JAMMU & KASHMIR E-GOVERNANCE AGENCY

(JAKEGA)

2012

Jammu and Kashmir

State Wide Area Network

[JKSWAN]

[RFP Document]

Jammu & Kashmir e Governance

Agency (JaKeGA)

C I V I L S E C R E T A R I A T J A M M U / S R I N A G A R J & K

I

Government of Jammu & Kashmir

Department of Information Technology

TENDER DOCUMENT

for

Jammu & Kashmir State Wide Area Network

TENDER DOCUMENT NO.: NIT no. 10 of JaKeGA of 2012

Dated: 30-08-2012

This tender document has been prepared in consultation with officials of various concerned

Departments by Jammu & Kashmir e-Governance Agency (JaKeGA), having its registered

office at Civil Secretariat Jammu/Srinagar.

Email: ceojakega@nic.in Website: www.jkit.nic.in

II

DISCLAMER

The information contained in this tender document or any other information given

whether orally or in documentary form by or on behalf of Government of

Jammu & Kashmir (GoJK) / Jammu & Kashmir e-Governance Agency

(JaKeGA) or any of their employees or advisers is provided to the bidders on

the terms and condition set in this document.

This document is neither an agreement and nor an offer or invitation by the GoJK

/ JaKeGA Representative to any other party. The purpose of this document is

to provide the bidders with information to assist them in formulation of

their proposal(s). This document may not be appropriate for all persons, as it is

not possible for the GoJK / JaKeGA Representatives, their employees, or

advisers to consider the investment objectives, financial situation and particular

needs of each bidder who reads or uses this document. Each applicant should

conduct its own investigation and analysis and should check the accuracy,

reliability and completeness of the information contained in this document.

The bidders are requested to obtain independent advice from appropriate

sources. The GoJK / JaKeGA Representatives, their employees and advisers

make no representation or warranty as to the accuracy, reliability or

completeness of the information contained in this document.

The GoJK / JaKeGA Representatives may, in their absolute discretion, but

without being under any obligation to do so, update or supplement the

information and this document.

III

Part I

IV

CONTENTS

Government of Jammu & Kashmir

Department of Information Technology

TENDER DOCUMENT

For

Jammu & Kashmir State Wide Area Network

I The Project.................................................................................................................... 1

I-1. Introduction....................................................................................................... 1

I-1.1 Jammu & Kashmir State .................................................................................. 1

I-1.2 Vision ............................................................................................................... 2

I-1.3 Objective .......................................................................................................... 3

I-1.4 The Project aims - ............................................................................................ 4

I-2. Brief Description of the Bidding process.......................................................... 4

I-3. Qualified Bidder................................................................................................ 5

I-4. Bid Proposal Preparation .................................................................................. 5

I-5. Contents of Tender Document .......................................................................... 5

I-6. Availability of Tender Document and Intimation to JaKeGA.......................... 5

I-7. Correspondence from JaKeGA ........................................................................ 6

I-8. Clarifications.....................................................................................................6

I-9. Amendment to Tender Document.................................................................... 6

I-10. Preparation and Submission of Bid Proposal .................................................. 7

I-10. 1. Language of the Bid Proposal.................................................................. 7

I-10. 2. Cost of Tender Document ........................................................................ 7

V

I-10. 3. Currency of Bid Proposal and Payment.................................................... 7

I-10. 4. Earnest Money Deposit (EMD) ................................................................ 7

I-10. 5. Bid Proposal Validity period .................................................................... 8

I-10. 6. Extension of Bid Proposal Validity period ............................................... 8

I-10. 7. Project Inspection and Visits .................................................................... 8

I-10. 8. Bidders Responsibilities .......................................................................... 9

I-10. 9. Pre-Bid Meeting...................................................................................... 10

I-10. 10. Bidders to follow Tender Document and Concession Agreement ..... 10

I-10. 11. Format and Signing of Bid Proposal .................................................... 11

I-10. 12. Sealing and Marking of Bid Proposal................................................... 11

I-11. Requirements for Bid Proposals submitted by Consortium ............................. 12

I-11. 1. Proposals submitted by a Consortium: ..................................................... 12

I-11. 2. Maximum number of members in consortium and their role ................... 13

I-12. Bid Proposal Due Date ..................................................................................... 13

I-13. Late Proposals ................................................................................................... 14

I-14. Modifications / Substitution / Withdrawal of Bid Proposals............................ 14

I-15. Bid Proposal Opening....................................................................................... 14

I-16. Responsiveness Criteria .................................................................................... 15

I-17. Confidentiality .................................................................................................. 16

I-18. Clarifications..................................................................................................... 16

I-19. Bid Proposal Evaluation ................................................................................... 17

I-20. Notification ....................................................................................................... 19

I-21. JaKeGAs Right to Accept or Reject Bid Proposal........................................... 19

I-22. Acceptance of Letter of Intent (LOI) ................................................................ 20

I-23. Schedule of Bidding Process ............................................................................ 21

VI

II Contents of Bid Proposals and Criteria for Evaluation............................................. 23

II-1. Pre-Qualification Bid Proposals ......................................................................... 23

II-1.1. Contents ...................................................................................................... 23

II-1.2. Criteria for Evaluation ................................................................................ 23

II-1.3. Criteria for Evaluation In case of Consortium ........................................... 25

II-1.4. Criteria for Evaluation In case of Local IT Partner ................................... 26

II-1.5. Check list of Pre-Qualification Bid Proposals........................................... 27

II-2 Technical Bid Proposal........................................................................................... 30

II-2.1. Contents ...................................................................................................... 30

II-2.2. JKSWAN Network and Interconnectivity ................................................. 30

II- 2.2.1. Network.................................................................................................. 30

II - 2.2.2. NIC31

II- 2.2.3 . Standards................................................................................................31

II- 2.2.4. Network Connectivity Access................................................................32

II- 2.2.5. IP Services ............................................................................................ 34

II- 2.2.6. Network Management........................................................................... 35

II- 2.2.7. Network Security .................................................................................. 36

II- 2.2.8. Network Racks.................................................................................. 36

II- 2.2.9. Temperature control.......................................................................... 36

II- 2.2.10. Equipment List.................................................................................. 37

II-2.3. Criteria for Evaluation .............................................................................. 38

II -3 Financial Bid Proposal ......................................................................................... 52

II-3.1. Contents .................................................................................................... 52

II-3.2. Criteria for Evaluation .............................................................................. 53

II-3.3 Criteria for Evaluation..54

II-3.4 Government of Jammu & Kashmir...54

II-3.5 Asset Transfer to the Govt. Of J&K.54

VII

Appendices........................................................................................................................55

I. Format for Intimation to Tender ........................................................................56

II. Format for Earnest Money Deposit......57

III. Covering Letter for Pre Qualification Bid Proposal..........................................60

IV. Details of Bidder ............................................................................................... 62

V. Format for Power of Attorney........................................................................... 64

VI. A) Deeds of Consortium....66

B) Format for Power of Attorney For Consortium ........................................ 68

VII. Details of Past Experience of Bidder ................................................................. 70

VIII. Financial Capability of the Bidder ..................................................................... 72

IX. Covering Letter for Technical Bid Proposal....................................................... 73

X. Project Appreciation .......................................................................................... 74

XI. Proposed Work Plan ........................................................................................... 75

XII. A) Financial Bid Proposal.114

B) Financial Bid Proposal Appendix Statement of Pricing Deviation ..117

C) Financial Bid Proposal Quarterly Payment for Vertical PoP.119

D) Financial Bid Proposal Quarterly Payment for Horizontal Offices. .120

E) Financial Bid Proposal Component-wise Pricing...122

F) Financial Bid Proposal OPEX Charges..127

G) Financial Bid Proposal Quarterly Payment for Site Preparation129

XIII. Litigation History......130

XIV. Data pertaining to Vertical-Office Locations to be connected...............131

XV. Details of the manpower required for running the operations...139

XVI. Data pertaining to Horizontal-Office Locations to be connected...................141

XVII. Technical Bid Proposal Network Connectivity & Bandwidth 152 XVIII. Financial Bid Proposal Network Connectivity & Bandwidth.154

XIX. Details of Non Feasible Circuits(Total Non Feasible PoPs-TNF)...156

Jammu & Kashmir e-Governance Agency (JaKeGA)

(Information Technology Department, GoJK)

TENDER NOTICE

NOTICE INVITING BIDS FOR PRIVATE PARTICIPATION IN CREATION OF

JAMMU & KASHMIR STATEWIDE AREA NETWORK (JKSWAN) IN THE

STATE OF JAMMU & KASHMIR

Government of Jammu & Kashmir (GoJK) through Jammu & Kashmir e-

Governance Agency (JaKeGA) proposes to undertake the creation of a State Wide

Area Network (JKSWAN) in the State of Jammu & Kashmir by appointing private

agencies who shall establish the necessary infrastructure, undertake management of

processes and provide network connect ivi ty access in accordance with the

invitation for tender document. The bidder declared successful at the end of the bidding

process may be awarded a contract to implement the project on a build, own, operate and

transfer (BOOT) basis.

