sharepoint: is your business team in the driver’s seat?

Introduction to Seminar

Business Track

SharePoint: Is your Business Team in the Driver’s Seat?

Technology Track

Gleaning Insight Into Your Organization’s Data

Agenda:

Breakfast (Complete Survey) – (8:30 – 9:00)

Introductory Comments (9:00 – 9:10)

Break-out Sessions (9:15-10:15)

o Business Track

• SharePoint: Is your Business Team in the Driver’s Seat?

o Technology Track

• Gleaning Insight Into Your Organization’s Data

Concluding Discussion (10:15-10:30)

Introductory Comments

Welcome & Thank You

Thank you for taking the survey

Purpose of the Day

Introduce the Team

Brief Description of Each Session

Logistics – Splitting the Rooms

Importance of Concluding Discussion

SharePoint: Is Your Business Team in the Driver’s Seat?

Aligning Business Needs with Technology

Session Overview:

Thanks for participating in the survey!

Main Objectives: o Understand the business value of SharePoint within an organization

o Identify common misconceptions

o How SharePoint is different from other IT initiatives

o Ability to identify roles within a successful SharePoint implementation

o Strategies to align with overall business goals & objectives

Review of Survey Results

LinkedIn Results

Who Should Drive SharePoint Implementations?

Business IT

Important Comments from LinkedIn Survey

Collaboration between Business & IT is key to success of a SharePoint Implementation

Clearly understanding the roles

“SharePoint implementations should be derived by strategy, guided by processes, enabled through IT, & enacted by people”

ADNET SharePoint Survey Results

What Role Do You Play?

2

0

8

0 0

2

0

1

2

3

4

5

6

7

8

9

Executive LOB Mgr IT PM User Other

Role

Role

SharePoint Implemented?

10

2

0

2

4

6

8

10

12

Implemented In Process

Current State

Current State

Like Other IT Initiatives?

8

1

Answer

Yes No

Which Role Mainly Drove Implementation?

0 1

6

0

3

Role

Executive LOB Mgr IT Champion User

Value of SharePoint

Centralization

Breaking Down Silos

Improving Communication & Collaboration

Insight into Your Data at Various Levels o Business Intelligence

Improved Efficiencies at Various Levels o Automating Business Processes, Document Management, Project

Management, etc.

Security & Compliance o Retention Policies, E-Discovery, etc.

Common Misconceptions

How SharePoint is Different from other IT Initiatives

SharePoint

Report Development

Small Scale Software Implementations

Infrastructure

Level of B

usin

ess In

teraction

Roles (You Need Buy In At All Levels)

Executive Management

Line of Business Managers

Project Manager

Information Technology

Champions

Business Users

Subject Matter Experts (SME)

Strategy Req Gath Dev Testing Training PI Support

[CELLRANGE], [BUBBLE SIZE]




0

2

4

6

8

10

12

0 1 2 3 4 5 6 7

Strategy






0

2

4

6

8

10

12

0 1 2 3 4 5 6 7

Requirements Gathering



[CELLRANGE], [BUBBLE SIZE] [CELLRANGE], [BUBBLE SIZE]


0

2

4

6

8

10

12

0 1 2 3 4 5 6 7

Development





[CELLRANGE], [BUBBLE SIZE] [CELLRANGE], [BUBBLE SIZE]

0

2

4

6

8

10

12

0 1 2 3 4 5 6 7

Testing






[CELLRANGE], [BUBBLE SIZE] 0

2

4

6

8

10

12

0 1 2 3 4 5 6 7

Training







0

2

4

6

8

10

12

0 1 2 3 4 5 6 7

Post-Implementation

Deg

ree

of

Inp

ut

Bubble size = Amount of Work

X X X X X X

Strategies for Successful Implementation

Business need should drive SharePoint features & functionality Identifying roles is critical Clearly communicating responsibilities for each role Assign a strong project manager

o Voice of Executive Team

Identify & apply a consistent project methodology Formalize a process for handling risks, issues & constraints Identify milestones

o To gauge alignment with business objectives over life of project

Create a roadmap Incrementally prioritize

o Stop when there is no ROI

Don’t be afraid to say no

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@ADNETTechnologiesLLC

@ADNETTechnologiesLLC

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