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AARRUUNNAACCHHAALL PPRRAADDEESSHH

CONSOLIDATED MONITORING REPORT � 1ST REPORT

DISTRICT: EAST SIANG

MONITORING PERIOD: PERIOD ENDING DECEMBER 2009 PPRREEPPAARREEDD BBYY

H.O.NORTH EASTERN DEVELOPMENT FINANCE CORPORATION LTD. (NEDFi) BASUNDHARA ENCLAVE, B.K. KAKATI ROAD,

ULUBARI, GUWAHATI � 781007 Phone: + 91 361 2529202 � 206 / Fax + 91 361 2529178

B.O.NORTH EASTERN DEVELOPMENT FINANCE CORPORATION LTD. (NEDFi) NH52(A) MAIN ROAD,

ESECTOR, ITANAGAR 791111 Phone/Fax: +91 360 2217694

CONSOLIDATED MONITORING REPORT ‐ 1st REPORT

EAST SIANG � SPA (2008‐09)

1

Acknowledgement We record our sincere thanks to the Department of Planning, Government of

Arunachal Pradesh, for appreciating the need for independent third party monitoring of

Special Plan Assistance (SPA) (2008‐09) projects in the state of Arunachal Pradesh and

reposing their confidence in NEDFi by entrusting with the assignment.

We are indeed grateful to Shri Ankur Garg, IAS, Secretary (Planning), for providing his

invaluable suggestions to the Monitoring Team.

We are also thankful to Shri C. L. Tungkhang, Director (State Plan) and his colleagues

at the Planning Department for facilitating, coordinating and providing all support to

NEDFi officials in the course of the field visits to the projects.

In particular, the field support provided by the Chief Engineers of the concerned

Departments and their Executive Engineers, Assistant Engineers and other

Technical/General staff in the course of the field visits as also in submission of the field

data is thankfully acknowledged.

Chairman & Managing Director North Eastern Development Finance Company Ltd. (NEDFi) Guwahati



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CONTENTS

Page Nos. Sl. No.

PARTICULARS From To

1. INDEX OF PROJECTS 3 3

2. EXECUTIVE SUMMARY OF RECOMMENDATIONS 4 7

3. SUMMARY OF PROJECT SPECIFIC OBSERVATIONS 8 10

4. INTRODUCTION 11 11

5. METHODOLOGY & SAMPLING 12 12

6. RECOMMENDATIONS 13 14

7. PROJECT SPECIFIC OBSERVATIONS 15 23

8. SUBMISSION OF REPORTS 24 24

9. DISCLAIMER 25 25

ENCLOSURES

MONITORING REPORTS As per Index of

Projects at 1 above



3

1. INDEX OF PROJECTS

LIST OF SPA (200809) PROJECTS IN EAST SIANG DISTRICT MONITORED

Sl. No.

Project Name Cost of Project (Rs. lakh)

Department Executing Department

Page Nos.

Status

1. C/o Cluster of Minor Irrigation projects under Boleng Sub‐Division

250.00 Water Resources Department (WRD)

WRD

27 – 37

Complete

2. Flood control work on Sibo Korong, Maye, Rottong, Poklek & Besong rivers to protect village area & agricultural land area at Boying, Yagrung, Sibut & Takilalung village

250.00 Water Resources Department (WRD)

WRD

38 – 47

Complete

3. C/o of rural link roads under Rural Works Sub‐Division, Pangin

100.00 Rural Works Department (RWD)

RWD

48 – 54

Complete

4. Improvement of various roads and bridges under Ruksin Sub‐Division

90.00 Public Works Department (PWD)

PWD

55 – 62

Complete

5, Improvement & extension of Mebo Township Road

85.00 Public Works Department (PWD)

PWD 63 – 69 Complete

6. Building Infrastructure schemes for Education & Health Departments under Nari‐Koyu Sub‐Division

400.00 School Education & Health

WRD

70 – 81

On‐going

7. Improvement & infrastructure development in Sports at Mebo Town

200.00 Rural Department (RD)

RD

82 – 88

On‐going

8. Improvement & infrastructure development in Education & Health at Mebo Town

115.00 Rural Department (RD)

RD

89 – 96

On‐going

9. Improvement of existing distribution network of water supply at Pasighat Market area within Pasighat Township

50.00 Public Health Engineering Department (PHED)

PHED

97 – 103

Complete



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2. EXECUTIVE SUMMARY OF RECOMMENDATIONS �ShortTerm Recommendations� Observations Recommendations 1. Design & locational changes:

The project �Building infrastructure for Education & Health Departments under NariKoyu subdivision� at Sl. No. 6 of Index of Projects: (a) Construction of single storied girl’s hostel for 100 boarders at Telam H.S. School – this has been changed to double storey; (b) Construction of SP Type‐II (double unit) 5 nos. quarters for teachers of Koyu Secondary School – this has been changed to 4 double units and 2 single units; (c) Construction of SP Type‐III (2 nos.) quarters for Medical officers of Telam PHC – 1 no. shifted to Nari and the one at Telam has been built inside the Telam H.S. School campus; (d) Construction of SP Type II (double unit) 2 nos. quarters for Medical Staff of Telam PHC – 1 no. double unit proposed to be converted into two single units with one unit shifted to Nari; (e) No approvals for design and locational changes could be provided to the Third Party Monitors.

1. Any major design changes and proposals for location changes should be done only after obtaining proper official written approvals. Executing Departments should strictly comply and adhere to this requirement.

2. Need for reexecution of works: The project �Improvement & infrastructure development in Sports at Mebo Town� at Sl. No. 7 of Index of Projects had a component of leveling of playground at a cost of Rs. 41.36 lakh which is reportedly complete and amount spent. However, during the visit of the Third Party Monitors, it was found that the playground is full of boulders/stones with visible slope and unfit for any sporting activity.

2. This playground will have to be redeveloped to make it fit for sporting activities.

3. Variations in actual execution: The project �Improvement & extension of Mebo Township Road� at Sl. No. 5 of Index of Projects had also in its original estimates WBM‐II of amount Rs. 17.18 lakh, which was not executed. Instead, additional work executed outside of original estimates includes construction of 2 nos. RCC Box culvert – 2mtr. span, 3 nos. RCC Box culvert – 1 mtr. span, 2 nos. wing wall and construction of CC drain of 210 mtr. length within the overall project cost.

3. While the works executed are necessary, proper planning should have been done during the preparation of the DPR and estimates. For better implementation, Executing Departments should prepare estimates after detailed studies and visits to project sites.



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4. Poor project conceptualization/formulation:

The project �Improvement & infrastructure development in Education &Health at Mebo Town � at Sl. No. 8 of Index of Projects had a component of RCC fencing & gate for Mebo HS School costing Rs. 25.16 lakh. However, the condition of the Boys Hostel for which this RCC fencing was done is in a dilapidated condition as can be seen from the pictures below.

4. Better project formulation could have suggested repair and renovation works for the boys and girls hostel prior to or along with the construction of the RCC fence/wall.

*Dilapidated condition of boys Hostel at Mebo HS School.

*R.C.C. wall constructed at hostel campus Mebo H.S. School.



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�MediumTerm Recommendations� Observations Recommendations 1. Multiple contractors executing works on Work

Order Basis: The number of contractors engaged in the 9 projects at East Siang district as reported by the Executing Departments is as under:

Name of project No. of contractors

(i) C/o Cluster of Minor Irrigation projects under Boleng Sub‐Division

154

(ii) Flood control work on Sibo Korong, Maye, Rottong, Poklek & Besong rivers to protect village area & agricultural land area at Boying, Yagrung, Sibut & Takilalung village

350

(iii) C/o of rural link roads under Rural Works Sub‐Division, Pangin

127

(iv) Improvement of various roads and bridges under Ruksin Sub‐Division

31

(v) Improvement & extension of Mebo Township Road

18

(vi) Building Infrastructure schemes for Education & Health Departments under Nari‐Koyu Sub‐Division

68

(vii) Improvement & infrastructure development in Sports at Mebo Town

8

(viii) Improvement & infrastructure development in Education & Health at Mebo Town

9

(ix) Improvement of existing distribution network of water supply at Pasighat Market area within Pasighat Township

17

1. A policy decision may be considered by the State Government to make tendering process mandatory in award of work under SPA along the lines of centrally sponsored schemes like PMGSY. Well‐established procedure for tendering, through competitive bidding, should be followed for all projects to ensure quality works and timely completion.

2. Projects executed by nontechnical Departments: Two large projects at Sl. No. 1 (vii) & (viii) above with total project cost of Rs. 315 lakh at Mebo Town is being executed by the BDO who has only one technical person in the rank of EO(RE).

2. Such large & important construction and civil works should be executed by technical executing departments like PWD etc.

3. Projects complete before Third Party Monitors visits: In this instance, it was observed that many of the projects have been completed before the Third Party Monitors appointment and visits.

3. The State Govt. may consider appointing third party monitors at the time of sanction of projects. This will enable the monitors to visit the projects prior to or at the start of works enabling the monitoring to be more objective and concurrent in nature.



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�LongTerm Recommendations� Observations Recommendations 1. Quality Testing and Quality Control Measures:

Presently no testing facilities are available close to sites/District HQs. All the construction observed was being done without any testing. Moreover, no quality control measures are being taken at present.

1. The State Govt. may consider arrangements for Quality Testing facilities close to the sites/District HQs. The Executing Depts. may introduce Quality Control Register to keep record of Test Reports of materials used as also Site Order Book for recording observations made by JE/AE/Executive Engineer during their visits. Technical assistance and collaborations may be sought from IIT, Guwahati, NERIST etc.

2. Detailed studies prior to executing projects: Many of the projects especially the Minor Irrigation and Flood Control works have been executed without undertaking detailed scientific studies. The flood control works have been done on an emergency and adhoc basis which may result in the works having to be repeated again in the next rainy season.

2. The Departments should undertake detailed studies/scientific studies and where required take External Experts for preparing Detailed Project Reports prior to taking up projects for execution.