Interested parties can download the tender document from the following website::

www.jkit.nic.in

The tender document will be available at this website from 30/08/2012 to

18/10/2012(both days inclusive)

The cost of the Bid Document is Rs. 25,000/- (Rupees Twenty five thousand only)

which is non-refundable and non-adjustable and the same is to be deposited at the

time of submission of bid document in shape of a demand draft drawn on any

Scheduled Bank payable at Jammu / Srinagar. The Demand Draft shall be drawn in

favor of CEO JaKeGA, Srinagar, Jammu & Kashmir. The bid documents must be

submitted by Hand Delivery / Regd. Post/ Speed Post in sealed cover to the CEO

JaKeGA, S r i n a g a r , Jammu & Kashmir at the address indicated below on or

before 1700 hours on 18/10/2012 & will be opened as per the schedule indicated in

the instructions to the bidders in the draft tender document. Tender documents received

in incomplete shape or beyond the stipulated period shall not be entertained under any

circumstances. The authority reserves the right to accept or reject any or all tenders

without assigning any reason thereof.

Address Sd/-

CEO JaKeGA, CEO JaKeGA

Civil Secretariat, Srinagar, Jammu & Kashmir-

190001

Tel-0194-2450523, 2452269

e-mail:

ceojakega@nic.in

Volume I

Part I

1

I The Project

I-1.Introduction

I-1.1 Jammu & Kashmir State

Jammu & Kashmir state has taken a pioneer initiative by adopting the e-Governance in the

State. This initiative has been taken by the State to transform itself into a knowledge

society. The initiative will include delivery of citizen services through innovative

programmes catering both urban as well as rural people. The Government of Jammu &

Kashmir, acting through its nodal IT & e-governance department, that is, Information

Technology Department, Govt. of J&K, hereinafter, for providing better quality of citizen

services to the people of Jammu & Kashmir.

Jammu & Kashmir covers 21,01,437 sq. Kms(excluding Pakistan and China occupied

parts), with a population of approximately 77,18,700. The State has witnessed rapid

expansion of telecom networks both in the public and private sector domains in recent

years. The major telecom players in the state today include BSNL, Reliance Infocom,

Bharti Airtel, Aircel, Vodafone and Tata Indicom. Despite the rapid proliferation of telecom

communication networks in the State, the benefits of Information Technology have yet to

reach a large number of people, especially in rural areas. The telecom density in Jammu &

Kashmir is good and has come to the level of an average. However, the PC penetration rate

in the state is also extremely low. While there has been no systematic survey carried out for

estimating PC penetration, a fair assumption would be that the State has penetration rates

which are about the same as the national average(approx. 26%). The television cable

network in the State has however seen rapid progress.

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The phenomenon of a digital divide poses several problems for developing countries all

over the world. Unless concerted steps are taken to bridge this divide the developing

countries are in danger of being left behind in the emerging digital economy. In order to

address the problem of the digital divide it is necessary to take action on three fronts.

Firstly, telecommunications infrastructure has to be put in place in order to provide

affordable bandwidth for large sections of the community. Secondly, low cost information

access appliances which are easy to learn and use by rural population have to be made

available in large numbers, to increase IT penetration rates. Thirdly, content relevant to the

lives of people needs to be developed and made available over networks. Any strategy for

bridging the digital divide will necessarily have to contend with these three essential

elements.

I-1.2 Vision

The vision of Government of Jammu & Kashmir is for the all round development of the

State of Jammu & Kashmir. The Govt. of J&K has decided to establish the State-wide

Information Technology Network referred as JKSWAN that would provide the basic

Information Technology backbone for carrying voice, data and video traffic for all

departments in the state which is necessary for effectively allowing government services to

be delivered from the states data centre to customer premises locations (which are the State Head Quarters, District Headquarters, Block Headquarters, and various ministry and state

offices within pre-defined distances of their respective headquarters.). The Government of

3

Jammu & Kashmir recognizes the strategic importance of IT in improving the economy of

the state as a whole.

The Govt. of J&K has developed an IT policy that defines these key objectives:

Access to information for all its citizens; Electronic Governance & Re-engineering of Government Processes by effective

deployment of Information Technology.

Transparent, efficient, and quick decision making in government administration; Increased IT literacy and creation of trained manpower; Attracting investment in IT related industries with attractive policies; and Establishment of a good information and communication infrastructure.

I-1.3 Objective

The Government of Jammu & Kashmir through Jammu & Kashmir e-Governance

Agency (JaKeGA) under Information Technology Department, Govt. of J&K, is

embarking on the state-wide automation of its operations and implementing e-

Governance initiatives. Various departments of the government are in the process

of developing and implementing software applications which will be hosted by the

state data center.

Also as an imperative of the e-government master plan, the government of Jammu

& Kashmir intends to provide services on the Internet to its citizens in a secure and

controlled manner. These services must be consistently available and have the

capacity to grow, as requirements increase.

The Network will provide secure links with sufficient speed and bandwidth to

allow the exchange of information among the state departments and provide online

services to the Public, regardless of location.

The State Wide Area Network (JKSWAN) will support the framework/architecture

necessary for secure and confidential electronic transactions. The network will

support intelligent applications that monitor access to the infrastructure and if

necessary, encrypt data to ensure the safe and secure transmission of information.

The State Wide Area Network will implement platforms that promote open systems

and interoperability.

The key objectives of a State Wide Area Network are:

To establish a state communications infrastructure to provide Government departments in the State Of Jammu & Kashmir ability to access the applications

hosted by the state data centre.

To provide robust communication infrastructure so that every citizen in the state has access to government services and information when and where they

need.

4

To move toward converged communications services (voice, data and video) by achieving a single centralized communication infrastructure for the state.

Avoiding unnecessary movement of vehicles, employees and documents. Reduction in postal, courier and public telephone expenditure. Prompt disaster management. Maintenance of law and order, quick tracking and capture of criminal and undesirable elements.

I-1.4 The Project aims -

The project aims to provide government administrative functionality over a robust

communication backbone, including services to citizens under the Municipal

Corporations and Collectorates. Some key objectives are:

Avoiding unnecessary movement of vehicles, employees and documents. Reduction in postal, courier and public telephone expenditure. Prompt disaster management. Maintenance of law and order, quick tracking and capture of criminal and undesirable elements.

JKSWAN a core infrastructure project under National E-Governance Action Plan is a joint venture project of Department of Electronics and Information Technology

(DeitY), GoI and Information Technology Department (ITD), GoJK.

Under JKSWAN minimum 2Mbps connectivity is to be provided up to the Block

level in the state of Jammu & Kashmir.

In this regard, Government of Jammu & Kashmir acting through the JaKeGA under

ITD, invites detailed Bid Proposals from interested parties (Bidders) in order to

select a qualified party for implementing the project as above, in accordance with

the terms and conditions of this document (hereinafter referred to as Tender Document). The party whose Bid Proposal is accepted by JAKEGA at the end of the bidding

process (the Successful Bidder) may be awarded a Concession on Build Own Operate Transfer (BOOT) basis by JAKEGA to take up the Project. A draft of the

Concession Agreement is provided in Part III of tender document. The

Concessionaire (the Successful Bidder, in case the Concession is awarded to it) shall be responsible for implementing the Project at its cost, expense and risk in

accordance with the terms and subject to the conditions laid down in the

Concession Agreement to be signed between the Successful Bidder and JAKEGA.

Available data pertaining to addresses and location details of point of presence at

State Head Quarter (SHQ), District Head Quarter (DHQ) and Block Head Quarter

(BHQ) (referred as vertical offices) in the state of Jammu & Kashmir are given at Appendix XIV.

