RFIREQUEST FOR INFORMATION (RFI)Responsible BuyerDomain Manager(s)Market SegmentDomainTG&SRhodia zone coverageAsia PacificRFI sent date1. General Company InformationUpdate on RFISupplier nameWeb siteCorporate nameWeb siteAddressStreet & NbrPostcodeCityCountryKey Account Manager for RhodiaContact NameFunctionFax NumberDivisionPhone NumberE-mailMobileTitleNamePresident (Chairman)Authorized RepresentativeGM (CEO)Sales ManagerQA ManagerHSE ManagerHSEStaffSupplier full time staff% temporary staffCorp. full time staff% temporary staffPlant Location (Plant for product to Rhodia)Location ( countries) :2. Financial informationShareholdersPlease indicate your main shareholders and the percentage of their sharesShareholders% of shares12345Turnover20092010201120122013CurrencyTurnover in K SGDDeviseCurrency(pls choose the currency)TurnoverDeviseEURONet ProfitUSDEBITDARMBTurnover achieved with Solvay/RhodiaJPYTurnover achieved in the chemical industryWONR&D budgetINRTHB3. Commercial informationERPYESNOIs an ERP (Enterprise Resource Planning) / EDI (Electronic Data Interchange) system available from your site ?If yes, specifySubcontractingDo you have subcontracting?YESNOIf yes please specifyEngineeringPurchasingManufacturingServiceLogisticsDistributionOthers (To be Precised)DistributionDistributionCustomers 'References'Please provide 5 customer references (in the chemical industry mainly)?CompanyCityProjectDuration12345Rhodia Business RelationshipHave you ever worked or Do you work with Solvay/Rhodia's Enterprises?If Yes, please fill in below the tableSiteServices doneTurnover Year n-1 K SGD1234567Summary:0How many RFQ have you received from Rhodia this yearBusiness relationship expected with Rhodia /Solvay1Spot and non recurrent business relationshipSouhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :2Regular and significant business relationship with mid term commitment on critical products and services for RhodiaSouhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :3Mid / long term business relationship with mutual commitment for sustainable growth and productivitySouhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Souhaitez-vous vous positionner vis--vis de RHODIA comme un Fournisseur :Local RegistrationAre you a "local" contractor and, therefore, registered in our project location? If so, provide copy of License for Construction / Installation located in project site.Document control capabilities and actual procedures & tools in place, e.g. computer software and experienced personnel, distribution and filingCost estimating capabilities and actual procedures and tools in place, e.g. computer software and experienced personnelScheduling capabilities and actual procedures and tools in place, e.g. computer software and experienced personnelFamiliarity with international codes and standards, e.g. IEC, NEC, etc.QA/QC Programme (attached) - HSE Programme (attached)4. Documents to encloseGeneral brochureYESNOGeneral Organisation ChartTechnical brochure, including Products and servicesCopy of Business Licence, ISO certificate (9002, 14001) or authorizationThe last audit report , quality certificatesA copy of the insurance certificateOther to be specified