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3. SUMMARY OF PROJECT SPECIFIC OBSERVATIONS (i) Construction of Minor Irrigation projects under Boleng SubDivision Cost of project: Rs. 250 lakh Details of project: Construction of 15 nos. of Minor Irrigation

Projects Observations: (a) The clusters of Minor Irrigation Projects are spread over a large area at high altitudes/hill tops with difficult accessibility; (b) The Third Party Monitoring Team could visit only one project at Sine and Boleng village. The source is perennial having head works and one distribution channel. It is reported that the discharge ranges from 0.043 to 0.135 cumecs and the command area is mostly terrace; (c) No reports were made available regarding water availability during different seasons, crops raised (mono/double cropping), survey containing alignment and levels of canals, position of outlets in the command area etc. These reports should be prepared in future prior to taking up such important irrigation projects; (d) It is reported that around 154 contractors were engaged on work order basis for executing this project. (ii) Flood control work on Sibo Korong, Maye, Rottong, Poklek & Besong rivers to protect village area & agricultural land area at Boying, Yagrung, Sibut & Takilalung village Cost of project: Rs. 250 lakh Details of project: Flood control works on 5 hill rivers Observations: (a) These schemes have been executed on an emergency basis and have no relevance to flood control measures. No proper channelisation/dredging have been done – only some boulders have been removed and in the process the bed has been depressed in the form of pond. So during the next rainy season these depressions will be filled up by boulders again; (b) It is important that a comprehensive report/master plan be prepared to take up such works for durable remedial measures. While these kinds of works are required for providing the public immediate relief, long term relief can only be provided after proper scientific studies and planning; (c) It is reported that around 350 contractors were engaged for this project through work order basis. Multiplicity of contractors leads to poor quality and delay of works. (iii) Construction of rural link roads under Rural Works SubDivision, Pangin

Cost of project: Rs. 100 lakh Details of project: Construction of 14 nos. of rural link roads Observations: (a) About 14 link roads of lengths (5 km to 9 km) have been taken up mainly for earth work in formation cutting; (b) The Third Party Monitoring team could visit two projects viz. Construction of RLR at Kallek village and Construction of RLR at Radha village. Both roads alignments have steep gradients which should be avoided and road geometrics should be within permissible limits These roads need further extensions to provide connectivity to more villages; (c) It is also reported that a total of 127 contractors were engaged for executing this project through work orders.



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(iv) Improvement of various roads and bridges under Ruksin SubDivision Cost of project: Rs. 90 lakh Details of project: Repair works on Mirem‐Mikong‐Jonai

(MMJ) and Sika‐Tode‐Sika‐Bamin (STSB) roads and flood protection works on bridges at Peneng Korong & Sille Korong rivers on MMJ road

Observations: (a) The repair works on roads are satisfactory. However, the protection works particularly on Sille Korong has been done on an adhoc basis and unscientifically – no HFL & other hydrological data are available. The MMJ and STSB roads are very important roads which provide connectivity between different villages. The MMJ road also provides interstate connectivity with Assam at Jonai and is the only road connecting the new Industrial Area at Niglok. The two bailey bridges over Peneng Korong and Sille Korong need to be replaced by RCC bridges and the entire length of both the MMJ and STSB roads need widening, improvement and repairs; (b) Work was executed through Works Orders and a total of 31 contractors were engaged for the project. Important works like this should be executed through tendering process. (v) Improvement & extension of Mebo Township Road Cost of project: Rs. 85 lakh Details of project: Repair works on different roads in Mebo

Town Observations: (a) The original estimate was for repair of roads in patches with WBM I, II & III & carpeting, embankment & boulder crated wall. But the works executed include RCC culverts, CC drains & wing walls by excluding WBM‐II & reduction in other works like embankment, WBM‐III & blacktopping. Additional works executed were construction of 2 nos. of RCC box culvert of 2m span and 3 nos. of RCC box culvert of 3m span, CC drain of 210m length and 2 nos. of wing walls within the overall budget; (b) Approvals for such deviations from the original estimates/sanction of the actual works executed on ground could not be provided by the Dept. to the Third Party Monitors; (c) There is a need for proper planning in preparation of estimates and scrutiny before execution. (vi) Building Infrastructure schemes for Education & Health Departments under NariKoyu SubDivision Cost of project: Rs. 400 lakh

Details of project: Construction of school hostels, teacher & medical quarters, development of football ground, extension of PHC building

Observations: (a) Construction of single storied girl’s hostel for 100 boarders at Telam H.S. School has been changed to double storey; (b) Construction of SP Type‐II (double unit) 5 nos. quarters for teachers of Koyu Secondary School has been changed to 4 double units and 2 single units; (c) Construction of SP Type‐III (2 nos.) quarters for Medical officers of Telam PHC – 1 no. shifted to Nari and the one at Telam has been built inside the Telam H.S. School campus; (d) Construction of SP Type II (double unit) 2 nos. quarters for Medical Staff of Telam PHC – 1 no. double unit converted into two single units with one unit shifted to Nari; (c) No work has been done on the football ground; (d) No approvals for design & locational changes provided to the Third Party Monitors.



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(vii) Improvement & infrastructure development in Sports at Mebo Town Cost of project: Rs. 200 lakh Details of project: Construction of Sports Auditorium &

Playground with VIP Gallery Observations: (a) Sports Auditorium has been completed satisfactorily; (b) Development of Playground: Totally unsatisfactory work. An amount of Rs. 41.36 lakh has been reportedly spent on leveling the playground. However, the playground still needs to be properly leveled and brought to playing conditions. On the date of the Third Party Monitoring visit i.e. February 12, 2010, it was seen that the playground was filled with boulders and stones with a visible slope and unfit for any sporting activity. The playground will have to be redeveloped; (c) Work on VIP Gallery was ongoing during the visit; (d) This project is being executed by the Block Development Officer, Mebo who has only one junior technical person who is supervising the works. Large projects of this nature should ideally be executed by Technical executing depts. like PWD etc. (viii) Improvement & infrastructure development in Education & Health at Mebo Town Cost of project: Rs. 115 lakh Details of project: Construction works at CHC, Mebo, Motum

ME School, Mebo HS School & Sigar Primary School Observations: (a) The proposal of RCC wall fencing for the hostels at Mebo HS School has been very poorly conceptualized and formulated. The Boys Hostel is in a dilapidated condition while the RCC wall fencing for the same has been built; (b) No work has been done on the development of football ground at Mebo HS School; (c) This project is being executed by the Block Development Officer, Mebo who has only one junior technical person who is supervising the works. Large projects of this nature should ideally be executed by Technical executing depts. like PWD etc. (ix) Improvement of existing distribution network of water supply at Pasighat Market area within Pasighat Township Cost of project: Rs. 50 lakh Details of project: Replacement and relaying existing water

pipeline, drilling of bore well and erection of overhead water tank

Observations: (a) The project has been executed satisfactorily; (b) The scheme has been found to be very beneficial for the people and business concerns in Pasighat Market area; (c) Noteworthy observation is that user charges are being collected. The water rate being collected is – Household Rs 100/‐ per month and Commercial per point Rs 50/‐ per month; (d) The test report of water quality was within permissible limits.



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4. INTRODUCTION (a) Special Plan Assistance (SPA) projects approved during Annual Plan 200809 for the state of Arunachal Pradesh During the Annual Plan 2008‐09 for the State of Arunachal Pradesh, the Planning

Commission approved Rs. 50490.00 lakh as grant under SPA for implementation of 334

nos. of State specific projects. The Ministry of Finance, Govt. of India conveyed sanction

and payment of grant component of Rs. 50490.00 lakh. In order to complete all the

approved projects, the Govt. of Arunachal Pradesh provided the required loan component

of Rs. 5610.00 lakh. The required fund was released by the Ministry towards the end of

the financial year 2008‐09. To avoid haphazard and slapdash utilization of resources,

Govt. of Arunachal Pradesh requested the Planning Commission to extend the time frame

beyond March 31, 2009 for implementation of projects up to September 30, 2009.

Accordingly, all concerned Departments were allowed to implement the SPA (2008‐09)

projects during 2009‐10 within the stipulated deadline.

To ensure transparency and judicious utilization of resources, the Govt. of

Arunachal Pradesh, in a path breaking measure, had decided to engage Third Party

Monitors for independent monitoring of the SPA (2008‐09) projects. It was also decided

that monitoring will be undertaken for projects whose project costs are Rs. 50.00 lakh

and above. Thus a total of 257 nos. of SPA (2008‐09) projects were to be monitored by

NABCONS and NEDFi.

(b) Independent Third Party Monitoring of SPA (200809) projects by NEDFi NEDFi has been assigned, on professional basis, the work of independent Third

Party Monitoring of 16 (sixteen) nos. of infrastructure projects (roads, bridges, minor

irrigation, education, health etc.) in the three districts of East Siang (9 nos.), Dibang

Valley (2 nos.) and Lower Dibang Valley (5 nos.) in the State of Arunachal Pradesh,

underSPA (2008‐09).



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5. METHODOLOGY & SAMPLING (a) Methodology

Detailed information regarding the projects to be monitored was collected from

the Executing Departments through an approved Government Format along with

Detailed Project Reports/Concept Papers. Desk study was done by an Expert Team

formed especially for the purpose.

Field visits were taken up after coordination with the Planning Department,

District Planning Officers, Chief Engineers/Executive Engineers/Assistant Engineers of

the implementing Departments. During the field visits detailed physical survey of the

projects were conducted. On‐field discussions with the executing engineers & contractors

were held and wherever recommendations, corrective measures required were provided

by the Expert Team. Scrutiny of project costs and expenses, interaction wherever

possible with the beneficiaries, Village Heads, meetings with the Deputy Commissioners

and Heads of Departments were done and feedback provided.

(b) Sampling of cluster of projects 100% projects (all 16 nos.) have been taken up for independent Third Party

Monitoring by NEDFi. However, some of the projects have a number of sub‐projects.

Sampling of sub‐projects was done after carefully giving proportionate representation to

all the beneficiary villages, size of financial outlays as also to different types/categories of

the projects. In cases of incomplete projects with cluster of sub‐projects, subsequent

monitoring visits will also cover sub‐projects not visited earlier. The projects will be

monitored till they have been physically completed. Equipped with the background

information in respect of the selected projects provided by the State Government, an

expert team of NEDFi was deployed in the field to undertake the physical monitoring

studies of the identified projects with the highest level of objectivity, data integrity and

independence. This methodology will be uniformly followed for all monitoring visits

subject, however, to further improvement from time to time based on the felt needs and

feedback while keeping intact in sharp focus the core idea of making the monitoring

exercise absolutely objective and corrective in nature.



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6. RECOMMENDATIONS

6.1 Design changes and relocation of projects to be done only after proper approvals have been obtained from the concerned authorities

The Executing Departments need to strictly adhere to this requirement. Please

refer 7(vi) at page 21.

6.2 Poor quality of works and need for reexecution

The quality of work at Playground in Mebo Town has been very poor. An amount

of Rs. 41.36 lakh has been reportedly spent. However, the playground remains unfit for

any sporting activity. This playground will have to be redeveloped. Please refer 7(vii) at

page 22.

6.3 Variations in actual execution from sanctions

Executing Departments should ensure that there are minimum variations during

execution of projects on ground from original sanctions. While important works outside

of original sanctions have been executed on ground, these can be easily taken care of by

improved planning and detailed studies during preparation of estimates and

DPRs/Concept Papers. Please refer 7(v) at page 20.

6.4 Improvement in project conceptualization/formulation

Project conceptualization/formulation needs to be improved considerably.

Please refer 7(viii) at page 23.

6.5 Tendering process in place of Work Order system in awarding works

A policy decision may be considered by the State Government to make tendering

process mandatory in award of work under SPA along the lines of centrally sponsored

schemes like PMGSY. Well‐established procedure for tendering, through competitive

bidding, should be followed for all projects to ensure quality works and timely

completion. Please refer to page 6.

6.6 Projects executed by nontechnical Departments

Large civil construction projects should ideally be executed by Technical

Executing Departments like PWD etc. Please refer 7(vii) & (viii) at pages 22 & 23.