I-2.Brief Description of the Bidding process

Government of Jammu & Kashmir acting through its nodal agency JaKeGA

under IT Department invites detailed proposals (Pre Qualification Bid Proposal,

Technical Bid Proposal and Financial Bid Proposal, together referred to as Bid Proposal) for undertaking the Project.

5

Based on the submissions made in the Bid Proposal and any other

submissions requested by JaKeGA and in line with the terms and conditions of

this Tender Document, JaKeGA may select one of the Bidders as the Successful

Bidder. The Successful Bidder would have to enter into a Concession Agreement

(provided in Part III of this Tender Document) and all other documents attendant

or ancillary thereto and carry out its responsibilities as stipulated therein.

The terms used in Tender Document and not defined herein shall have the

meaning ascribed thereto in the Concession Agreement.

I-3.Qualified Bidder

Parties intending to submit their Bid Proposals must fulfill the

conditions (Qualified Bidder) specified at Clause II.1.2.

The Bidder can be a single entity or a group of unique entities (hereinafter

referred to as Consortium), coming together to implement the Project. The term

Bidder used hereinafter would therefore apply to both the single entity as well as

Consortium, provided however that any such consortium shall not consist of more

than two entities.

I-4.Bid Proposal Preparation

The Bidder shall be responsible for all costs associated with the preparation of its

Proposal and its participation in the Tender Document process. JaKeGA

will neither be responsible nor liable in any way for such costs, regardless of

the conduct or outcome of the Tender process.

I-5.Contents of Tender Document

The Tender Document consists of following volumes and would include any

addenda issued in accordance with clause I-9 of Tender Document.

Part I Instructions To Bidders

Part II Minimum Technical Requirements

Part III Draft Concession Agreement

I-6.Availability of Tender Document and Intimation to JaKeGA

Prospective bidders intending to participate in this bidding process may download

the Tender Document from the following websites during the period

indicated in the Schedule of Bidding Process.

www.jkit.nic.in

Immediately thereafter, the prospective bidders should provide intimation to

6

JaKeGA (Intimation to Tender) in the format provided at Appendix I so as to reach the address given at Para iv of Clause I-10.9 latest by the Last date

of submission as given in the Schedule for Bidding Process. JaKeGA or its agents

and advisors shall not be responsible for incapability of the intending

bidders to download the Tender Document from the websites mentioned above

nor for non receipt of the Intimation to Tender

I-7.Correspondence from JaKeGA

Notwithstanding anything contained in this Tender Document, all correspondence

from JaKeGA shall be sent only to those bidders whose Intimation to Tender

has been received by JaKeGA in accordance Clause I-6 of Part I of this Tender

with Document.

I-8.Clarifications

A prospective Bidder requiring any clarification on the Tender Document may

notify JaKeGA in writing through post or facsimile. Bidders should send in

their queries latest by the Last Date for Receiving Queries as given in the

Schedule of Bidding Process.

Copies of JaKeGAs response will be forwarded in accordance with Clause I-7 of

Part I of this Tender Document to bidders including a description of the enquiry

but without identifying its source.

I-9.Amendment to Tender Document

i. Uptil the deadline for submission of Bid Proposal, JaKeGA may modify

the Tender Document by issuing one or more addendums as required

ii. Any addendum thus issued shall be part of the Tender Document

and shall be communicated in writing to all bidders in accordance with

Clause I.7 of Part I of this Tender Document. Bidders shall acknowledge

receipt of each addendum in writing to JaKeGA. JaKeGA will assume

no responsibility for postal delays.

iii. To give prospective Bidders reasonable time in which to take addendum

into account in preparing their Bid Proposals, JaKeGA may, at its

sole discretion, extend the Bid Proposal Due Date.

7

I-10. Preparation and Submission of Bid Proposal

I-10. 1. Language of the Bid Proposal

The Proposal and related documents and correspondence shall be in the

English language. Supporting documents and printed literature furnished

by Bidder along with the Proposal may be in any other language provided

that they are accompanied by translations in the English language.

Supporting materials, which are not translated into English, may not be

considered. For the purpose of interpretation and evaluation of the

Bid Proposal, the English language translation shall prevail.

I-10. 2. Cost of Tender Document

The cost of the draft Bid Document is Rs. 25,000/-(Rupees Twenty

five thousand only) which is non-refundable and non-adjustable and the

same is to be deposited at the time of submission of bid document in

shape of demand draft on any Scheduled Bank payable at

Jammu/Srinagar and shall be drawn in favour of CEO JaKeGA, Srinagar,

Jammu & Kashmir.

I-10. 3. Currency of Bid Proposal and Payment

The currency for the purpose of this Tender Document shall be the Indian

National Rupees (INR). All payments shall be made in INR.

I-10. 4. Earnest Money Deposit (EMD)

i. Bid Proposals would need to be accompanied by an Earnest Money

Deposit referred hereinafter as EMD for an amount of Rs 50,00,000/-

(Rupees Fifty Lakhs only). The EMD shall be kept valid with

JaKeGA throughout the Proposal Validity Period including any

extensions in the Proposal V a l i d i t y P e r i o d a s g i v e n i n

Clauses I-10.5 and I - 1 0 . 6 respectively and further if so required by

JaKeGA. Any extension of the validity of the EMD as requested by

JaKeGA shall be provided to JaKeGA a minimum of seven calendar

days prior to the expiry of the validity of the EMD being extended.

JaKeGA reserves the right to reject the proposal submitted by any

Bidder who fails to extend the validity of the EMD in line with the

provisions of this clause.

ii. The EMD shall be in the form of an irrevocable Bank guarantee issued

by a scheduled commercial bank, nationalized Bank or State Bank of

India in favour of JaKeGA, as per the format set out in Appendix II.

iii. For the purpose of this clause, Bank means a scheduled commercial bank, nationalised Bank or State Bank of India, incorporated in India

and having a branch at Srinagar

iv. The EMD of the Bidders whose Pre-Qualification Bid Proposal or

Technical Bid Proposal gets rejected will be returned within a period

8

of Thirty (30) days from the date of intimation of such rejection. The

EMD of the Bidders whose Pre-Qualification Bid Proposal and

Technical Bid Proposal are accepted but whose Financial Bid Proposal

is rejected, shall, subject to the provisions of this clause, be returned

within a period of Sixty (60) days after the Appointed Date as defined

in the Concession Agreement. The EMD submitted by the Successful

Bidder shall be released in accordance with Clause 4.1.1 of the Draft

of Concession Agreement as provided in Part III of this Tender

Document.

v. The EMD shall be forfeited in the following cases:

- If the Bidder withdraws its Proposal except as provided in

Clause I-10.6;

- If the Bidder withdraws its Proposal during the interval between the

Proposal Due Date and expiration of the Proposal Validity Period;

and

- If the Successful Bidder fails to provide the Performance

Gaurantee/Security within the stipulated time or any extension

thereof provided by JaKeGA at its sole discretion.

I-10. 5. Bid Proposal Validity period

Proposal shall remain valid for a period not less than 180 days from the

Proposal Due Date, which can be extended, if required. JaKeGA reserves

the right to reject any Proposal which does not meet this requirement.

I-10. 6. Extension of Proposal Validity period

In exceptional circumstances, prior to expiry of the original Proposal

Validity Period, JaKeGA may request the Bidders to extend the

period of validity for a specified additional period. Such request from

JaKeGA will be in writing and will clearly indicate the last date by

which the Bidders shall convey, in writing their acceptance or otherwise to

the above mentioned request of JaKeGA. Bidders who do not convey their

acceptance in writing by the last date stipulated by JaKeGA in this

regard shall be deemed to have refused JaKeGAs request and the Proposal submitted by such Bidders will be rejected by JaKeGA. A

Bidder may refuse the request without forfeiting its EMD, by conveying

its refusal in writing to JaKeGA within the last date stipulated by JaKeGA

in this regard. A Bidder agreeing to the request will not be allowed to

modify its Proposal but would be required to comply with Clause I-10.4

of Part I of this Tender Document in all respects. For the avoidance of

doubt, those Bidders who refuse and/or are deemed to have refused

JaKeGAs request for extension of validity of the Proposal in accordance with this clause, shall not be considered for selection of

Successful Bidder.

