slides 2 – team, policy, motivation cleaner production – a team for the environment
TRANSCRIPT
Slides 2 – Team, policy, motivation
Cleaner production programme: Involving all levels
EmployeesEmployees
Heads of departmentHeads of department
ManagementManagement
Slides 2 – Team, policy, motivation
Cleaner productionfor the management
Approval of the CP-project“Contract“ between the environmental
team and the managementOpening the first meeting of the
environmental team Information event in the companyDefinition and approval of the
environmental policy
Integration of the management
Integration of the management
Slides 2 – Team, policy, motivation
Conditions for cooperation
Information: Why? – What? – How?
Responsibility
Praise, credit and/or financial benefits
Environmental image of the company
Positive example by the management
Include trainings
Visualize advantages and results
Slides 2 – Team, policy, motivation
Incentives – examples:
Bonus amounting to a percentage of the savings achieved by ideas from the idea box
Team bonus plus individual bonus
Training seminars
Career opportunities
Mention in company journal
…
Slides 2 – Team, policy, motivation
General problems and opposition
Economic obstacles
Organizational obstacles
Different kinds of obstacles
Slides 2 – Team, policy, motivation
List of proven idea killers, part 11. Don't forget, we have to make money, too.
2. You will never be able to sell these ideas to the management.
3. Let's think about the details later.4. I know that it won't work.5. We are too big/too small for this.6. We have tried/thought about this before.7. This is bound to be too expensive.8. This is neither the time nor the place for such a discussion.9. It means work.10. We have always done it like this – why should we
change now?11. You don't seem to get the problem.12. Let's discuss this later.
Slides 2 – Team, policy, motivation
List of proven idea killers, part 2
13. Our company (our situation) is different.14. Let somebody else try this first.
15. This does not fit in our long-term plans.16. Talk to such and such, that's his task.17. We have already overspent/used up this year's
budget.18. It won't work and it is against our strategy.19. We have no time to lose for this.20. It sounds good in theory, but in practice it is
another story ...21. We don't have enough/not the right employees.22. We are not ready for this idea yet.23. It is too late to change now ...
Slides 2 – Team, policy, motivation
Reasons for setting up an environmental team
BECAUSE there are many different departments/units in the company
BECAUSE you have (environmentally) committed and competent employees
BECAUSE in a TEAM with common goals you can reach far more than as a “lone ranger“
BECAUSE you need an environmental team with clearly defined responsibilities for the establishment of a management system according to EMAS or ISO 14001
Slides 2 – Team, policy, motivation
How to set up an environmental team
Agreement with the management
Selection of the members of the environmental team from different departments: organization, production, technical department, maintenance, purchasing, quality management, accounting, personnel, management, R&D, product development, marketing, etc.
Organization of the first meeting of the environmental team
Slides 2 – Team, policy, motivation
First meeting of the environmental team
Opening by the management Give your professional and
personal reasons for setting up an environmental team
Talk about emission reductions and economic saving potentials
Think about a name of the environmental team (waste watchers, clean team, etc.)
The slogan, the motto of the environmental team
Slides 2 – Team, policy, motivation
Motivate employees – but how?
Praise and recognition
OpennessInformationDelegation = passing
on responsibilityThorough preparationManagement sets a
positive exampleGet across visions
instead of quantitative targets
Joint activities outside the company
Offer trainingThoroughly planned
and regular meetingsImportance of
language: (colleagues, not staff)
Address also private problems
Stress the fun aspect
Slides 2 – Team, policy, motivation
Social and financial incentives
Company nurseryOne additional week
of holidaysCompany
excursion/tripTraining bonusDiscount on
company’s productsCanteen
Agreement on targets
Penalties (deduction from the salary)
Profit sharingBonus Employee
participation = shares
Unified salary scheme
Slides 2 – Team, policy, motivation
The environmental policy includes
The main environmentally relevant principles of action and goals
The duties - Self imposed duties (e.g. life-cycle analysis)- Requirements from legislation and/or standards (EMAS, ISO 14001, etc.)
The integration of environmental protection (quality, safety, etc.)
Slides 2 – Team, policy, motivation
Contents of an environmental policy
Principles of action Fostering the responsibility of employeesInformation and training of employeesAssessment of environmental effects of products and
processes Avoidance and reduction of environmental pollution Saving of resourcesAvoidance of emissions due to accidentsInformation of the publicInform the customers on the environmental aspects of the
products
Compliance with all environmental laws and regulations
Continuous improvement of the company’s environmental performance
Reduction of the environmental impacts by economically feasible use of best available technology
Slides 2 – Team, policy, motivation
Environmental policy has to ...
Be available in written formBe signed and finally issued by the
top-management Provide a framework for the
definition of environmental targets Be updatedBe communicated to all employeesBe accessible to the public
Slides 2 – Team, policy, motivation
Environmental policy: Internal use
Management Committed to environmental protection
Environmental protection with a strategic orientation (not only individual actions)
EmployeesAre informed about environmental targets and principles
Know that the management supports the environmental targets
Environmental managerEnvironmental projects have a high priority in the company
Can request resources for the implementation of the goals
Slides 2 – Team, policy, motivation
Environmental policy: External use
External communicationof the environmental policy: :
Customers
Suppliers
Authorities
Neighbours
Media
Environmental groups, NGOs
Slides 2 – Team, policy, motivation
Collection of information Guidelines – choice of the most important
principles Prioritization of environmental topics Existing policies (quality, company, etc.)
First draft of the environmental policy in the environmental team
Feedback of employees and management
Inclusion of feedback by the environmental team
Management decides on the environmental policy
Environmental policy: Procedure
Slides 2 – Team, policy, motivation
Policy – Objective – Measure
Environ-mental policy
Environ-mentalprogramme
ExampleBasicprinciple
Reduction of the environmental impacts
Specificobjective
Minimization of raw materials within technical, organizational and economic feasibility
Environmental target
Reduction in the consumption of lubricants by 10% till 10/2007
Measure Regular maintenance of the machines increase in service lifetime