rfp addendum p-08-124a

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P R O C U R E M E N T D I V I S I O N

214 N. Hogan Street, Suite 105 Jacksonville, FL 32202 Phone: 904.255.8830 Fax: 904.255.8837

www.coj.net

Addendum Number: Four (4)

Proposal Number: P-08-12

Title of RFP: Facilities Management Services

Due Date and Time: Wednesday, April 18, 2012, 2:00 p.m.

This addendum is issued for the information of proposers on the above titled project.

This addendum will take precedent over the original RFP should there be any discrepancies noted.

The attached information includes questions and answers received regarding the abovereferenced Request for Proposal (RFP). The answers to these questions will be issued in

multiple addenda as the responses become available.

Professional Services

Procurement DivisionDate: March 29, 2012

ACKNOWLEDGE RECEIPT BY RETURN OF SIGNED COPY WITH PROPOSAL.

_______________________________________ Proposers’ Signature

________________________________________ Title

________________________________________ Company Name

_______________________________________ Date



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FACILITIES MANAGEMENT SERVICES

RFP # P-08-12

ADDENDUM #4

Questions & Answers

Questions Related to the RFP Process

Request for Information

For each Jacksonville facility including any local overhead or administrative departments

not accounted for by the facilities, we request the following information:

1. Organization chart for each facility, as well as portions that may be allocated

over two or more facilities.

2. What is your fiscal year?

Answer: October 1 through September 30

3. Copies of actual(s) for year-end financials for the last three (3) completed years

for each facility

4. Complete budget line item detail for revenue and expenses for each facility

under the RFP for the last three (3) years. Audited statements would be

appreciated.

5. Copy of current Fiscal Year Operating Budget with year-end bottom line forecast.

Line-item evidencing all revenue and expenses.

6. Copies of the last three (3) years Capital Improvement Budgets with notations as

to projects which have been funded and which are still pending. Is there a CIP

Reserve Fund? If so, how much is in it?

7. Itemization of current insurance coverages in place (structural, liability, etc.).

8. Copy of all existing service contracts at all facilities including food and beverage,

ticketing, commercial rights, parking, etc.

9. The RFP states that the initial term will begin on July 1, 2012 and terminate on

February 28, 2018, covering a period of five years and eight months. Is there any

reason why the initial term of the contract could not extend through June 30,

2018, thereby covering a full six years of operation and not necessitating

incentive fees being prorated for the partial year period of July 1, 2017 through

February 28, 2018.

Answer: Thank you for your question; however, the City declines to change the

term as originally written.

10. Per page 46 of the RFP, we are asked to propose a recommended

compensation structure for this work scope, maximizing the Manager’s ability to

compete and fix-price the various aspects of the work (e.g., grounds

maintenance, security guard services, pest control, etc.) This language seems a

bit confusing to us and we would appreciate some clarification from the City.

Specifically, can we assume that you want us to affirmatively state that our

proposed compensation structure (i.e., fixed and incentive fees) will cover the full



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scope of services including management of work such as grounds maintenance,

security guard services, pest control, and the like, as typical operating budget

functions either through in-house Global Spectrum staff or via third party service

contracts?

11. Copy of approved Sales and Marketing Plan for each venue

12. List of current vendors and the services they perform under contract

13. Per page 41, Section 5. Confirmation of Minimum Requirements, what is meant by

“professional football stadium”?

Answer: For purposes of Section 1.2 minimum qualifications, please refer to

section 12 (particularly section 12.a.) of the “Amendment and Restatement of

Agreement for 2010 – 2016,” dated September 1, 2010, among the City of

Jacksonville, The University Athletic Association, Inc., and The University of

Georgia Athletic Association, Inc. (for the Florida vs. Georgia/Georgia vs. Florida

Games), relating to the requirements and qualifications of the stadium manager

required by the universities for this Agreement. Proposers must meet the

contractual standards and requirements set forth in that Agreement to meet the

section 1.2 minimum requirements for the stadium facility. With respect to a

proposer’s experience with a “professional football stadium,” whether an NFL

stadium or otherwise, responses will be evaluated once the proposer otherwise

met the section 1.2 minimum requirements.

14. Names of existing minority subcontractors and the services they perform

15. We assume the question “describe and document the extent of repeat business

the Manager has achieved” on page 44 of the RFP, means you are looking for

Global Spectrum’s contract renewal extension rate. Please confirm.

rfp addendum p-08-124a

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