I-10. 7. Project Inspection and Visits

9

Prior to attending Pre-Bid Meeting and submission of Proposal, the

prospective Bidders are advised to, at their own cost and risk, visit and

inspect the vertical POP locations in government Offices and other offices

referred to as Horizontal offices of JaKeGA relating to the Project and

their surroundings and the neighboring areas and obtain all information

that may be necessary for preparing the Proposal. For the avoidance of

doubt, costs of visiting the sites shall be borne by the Bidder. JaKeGA

shall not be liable for such costs, regardless of conduct or the outcome of

the Bidding process.

However, JaKeGA may through its representatives allow the bidders or

their authorized representatives to visit and inspect these offices.

I-10. 8. Bidders Responsibilities

(a) The Bidder is expected to examine carefully the contents of all the

documents provided. Failure to comply with the requirements of Tender

Document will be at the Bidders own risk.

(b) It would be deemed that prior to the submission of the Proposal, the

Bidder has:

i. made a complete and careful examination of requirements and

other information set forth in this Tender Document;

ii. received all such relevant information as it has requested from

JaKeGA; and

iii. made a complete and careful examination of the various aspects of

the Project including but not limited to:

The vertical offices or POPs and other horizontal offices of JaKeGA relating to the Project

Existing facilities and structures

The conditions of the access roads and utilities in the vicinity of the JaKeGA offices in the state of Jammu & Kashmir

Conditions affecting transportation, access, disposal, handling and storage of the materials.

numbers of horizontal offices to be connected to the JKSWAN

All other matters that might affect the Bidders performance under the terms of this Tender Document and the Concession

Agreement.

(c) JaKeGA shall not be liable for any mistake or error or neglect by the

Bidder in respect of the above.

(d) Each Bidder shall submit only one (1) Proposal in response to this

Tender Document. Submission of more than one proposal by any

Bidder shall be sufficient grounds for disqualification of the Bidder

and rejection of the Proposals submitted by it.

10

I-10. 9. Pre-Bid Meeting

To clarify and discuss issues with respect to the Project and the Tender Document, JaKeGA shall hold Pre-Bid Proposal Meeting on the

date specified in the Schedule of Bidding Process. The details of

the meeting will be communicated separately to the Bidders in

accordance with Clause I-7 of Part I of this Tender Document.

Prior to the Pre-Bid Meeting, the Bidders may submit in writing a list of queries and propose deviations, if any, to the Project

requirements and/or the Concession Agreement. Bidders must

formulate their queries / proposed deviations and forward the same to

JaKeGA before Last Date for Receiving Queries as specified in the

Schedule of Bidding Process. JaKeGA may amend the Tender

Document based on inputs provided by Bidders that may be

considered acceptable in its sole discretion.

Attendance of Bidders at the Pre-Bid Meeting is not mandatory. However, subsequent to the meeting, JaKeGA reserves the right,

not respond to any in writing queries from Bidders.

All correspondence/ enquiry in this regard should be submitted to the following in writing by email / fax / post / courier:

CEO

JaKeGA,

Civil Secretariat, Srinagar

Jammu & Kashmir 190001,

Phone/ Fax: 0194-2450523, 2452269

E-mail: ceojakega@nic.in

No interpretation, revision, or other communication from JaKeGA regarding this tender is valid unless made in writing and

duly signed by CEO JaKeGA, Jammu & Kashmir, Srinagar and is

published or forwarded to the bidders.

I-10. 10. Bidders to follow Tender Document and Concession Agreement

Bidders may note that JaKeGA will not be bound to entertain any

deviations to the Tender Document at the time of submission of the

Proposal or thereafter. The Bid Proposal to be submitted by the Bidders

will be unconditional and unqualified and the Bidders would be

deemed to have accepted the terms and conditions of the Tender

Document with all its contents including the Concession Agreement.

Any conditional Proposal shall be regarded as non-responsive and

would be liable for rejection.

11

I-10. 11. Format and Signing of Bid Proposal

i. The Bidder would provide all information as per this Tender Document.

JaKeGA reserves the right to evaluate only those Proposals that are

received in the required format, complete in all respects and in line

with the instructions contained in this Tender Document.

ii. The Proposal should be submitted in three parts (each a Part and

together Parts) as described below:

Part 1: Pre -Qualification Bid Proposal which will consist of the details specified at II.1 of this Tender Document.

Part 2: Technical Bid Proposal which will consist of the

details specified at II.2 of this Tender Document.

Part 3: Financial B i d Proposal which will consist of the details specified at II.3 of this Tender Document.

iii. The Bidder shall prepare one (1) original of the document comprising

the Proposal and clearly marked as ORIGINAL on each page of the document. In addition, the Bidder shall make one (1) copy of the

Proposal clearly marked as COPY on each page. In the event of any discrepancy between the original and the copy, the original shall prevail.

iv. The pages and volumes of the Proposal shall be clearly numbered and

the contents of the Proposal shall be duly indexed.

v. The original and the copy of the Proposal shall be typed or printed. The

Proposal shall be signed and each page of the Proposal shall be initialed

by a person or persons duly authorized to sign on behalf of the Bidder

holding the Power of Attorney as per the format provided in Appendix V

and Appendix VI-A&B of Part I of this Tender Document.

vi. The Proposal shall contain no alterations or additions, except those to

comply with instructions issued by JaKeGA, or as necessary to correct

errors made by the Bidder, in which case such corrections shall be

initialed by the person or persons signing the Proposal.

vii. As proof of the agreement to all the condition of this tender document,

bidder shall also submit a copy of tender document duly signed on each

page by the authorized representative of bidder.

I-10. 12. Sealing and Marking of Bid Proposal

i. The Bidder shall seal each Part (Pre-Qualification Bid Proposal,

Technical Bid Proposal and Financial Bid Proposal) of the Proposal

in separate envelopes duly marking each envelope as

i.PRE-QUALIFICATION BID PROPOSAL,

ii.TECHNICAL BID PROPOSAL and

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iii FINANCIAL BID PROPOSAL

as appropriate. Each envelope shall also be marked as ORIGINAL or COPY as appropriate.

ii. The Bidder shall put the envelopes enclosing the original of the

Proposal (Pre-Qualification Bid Proposal, Technical Bid Proposal

and Financial Bid Proposal) in an inner envelope and seal the

inner envelope. The envelopes enclosing copy of the Proposal (Pre-

Qualification Bid Proposal, Technical Bid Proposal and Financial

Bid Proposal) shall be put inside another inner envelope and sealed.

These inner envelopes shall be duly marked as ORIGINAL or COPY as appropriate. These two inner envelopes shall then be put inside an outer envelope.

iii. The envelopes shall clearly bear the following identification:

'Bid Proposal for the JKSWAN project in

The State of Jammu & Kashmir

(Ref. no.: _____________- Tender Document dated 30/08/2012)

iv. Each of the envelopes shall indicate the complete name, address,

telephone number (with city code) and facsimile number of the Bidder.

v. Each envelope shall be addressed as provided in Sub-clause (iv) of

Clause I.10.9 of Part I of the Tender Document.

vi. JaKeGA reserves the right to reject any Proposal which is not sealed

and marked as instructed above and JaKeGA will assume no

responsibility for the misplacement or premature opening of the

Proposal

I-11. Requirements for Bid Proposals submitted by Consortium

I-11. 1. Bid Proposals submitted by a Consortium:

Proposals submitted by a Consortium must fulfill the following conditions:

(a) The Consortium must be a Qualified Bidder in terms of provisions

contained in Clause II.1.3 of Tender Document;

(b) The Proposal shall contain the required information for each of the

members of the Consortium;

(c) One of the members of the Consortium shall be nominated and

authorized, by the other member of the Consortium, as being in charge

(Lead Member) and this authorization shall be supported by a Power

of Attorney, in the format specified in Appendix VI-B, in favour of the

Lead Member duly signed by the authorized signatories of the other

Consortium Member;

(d) Members of the Consortium shall submit the deed to form a

consortium for the purpose of submitting the Proposal which shall,

13

inter alia, convey the intent to enter into the Concession Agreement

and subsequently carry out all the responsibilities of the Successful

Bidder and undertake the Project as stipulated in the Concession

Agreement, in case the Concession is awarded to the Consortium. This

shall also clearly give in detail, the proposed roles and responsibilities

of each member at each stage and the proposed number of members of

the Consortium, which must be in compliance with clause I.11.2 of

this Tender Document. A copy of the Deed of Consortium in form

Appendix VI-A with original copy of the deed constituting the

consortium referred therein to be attached, need to be submitted with

the Proposal;

(e) Members of the Consortium shall be liable jointly and severally for the

execution of the Project in accordance with the terms of the

Concession Agreement and a statement to this effect shall be included

in the MoU mentioned under (c) above, as well as in the Proposal and

in the Concession Agreement; and

(f) After a bidder has been pre-qualified, the membership structure of his

consortium should not change.