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6.7 Appointment of Third Party Monitors along with sanction of projects

The State Govt. may consider appointing third party monitors at the time of

sanction of projects. This will enable the monitors to visit the projects prior to or at the

start of works enabling the monitoring to be more objective and concurrent in nature. In

this instance, many of the projects were complete before the third party monitors visit.

6.8 Quality Testing and Quality Control Measures

The State Govt. may consider arrangements for Quality Testing facilities close to

the sites/District HQs. The Executing Depts. may introduce Quality Control Register to

keep record of Test Reports of materials used as also Site Order Book for recording

observations made by JE/AE/Executive Engineer during their visits. Please refer 7(vi) at

pages 21 & 22.

6.9 Detailed studies prior to executing projects

The Departments should undertake detailed studies/scientific studies and

where required take External Experts for preparing Detailed Project Reports prior to

taking up projects for execution. Please refer 7(i) & 7(ii) at pages 15 to 18.



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7. PROJECT SPECIFIC OBSERVATIONS (i) Construction of Cluster of Minor Irrigation projects under Boleng SubDivision The project is for construction of 15 (fifteen nos.) of Minor Irrigation Projects

under Boleng Sub‐Division, namely:

Sl. No. Name of Subproject 1 C/o MIP at Sine & Boleng village 2 C/o MIP at Pangin & Koreng area at Pangin village 3 C/o MIP at Lokpeng Tarak area at Yeksi village 4 C/o MIP at Sissen Komsing, Pangi, Jorsing at Sissen village 5 C/o MIP at Resing area at Yemsing village 6 C/o MIP at Kebang Babuk, Rottung & Kallak area at Kebang village 7 C/o MIP at Pareng, Supsing & Yingku village 8 C/o MIP at Sitang village 9 C/o MIP at Yibuk, Messing & Lessing village 10 C/o MIP at Dosing Rengo & Lelling village 11 C/o MIP at Begging & Mopit village 12 C/o MIP at Pangkang village 13 C/o MIP at Parong village 14 C/o MIP at Riew village 15 C/o MIP at Riga village

The people of the project areas are all Scheduled Tribes belonging to the Adi

community and almost 90% of the population are farmers. To wean away the people

from their traditional practices of shifting cultivation (Jhum), introduction of Terrace

Cultivation with irrigation facilities is an important intervention of the state. The

command area of the project is 255 ha. and 143 families will be benefited.

The clusters of Minor Irrigation Projects (MIPs) are spread over a large area at

high altitudes/hill tops with difficult accessibility. The third party monitoring team could

visit only one project i.e. Construction of MIP at Sine & Boleng village. The source is

perennial having head works and one distribution channel. It is reported that the lean

discharge ranges from 0.043 to 0.135 cumecs and the command area is mostly terrace.

No reports were made available regarding water availability during different

seasons, crops raised (mono/double cropping), survey containing alignment and levels of

canals, position of outlets in the command area etc. These reports should be prepared in

future prior to taking up such important irrigation projects.



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Since all the 15 sub‐projects have been reported to be completed and only one

could be visited, it would be ideal if the Third Party Monitors are appointed at the time

when the project works start so that monitoring works are of concurrent nature. This

would ensure better monitoring, quality of work and judicious utilization of funds.

It is also reported that around 154 contractors were engaged for this project

through work order basis. Multiplicity of contractors would only lead to poor quality and

delay of works.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:

(i) Irrigation facilities for command area of 255 ha. benefiting 22 villages with

about 143 families;

(ii) Higher productivity through double cropping;

(iii) Weaning away farmers from Jhum cultivation;

(iv) Alleviation of socio‐economic status of farmers.

(ii) Flood control work on Sibo Korong, Maye, Rottong, Poklek & Besong rivers to protect village area & agricultural land area at Boying, Yagrung, Sibut & Takilalung village Sibo Korong at Boying village, Maye & Rottong Korong at Yagrung village, Poklek

Korong at Sibut village and Besong Korong at Takilalung village are all hill rivers at

boulder stages and are flashy rivers. The catchment areas of the rivers lie in the nearby

hilly areas. The area is subject to very heavy rainfall during the monsoon period from

June to September. This results in the catchments‐basin swelling of the rivers that causes

heavy soil erosion and out flanking over its banks. This annual phenomenon threatens

the agricultural land area and villages through which these rivers pass. On July 14, 2008,

the rivers outflanked their banks and caused heavy erosion and damages with the rivers

tending to migrate towards the eroded stretches. The scheme was reported to have been

taken up on priority to prevent further damages to the agricultural land and villages of

that area.



17

While these schemes have been executed on an emergency basis, proper flood

control measures need to be taken in future. Flood control refers to the specific process

of providing and operating structures designed to eliminate or minimize the damaging

effects of flood by retaining, constraining or diverting flood flows as per some

economically based design limits.

The schemes of flood control taken up here have no relevance to flood control

measures. No proper channelisation/dredging have been done – only some boulders

have been removed and in the process the bed has been depressed in the form of pond.

So during the next rainy season these depressions will be filled up by boulders again.

Wire crated boulder bunds to raise bank height and earthwork in embankment were

done. As it appeared from visual inspection, the streams being flashy and in boulder stage

are naturally aggrading type. In some cases no channel section of the streams were seen.

In order to assess the quantity of works done, a report indicating levels of the channel

section at intervals (10 to 15 mt), High Flood Level (HFL), Rainfall data, Long Section of

the reach with 100 mt u/s and 100 mt d/s of the affected reach etc. should be prepared.

For earth work in embankment, the embankment section required to stop spilling

of bank should be prepared showing top width, bottom width, slope, HFL, Hydraulic

gradient etc.

Before starting such works, a report should be prepared containing:

• Wet profile of the river system – whether flood plain is big, medium or small;

• Water depth on flood plains;

• Bottom slope of the river channel;

• Roughness of flow plane;

• Water discharge – bank spilling, insufficiency of drainage, high discharge;

• Water level/flood level – to determine hydraulic gradient and embankment

height;

• Rainfall data of at least 10 years of the basin or nearby basin;

• Duration of flooding in a certain area.

Any improvement of river channel or flood embankment may be done after such a

study. Removal of boulders from river bed can be done in collaboration with R&D Dept.

under schemes like NREGA.



18

It is important that a comprehensive report/master plan be prepared to take up

such works for durable remedial measures. While these kinds of works are required for

providing the public immediate relief, long term relief can only be provided after proper

scientific studies and planning.

Moreover, it is reported that around 350 contractors were engaged for this project

through work order basis. Multiplicity of contractors would only lead to poor quality and

delay of works.



(i) Temporary relief for the flood affected agricultural land and villages.

(iii) Construction of rural link roads under Rural Works SubDivision, Pangin

The project is for construction of 14 nos. of rural link roads (RLR) under Pangin

Sub‐division, namely:

Sl. No.

Name of subproject

1. C/o RLR at Kallek village 2. C/o RLR at Radha Village 3. C/o RLR at Begging Village 4. C/o RLR at Sitang Village 5. C/o RLR at Pankang (Jorkong) Village 6. C/o RLR at Pankang (Kumku) Village 7. C/o RLR at Pangin Village 8. C/o RLR at Yemsing Village 9. C/o RLR at Riew Village 10. C/o RLR at Sub Centre at Parong Village 11. C/o RLR at Boleng 12. C/o RLR at Tarak Village 13. C/o RLR at Sissen Village 14. C/o RLR at Sanggam Bridge Point to Komsing Village

Rural road connectivity particularly in hill areas is a key component for the socio‐

economic development of the area. About 14 link roads of lengths (5 km to 9 km) have

been taken up mainly for earth work in formation cutting. However, some of the roads

need further extensions to provide connectivity to more villages. These roads should

ideally be brought to WBM standards (all weather).



19

Of the 14 sub‐projects, the Third Party Monitoring team visited two projects viz.

Construction of RLR at Kallek village and Construction of RLR at Radha village. It was

noticed that the alignment at Kallek & Radha village has steep gradients which should be

avoided and road geometrics should be within permissible limits.

It is also reported that a total of 127 contractors were engaged for executing this

project through work orders.



(i) Reduction in distances to be traveled for the population of adjoining villages;

(ii) Better access to education, healthcare and other public services;

(iii) More assured supplies of food, medicines, life saving drugs etc.;

(iv) Better access to markets for farmers.

(iv) Improvement of various roads and bridges under Ruksin SubDivision The work is mainly repair works for 1 Km of the 16.19 Km long Mirem‐Mikong‐

Jonai (MMJ) road, 2 Km of 10.28 km long Sika‐Tode‐Sika‐Bamin (STSB) road and flood

protection work on bridges at Peneng Korong and Sille Korong rivers.

The works are complete physically. The repair works on two stretches of road are

satisfactory. However, the protection works particularly on Sille Korong has been done

on an adhoc basis. The protection works have been done unscientifically – no HFL and

other hydrological data are available. The MMJ and STSB roads are very important roads

which provide connectivity between different villages. The MMJ road provides interstate

connectivity with Assam at Jonai and is the only road connecting the new Industrial Area

at Niglok. The two bailey bridges over Peneng Korong and Sille Korong need to be

replaced by RCC bridges and the entire length of both the MMJ and STSB roads need

widening improvement and repairs.



20

Work was executed through Works Orders and a total of 31 contractors were

engaged for the project. Works of this nature should be executed through the tendering

process.


Some of the major benefits likely to accrue out of this project are: (i) Protection for the two major bridges on MMJ road; (ii) Better ride quality.

(v) Improvement & extension of Mebo Township Road

The original estimate was for repair of roads in patches with WBM I, II & III &

carpeting, embankment of 1.59 Km & boulder crated wall. But the works executed

include RCC culverts, CC drains & wing walls by excluding WBM‐II & reduction in other

works like embankment, WBM‐III & blacktopping. The original estimates included WBM‐

II of length 3 km and amount of Rs. 17.18 lakh. This was not executed. WBM‐III execution

was done for 2.30 km down from 3.0 km of original estimates and amount spent was Rs.

16.46 lakh down from Rs. 17.58 lakh. Earthwork in embankment was executed for only

0.30 km whereas the original estimates were made for 1.59 km. Additional works

executed were construction of 2 nos. of RCC box culvert of 2m span and 3 nos. of RCC box

culvert of 3m span, CC drain of 210m length and 2 nos. of wing walls. These works were

executed within the overall budget of Rs. 85 lakh for the project. Approvals for such

deviations from the original estimates/sanction of the actual works executed on ground

could not be provided by the Department to the Third Party Monitors. There is a need for

proper planning in preparation of estimates and scrutiny before execution.

The execution of works was on Work Order basis and a total of 18 contractors

were engaged in this project. There is an urgent need for introduction of tendering

process in the awarding of such works. More frequent supervision is required during

surfacing/carpeting and maintenance of proper super elevation of roads.


Some of the major benefits likely to accrue out of this project are: (i) Better ride quality; (ii) Improved drainage.



21

(vi) Building Infrastructure schemes for Education & Health Departments under NariKoyu SubDivision The project of School Education Department is being executed by Water

Resources Department and has the following sub‐projects:

Sl. No.

