre continues according to plan. In the first half of 2016, tracks were laid

and concrete poles for the overhead catenary system rammed into the ground. Chili Photo.

The main building, housing administration, control centre, warehouse and maintenance shop on 7,000 square me-ters, was fitted with green plants on the roof which delays seepage of rain water and reduces the build-up of heat inside the building. A 5,000 square meter stabling area is ready to receive the light rail trains and provide shelter from rain, sun, frost and snow. The stabling area thereby reduces expenses for wash, heating or cooling of the light rail trains before they go into service every morning. Furthermore, the roof is made a special coating which to a certain degree ab-sorb and defuse harmful particles.

One year without serious accidents May 19th 2016, Aarhus Light Rail celebrated another important milestone: 365 days and 170,000 working hours without a single, serious working accident. In comparison, the national average for all Danish workplaces is more than two serious accidents per year. And in the construction business, to which Aarhus Light Rail belongs, the annual average is 3.7 working accidents.

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LETBANEN.DK

May 2016, Aarhus Light Rail could celebrate one year without any serious working accidents. Chili Photo.

Safety, both for the employees and the passengers that will use the light rail in 2017, is a top priority for Aarhus Light Rail. Every employee is instructed in safe behavior and if a ‘near-miss-incident’ occurs, action is taken in order to learn from the dangerous situation which inevitably happens in large construction projects. A part from the inherent risks in such projects, which includes working with heavy machines and materials, Aarhus Light Rail must tackle challenges such as language barriers and differences in working culture: Many of the workers who build Aarhus Light Rail, come from Italian companies Ansaldo STS and GCF which make a large part of the heavy work of establishing tracks and power supply for the 110 kilometer light rail system.