(g) All witnesses and sureties shall be persons of status and probity and

their full names and addresses shall be stated below their signatures.

All signatures in the Proposal and other accompanying documents

shall be dated.

I-11. 2. Maximum number of members in consortium and their role

(a) The number of bidders in a consortium may at most be three and it has

to be an exclusive consortium. The Deed of Consortium in the form

prescribed in the Tender Document indicating which role would be

provided by which bidder must be submitted with the pre-qualification

bid.the members of the Consortium would be exclusive until expiry of

5 (five) years from the date of execution of Concession Agreement

(b) JaKeGA reserves the right to reject any bid in which it satisfy itself

that the one of the technically and financially more sound partner /

party to the Consortium may become dormant during the execution

of the project, for guaranteeing and ensuring active participation of

all the resources till the completion of the project and compliances of

all the contract without causing unforeseen adverse situation to take

place detrimental to the project. Further it is the responsibility

of the individual member of Consortium to satisfy JaKeGA on the

importance of their role in the project until expiry of 5 (five) years from

the date of execution of Concession Agreement.

I-12. Bid Proposal Due Date

Proposal should be submitted before 1700 hours Indian Standard Time (IST), on

the Proposal Due Date, as stated in the Schedule of Bidding Process, at the

14

address provided in para (iv) of Clause I.10.9 of Part I of the Tender Document, in

the manner and form as detailed in the Tender Document. Proposals submitted by

either facsimile transmission or telex will not be accepted.

JaKeGA may, in exceptional circumstances and at its sole discretion, extend the

Proposal Due Date by issuing an Addendum in accordance with Clause I.9.

I-13. Late Proposals

Any Proposal received after the time stipulated in Clause I.12 will not be

accepted by JaKeGA.

I-14. Modifications / Substitution / Withdrawal of Proposals

I-14. 1. A Bidder may modify, substitute, or withdraw its Proposal after

submission, provided that written notice of the modification,

substitution, or withdrawal is received by JaKeGA by the Proposal Due

Date. No Proposal shall be modified, substituted, or withdrawn by the

Bidder after the Proposal Due Date.

I-14. 2. The modification, substitution, or withdrawal notice shall be prepared in

duplicate and each page of the notice shall be marked as ORIGINAL or COPY as appropriate. Each copy of the notice shall be sealed, marked, and delivered in accordance with Clause I.10.12, with the envelope being

additionally marked MODIFICATION, "SUBSTITUTION or WITHDRAWAL as appropriate.

I-14. 3. Withdrawal of a Proposal during the Proposal Validity Period would result

in forfeiture of the EMD.

I-15. Bid Proposal Opening

I-15.1. Proposals for which an acceptable notice of withdrawal has been

submitted pursuant to Clause I.14 shall not be opened. However, the

names of such Parties will be announced in the meeting held for opening

of Proposal.

I-15.2. JaKeGA will first open the envelope containing Pre-Qualification

Proposal in the presence of Bidders or their designated representatives

who are present. The time and venue of the same shall be intimated by

JaKeGA. The Bidders representatives who are present shall sign a

register evidencing their attendance.

I-15.3. JaKeGA after opening first envelope will confirm whether the Bidders

have furnished the EMD in the form as prescribed in this Tender

Document. The Technical and Financial Bid Proposals of the Bidders, who

have not furnished EMD in the form as prescribed in this document, shall

not be opened and such Bid Proposals shall be rejected. The Technical

Bid Proposal and Financial Bid Proposal of such Bidders shall be

15

returned to them in an unopened condition by Registered AD Post.

However, the names of such Parties will be announced in the

meeting held for opening of Pre Qualification Bid Proposals.

I-15.4. The Technical Bid Proposals of only Qualified Bidders shall be opened on

the date of opening of Technical Bid Proposal as per the Schedule of

Bidding Process. Such Bidders shall be informed accordingly by

JaKeGA, giving them reasonable time to depute their authorized

representatives for attending the meeting to be held for opening of

Technical Bid Proposal.

I-15.5. The Financial Bid Proposals of only those Qualified Bidders, whose

Technical Bid Proposals are accepted by JaKeGA shall be opened on the

date of opening of Financial Bid Proposal as per the Schedule of Bidding

Process. Such Bidders shall be informed by JaKeGA, giving them

reasonable time to depute their authorized representatives for attending the

meeting to be held for opening of Financial Bid Proposals.

I-15.6. The Bidders names, the Financial Bid Proposal and such other details as JaKeGA may consider appropriate, will be announced at the opening

of Financial Bid Proposals.

I-15.7. JaKeGA shall prepare a record of the meeting held for each

Proposal opening, including the information disclosed to those present.

I-15.8. Proposals not opened and read out at the Proposal meeting shall not be

considered further for evaluation, irrespective of the circumstances.

I-16. Responsiveness Criteria

I-16. 1. Prior to evaluation of Bid Proposals, JaKeGA will determine whether

each Proposal is substantially responsive to the requirements of the

Tender Document. A Bid Proposal shall be considered responsive if the

Proposal:

(i ) Is received by the Proposal Due Date including any extension

thereof pursuant to Clause I.12.

(ii ) Is signed, sealed and marked in the manner specified in this

document.

(iii ) Is accompanied by the EMD in the form and manner and of the

amount as specified in this Tender Document.

(iv ) contains all the information as requested in the Tender Document.

(v ) contains information in formats same as those specified in this

Tender Document.

(vi ) mentions the Proposal Validity Period as set out in this Tender

Document.

(vii ) Provides the information in Reasonable Detail ("Reasonable

Detail" means that, but for minor deviations, the information can

be reviewed and evaluated by JaKeGA without communication

16

with the Bidder). JaKeGA reserves the right to determine

whether the information has been provided in Reasonable Detail.

(viii ) there are no significant inconsistencies between the Proposal and

the supporting documents.

(ix ) no material changes are proposed by the Bidder to the Draft

Concession Agreement

I-16. 2. Proposal submitted by the Bidders shall be unconditional and

unqualified and the Bidders would be deemed to have accepted the terms

and conditions of the Tender Document including all amendments thereto

made in accordance with Clause I.9 of this Tender Document, with all its

contents including the Draft Concession Agreement. Any conditional

Proposal shall be regarded as non-responsive and would be summarily

rejected.

I-16. 3. A Proposal that is substantially responsive (Substantially Responsive

Proposal) is one that conforms to the preceding requirements without

material deviation or reservation. A material deviation or reservation is

one:

which affects in any substantial way the scope, quality, or performance of the Project, or

which limits in any substantial way, inconsistent with the Tender Document, rights of JaKeGA or the obligations of the Bidder

under the Concession Agreement, or

which, when rectified, or otherwise, would affect unfairly the competitive position of other Bidders presenting Substantially

Responsive Proposals.

I-16. 4. JaKeGA reserves the right to reject any Proposal which is non-

responsive and no request for alteration, modification, substitution or

withdrawal shall be entertained by JaKeGA in respect of such Proposals.

I-17. Confidentiality

Information relating to examination, clarification, evaluation, and

recommendation for the Bidders shall not be disclosed to any person not

officially concerned with the process. JaKeGA will treat all information

submitted as part of Proposal in confidence and would require all those

who have access to such material to treat the same in confidence.

JaKeGA will not divulge any such information unless it is ordered to do

so by any authority that has the power under law to require its disclosure.

I-18. Clarifications

To assist in the process of evaluation of Proposals, JaKeGA may, at its

sole discretion, seek clarification in writing from any bidder regarding

17

any minor deviation which may not attract the provisions of the clause I-

16.3 and may not impact the estimated cost of the project by more than

0.1% approximately. Under this provision of clarification the bidder

may be allowed, at the sole discretion of the JaKeGA, to alter or amend

its bid / its proposal / any component of the same, without any

implication/impact on financials already quoted in its financial bid. The

request for clarification and the response shall be in writing or by

facsimile but no substantive change in the Proposal would be permitted.