Subproject Estimated cost (Rs. in lakh)

1. Construction of Single storied Girl’s Hostel for 100 boarders at Telam H.S. School at Telam

119.38

2 Development of football ground of Telam Higher Secondary School at Telam

39.88

3 Construction of SP Type‐II (Double Unit) 5 nos. quarters for Teachers of Koyu Secondary School at Koyu Circle Hq.

47.53

4 Construction of Single storied Girl’s Hostel for 100 boarders at Seren Middle School at Seren

119.38

5 Extension of PHC Building for 50 patients with Kitchen and Dinning at Telam

41.83

6 Construction of SP Type‐III (2 Nos.) quarters for Medical Officers of Telam PHC at Telam

10.99

7 Construction of SP Type‐II (Double Unit) 2 nos. quarters for Medical Staff of Telam PHC at Telam

19.01

Additional contingencies @ 0.5% 2.00 TOTAL 400.00

The construction of 5 nos. of SP Type‐II (double unit) at Sl. No. 3 above has been

changed to 4 double units and 2 single units. One double unit has been completed, while

about 70% has been achieved on another. During the Third Party Monitoring team visit

on February 9, 2010; work had just started on one double unit and two single units. Work

on one more double unit is yet to start. The reason attributed for the change in design

and slow progress is “non‐availability of land” – however, this issue was not referred to

the Deputy Commissioner or the School Education Department for redressal.

One out of 2 Units of SPT‐III quarters for Medical Officer’s of Telam PHC at Sl. No. 6

above has been completed & the other is stated to be shifted to Nari. Out of 2 Units of

SPT‐II (Double Unit) quarters for Medical Staff of Telam PHC at Sl. No. 7 above, one has

been completed and design change has been proposed to convert the remaining double

unit to two single units – one at Telam and the other shifted to Nari (work on both yet to



22

start). No work on the football ground of the Telam H.S. School has been done till the date

of visit. No authorizations/approvals were produced regarding design changes and

shifting of quarters for Medical Staff from Telam to Nari.

Such major design changes and changes to the project should have proper

approvals and authorizations. No quality control measures and quality testing is being

done.

A total of 68 contractors through work orders have been engaged to execute this

project. Tendering process should be introduced to ensure quality and timely completion

of such important projects.

Likely Benefits of the project Some of the major benefits likely to accrue out of this project are:

(i) Better education and health facilities.

(vii) Improvement & infrastructure development in Sports at Mebo Town The project was for construction of Sports Auditorium and Play ground with VIP

gallery at a cost of Rs. 200 lakh. The Sports Auditorium has been completed and the work

is satisfactory.

An amount of Rs. 41.36 lakh has been reportedly spent on leveling the playground.

However, the playground still needs to be properly leveled and brought to playing

conditions. On the date of the Third Party Monitoring visit i.e. February 12, 2010, it was

seen that the playground was full with boulders and stones with a visible slope and

totally unfit for any sporting activity. The playground will have to be redeveloped.



(i) Development of sports;

(ii) Better quality of life for the youth.



23

(viii) Improvement & infrastructure development in Education & Health at Mebo

Town

The project has different works at CHC, Mebo; ME School, Motum; HS School,

Mebo and Primary School, Sigar. While all works have been completed, only the

development of football ground at Mebo H.S. School is remaining.

Project conceptualization/formulation has been very poor in the works taken up

at Mebo Higher Secondary School. The hostels are in a dilapidated condition while the

boundary walls have been repaired. The hostels need urgent repairs.

Moreover, Technical Departments like PWD should be entrusted with such civil

works instead of the Block Development Officer who has only one technical staff.



(i) Better education and health facilities.

(ix) Improvement of existing distribution network of water supply at Pasighat

Market area within Pasighat Township

The project was for replacing and relaying existing water pipeline, drilling of bore

well and erection of overhead tank for water supply at Pasighat Market area. The project

was executed satisfactorily.



(i) Improved water supply – to facilitate more coverage.



24

8. SUBMISSION OF REPORTS 10 hard copies – 3 in colour and 7 in black and white – of the Comprehensive

Monitoring Reports in respect of each of the projects visited in the District of Dibang

Valley are submitted herewith for kind perusal and record of the Government of

Arunachal Pradesh.



25

9. DISCLAIMER

THIS REPORT/DOCUMENT HAS BEEN PREPARED BY NORTH EASTERN DEVELOPMENT FINANCE CORPORATION LTD. (NEDFi) ON BEHALF OF THE GOVERNMENT OF ARUNACHAL PRADESH BASED ON THE INFORMATION AND DATA PROVIDED BY THEM AS ALSO THE OBSERVATIONS RECORDED IN THE COURSE OF THE FIELD VISITS. THE VIEWS EXPRESSED IN THIS REPORT/DOCUMENT ARE ONLY ADVISORY IN NATURE AND THEY DO NOT REPRESENT OR REFLECT, IN ANY WAY, THE POLICY OR VIEWS OF NEDFi. NEDFi ACCEPTS NO FINANCIAL LIABILITY OR RESPONSIBLITY FOR THE ACCURACY, COMPLETENESS OR USEFULNESS OF ANY INFORMATION, PRODUCT OR PROCESS DISCLOSED IN THIS REPORT/DOCUMENT TO ANYONE USING THIS REPORT/DOCUMENT OR ACTIONS IN ANY MANNER ON ANY VIEW OR OBSERVATIONS EXPRESSED HEREIN.

26

MMOONNIITTOORRIINNGG RREEPPOORRTTSS

Monitoring Report for the period ending December, 2009

NEDFi, Itanagar C/o cluster of Minor Irrigation Projects under Boleng Sub‐Division, SPA (2008‐09)

27

SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 200809

MONITORING REPORT FOR THE PERIOD ENDING DECEMBER, 2009 Project � Minor Irrigation / District � East Siang

Name of the Project: Construction of cluster of Minor Irrigation projects under Boleng Sub Division.

Name of Scheme: SPA (Normal) Annual Plan 200809

1. Project Details > 3. Social Benefits from the project >

Name of the District: East Siang No. of villages to be benefited: 22 nos. (Cultivable command area–255 ha.)

Executing Department: Water Resources Department (WRD) Total combined population to be benefited 143 families

Executing Circle: Water Resources Circle, Itanagar Names of the benefiting villages: Pangin, Yeksi, Sissen, Yemsing, Kebang, Pareng, Supsing & Yingku, Sitang, Sine & Boleng, Yibuk, Messing & Lessing, Dosing Rengo & Lelling, Begging & Mopit, Pangkang, Parong, Riew and Riga.

Executing Division: Water Resources Division, Pasighat 4. Project Status as observed during Field Visit >

Executing Sub Division: Water Resources Sub Division, Pasighat Date of the Field Visit February 10, 2010

2. Project Particulars > Financial Achievement as on December, 2009 (Rs in Lakh) 250.00

Date of Sanction: March 13, 2009 % of Financial Progress 100% (AnnexureI)

Cost of the Project (Rs in Lakh): 250.00 (15 schemes)

Physical Progress As per AnnexureII

Means of Finance :(Rs in Lakh): Field Observations As per AnnexureIII

Central Share (90%): 225.00 5. GPS Readings/LatLong: As per AnnexureIV

State Share – Loan (10%): 25.00 6. Current Project Status: Completed

Date of Commencement of work: March 16, 2009 7. Number of attached Visuals/Photographs: 28 Date of Completion of work: June 18, 2009 Date of submission of utilization certificate: June 25, 2009

8. Special Comments/Observations/Suggestions/recommendations, if any: Under this project, there are fifteen schemes spread over different far flung locations at high altitude. Tendering system should be introduced for execution of such works instead of the present system of awarding works through work orders.



28

Annexure � I

CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Construction of cluster of Minor Irrigation projects under Boleng Sub Division. Job Scheme Number:

Sr. No. Items Amount (Rs. in lakh)

1 Cost of Project

250.00

2 Means of Finance: (a) Central Govt. (90%) (b) State Govt. (10%)

225.0025.00

3 Financial Achievement as on December, 2009

250.00

4 % of progress (Item 3 / Item 2x100)

100 %

Comments on Progress: The project is complete.



29

Annexure � II PHYSICAL FINANCIAL � CUMULATIVE

Name of Project: Construction of cluster of Minor Irrigation projects under Boleng Sub Division. (Rupees in Lakh)

Details of Sanction Work planned during the period up to December, 2009

Work carried out up to the end of

December, 2009

Work planned during the period ending March, 2010 (Project is complete)

Sr. No.

Particulars of Major Items of Work Unit

Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) 1 C/o MIP at Sine & Boleng village a Construction of CC channel Mtr. 286 15.00 286 15.00 286 15.00 2 C/o MIP at Pangin & Koreng area at

Pangin village

a Jungle clearance Sq.m 24,024 0.26 24,024 0.26 24,024 0.26 b C/o of earthen channel cum 18,113 11.74 18,113 11.74 18,113 11.74 3 C/o MIP at Lokpeng Tarak area at

Yeksi village.

a Jungle clearance Sq.m 17,940 0.19 17,940 0.19 17,940 0.19 b C/o of earthen channel cum 18,765.40 14.81 18,765.40 14.81 18,765.40 14.81 4 C/o MIP at Sissen Komsing, Pangi,

Jorsing at Sissen village.

a C/O Earthen Channel Cum 8,613 7.87 8,613 7.87 8,613 7.87 b C/O C.C. Channel Mtr 200 15.88 200 15.88 200 15.88 5 C/o MIP at Resing area at Yemsing

village

a Jungle clearance Sq.m 80,104 0.87 80,104 0.87 80,104 0.87 b C/o of earthen channel Cum 34,801 29.13 34,801 29.13 34,801 29.13 6 C/o MIP at Kebang Babuk, Rottung &

Kallak area at Kebang village.

a Jungle clearance Sq.m 27,541.80 0.30 27,541.80 0.30 27,541.80 0.30 b C/o of earthen channel Cum 18,758.37 14.70 18,758.37 14.70 18,758.37 14.70 7 C/o MIP at Pareng, Supsing & Yingku



30

village. a Jungle clearance Sq.m 11,625 0.12 11,625 0.12 11,625 0.12 b C/o of earthen channel Cum 14,576.40 14.88 14,576.40 14.88 14,576.40 14.88 8 C/o MIP at Sitang village a Jungle clearance Sq.m 13,635 0.15 13,635 0.15 13,635 0.15 b C/o of earthen channel Cum 8,617.12 6.85 8,617.12 6.85 8,617.12 6.85 9 C/o MIP at Yibuk, Messing & Lessing

village

a Jungle clearance Sq.m 7,650 0.08 7,650 0.08 7,650 0.08 b C/o of earthen channel Cum 8,912.62 9.92 8,912.62 9.92 8,912.62 9.92 10 C/o MIP at Dosing Rengo & Lelling

village

a Jungle clearance Sq.m 6,740 0.07 6,740 0.07 6,740 0.07 b C/o of earthen channel Cum 10,757.87 10.93 10,757.87 10.93 10,757.87 10.93 11 C/o MIP at Begging & Mopit village a Jungle clearance Sq.m 11,625 0.12 11,625 0.12 11,625 0.12 b C/o of earthen channel Cum 14,576.40 14.88 14,576.40 14.88 14,576.40 14.88 12 C/o MIP at Pangkang village a Jungle clearance Sq.m 17,940 0.19 17,940 0.19 17,940 0.19 b C/o of earthen channel Cum 18,765.40 14.81 18,765.40 14.81 18,765.40 14.81 13 C/o MIP at Parong village a Jungle clearance Sq.m 9,255 0.10 9,255 0.10 9,255 0.10 b C/o of earthen channel Cum 19,017.08 14.90 19,017.08 14.90 19,017.08 14.90 14 C/o MIP at Riew village a Jungle clearance Sq.m 34,825 0.37 34,825 0.37 34,825 0.37 b C/o of earthen channel Cum 24,619.69 19.63 24,619.69 19.63 24,619.69 19.63 15 C/o MIP at Riga village a Jungle clearance Sq.m 32,520 0.36 32,520 0.36 32,520 0.36 b C/o of earthen channel Cum 37,160.29 29.64 37,160.29 29.64 37,160.29 29.64 16 Add contingencies @ 0.5% 1.25 1.25 1.25

TOTAL > 250.00 250.00 250.00



31

Annexure III

FIELD VISIT OBSERVATIONS

Name of Project: Construction of cluster of Minor Irrigation projects under Boleng Sub Division. Type/Category of the Project:

Sr. No. Particulars Observations / Comments

1 Comments on physical progress as observed on the date of the visit (comments may be made here on such aspects as overall progress vis‐à‐vis the plan, technical supervision by the Departmental Engineers, arrangement for machinery, etc.)

