MINUTES

SoVol 7TH project meeting (contract number: 16/1/KA204/22920)31 May 2019 in Budapest, Hungary

Participants:- Tamara Fabac Croatia- Marta Hauser Croatia- Borbála Hadrevy Hungary- F.Tóth András Hungary- Nádas Katalin Hungary- Corina Pintea Romania- Cristina Rigman Romania- Georgiana Ciurea Romania- Ana-Maria Gabor Romania- Alžbeta Brozmanová Gregorová Slovakia- Jana Šolcová Slovakia- Gabriela Podmaková Slovakia- Mária Joklová Slovakia- Inge (Catharina Maria) van Steekelenburg The Netherlands- Monika Beldowska Poland - Katarzyna Kulik Poland

AGENDA, Welcome ÖKA 10Evaluation of the international conferenceWorkshops and common presentations

ÖKA 20

Conclusions of the national multiplier events ALL PARTNERS 20Presenting the follow up plans ALL PARTNERS 20Common discussion on Follow-up and sustainability of the project results

PLATFORM 30

The final project evaluation – on the basis of the monitoring plan and using Wall of wonder

ProVobis and MOVISIE

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4th interim report – needed document ÖKA 10Next steps - Schedule, timing of the project ÖKA 20Evaluation of the project meeting ÖKA 20

1. Where we are now: Updated SoVol work program will be presented by project leader and explained what is still ahead. Presenting the timeline!

TASK/ACTIVITY DUE supporting documents please

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upload, missing by:

1. FINAL VERSIONS OF TRANSLATED IOS!!! to be uploaded to: Dropbox\SoVol\IO\FINAL VERSIONS

2. Evaluation of the Volunteer programme (VP): Measuring impact

Upload to: Dropbox\SoVol\Pilot\documentation\partners documents\Initial and final assessment

March-April 2019

3. E1-E4: Implementation of the national multiplier events.

Upload to: Dropbox\SoVol\Financial Reporting\Platforma dobrovolnickych centier a organizacii\H4. Multiplier events

March-April 2019

SK, RO,

4. O1-O4-A5: Follow up plan:

Upload to: dropbox/SoVol/ follow up plans

May 2019. RO, NL, HU

5. E6: International conference on capacity building of the social sector through volunteer involvement

June 2019., Budapest

HU

6. 7th project meeting (Me7) (2019. June, Budapest) June 2019., Budapest

HU

7. 6th MC meeting July 2019. RO:6TH,PL: 5-6,SK: 5-6,CR: 6TH, NL:6TH

8. Final reporting to the National Agency July- August 2019.

all partners, ÖKA prepares the final version

9. 4th final report on 01.12. 2018 - 31. 08. 2019 09. 2019 ALL PARTNERS

DROPBOX’ FINANCIAL DOCUMENTS – Bori deletesI have moved the following folders from dropbox to free up space here you find them in the google drive: https://drive.google.com/open?id=17w15B6x7uZrUSLpgpWffAFvof1Rad5jVmoved Folders:

1. Best practices2. Short term joint staff training in NL3. Reports of research period4. Pilot

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All: if you have a final national designed version upload to SoVol, send to Bori – when ready! PL, RO in the pendrive, Bori upload to dpBori upload all conference materials to SoVol website – send to all conference participants. Inge checks Eurocare newsletterEuropean social NetworkEPALE- upload everything Bori – must of the project

Conclusions of the national multiplier eventsRO: 7th May, difficult to find participants – Institutions, new call had to be sent 34Thanked for outreach – questions to PSI. Docs need to upload!PL: 26th April, Alzheimer center in Warsaw, model of volunteerin in the title: 47 participants. Ready trainings and vol guide was appreciated, training for staff, 2 trainings workshopsSK: 16th April, 80 participants, in cooperation with local government, from all Slovakia, panel discussion, workshop on first steps, trainings regional self-government incorporated volunteering into their strategy – it is part of social service quality standards. 2weeks later there was another conference we were invited to give workshops. Postcards – messages to themselves, and we sent them 1 month later. CR. uploaded everything, same as in SK, regional event for Istria, reps of local government. PSI was present. 2 workshops. Translated version has to be redesigned!! After regional, national conference we printed impact measurement workshop in Zagreb. Sensitizing workshop and impact measurement are the most interesting for, volunteer guide for Croatian public,

We have uploaded the presentations and workshop materials of the conference here: Presentations and workshop materials of Sovol conference .

The pictures taken during the SOVOL conference are available here!

DISCUSSION ON FOLLOW UP PLANS:

IO1Suggestions:HR: webpage SK: training for vol coordinators. Consultations Soc inst, university coursesVolunteer managers can use itWorkshop on new trends for institutionsUpdatesNL:Meet-ups w/students Disseminate widely – send to CEV membersUpload all the conf materials to the SoVol webpage so that everybody can download thenQR codes given at the beginning of the conferencePut info on Facebook, twitter, LinkedIn, social platforms,

European social network IAVE

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IO2/1 sensitizing workshopFramework for volunteer managers – during VM trainings – institutions not ready to provide themselves. At conferences use them as workshopsAssociation for trainers of NGOs , training of trainers (TOT)Good intro to other workshops!Teaser for contact with boards – next steps. As a strategic goal – to put it on the agenda – let it them to experience!