JaKeGA, may, at its sole discretion, disregard any clarification provided

by the Bidder, pursuant to this clause. Failure by any bidder to

provide such additional information as requested by JaKeGA in the

stipulated format and by such time frame as indicated by JaKeGA shall

render such bidder liable for rejection at the sole discretion of JaKeGA.

I-19. Bid Proposal Evaluation

To assist in the conduct, examination, evaluation and comparison of

Proposals, JaKeGA may utilize the services of Technical/ Financial/

Legal consultant(s) and/or advisor(s). The process of evaluation of the

Proposal will be carried out in following stages as indicated in Clauses I-

19.1, I-19.2 , I-19.3 and I-19.4.

I-19. 1. Stage I - Evaluation of Pre-Qualification Bid Proposal

i. In stage I, the Pre-Qualification Bid Proposal submitted by each

Bidder, who has submitted the EMD as specified in this Tender

Document, will be opened and evaluated to determine:

Whether the Pre-Qualification Bid Proposal submitted by the Bidder is Substantially Responsive as per Clause I-16. Bidders,

whose Pre- Qualification Bid Proposal is not found to be

Substantially Responsive shall be rejected.

if the Bidder is a Qualified Bidder in terms of Clause II.1 of this Tender Document, on the basis of information provided by the

Bidders as specified in Clause II.1.1.

Proposal submitted by such Bidders who are not found to be

Qualified Bidders or whose Pre-Qualification Bid Proposals are

not found to be Substantially Responsive will be rejected.

Such Bidders shall be intimated, in writing by JaKeGA about the

rejection of their Pre-Qualification Proposal and the Technical Bid

Proposal and the Financial Bid Proposals submitted by them will

be returned to them, unopened. The EMD submitted by such

Bidders will be returned to them as per Sub-clause (iv) of Clause

I.10.4.

ii. Bidders whose Bid Proposals are not qualified pursuant to this

Clause I.19.1 of this tender document shall be so intimated in

writing by JaKeGA.

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I-19. 2. Stage-II (A) - Evaluation of Technical & Financial Bid Proposals.

i. In Stage-II, the Technical & Financial Bid Proposals submitted by the

Bidders who are found to be Qualified Bidders pursuant to Clause

I.19.1 will be evaluated.

ii. Prior to evaluating the contents of the Technical Bid

Proposal, JaKeGA would determine:

- If the Technical Bid Proposal is Substantially Responsive.

- On being found to be Substantially Responsive, such Technical

Bid Proposal, will be evaluated by JaKeGA in accordance with

clauseII.2.

iii. Bid Proposals submitted by those Qualified Bidders whose

Technical Bid Proposals are not accepted by JaKeGA or are not

found to be Substantially Responsive will be rejected. The EMD

submitted by such Bidders will be returned to them as per sub clause (iv) of

clause I.10.4.

I-19. 3. Stage-II(B) - Quality and Cost Based Selection (QCBS)

The individual bidder technical scores will be normalized as per the

formula below

Tn =Tb / Tmax * 100

Where

Tn = normalized technical score for the bidder under consideration

Tb = absolute technical score for the bidder under consideration

Tmax = maximum absolute technical score obtained by any bidder

Minimum technical score to qualify for Financial proposal evaluation is

75. No further discussion / interaction will be held with the bidder whose

proposal has been technically disqualified / rejected.

I-19. 4. Stage-III - Evaluation of Financial Bid Proposal

Financial Bid Proposals of those bidders who qualify the technical evaluation stage will only be opened. All other Financial Bid Proposals will be returned un-opened.

The Financial scores will be calculated as

Where Fn = Fmin / Fb * 100

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Fn = Normalized financial score of the bidder under

consideration Fb = Evaluated cost for the bidder under

consideration Fmin = Minimum evaluated cost for any bidder

I-19. 5. Stage-IV - Evaluation of entire proposal - Final Selection

In Stage-IV, the overall score will be calculated as follows: -

Bn = Wt * Tn + Wc* Fn

Where

Bn = overall score of bidder under consideration

Tn = normalized technical score for the bidder under

consideration Fn = Normalized financial score of the bidder under

consideration

Wt = 0.60

Wc = 0.40

Proposals will be evaluated as above and the Bidder obtaining highest

marks for his offering shall be declared as the Preferred Bidder.

I-20. Notification

JaKeGA will promptly notify the Successful Bidder by sending a Letter of Intent or LOI for the tendered project by facsimile (to be issued in duplicate), confirmed by registered letter that bidders Proposal has been accepted. JaKeGA shall endeavour to issue the LOI to the

Successful Bidder by the date mentioned against Issue of Letter of

Intent in the Schedule of Bidding Process.

I-21. JaKeGAs Right to Accept or Reject Bid Proposal

I-21. 1. JaKeGA reserves the right to summarily accept or reject any or all

of the Proposals without assigning any reason and to take any measure

as it may deem fit, including annulment of the bidding process, at

any time prior to execution of the Concession Agreement, without

liability or any obligation for such acceptance, rejection or annulment.

I-21. 2. JaKeGA reserves the right to invite revised Technical and/ or revised

Financial Proposals from Bidders with or without amendment of

the Tender Document at any stage without liability or any obligation

for such invitation and without assigning any reason.

I-21. 3. JaKeGA reserves the right to ask any or all of the bidders to furnish

20

further information required by it during the bidding process. Any

such requests for further or additional information may or may not be

accompanied by any extension or change in the bidding schedule.

I-21. 4. JaKeGA reserves the right to reject any Proposal if:

At any time, a material misrepresentation is made by bidder or uncovered by JaKeGA or

The Bidder does not respond promptly and thoroughly to requests for supplemental information required for the

evaluation of the Proposal.

This would lead to disqualification of the Bidder. If such

disqualification/ rejection occurs after the Financial Bid Proposals

have been opened and the Successful Bidder gets disqualified/

rejected, JaKeGA reserves the right to, either invite the next lowest

Bidder to match the Financial Bid Proposal submitted by the

Successful Bidder; or take any such measure as may be deemed fit

at the sole discretion of JaKeGA, including annulment of the

bidding process.

I-22. Acceptance of Letter of Intent (LOI)

I-22. 1. The Successful Bidder shall accept the LOI and return the duplicate copy

of the LOI to JaKeGA, duly signed by the Authorized Signatory of the

Successful Bidder as a token of acceptance thereof, within the time frame

stipulated in the Schedule of Bidding Process.

I-22. 2. The Concession Agreement shall be executed within the time frame

specified in the Schedule of Bidding Process.

I-22. 3. Upon fulfilment of the conditions specified in Clauses I-22.1 and I-22.2,

JaKeGA will promptly notify the other Bidders that their Proposals have

been unsuccessful and their EMD will be returned within the time frame

indicated in para (iv) of Clause I-10.4.

I-22. 4. In the event the Successful Bidder does not comply with any one or more

of the conditions stipulated under Clauses I.2.2.1 and I.2.2.2 JaKeGA shall

annul the award of Concession to the Successful Bidder and forfeit the

EMD submitted by such Bidder. In such an event, JaKeGA reserves

the right to, either identify the next Successful Bidder and so on following

the procedure specified in Clause II-3.3 and pursuant to successful

negotiations declare such Bidder as the Successful Bidder; or take any

such measure as may be deemed fit at the sole discretion of JaKeGA,

including annulment of the bidding process.

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I-23. Schedule of Bidding Process

Unless revised or amended by JaKeGA the schedule of bidding

process

(Schedule of Bidding Process) shall be as under:

Event

Dates

Release/ Sale of Tender Document

30/08/2012

Last Date to Send in request for clarification on RFP 14/09/2012

Date for Pre-Bid Conference 28/09/2012

Last date for submission of Bid Proposal 18/10/2012

The schedule mentioned above is tentative and may undergo changes at the

sole discretion of JaKeGA .

22

Part II

Contents of Bid Proposal and Criteria for

Evaluation

23

II Contents of Bid Proposals and Criteria for Evaluation

II-1. Pre-Qualification Bid Proposals

II-1.1. Contents

Each bidder shall submit the Pre-Qualification Bid Proposal with the

following contents:

i. Covering Letter for Pre-Qualification Bid Proposals as per Appendix

III;

ii. EMD in form and amount specified in Appendix II as per clause I-

10.4;

iii. Details of Bidder as per the format given in Appendix IV;

iv. Power of Attorney in favour of the duly authorized signatory of the

Bidder (or of the Lead Member of the Consortium, as the case may

be), in the format given in Appendix V;

v. Copy of deed entered into amongst the members of the Consortium (if

applicable) in the format given in Appendix VI-A;

vi. A Power of Attorney in favour of the Lead Member of the

Consortium, executed by all members of the Consortium as per the

format given in Appendix VI-B. (if applicable);

vii. Details of experience of Bidder as per the format given in Appendix

VII;

viii. Financial Capability of Bidder as per the format given in Appendix

VIII.