Under this project, there are 15 nos. of sub projects of Minor irrigation schemes under Boleng Sub Division in East Siang Dist. The third party monitoring team visited one project viz. C/o MIP at Sine and Boleng village.

2 Comments on other quality control measures such as arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc.

No Q.C. Register was maintained.

3 Special Observations / Comments, if any, with regard to the Project’s background, its physical progress, quality, operational issues, etc. not covered above

The sources have stated that the source is perennial, cropping pattern � double, irrigation coverage 45 Ha, discharge 0.135 cum.

4 Likely benefits of the Project upon completion (number & names of the benefiting villages, estimated size of the benefited population, change in economic status or quality of life, etc.

It is reported that a total of 22 villages with 143 families will benefit from this project.

5 Difficulties, if any, being experienced in completing the Project No difficulties.

6 Suggestion/s for Improvement (for speeding up implementation, addressing the difficulties, if any, maximizing the project benefits, etc.)

Detailed studies covering water availability, H/W distribution system, cropping pattern, irrigation coverage should be undertaken before taking up such projects.

Minor Irrigation



32

Annexure IV GPS READINGS/LATLONG � GPS SITE MAPS

MIP at Sine and Boleng village

Latitude ‐ N 280 19’ 01.5”

Longitude ‐ E 940 56’ 53.1”

Elevation 492 m



33

PICTORIAL / VISUAL VIGNETTES OF THE PROJECT



34




35




36




37



NEDFi, Itanagar Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong Rivers, SPA (2008‐09)

38


MONITORING REPORT FOR THE PERIOD ENDING DECEMBER, 2009 Project � Flood Control Works / District � East Siang

Name of Scheme: SPA (Normal) Annual Plan 200809 Name of the Project: Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong rivers to protect village area and agriculture land at Boying, Yagrung, Sibut and Takilalung villages.

3. Social Benefits from the project >

1. Project Details > No. of villages to be benefited: 4 Villages

Name of the District: East Siang Total combined population to be benefited 6200 Nos.

Department Water Resources Department (WRD) Names of the benefiting villages: Boying, Sibut, Takilalung & Yagrung

Executing Department: Water Resources Circle, Itanagar 4. Project Status as observed during Field Visit >

Executing Division: Water Resources Division, Pasighat Date of the Field Visit February 12, 2010

Executing Sub Division: Water Resources Sub‐ Division, Pasighat Financial Achievement as on December, 2009 (Rupees in lakh) 250.00

2. Project Particulars > % of Financial Progress 100% (AnnexureI)

Date of Sanction: March 25, 2009 Physical Progress As per AnnexureII

Cost of the Project (Rs in Lakh): 250.00 (5 schemes) Field Observations As per AnnexureIII

Means of Finance :(Rs in Lakh): 5. GPS Readings/LatLong: As per AnnexureIV

Central Share (90%): 225.00 6. Current Project Status: Complete

State Share – Loan (10%): 25.00 7. Number of attached Visuals/Photographs: 16

Date of Commencement of work: March 28, 2009

Date of Completion: June 12, 2009

Date of submission of utilization certificate June 25, 2009

8. Special Comments/Observations/Suggestions/recommendations, if any: The project is for taking up works on small stretches of five flashy hill streams at boulder stage. The works include removing of boulders from river bed which has been termed as channelisation, boulder bund to raise bank height and earthwork in embankment. The rivers are flashy and in boulder stage and are naturally aggrading type � in some cases no channel section of the rivers were seen. Detailed studies should be taken up prior to taking up such works which appear to have been taken up on adhoc basis.



39

Annexure � I


Name of Project: Flood control works on Sibo Korong, Maye, Rottong, Poklek and Besong rivers to protect village area and agriculture land area at Boying, Yagrung, Sibut and Takilalung village.


1 Cost of Project

250.00


225.0025.00


250.00


100%

Comments on Progress: The project has been completed.



40


Name of Project: Flood Control Works on Sibo Korong, Maye, Rottong, Poklek and Besong River to protect village area and agriculture land area at Boying, Yagrung Sibut, Takilalung village.

(Rupees in lakh) Details of Sanction Work planned

during the period up to

December, 2009

Work carried out up to the end of December, 2009

Work planned during the period ending March, 2010

(Project is complete)

Sr. No.

Particulars of Major Items of Work Unit

Quantity Amount Quantity Amount Quantity Amount Quantity Amount

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) 1 Sibo Korong a Earthen embankment on Sibokorong mtr 400 69.70 ‐do‐ 69.70 400 69.70b Dredging/ channelisation (75m) m3 25257 25.50 ‐do‐ 25.50 25257 25.50c Wire crated boulder bund (150 m) near English

bridge. m3 1483 24.10 ‐do‐ 24.10 1483 24.10

2 Maye Korong a Dredging/channelisation m3 18061 18.24 18061 18.24 18061 18.24b Wire crated boulder bund (145 m) m3 610 10.59 610 10.59 610 10.593 Poklek Korong a Dredging/channelisation at Poklek Korong (380m) m3 21265 21.48 21265 21.48 21265 21.48b Wire crated boulder bund (185 m) m3 779 13.55 779 13.55 779 13.554 Besong Korong a Dredging/channelisation at Poklek Korong (400m) m3 22614 22.84 22614 22.84 22614 22.84b Wire crated boulder bund (160 m) m3 674 11.70 674 11.70 674 11.705 Rottong Korong a Dredging/channelisation at Poklek Korong (490m) m3 23254 23.48 23254 23.48 23254 23.48b Wire crated boulder bund (103 m) m3 434 7.57 434 7.57 434 7.576 Add contingencies @ 0.5% 1.25 1.25 1.25

TOTAL > 250.00 250.00 250.00



41

Annexure III


Name of Project: Flood Control Work on Sibo Korong, Maye, Rottong, Poklek & Besong River to protect village area and agriculture land area at Boying, Yagrung, Sibut & Tekilalung village Type/Category of the Project:



The project is reported to be complete.


No Q.C. Register was maintained.


The project was to take up works on small stretches of five flashy

hill streams at boulder stage. The work envisaged removal of

boulders which has been termed channelisation, wire crated

boulder bund to raise bank height and earthwork in embankment.

As it appeared from visual inspection, the streams being flashy and

in boulder stage are naturally aggrading type. In some cases no

channel section of the streams were seen. In some cases it was seen

that some boulders have been removed and in the process the bed

has been depressed in the form of pond. So during the next rainy

Flood Control



42

season these depressions will be filled up by boulders again. In

order to assess the quantity of works done, a report indicating

levels of the channel section at intervals (10 to 15 mt), High Flood

Level (HFL), Rainfall data, Long Section of the reach with 100 mt u/s

and 100 mt d/s of the affected reach etc. should be prepared.

For earth work in embankment, the embankment section required

to stop spilling of bank should be prepared showing top width,

bottom width, slope, HFL, Hydraulic gradient etc.

It is important that a comprehensive report/master plan be

prepared to take up such works for durable remedial measures.

While these kinds of works are required for providing the public

immediate relief, long term relief can only be provided after proper

scientific studies and planning.


The project was to provide immediate flood control relief to a

population of about 6200 of 4 villages.





43


1) Sibo Korong Latitude ‐ N 280 3’ 17”

Longitude ‐ E 950 17’ 6.4”

Elevation ‐226 m

Near the culvert

Latitude ‐ N 280 3’ 35.1”

Longitude ‐ E 950 17’ 24.5”

2) Poklek � Korong

Latitude ‐ N 270 59’ 50.2”

Longitude ‐ E 950 17’ 8”

Elevation 154 m above MSL

3) Maye � Korong

Latitude ‐ N 280 0’ 35.3”

Longitude ‐ E 950 14’ 3.8”




44




45




46




47



NEDFi, Itanagar C/o Rural Link Roads under Rural Works Sub‐Division � Pangin, SPA (2008‐09)

48


MONITORING REPORT FOR THE PERIOD ENDING DECEMBER, 2009 Project � Construction of Rural Link Roads under RWD Pangin / District � East Siang

Name of the Project: Construction of rural link roads under Rural Works SubDivision, Pangin.



Name of the District: East Siang No. of villages to be benefited: 17 Villages

Executing Department: Rural Works Department (RWD) Total combined population to be benefited 8,296 Nos.

Executing Circle: Pasighat Circle RWD Names of the benefiting villages: Kallek & Rotung, Radha, Begging, Sitang, Pankang (Jorkong), Pangkang(Kumku), Pangin, Yemsing, Riew, Parong, Boleng, Tarak, Sissen, Komsing.

Executing Division: Pasighat Division RWD 4. Project Status as observed during Field Visit >

Executing Sub Division: Pangin Sub Division RWD Date of the Field Visit February 10, 2010

2. Project Particulars > Financial Achievement as on December, 2009 (Rs in lakh) 100.00

Date of Sanction: March 17, 2009 % of Financial Progress 100% (AnnexureI)

Cost of the Project (Rs in Lakh): 100.00 Physical Progress As per AnnexureII

Means of Finance :(Rs in Lakh): Field Observations As per AnnexureIII

Central Share (90%): 90.00 5.GPS Readings/LatLong: As per AnnexureIV

State Share – Loan (10%): 10.00 6. Current Project Status: Completed

Date of Commencement of work: March, 2009 7.Number of attached Visuals/Photographs: 4

Date of Completion: December, 2009

Likely Date of submission of Utilization Certificate

January 23, 2010

8. Special Comments/Observations/Suggestions/recommendations, if any: The project was for earth work in formation cutting. Tendering system for award of works should be introduced in place of the present system of awarding works through work order basis.