CSR QuestionnaireName of supplier:0Responsible Buyer: ___________________Qn TypeAchieved Score:0No of Red Alert for All QnsCSR Questionnaire - Industrial ServicesDate of audit:Supplier Site: _______________________MMax Score:1240Name of auditor:RTotal Qn answered:0No of Red Alert for Mandatory QnsRhodia Way SupplierGRADE0%00WeightScoreMax ScoreConditionQuestionsAnswers1 Supplier Health & Safety PolicyS1Health & Safety1.1Has your company formalized a HSE policy?No plans to implementNo, but plan to implement within 12 mthsIn progress, plan to implement within 6mthsYesComment:WeightScoreMax ScoreAlert4M0Pls Select Option20801.2Has your company put in place specific procedures to guarantee the correct use of individual protection equipment? (for concerned population who deal with hazardous substances and risky conditions)No plans to implementNo, but plan to implement within 12 mthsIn progress, plan to implement within 6mthsYes, one of theseComment:M0Pls Select Option20801.3Has your company an annual safety plan?No plans to implementNo, but plan to implement within 12 mthsIn progress, plan to implement within 6mthsYes, one of theseComment:M0Pls Select Option20801.4Has your company HSE system being certified in the last two years? - ISO 14001 - Standards on environmental topics- EMAS - European guidelines on environmental performances- BSI - British Standard Institution- OHSAS 18001- Occupational Health and Safety Assessment SeriesNo plans to implementNo, but plan to implement within 12 mthsIn progress, plan to implement within 6mthsYes, one of theseIf others, please precise and/or other commentR0Pls Select Option10401.5Does your company follow the accident frequency rate ?Whats the companys accidents frequency rate over the last three years ? (total number of accidents / total worked hours x 1 000 000 hours) (integrate accidents with interruption and accidents without interruption)No plans to implementNo, but plan to implement within 12 mthsIn progress, plan to implement within 6mthsYesIf yes, please precise accidents frequency rate over the last three years and/or other commentM0Pls Select Option20801.6How many hours of training or related actions regarding the risks of the activity (safety training) are provided per employee and per year? (for concerned population who deal with hazardous substances and risky conditions)NoneNot monitoredLess than 2 hoursMore than 2 hoursIf none, when do you intend to put in place this kind of training ? And/or other commentM0Pls Select Option20802. Supplier Social & Labor PracticesE2EnergyEnergy reduction2.1Does your company endorse (signed or public adherence) publicly one or more of the following international or industry sector initiatives, set of principles, charters and frameworks?- Universal Declaration of Human Rights- ILO Principles - International Labour Organization: concerning labour issues- OECD Guidelines - Recommendations of the Organisation for Economic Co-Operation and Development- GRI - Global Reporting Initiative: Sustainability reporting framework- AA 1000 - Standard of responsibility- Global Compact - Ten principles on human rights, environment, anti-corruption and labour- CERES Principles - Coalition for Environmentally Responsible Economies : To improve CSR world wideNoneOthersOne of theseSeveralIf others, please specify which initiative/charter you endorse and/or other commentR0Pls Select Option10402.2Does your company voluntarily publish an annual report (or work out an annual report only for internal use to follow the performances) on CSR matters (example: environmental & safety, labour and practices, sustainable procurement)?No plans to publishNo, but plan to publish within 12 mthsIn progress, plan to publish within 6mthsYesComment:M0Pls Select Option20802.3Does your company respect social regulations as set out in the Labour law ?No respectRespectComment:M0Pls Select Option20802.4Does your company have specific actions in place to improve the positive impacts on the community?- Reintegration into the workplace- Handicapped persons employment- Support NGOs or local communities actions- Corporate sponsorship, patronage No plans to haveNo, but plan to have within 12 mthsIn progress, plan to have within 6mthsYesComment:R0Pls Select Option10403. Supplier Ethical Business PracticesS1Health & Safety3.1Does your company implement a formal policy covering the following topics?- Corruption & Bribery (relationship with stakeholders)- Anti-competitive practices - Industrial ethics (production, commercialization, patent rights ...)No plans to implementNo, but plan to implement within 12 mthsIn progress, plan to implement within 6mthsYesPlease specify which topics you implemented and/or other commentM0Pls Select Option20803.2Has your company been subject to prosecution or condemned in the past two years with regards to social and corruption issues?Yes, condamnedYes, pursued not condamnedNoIf yes, please precise how many times your company have been condemned and/or other commentM0Pls Select Option20803.3Does your company have in place a *responsible purchasing policy towards suppliers?(considering core activities suppliers)No plans to haveNo, but plan to haveIn progress to haveYesIf yes, please precise and/or other commentM0Pls Select Option20804. Supplier Environmental PracticesP2RohS* & REACH4.1Has your company already been audited with regards to environmental issues in the last two years?NoNo, but audit plannedYes, internal auditYes, external auditComment:R0Pls Select Option10404.2Does your company have a water consumption or water treatment policy?NoneTreatmentConsumptionBothComment:R0Pls Select Option1040P3Product useEnergy, H2O & maintenance4.3Did your company set up a system of processing waste? What is the percentage of your waste that is treated by this system?NoLess than 10%Between 10% and 40%More than 40%Comment:R0Pls Select Option1040P2RohS* & REACH4.4Does your company have a formalised system of measurement and reduction of greenhouse gas emissions?No plans to haveNo, but plan to have within 12 mthsNot monitored, but plan to have within 6mthsYesComment:R0Pls Select Option10404.5Does your company put in place measures to limit the use of substances harmful to the environment and human health?No plans to implementNo, but plan to implement within 12 mthsNot monitored, but plan to implement within 6mthsYesComment:M0Pls Select Option2080P3Product useEnergy, H2O & maintenance4.6Did your company set up a system of optimization of the consumption of energy in the last two years?What is the percentage of this reduction ?NoYes, reduction less than 10%Yes, reduction between 11% and 40%Yes, reduction more than 40%\Comment:R0Pls Select Option1040P3Product useEnergy, H2O & maintenance4.7Does your company consumed energy from renewable energies ? What is the percentage of the energy that comes from renewable energies?NoLess than 10%Between 10% and 40%More than 40%Comment:R0Pls Select Option1040