II-1.2. Criteria for Evaluation

Bidders submitting their Proposals must fulfill the conditions specified

below in order to be a qualified bidder (Qualified Bidder):

(i). Bidder:

a. is not a loss making entity.

b. is a Information Technology & Communication company.

c. have annual turnover from system integration and/or facility

management services of min. Rs 50 Crores for the

preceding last three financial year i.e for year 2009-10, 2010-11

and 2011-12. For the year 2011-12, the CA certified Balance

Sheet will be acceptable.

d. have been contracted for at least any one of the following:

1 project of minimum 100 WAN nodes and worth of Rupees 15 crores.

2 projects of minimum 70 WAN nodes and worth of Rupees 10 crores

24

3 projects of minimum 50 WAN nodes and worth of Rupees 5 crores

e. References (contact details, customer completion certificate,

customer satisfaction certificate etc) for these projects shall be

provided. Projects executed for bidders own, bidders group of companies or bidders Joint Venture (JV) companies shall not be considered.

f. The bidder must have completed at least one single network

involving converged services (Video, Voice, Data) with minimum

of 80 nodes.

g. The bidder (lead member of the consortium) must have had at least

500 employees on roll over each of the last three years (as on

March 31, 2010, 2011 & 2012) of which at least 100 must be

technical staff / employees on its roll.

h. The bidder shall have Quality certification from an accredited and

internationally reputed / renowned firm (viz. ISO 9001:2000 etc.)

or any other equivalent or better certifications. i. Bidder should have its own fiber optics till SHQ level.

(ii) The Bidder has obtained solvency certificate from any Scheduled Commercial Bank, or any nationalized bank or State bank of India and submitted indicating the bidder is worth Rs.100 Crores

and enough financial resources to execute this project. However,

Central PSUs are exempted from solvency certificate requirement, but should have performance bank guarantee 10% of

project cost.

(iii) The Bidder or its consortium must have a local partner having a

Registered IT company within the State of J&K.

(iv) The Bidder/Consortium Partner should have the capability to

implement projects in terms of providing of connectivity to a

geographical spread, industry experience, requisite manpower of

required qualification and experience. Bidder should have a

proven record in providing connectivity to various heterogeneous

system integration projects. Bidder should be willing to permit

JaKeGA or its representatives to visit the site of such

implementation and should be in a position to supply end user

acceptance certificates.

(v) The Bidder/Consortium Partner should have been providing

NLD/VPN/MPLS/Lease line connectivity for a period of

minimum 3 years as on 31.03.12.

(vi) The Bidder/Consortium Partner should have appropriate license

such as NLD/ISP etc of the Govt of India making them eligible

for providing bandwidth in the country. Copy of the appropriate

25

license is to be attached with the pre-qualification bid.

(vii) The Bidder/Consortium Partner should have its own fully

operational network operation centre (24X7X365) with

minimum 100 seats preferably backed by a redundant

Network operation centre.

(viii) The Bidder/Consortium Partner must have laid minimum 300

km of fiber in the state of J&K.

(ix) The Bidder/Consortium Partner must have deployed wireless

16d compliant or equivalent for a project of minimum 50

nodes anyw here in the country.

(x) The Bidder/Consortium Partner must have deployed

atleast STM 1X 2 technology bandwidth in the network in

the state of J&K.

(xi) The Bidder/Consortium Partner must have executed

commissioning of a MPLS network for central Govt/any

state Govt/PSU/organized sector during the last five years i.e

2007-08, 2008-09, 2009-10, 2010-11 and 2011-12 as per the

following:-

One order of connecting 150 nodes on MPLS network

for central Govt/any state Govt/PSU /organized sector.

(xii) The Bidder/Consortium Partner should have at least 50 nos.

of qualified manpower on its roll with proven experience on

MPLS/Lease line/wireless.

(xiii) The design/solution provided by the Bidder/Consortium

Partner for the project must be in accordance to the

policies/regulations applicable to such networks as laid

by Govt. of India or its agencies.

Documentary evidence in support of all the above mentioned

eligibility criteria should be furnished with pre qualification bid. In

addition, Bidder has to submit all the relevant agreement done with

consortium, ISP and Local Partners, if any.

Pre-Qualification Bid Proposals will be evaluated to ascertain

whether the Bidder fulfils the above mentioned conditions or not.

II-1.3. Criteria for Evaluation In case of Consortium

In case the Bidder is a Consortium, the following conditions must be

fulfilled in order for the Consortium to qualify as a Qualified Bidder: -

26

II-1.3.1. the lead member of the Consortium must fulfil the conditions

specified at para (i) of Clause II.1.2, and;

II-1.3.2. The members of the consortium has obtained solvency certificate

from any Scheduled Commercial Bank, or any nationalised bank or State bank of India and submitted, indicating the aggregate

worth of the members of the Consortium is worth Rs.100 Crores

and enough financial resources to execute this project., and.

II-1.3.3. Provided however, that the proposals submitted by Consortiums

must also, inter-alia; fulfil the conditions specified at Clause I.11.

II-1.3.4. There should be only one prime bidder. Roles and responsibilities

of each member of the consortium should be clearly defined. The

Lead Member of the consortium should be a company registered in

India as per the Companies Act. The Lead Bidder should have

valid CST/ Service Tax Registrations.

II-1.4. Criteria for Evaluation In case of Local I.T Partner

II.1.4.1. Not a loss making company

II.1.4.2. Annual turnover of 50 Lakhs for the last three financial years

II.1.4.3. Shall be an IT company registered in J&K State not later than

01/01/2009.

II. 1.4.4. Shall have relevant experience of handling the project for the

past three financial years.

Documentary evidence in support of all the above mentioned

eligibility criteria should be furnished with pre qualification bid.

27

II-1.5. Check list of Pre-Qualification Bid Proposals

S.No. Pre- Qualification Criteria Required Details

A Is not a loss making entity - The Bidder should have been making profit for the last three years (not

applicable in case of Public Sector Undertakings)

i.e. 2009-10 to 2011-12 (PSUs / Government of India

Undertakings are exempted from this condition)

Profit and Loss Account Statement

certified by firm of

Chartered Accountants

or Statutory Auditors of

the bidder

B Is a Information Technology & Communication

company

Article of Association

of the bidder company and its Registration Papers

C The Bidder should have annual turnover from system Integration and facility management services of

minimum Rs 50 Crores for the preceding last

three financial years (from similar activities) i.e for

year 2009-10, 2010-11 and 2011-12. For the year

2010-11 the Chartered Accountant certified Balance

Sheet will be acceptable.

Audited Balance Sheet Authenticated by the

Statutory Auditor or

firm of Chartered

Accountant

D Have been contracted for at least any one of the following:

One project of minimum 100 WAN nodes and worth

of Rupees 25 crores.

Two projects of minimum 70 WAN nodes and

worth of Rupees 10 crores.

Three projects of minimum 50 WAN nodes and worth

of Rupees 5 crores

References (contract details, contact details

of customers,

completion certificate,

customer satisfaction

certificate etc) for these

projects to be provided.

E The bidder must have completed at least one single network involving converged services (Video, Voice, Data)

with minimum of 80 nodes.

References (contact details of customers,

contract details,

completion certificate,

customer satisfaction

certificate etc) for the

project to be provided.

F The bidder (lead member of the consortium) must have had at least 100 technical employees on roll over each

of the last three years (as on March 31, 2010, 2011 &

2012).

Letter certifying the same (including

category wise break-

up)

G The Prime Bidder / consortium partner should have ISO 9001:2000 certificates and either of ISO 20000 or 10002

Attach copy of the authenticated certificate

H The Bidder has obtained solvency certificate from any Solvency certificate

28

Scheduled Commercial Bank, or any nationalized bank or State bank of India and submitted indicating

that the bidder is worth Rs.100 Crores and has enough

financial resources to execute this project.