49

Annexure � I


Name of Project: Construction of rural link roads under Rural Works Sub Division, Pangin


1 Cost of Project

100.00


90.0010.00


100.00


100%

Comments on Progress: Formation cutting of hill slope has been done. Project is complete.



50


Name of Project: Construction of rural link roads under Rural Works Sub Division, Pangin

(Rupees in lakh)

Details of Sanction Work planned during the period up to December,

2009

Work carried out up to the end of up to December, 2009

Work planned during the period ending March, 2010 (Not applicable as the project is complete)

Sr. No.

Particulars of Major Items of Work

Unit


(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)

1 Radha village

a E/w in formation cutting Km 0.54 9.90 0.54 9.90 0.54 9.90

2 Begging village


3 Sitang village


4 Pankang (Jorkong village)


5 Pankang (Kumku) village


6 Pangin village



51


7 Yemsing village


8 Riew village


9 Parong village


10 Boleng village


11 Tarak village


12 Sissen village


13 Komsing village


14 Kallek village


15 Add contingencies @ 0.5% 0.50 0.50 0.50

TOTAL > 100.00 100.00 100.00



52

Annexure III


Name of Project: Construction of rural link roads under Rural Works Sub Division, Pangin Type/Category of the Project:



Out of fourteen (14) schemes; work on two schemes � PMGSY (Kallek & Rottung of 3.5 Km) and from PP road to Radha village have been inspected.


Work relates to earth work in formation cutting of hill slope.


At some places formation is not leveled. These link roads should be completed. A total of 154 contractors were engaged for executing this project on work order basis.


This project provides connectivity to 17 villages which will benefit a population of about 8296.



Funds should be provided to complete these roads to make them all weather. Tendering process for award of works should be introduced instead of the work order system being followed at present.

Roads



53

Annexure IV

GPS READINGS/LATLONG � GPS SITE MAPS

Readings were taken at 3 positions Kallek Village

1) Latitude ‐ N 280 8’ 18.8”

Longitude ‐ E 950 8’ 57.6”


2) Latitude ‐ N 280 7’ 48.1”

Longitude ‐ E 950 9’ 17.9”

Elevation 590 m

Radha Village

Latitude ‐ N 280 9’ 24.6”

Longitude ‐ E 950 3’ 4”

Elevation 246 m



54



NEDFi, Itanagar Job / Scheme Number: 5054 R & B (SPA) Ruksin Sub‐Division, SPA (2008‐09)

55


MONITORING REPORT FOR THE PERIOD DECEMBER, 2009 Job/Scheme Number 5054 R&B (SPA) / Project � Roads and Bridges / District � East Siang

Name of the Project: Improvement of various roads and bridges under Ruksin SubDivision



Name of the District: East Siang No. of villages to be benefited: 16 Villages.

Project Job/Scheme Number: 5054 R&B (SPA) Total combined population to be benefited 10,000 Nos.

Executing Department: Public Works Department (PWD) Names of the benefiting villages: Ruksin, Rayang, Ngorlung, Niglok, Mikong, Mangnang, Bilat, Mirem, Miglung, Remi, Ledum, Sille, Rani, Sika Tode, Sika Bamin, Oyan etc.

Executing Circle: Boleng Circle, PWD 4. Project Status as observed during Field Visit >

Executing Division: Pasighat Division, PWD Date of the Field Visit February 8, 2010

Executing Sub Division: Bilat Sub Division, PWD Financial Achievement as on December, 2009 (Rs in lakh) 90.00

2. Project Particulars > % of Financial Progress 100% as per(AnnexureI) Date of Sanction: March 3, 2009 Physical Progress As per AnnexureII Cost of the Project (Rs in Lakh): 90.00 Field Observations As per AnnexureIII Means of Finance :(Rs in Lakh): 5. GPS Readings/LatLong: As per AnnexureIV Central Share (90%): 81.00 6. Current Project Status: Completed

State Share – Loan (10%): 9.00 7. Number of attached Visuals/Photographs: 12 Date of Commencement of work: March 5, 2009

Date of Completion: April 27, 2009

Date of submission of U.C. May 6, 2009 vide SE/BLG/WG44/P/200910/0809

8. Comments/Observations: 1 Km of the 16.19 Km long MiremMikongJonai (MMJ) road (Rs. 13.76 lakh) and 2 Km of 10.28 km long SikaTodeSikaBamin (STSB) road (Rs. 28.49 lakh) has been repaired and the rest amount has been spent on flood protection work on bridges at Peneng Korong and Sille Korong rivers on MMJ road.



56

Annexure � I


Name of Project: Improvement of various roads and bridges under Ruksin sub division Job Scheme Number: 5054 R&B (SPA)


1 Cost of Project

90.00


81.009.00


90.00


100 %

Comments on Progress: The project is complete and the work executed is satisfactory.



57


Name of Project: Improvement of various roads and bridges under Ruksin sub division Job Scheme Number: 5054 R&B (SPA) (Rupees in Lakh)

Details of estimates and sanction

Work planned during the period up to

December, 2009

Work carried out up to the end of up to

December, 2009

Work planned during the period ending March, 2010(Project complete)

Sl. No.

Particulars of Major Items of

Work

Unit

Quantity Amount Quantity Amount Quantity Amount Quantity Amount (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) 1 SH: Protection work

over SILLE KORONG on MMJ road

cum a)Boulder apron: 979.13 b)E/work: 1008.10

14.80 a)Boulder apron: 979.13 b)E/work: 1008.10

14.80 a)Boulder apron: 979.13 b)E/work: 1008.10

14.80

2 SH: Protection work & approach filling over Peneng Korong on MMJ road

cum a)Boulder apron: 726 b)Approach filling:1253.87 c)E/work: 1456 d)CC work:28.90

30.35 a)Boulder apron: 726 b)Approach filling:1253.87 c)E/work: 1456 d)CC work:28.90

30.35 a)Boulder apron: 726 b)Approach filling:1253.87 c)E/work: 1456 d)CC work:28.90

30.35

3 SH: Re‐WBM, pot holes repair at various location on MMJ road.

km (3‐4 Km) =1.00

13.76 (3‐4 Km) =1.00 13.76 (3‐4 Km) =1.00 13.76

4 SH: Re‐WBM, pot holes. Repair at various location on Sika Tode‐ Sika Bamin road.

km (7.835 – 9.935 Km)=2.1

28.49 (7.835 – 9.935 Km)=2.1

28.49 (7.835 – 9.935 Km)=2.1

28.49

5. Add contingency 2.60 2.60 2.60 TOTAL > 90.00 90.00 90.00



58

Annexure III

FIELD VISIT OBSERVATIONS Name of Project: Improvement of various roads and bridges under Ruksin sub division Job Scheme Number: 5054 R&B (SPA) Type/Category of the Project:

Sl. No.

Particulars Observations / Comments


The work is mainly repair works of 1 Km on MMJ road and 2 Km on STSB road and flood protection and approach work of two bailey bridges on rivers Sille Korong and Peneng Korong. The works are complete physically.


No Quality Control register was maintained.


The repair works on two stretches of road are satisfactory. However, the protection works particularly on Sille Korong has been done on an adhoc basis. The protection works have been done unscientifically � no HFL and other hydrological data are available.


The MMJ and STSB roads are very important roads which provide connectivity between different villages. The MMJ road provides interstate connectivity with Assam at Jonai and is the only road connecting the new Industrial Area at Niglok.

5 Difficulties, if any, being experienced in completing the Project No difficulties faced while executing the work. 6 Suggestion/s for Improvement (for speeding up implementation,

addressing the difficulties, if any, maximizing the project benefits, etc.)

1. Work was executed through Works Orders and a total of 31 contractors were engaged for the project. 2. Works should be executed through the tendering process. 3. The two bailey bridges over Peneng Korong and Sille Korong need to be replaced by RCC bridges and the entire length of both the MMJ and STSB roads need widening and repairs.

Roads and Bridges



59

Annexure IV


1) 0 point MMJ Road

Latitude – N 270 57’ 21.8” Longitude – E 950 12’ 15.8”

2) Bailey bridge on Sille Korong


3) Bailey bridge on Peneng Korong




60




61




62



NEDFi, Itanagar Job / Scheme Number: 5054 R&B (SPA) Mebo Township Road, SPA (2008‐09)

63


MONITORING REPORT FOR THE PERIOD ENDING DECEMBER, 2009 Job/Scheme Number: 5054 R&B (SPA) / Project � Roads & Bridges / District � East Siang

Name of the Project: Improvement & Extension of Mebo Township Road.



Name of the District: East Siang District. No. of villages to be benefited: 18 Villages

Project Job/Scheme Number: 5054 R&B (SPA) Total combined population to be benefited 20,000 Nos.

Executing Department: Public Works Department (PWD) Names of the benefiting villages: Mebo Township & surrounding villages like Darne, Mebo etc.

Executing Circle: Boleng Circle 4. Project Status as observed during Field Visit >

Executing Division: Pasighat Division PWD Date of the Field Visit February 12, 2010

Executing Sub Division: Mebo Sub – Division PWD Financial Achievement as on December, 2009 (Rs in Lakh) 85.00

2. Project Particulars > % of Financial Progress 100% (AnnexureI) Date of Sanction: March 27, 2009 Physical Progress As per AnnexureII Cost of the Project (Rs in Lakh): 85.00 Field Observations As per AnnexureIII Means of Finance :(Rs in Lakh): 5. GPS Readings/LatLong: As per AnnexureIV Central Share (90%): 76.50 6. Current Project Status: Completed

State Share – Loan (10%): 8.50 7. Number of attached Visuals/Photographs: 4 Date of Commencement of work: January 5, 2009

Date of Completion of work: April 29, 2009

Date of submission of utilization certificate

May 06, 2009 vide SE/BLG/WG44/P/200910/0809

8. Observations/Suggestions: The original estimate was for repair of roads in patches with WBM I, II & III & carpeting, embankment of 1.59 Km & boulder crated wall. But the works executed include RCC culverts, CC drains & wing walls by excluding WBMII & reduction in other works like embankment, WBMIII & blacktopping. There is a need for proper planning in preparation of estimates and scrutiny before execution.



64

Annexure � I


Name of Project: Improvement and Extension of Mebo Township Road. Job Scheme Number: 5054 R & B (SPA)


1 Cost of Project

85.00


76.508.50


85.00


100 %

Comments on Work/Progress: The project is complete and the works executed is satisfactory.



65


Name of Project: Improvement and Extension of Mebo Township Road. Job Scheme Number: 5054 R&B (SPA)

(Rupees in lakh)

Details of original estimates & sanction

Work planned during the period up to December, 2009


December, 2009


Sr. No.