CSR Cover LetterAsia PacificDear Respondents,To strengthen our company-wide approach to sustainable development, Rhodia established a framework of commitmentswhich we call the Rhodia Way- a continuous progress approach based on a management guide and self-assessment tool that steers everything we do.Our commitments are To ensure we familiarize our stakeholders with our CSR objectives To ensure we innovate in line with those objectives To ensure we identify any product-related risks and inform our customers of them To ensure we handle criticisms and requests for information swiftly and effectivelyWe, at Rhodia, arecommitted tofamiliarize our preferred suppliers with our CSR objectives and ensure that they arekeeping align to these yardsticks.Henceforth, we have designed a Questionnaire targeted toenable each Rhodia's supplier to examine theirsocial responsibilityand identifyareas where improvementis needed.CSR (Corporate Social Responsibility) is a concept whereby organizations take accountability for business decisions and activities that would have an impact on the economy, environment and society.This is not legislated but is practiced voluntarily by a company that wants to improve the quality of life for its employees, the environment and the society at large.We are inviting our Top 20% Supplier to participate in our Rhodia Way survey. The information you provide here ispertinent for your premium services being evaluated.Suppliers who meet or exceed thestipulatedexpectations will be deemed Rhodia Way Approved Suppliers and at the end of which beawarded a certificate.Thank you in advance for taking time to participate in our suppliers' survey.Before you begin, we would like you to read the below instructions carefully...(i)In order to ensure that the collected information can be compared it is necessary to have one general format. Hence, pls do not alter the question or its sequence.(ii)Please read all questions carefully and complete the questionnaire in its entirety.If you can not provide information for a particular question please indicate this by putting N/A in the "Comment" field.(iii)Please check ONLY ONE box for each question.(iv)When entering text in a comment box, the text will automatically wrap to the next line, if it extends beyond the margin.Please feel free to revert with any queries you have pertaining to the interpretation of the questions asked.APAC Purchasing Team