IO2/1 SENSITIZING WS

HR: Done for cultural institutions, 4 hrs were too muchSK: soc services to offer as servicesOffer as a conference yearlyWorkshop as a framework for volunteer

managersMultiplier events can be used as workshopsPL: Workshops for trainers of NGOs trainers next weekTOT: – good introduction for other workshopsIntroduce for boards of institutions - discussion paper for them and a teaser

IO2/2 VM training/guide training, IO3 volunteer training: CEV, send the IOs separately, to institutions, first part for teachers in the school, send to public schools, Regional VC

IO2/2 Manager trainingCR: Training was organized for cultural institutions, too, but can be to any kind of participants.

IO2/3 GuideNew product/serviceTakes time. After few years, probably results will be seen.

HR: works with every kind of organizations, museums, libraries, etc. Pecs(?) a good example

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IO3 Vol. TrainingHR: a member will use the handbook and manual for another training.CEV knows everything but be country specific actions are needed (FTA)SK: Send everybody IOs separately, send to institutions. First part to schoolteachers HR: will send it to public schools

IO4 : accredited training on thisvms need support in it. Find organisations that do it use them as examples, more tools to the people!, make it more simple, used it for other publications.

SK: training planned on how to measure the impact. Short workshop HR: thinks of 1.5 hrs on evaluation. SK also, on impact importance, to measure and show the impact. They plan this during the workshop. Accredited workshops are planned. Volunteer Managers need support. They see many conferences on impact management and think they should also organize such.PL: put a book together. People will like it on evaluating impact measurement. Will be of great value. Institutions that’ll use it need to be found.Show examples, try to use institutes where you create common work and can use them as examples!.

EVALUATION OF THE PROJECTFormal evaluation form will be sent to participants online!

Bori send Arapovics Mária’s publication available:. “ACTING communities – active community involvement” EFOP-1.3.1-15-2016-00001, Community Development Methodological guide Edited by Mária Arapovics and Ilona Vercseg: https://cselekvokozossegek.hu/wp-content/uploads/community_development_methodological_guide.pdf

PRACTICAL GUIDE FOR THE ESTABLISHMENT AND OPERATION OF VOLUNTEER PROGRAMMES AT INSTITUTIONS abridged English version, Created as part of the “Acting Communities – Active Community Involvement” EFOP-1.3.1-15-2016-00001 project’s Volunteer work at institutions methodology development study, Edited by: Izabella Csordás, head of the working grouphttps://cselekvokozossegek.hu/wp-content/uploads/csk_utmutato_intezmenyi_onkentesseg_r%C3%B6vid%C3%ADtett-angol-verzi%C3%B3.pdf

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Andras: very professional, even compared to other European projects.RO: knows the two ends of the project. All gained friends. How the project affected people – unattended outcome. CR: wants partnership forever.Diana: very professional, focused. Tamara: felt it being too hard but when met others, it was nice. Gained from the support of others. At the end the good things stay. Fortunate to work with people like this. PL: very professional. Collected lot of knowledge. Never meet such a good coordinator. SK (pregnant): Project: she develops. Very good system to develop. PL: first time. Share project and discover NGOs. Happy to meet other professionals. Happy to see such institutions.Inge: jumped in, thought simple project. Best decision. Grateful, everybody so professional and helpful. Enjoyed the preparations and the conference, and the 3 yrs. Thanks to Bori.

The final project evaluation – on the basis of the monitoring plan and using Wall of wonder

RO: Corina: 5 elements, cooperation/feelings, learning, changes/behaviour, impact, future. They overlap. Instead of reactions - feelings, learning, changes in behaviour. Impact afterwards, beneficiaries, organizations, and then ourselves. Activities, meetings, events, piloting, etc. Inge: words create world. How others feel about this? HR: Tamara: feels this was a 3 yrs trip, cooperative learning, loughs and love, friendships. Future: cooperation, different partners, maybe personal outcomes, too. Michaela: Adventure first. Learned – projects have two sides.

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Bori: heights and lows, enthusiasm, disappointments. Glad that made it. Personnel feeling: heart in it, all in heart. Admin side: burnt out. Being together: nine experiment. Not the closing of the project. Will continue. Thank all.

TASKS:

PLEASE UPLOAD WHAT IS MISSING – SEE IN THE TEXT!!!List of docs needed for final report will be sent to participants! All: if you have a final national designed version upload to SoVol, send to Bori – when ready! PL, RO in the pendrive, Bori upload to dpBori upload all conference materials to SoVol website – send to all conference participants. Inge checks Eurocare newsletterEuropean social NetworkEPALE- upload everything Bori – must of the project

Please fill the final project evaluation until the 15th of June! https://forms.gle/syXyXWumQgJLx1VZ7

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