Or

The members of the consortium has obtained solvency

certificate from any Scheduled Commercial Bank, or any nationalised bank or State bank of India and

submitted, indicating the aggregate worth of the

members of the Consortium is Rs.200 Crores and have

enough financial resources to execute this project.

from any Scheduled Commercial Bank, or any nationalised bank or

State bank of India

indicating the same.

I The Bidder has deposited the cost of Tender Document Yes / No

J The Bidder has deposited a copy of Tender Document duly signed on each page as confirmation and

expressing acceptance of the terms and conditions of

the tender.

Yes / No

K The Bidder or its consortium must have a local IT Unit as their partner and it must be registered in the state with a minimum annual turnover of Rs 50 Lakhs and

above for the past three financial years.

Yes/No. Attach Supporting documents

(i)(Valid Legal Partnership Deed in case

of Partnership) (ii)Balance Sheets for the last three years Certified

from a Chartered Accountant. (iii) Registration

Certificate from DIC .

L The Bidder/Consortium should have been providing NLD/VPN/MPLS/Lease line connectivity for a period of minimum 3 years as on 31.03.12.

Letter certifying the same (including category wise break- up)

M The Bidder/Consortium should have appropriate license such as NLD/ISP etc of the Govt of India making them eligible for providing bandwidth in the

country

Attach copy of the authenticated certificate

N The Bidder/Consortium should have its own fully

operational network operation centre (24X7X365)

with minimum 100 seats preferably backed by a

redundant Network operation centre.

Letter certifying the

Same

O The Bidder/Consortium must have laid minimum

300 km of fiber in the state of J&K.

Letter certifying the Same

29

P The Bidder/Consortium must have deployed

wireless 16d compliant or equivalent for a

project of minimum 50 nodes anyw here in the

country.

References (contract details, contact details of customers,

completion certificate, customer satisfaction certificate etc) for these

projects to be provided.

Q The Bidder/Consortium must have deployed

atleast STM 1X 2 technology bandwidth in the

network in the state of J&K.

Letter certifying the Same

R The Bidder/Consortium must have executed

commissioning of a MPLS network for central

Govt/any state Govt/PSU/organized sector during

the last five years i.e 2007-08, 2008-09, 2009-10,

2010-11 and 2011-12 as per the following:-

One order of connecting 150 nodes on

MPLS network for central Govt/any state

Govt/PSU /organized sector.

References (contract details, contact details of

customers, completion certificate, customer satisfaction

certificate etc) for these projects to be provided.

S The Bidder/Consortium should have at least 50

nos. of qualified manpower on its roll with proven

experience on MPLS/Lease line/wireless.

Letter certifying the Same

30

II-2 Technical Bid Proposal

II-2.1. Contents

The state expects that the bidders proposed network will provide a data, voice and video network connectivity and allow government services to be delivered from the

states data centre to customer premises locations (which are the State Head Quarters, District Headquarters, Block Headquarters, and various ministry and

state offices within pre-defined distances of their respective headquarters.) To this

end, the state believes that the definition of government services and networks connectivity and related concepts should be dynamic in nature by encompassing and reflecting changes in technology, applications

and the needs of individuals. To this end, the state has

provided minimum bandwidth requirements between the data centre and the various

government premise locations requiring servicing by this tender.

The JaKeGA has set minimum requirements as to technology selection and has

attempted to present requirements in as much of a technology neutral fashion as

possible. The state anticipates that Bidder solution will incorporate the following

broad-stroke options of OFC, leased-line.

Lastly, it is important to note that the demarcation point of the network is the

government premises.

NOTE: In order to provide consistency and facilitate evaluation, bidders are

required to provide responses using the sample format, where provided below.

II-2.2. JKSWAN Network and Interconnectivity

II- 2.2.1. Network

The network is required to provide connectivity to the 2 state head quarters (SHQ),

the states 20 District Headquarters (DHQ), the states 152 block head quarters (BHQ). Further, the network is required to connect all state and designated

government offices located within a 15Km radius of the SHQ (estimated offices list

attached), all state and other designated offices located within 10 Km of each DHQ

(estimated list of offices at DHQs not located in the SHQ attached), and all state and

other designated offices located within 5 KM of each BHQ (estimated list of offices

at BHQ not located at SHQ or at the DHQ attached).

An important qualification note on the Horizontal office locations:

- In the SHQs, one DHQ and one BHQ are co-located within the supported

area (15KM). Support as outlined above is required for the HQ locations,

however no support needs to be provisioned for the state and ministry offices

located around the DHQ and BHQ within the SHQ.

- In 20 remaining DHQs, one BHQ is located within the supported area

(10KM). Support as outlined above is required for the BHQ location, however

31

no support needs to be provided for the state and ministry offices located around

the BHQ.

The network will be IP-based and can be designed using fixed-line

technologies, or any combination thereof.

Generally, the state conceives two distinct networks:

- Vertical (Backhaul) Network

- Horizontal (Distribution) Network

The bidder is required to provide a table with the names of the vendors, bidder

contact details, relationship with vendor, and components being used with part

numbers. Bidder is required to provide specification sheets for each of the core

components of the solution design proposed.

In the event of a hybrid network solution, the bidder is required to provide a details of

the different technologies used in the distribution, including where the technologies

connect with each other.

The bidder is required to present a network design diagram identifying each POP in

the State, along with:

Redundant paths/links if applicable;

Bandwidth along each path/link between POPs; and

Each BHQ, DHQ, and SHQ supported by each POP.

The bidder is required to provide the network information requested in the table

format.

II- 2.2.2. National Informatics Center (NIC)

The network solution must provide an Ethernet gateway for

interconnectivity to the NICNET. The purpose of NIC connectivity is to afford the

state future access to applications of central government jurisdiction.

II- 2.2.3. Standards

2.2.3.1.Equipment Standards

All routers and switches should have Common Certification Criteria (CCC) and all core passive equipment proposed by the bidder will comply with either of the ANSI or ETSI

standards. Further, the equipment vendor must be an active participant member of the

appropriate industry forum and or standards committee.

Bidder is required to provide specification/data sheet for each product in their proposed solution. Bidders are required to provide a table of all the equipment

proposed along with the power requirements and power/current used.

Bidders are required to provide details on vendor certifications they hold

32

on the proposed equipment and or timelines and contact details of where and when

this will be obtained, if successful (use format attached)

Table 2: Vendors (Sample Format)

Name ISO

Certifications

(List)

Estimated # of Units

Being

Deployed

Active Member of

Industry

Forum(s)

Bidder Certified, if

no, is

available

Bidder not certified,

location,

school /

course,

contact, and

timeline

1. e.g.

VENDOR A Yes >10000 No Vendor A

City,

Province,

Country

Course

Number

December

16-22, 2010

2.

3.

4.

2.2.3.2. Power and Safety

The equipment has to conform to the appropriate power and safety standards

with proof of compliance. The minimum requirement for the proposed vendor of

power equipment is ISO 9001 (Quality Management). It is desired that the vendor

power equipment is certified to ISO 14001 (Environmental Management.)

Equipment must also have approvals of FCC or similar agency compliance.

II- 2.2.4. Network Connectivity and Access

2.2.4.1. Scope

This RFP calls for the deployment of infrastructure to support an IP Network

connecting the 2 SHQs, 20 DHQs, 152 BHQ's, and surrounding state organizations and government offices in relative proximity to the respective

headquarter offices as defined in the network requirement above. The broad

stroke components required to complete the service include: Horizontal office

Premises Equipment (HPE); Horizontal Distribution Network; Vertical Backhaul

Network. The bidders network must incorporate the following characteristics.

2.2.4.2. Quality of Service (QoS)

Bidders solution is expected to provide QoS to the HPE. The equipment selected for the network must be capable of packet prioritization and carrying multiple virtual

33

networks. The bidder proposing a Layer 2 for the backhaul/backbone and distribution

or a combination of Layer 2 and Layer 3 must clearly articulate how QoS is

implemented in their network packet transportation layer. Preference will be given to

solutions with QoS over layer 3.

The network must be capable of simultaneously carrying and prioritizing data, voice,

and video traffic.

2.2.4.3. Always On

As per the definition, the entire network is expected to be designed to work on

24X7 basis. It shall be noted that the horizontal distribution network connection is

also expected to have connectivity at all times and not require individual user

connectivity or action to secure access to the network from the horizontal office

location.