CSR Annex 1GlossaryHSEHealth, Safety, EnvironmentCSRCorporate and Social ResponsibilityILO principlesThe principles concerning the fundamental rights which are the subject of those Conventions, namely:(a) Freedom of association and the effective recognition of the right to collective bargaining;(b) Elimination of all forms of forced or compulsory labour;(c) Effective abolition of child labour; and(d) Elimination of discrimination in respect of employment and occupation.For more infor, you may wish to refer to below URLhttp://www.cauxroundtable.org/ILODeclarationofFundamentalPrinciplesandRightsatWork.htmlUniversal Declaration of Human RightsPledges the importance of universal respect for and observance of human rights and fundamental freedomsFor more infor, you may wish to refer to below URLhttp://www.un.org/rights/50/decla.htmOECD guidelinesThe OECD Guidelines for Multinational Enterprises (the Guidelines) are recommendations addressed by governments to multinational enterprises. They provide voluntary principles and standards for responsible business conduct consistent with applicable laws.GRIThe Global Reporting Initiative (GRI) has pioneered the development of the worlds most widely used sustainability reporting framework and is committed to its continuousimprovement and application worldwide. This framework sets out the principles and indGRI focus on Transparency, accountability, reporting and sustainability.For more infor, you may wish to refer to below URLhttp://www.globalreporting.org/HomeAA 1000AccountAbility standards, the AA1000 Series, are principles based standards intended to provide the basis for improving the sustainability performance of organisations. They are applicable to organisations in any sector, including the public sector and ciFor more infor, you may wish to refer to below URLhttp://www.accountability21.net/Global CompactThe Global Compact asks companies to embrace, support and enact, within their sphere of influence, a set of core values in the areas of human rights, labour standards, the environment, and anti-corruption:Human RightsPrinciple 1: Businesses should support and respect the protection of internationally proclaimed human rights; andPrinciple 2: make sure that they are not complicit in human rights abuses.Labour StandardsPrinciple 3: Businesses should uphold the freedom of association and the effective recognition of the right to collective bargaining;Principle 4: the elimination of all forms of forced and compulsory labour;Principle 5: the effective abolition of child labour; andPrinciple 6: the elimination of discrimination in respect of employment and occupation.EnvironmentPrinciple 7: Businesses should support a precautionary approach to environmental challenges;Principle 8: undertake initiatives to promote greater environmental responsibility; andPrinciple 9: encourage the development and diffusion of environmentally friendly technologies.Anti-CorruptionPrinciple 10: Businesses should work against corruption in all its forms, including extortion and bribery.For more infor, you may wish to refer to below URLhttp://www.unglobalcompact.org/AboutTheGC/index.htmlCERES PrinciplesAfter the 1989 Exxon Valdez oil spill, a group of social investors, environmental groups, religious organizations and pension trustees formed the Coalition for Environmentally Responsible Economies (CERES), pronounced "series." They then drafted the ten CCeres companies are committed to improving their environmental and social performance by engaging with environmental groups, investors and other stakeholders to integrate environmental and social factors into their business strategies.For more infor, you may wish to refer to below URLhttp://www.ceres.org/NetCommunity/page.aspx?pid=705Responsible Purchasing PolicyA responsible purchasing policy means the practices our supplier is adopting to guarantee it's suppliers have good environmental, social and safety conditions in place with their workers.

http://www.cauxroundtable.org/ILODeclarationofFundamentalPrinciplesandRightsatWork.htmlhttp://www.un.org/rights/50/decla.htmhttp://www.globalreporting.org/Homehttp://www.accountability21.net/http://www.unglobalcompact.org/AboutTheGC/index.htmlhttp://www.ceres.org/NetCommunity/page.aspx?pid=705

ResultsPurchasing Questionnaire - APACName of supplier:0RESULTSDate of audit:Site: _____________________Name of auditor:ThemePoints ScoredPerfect ScoreGradeinPercentageFinal score1 to 4No of Red Alert for All QnsNo of Red Alert for Mandatory Qns1 - Supplier Health & Safety0440.00%0.00002 - Supplier Social & Labor Practices0240.00%0.00003 - Supplier Ethical Business Practices0240.00%0.00004 - Supplier Environmental Practices0320.00%0.0000Final Score01240.00%0.0000Note: Rhodia Way Vendor = Final Score 75% and Yes/Pass for all Mandatory Questions.0

Results

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