Unit


(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)

1 Jungle cutting Km 1.59 0.86 1.59 0.86 1.59 0.86 2 Earthwork in Embankment Km 1.59 9.62 0.30 5.30 0.30 5.30 3 WBM I Km 0.75 6.87 0.75 6.87 0.75 6.87 4 WBM II Km 3.00 17.18 ‐‐‐‐ ‐‐‐‐ ‐‐‐‐ ‐‐‐‐ 5 WBM III Km 3.00 17.58 2.30 16.46 2.30 16.46 6 Black Topping Km 3.00 27.18 2.30 27.10 2.30 27.10 7 RCC Box Culvert – 2 mtr span Nos. ‐‐‐‐ ‐‐‐‐ 2.00 8.20 2.00 8.20 8 RCC Box Culvert – 1 mtr. span Nos. ‐‐‐‐ ‐‐‐‐ 3.00 6.50 3.00 6.50 9 C.C Drain Mtr ‐‐‐‐ ‐‐‐‐ 210 5.80 210 5.80 10 Boulder crated wall Mtr. 65.00 5.29 65.00 6.29 65.00 6.29 11 Wing wall Nos. ‐‐‐‐ ‐‐‐‐ 2.00 1.20 2.00 1.20 12 Add. contingencies @ 0.5% 0.42 0.42 0.42

TOTAL > 85.00 85.00 85.00



66

Annexure III FIELD VISIT OBSERVATIONS

Name of Project: Improvement and Extension of Mebo Township Road. Job Scheme Number: 5054 R&B (SPA) Type/Category of the Project:

Sl. No.



The project has been completed and the overall quality of works is satisfactory. However, there is deviation from the original estimates/sanction of the actual works executed on ground. Approvals for such deviations could not be provided by the Department to the Third Party Monitors. The original estimates included WBMII of length 3 km and amount of Rs. 17.18 lakh. This was not executed. WBMIII execution was done for 2.30 km down from 3.0 km of original estimates and amount spent was Rs. 16.46 lakh down from Rs. 17.58 lakh. Earthwork in embankment was executed for only 0.30 km whereas the original estimates were made for 1.59 km. Additional works executed were construction of 2 nos. RCC box culvert of 2m span and 3 nos. RCC box culvert of 3m span, CC drain of 210m length and 2 nos. wing walls. These works were executed within the overall budget of Rs. 84.58 lakh for the project.


No Quality Control Register was maintained.


The wing wall constructed for a culvert on Rake Korong (Darne village) is prone to erosion.

Roads & Bridges



67


Mebo Town is an Administrative SubDivisional Headquarter covering 18 villages with a population of more than 20,000. This project is beneficial for the population of the township and its surrounding villages.

5 Difficulties, if any, being experienced in completing the Project

No difficulties were faced.


(1) The execution of works was on Work Order basis and a total of 18 contractors were engaged in this project.

(2) There is an urgent need for introduction of tendering process in the awarding of such works.

(3) More frequent supervision is required during surfacing/carpeting and maintenance of proper super elevation of roads.



68


Readings were taken at several points during inspection: 1) At Mebo Charali (1.48 Km)

Latitude ‐ N 280 9’ 59.3” Longitude ‐ E 950 24’ 29.6” Elevation 325 m above MSL

At end point of 1.48 Km Latitude ‐ N 280 10’ 7.6” Longitude ‐ E 950 25’ 11.8” Elevation 399m

2) At Residence of Ex Minister Latitude ‐ N 280 10’ 4.3” Longitude ‐ E 950 25’ 33” Elevation 446 m

At End Point Latitude ‐ N 280 10’ 7” Longitude ‐ E 950 25’ 36” Elevation 463 m

3) Near BDO Office Latitude ‐ N 280 9’ 58.1” Longitude ‐ E 950 15’ 34.3” Elevation 427m

4) At Education Quarter Road (280 m) Latitude ‐ N 280 9’ 52.6” Longitude ‐ E950 25’ 24.4” Elevation 393 m



69

PICTORIAL/VISUAL VIGNETTES OF THE PROJECT

Monitoring Report for the period ending December 2009

NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 70


MONITORING REPORT FOR THE PERIOD ENDING DECEMBER 2009 Project � Building Infrastructure Schemes for Education & Health Departments � Nari Koyu / District � East Siang

Name of the Project: Building Infrastructure Schemes for Education & Health Departments under NariKoyu Sub Division.


1. Project Details > 3. Social Benefits from the project > Name of the District: East Siang No. of villages to be benefited: 30 Villages Executing Department: Water Resources Department (WRD) Total combined population to be benefited 9968 Nos. Executing Circle: Water Resources Circle, Itanagar Names of the benefiting villages: Koyu, Rina, Sipo, Rotte, Saku, Kadu, Jote, Tabiripo, Lipin,

Maney, Korang, Tene, Sido, Sipu, Kakki, Depi, Moli, Namey, Nari, Lumpo, Telam, New Telam, Old Deka, New Deka, Pam, Seren, New Seren, Potte, Detak & nearby villages of Assam

Executing Division: Water Resources Division, Pasighat 4. Project Status as observed during Field Visit >

Executing Sub Division: Water Resources Sub‐Division, Pasighat Date of the Field Visit February 9, 2010 2. Project Particulars > Financial Achievement as on December, 2009 (Rs in lakh) 167.80 Date of Sanction: March 25, 2009 % of Financial Progress 41.95% (AnnexureI) Cost of the Project (Rs in lakh): 400.00 Physical Progress As per AnnexureII Means of Finance: (Rs in lakh): Field Observations As per AnnexureIII Central Share (90%): 360.00 5. GPS Readings/LatLong: As per AnnexureIV State Share – Loan (10%): 40.00 6. Current Project Status: Ongoing. 1 unit of SPTIII Medical Officer�s quarter & SPTII

Medical Staff quarter of Telam PHC & 1 unit of SPTII (Double Unit) Teacher�s Quarter of Koyu Secondary School has been completed.

Date of Commencement of work: March 30, 2009 7. Number of attached Visuals/Photographs:26 Planned Date of Completion: April 15, 2010 Likely Date of submission of U.C. April, 2010

8. Special Comments/Suggestions : (1) Design changes in teachers quarters at Koyu Secondary School without proper approvals � (5 nos. SP TypeII double unit changed to 4 double units & 2 single units) attributed to nonavailability of land; (2) Design change at Telam PHC one no. SP Type II double unit for Medical staff converted to two single units and one transferred to Nari; (3) Transfer of 1 no. SP TypeIII quarter for Medical Officer from Telam to Nari; (4) No work has been done on the playground of Telam H.S. School; (5) Flow of fund to be maintained to expedite completion of Girl�s Hostel�Telam H.S. School.



Annexure � I


Name of Project: Building Infrastructure Schemes for Education & Health Departments � Nari Koyu


1 Cost of Project 400.00


360.0040.00


167.80


41.95%

Comments on Progress: Work rate has to be increased substantially to complete the remaining subprojects by 15.04.2010. (1) The progress of construction of Teachers quarters for Koyu Secondary School is very slow. The approval was for 5 nos. SP TypeII (double unit). But this has been changed to 4 double units and 2 single units. One double unit has been completed, while about 70% has been achieved on another. Work has just started on one double unit and two single units. Work on one more double unit is yet to start. The reason attributed for the change in design and slow progress is �nonavailability of land� � however, this issue was not referred to the Deputy Commissioner for redressal; (2) One out of 2 Units of SPTIII quarters for Medical Officer�s of Telam PHC has been completed & the other is stated to be shifted to Nari; (3) Out of 2 Units of SPTII (Double Unit) quarters for Medical Staff of Telam PHC one has been completed and design change has been proposed to convert the remaining double unit to two single units � one at Telam and the other shifted to Nari (work on both yet to start); (4) No work on the football ground of the Telam H.S. School has been done till the date of visit i.e. 09.02.2010; (5) No authorizations/approvals were produced regarding design changes and shifting of quarters for Medical Staff from Telam to Nari.




Name of Project: Building Infrastructure Schemes for Education & Health Departments � Nari Koyu (Rupees in lakh)


2009


December, 2009

Work planned during the period up to April, 2010.

Sr. No.


Unit

Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) 1 Telam H.S. School a) Development of football ground Nos. 1 39.88 15% 5.98 15% 5.98 85% 33.90 b) C/o Girl’s Hostel Nos. 1 119.38 Procurement of

materials foundation &

columns

42.40 Procurement of materials foundation

& columns

42.40 Super Structure (100%)

76.98

2 C/o SPT‐II Teacher’s Quarter‐Koyu Secondary School

Nos. 5 47.53 2 qrts. complete & Procurement of materials & C/o foundation for other 3 qrts

32.00 2 qrts. complete & Procurement of materials & C/o

foundation for other 3 qrts.

32.00 Super Structure of 3 qrts (100%)

15.53

3 Telam P.H.C. a) Extension of PHC building with

Kitchen & Dinning‐ Nos. 1 41.83 64.36% 26.92 64.36% 26.92 35.64% 14.91

b) C/o SPT‐III Medical Officer’s Quarter

Nos. 2 10.99 Complete 10.99 Complete 10.99 Complete (100%)

‐‐‐‐‐‐‐‐

c) C/o SPT‐II Medical Staff’s quarter

Nos. 2 19.01 Complete 19.01 Complete 19.01 Complete (100%)

‐‐‐‐‐‐‐‐

4 C/o Girl’s Hostel – Seren Middle School

Nos. 1 119.38 Procurement of materials,

foundation & columns

28.50 Procurement of materials, foundation

& columns

28.50 Super Structure (100%)

90.88

5 Add. Contingencies @ 0.5% 2.00 2.00 2.00 TOTAL > 400.00 167.80 167.80 232.20




Name of Project: Building Infrastructure Schemes for Education & Health Departments � Nari Koyu Type/Category of the Project:

Sr. No.



Physical progress is tardy. No progress was achieved regarding development of the football ground of Telam H.S. School. 1 out of 5 units of SPTII Teacher's quarters of Koyu Secondary School has been completed; another is 70% complete.


No Q.C. register was maintained.


Proper curing is advised regarding building works. 1 out of 2 units of SPTIII Medical Officer's quarter of Telam PHC & half of one unit of SPTII quarter for Medical Staff Telam PHC were shifted to Nari for which no authorizations could be shown.


30 villages will be benefited from this project. The works are mostly social benefit schemes.

5 Difficulties, if any, being experienced in completing the Project No difficulty was experienced.


1) The Authority should bring out a blue print for the playground development as per standards. 2) Tendering process should be introduced for good quality of work and early completion. 3) Decisions of shifting parts of the scheme like buildings should be through proper authorizations.

Building & Earth Work




1) Football Ground of Telam H.S. School, Telam Latitude ‐ N 270 46’ 38.4” Longitude ‐ E 950 0’ 33.8” Elevation 131 m

2) Girl�s Hostel of Telam H.S. School, Telam Latitude – N 270 50’ to 280 5’ Longitude ‐ E 940 54’ to 950 10’

3) SPTII (Double Unit) Teacher�s Quarter of Koyu Secondary School At Unit1

Latitude ‐ N 270 07’ 34.6” Longitude ‐ E 940 56’ 52.4” Elevation 309 m

At Unit2 Latitude ‐ N 270 57’ 35.4” Longitude ‐ E 940 56’ 53.3”

4) SPTIII Medical Officer�s Quarter at Telam P.H.C. Latitude ‐ N 270 46’ 32.7” Longitude ‐ E 950 0’ 25.20” Elevation 122 m

5) Extension of P.H.C. Building � Telam Latitude ‐ N 270 46’ 28.7” Longitude ‐ E 950 0’ 24.3” Elevation 125 m

6) SPTII Medical Staff�s Quarter at Telam P.H.C. Latitude ‐ N 270 46’ 30” Longitude ‐ E 950 0’ 24” Elevation 125 m



PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (Football Ground � Telam H.S. School)



PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (Girl�s Hostel � Telam H.S. School)



PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (SPTII {Double Unit} Teacher�s Quarter � Koyu Secondary School)



PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (SPTIII Medical Officer�s Quarter � Telam P.H.C.)



PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (Extension of P.H.C Building � Telam)



PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (SPTII Medical Staff�s Quarter � Telam P.H.C.)



PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (Girl�s Hostel � Seren Middle School)


NEDFi, Itanagar Improvement & Infrastructure development in Sports, Mebo Town SPA (2008‐09) 82


MONITORING REPORT FOR THE PERIOD ENDING DECEMBER, 2009 Project � Development in Sports at Mebo Town / District � East Siang

Name of the Project: Improvement & Infrastructure development in Sports at Mebo Town


1. Project Details > 3. Social Benefits from the project > Name of the District: East Siang No. of villages to be benefited: 18 villages Executing Department: Block Development Officer, Mebo

(Rural Development Department) Total combined population to be benefited 11,000 Nos.

Executing Circle: Names of the benefiting villages: Major villages : Mebo, Darne, Ayang, Sillak, Ngopu Executing Division: 4. Project Status as observed during Field Visit > Executing Sub Division: Date of the Field Visit February 12, 2010 2. Project Particulars > Financial Achievement as on December, 2009 (Rs in lakh) 154.18 Date of Sanction: March 24, 2009 % of Financial Progress 77% (AnnexureI) Cost of the Project (Rs in Lakh): 200.00 Physical Progress As per AnnexureII Means of Finance :(Rs in Lakh): Field Observations As per AnnexureIII Central Share (90%): 180.00 5. GPS Readings/LatLong: As per AnnexureIV State Share – Loan (10%): 20.00 6. Current Project Status: Ongoing Date of Commencement of work: April 21, 2009 7. Number of attached Visuals/Photographs: 8 Likely Date of Completion: March 31, 2010 8. Special Comments/Observations/Suggestions/recommendations, if any : (1) Civil

works should be executed by Technical Departments like PWD etc. (2) Tender process should be introduced in place of work order system of awarding works to multiple contractors. In this project 8 nos. of contractors have been engaged. (3) The playground will have to be redeveloped to make it fit for sports activity.



Annexure � I


Name of Project: Improvement & Infrastructure development in Sports at Mebo Town. Sr. No. Items Amount

(Rs. in lakh)

1 Cost of Project

200.00


180.0020.00


154.18


77%

Comments on Progress: Progress is slow.




Name of Project: Improvement & Infrastructure development in Sports at Mebo Town. (Rupees in lakh)



December, 2009

Work planned during the period

ending March 31, 2010

Sr. No.


Unit


(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)

1 Sport auditorium at Mebo (completed)

45.96 45.96 45.96 Complete ‐‐‐‐‐

2 Retaining wall (completed) 38.39 38.39 38.39 Complete ‐‐‐‐‐3 Leveling of ground

(completed) 41.36 41.36 41.36 Complete ‐‐‐‐‐

4 VIP gallery (incomplete) 21.37 16.45 16.45 4.925 Open gallery 24.82 ‐‐‐‐‐ ‐‐‐‐‐ 24.826 M.S gate & open gallery 6.23 ‐‐‐‐‐ ‐‐‐‐‐ 6.237 CC approach 3.75 ‐‐‐‐‐ ‐‐‐‐‐ 3.758 Chain link framing 3.68 ‐‐‐‐‐ ‐‐‐‐‐ 3.689 Carriage of sand, boulder 9.99 7.57 7.57 2.4210 Carriage of materials like

cement, rod from Pasighat to Mebo against above

3.18 3.18 3.18 ‐‐‐‐‐

11 Contingency charges 1.27 1.27 1.27 ‐‐‐‐‐TOTAL > 200.00 154.18 154.18 45.82




Name of Project: Improvement & Infrastructure development in Sports at Mebo Town. Type/Category of the Project:

Sl. No. Particulars Observations / Comments 1 Comments on physical progress as observed on the date of the

visit (comments may be made here on such aspects as overall progress vis‐à‐vis the plan, technical supervision by the Departmental Engineers, arrangement for machinery, etc.)

Progress is satisfactory so far as civil works are concerned.


No Q.C. register is maintained. Quality of civil works is slightly affected because of lack of curing.


The principal item of work i.e. development of playground as per standards has not been done. It is reported that an amount of Rs. 41.36 lakh has been spent on leveling the playground. However, the playground is completely unfit for any sports activity as it is full of stones and boulders. The leveling has not been done properly and there is a visible slope.


18 villages are likely to be benefited.

5 Difficulties, if any, being experienced in completing the Project The project is being executed by the Block Development Officer who has only one junior technical person in EO (RE) for supervision of such an important and costly project. As the EO (RE) has many other assigned tasks, he is not able to dedicate enough time for supervision of works.


(1) The EO (RE) has been advised to redevelop the playground. (2) Tendering process for award of works should be introduced. In this project 8 nos. of contractors were engaged through work order basis.

Sports




Latitude ‐ N 280 10’ 0.6”

Longitude ‐ E 950 25’ 16.7”

Evaluation 413 m above MSL


NEDFi, Itanagar Improvement & Infrastructure Development in Education and Health � Mebo SPA (2008‐09) 89


MONITORING REPORT FOR THE PERIOD ENDING DECEMBER, 2009 Project � Development in Health and Education at Mebo / District � East Siang

Name of the Project: Improvement and Infrastructure Development in Education and Health � Mebo


1. Project Details > 3. Social Benefits from the project > Name of the District: East Siang No. of villages to be benefited: 18 Villages Name of the Department Rural Development (RD) Total combined population to be benefited 11,000 Nos. Executing Department: Block Development Officer,

Mebo (RD Department) Names of the benefiting villages: Major villages – Mebo, Motum, Sigar, Sillik, Ngopu

Executing Circle: ‐ 4. Project Status as observed during Field Visit > Executing Division: ‐ Date of the Field Visit February 12, 2010 Executing Sub Division: ‐ Financial Achievement as on December, 2009 (Rs. in lakh) 108.57 2. Project Particulars > % of Financial Progress 94.41 % (AnnexureI) Date of Sanction: March 24, 2009 Physical Progress As per AnnexureII Cost of the Project (Rs in Lakh): 115.00 Field Observations As per AnnexureIII Means of Finance :(Rs in Lakh): 5. GPS Readings/LatLong: As per AnnexureIV Central Share (90%): 103.50 6. Current Project Status: Ongoing State Share – Loan (10%): 11.50 7. Number of attached Visuals/Photographs: 12 Date of Commencement of work: April 2, 2009 Likely Date of completion of work March 31, 2010

8. Comments/suggestions: (i) Tender process of awarding works should be introduced. (ii) Block has many other assigned works. Civil works of this nature should be executed by Technical Department like PWD. (iii) Project conceptualization/formulation has been very poor. The hostels of Mebo Higher Secondary School are in a dilapidated condition while the boundary walls have been repaired. The hostels need urgent repairs.



Annexure � I


Name of Project: Improvement and Infrastructure Development in Education and Health � Mebo. Sr. No. Items Amount

(Rs. in lakh)

1 Cost of Project

115.00


103.5011.50

3 Financial Achievement as on December 2009

108.57


94.41 %

Comments on Progress: The project is incomplete. The remaining works is for development of football ground for Mebo H.S. School.




Name of Project: Improvement and Infrastructure Development in Education and Health � Mebo. (Rupees in lakh)



Work planned during the period ending March 31, 2010

Sr. No.


Unit

Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) A) CHC, Mebo 1 C/o of SPT Morgue 5.2 5.2 5.2 Complete ‐‐‐‐‐ 2 Retaining wall with earth filling 18.02 18.02 18.02 Complete ‐‐‐‐‐ 3 C.C. Step 0.20 0.20 0.20 Complete ‐‐‐‐‐ 4 Drain 0.89 0.89 0.89 Complete ‐‐‐‐‐ 5 Culvert 3.50 3.50 3.50 Complete ‐‐‐‐‐ B) ME School, Motum 1 Approach gate 5.13 5.13 5.13 Complete ‐‐‐‐‐ 2 RCC fencing 19.69 19.69 19.69 Complete ‐‐‐‐‐ C) HS School, Mebo 1 Retaining wall & approach 13.69 13.69 13.69 Complete ‐‐‐‐‐ 2 RCC fencing & gate 25.16 25.16 25.16 Complete ‐‐‐‐‐ 3 Development of football ground 6.43 ‐‐‐‐‐‐ ‐‐‐‐‐‐‐ 6.43 4 Internal electrification 4.95 4.95 4.95 Complete ‐‐‐‐‐ D) Primary School, Sigar 1 Renovation of School building 9.51 9.51 9.51 Complete ‐‐‐‐‐ E) Others 1 Carrying of materials from Pasighat

to Mebo against above works. 1.89 1.89 1.89 ‐‐‐‐‐

2 Contingency charges 0.74 0.74 0.74 ‐‐‐‐‐ TOTAL > 115.00 108.57 108.57 6.43




Name of Project: Improvement and Infrastructure Development in Education and Health � Mebo. Type/Category of the Project:

Sl. No. Particulars Observations / Comments 1 Comments on physical progress as observed on the date of the


Physical progress is satisfactory. However, with only one junior technical person in the rank of EO (RE) for the entire Block � supervision has suffered. Better supervision would have ensured better quality.


No Q.C. register is maintained.


Project conceptualization/formulation has been very poor. The hostels of Mebo Higher Secondary School are in a dilapidated condition while the boundary walls have been repaired. The work is spread over different places viz. CHC � Mebo, ME School at Motum, HS School Mebo, Primary school at Sigar. There is only one EO (RE) in the Block. With this manpower strength, the quality will suffer.


18 villages. The works are important social benefit schemes.

5 Difficulties, if any, being experienced in completing the Project One technical person in the entire Block to execute extra work under special program is quite inadequate.


Works of this nature should be executed by Technical Departments. Tendering system for awarding works should be introduced in place of the work order system to multiple contractors being followed at present. This project is being executed by 9 contractors.

Health & Education



Annexure IV


(1) CHC, Mebo

Latitude N 280 10’ 1.9”

Longitude E 950 25’ 21.6”

Elevation 416 m

(2) Mebo, H.S. School

Latitude N 280 9’ 45.7”


Elevation 366 m

(3) Motum, M.E. School

Latitude N 280 4’ 5.6”


Elevation 162 m

(4) Sigar, Primary School

Latitude N 280 4’ 31.4”


Elevation 140 m


NEDFi, Itanagar Job/Scheme No. � PHE/Sectt‐35/2009(Scheme) SPA (2008‐09) 97


MONITORING REPORT FOR THE PERIOD ENDING DECEMBER, 2009 Job/Scheme Number PHE/Sectt35/2009(Scheme) / Project � Improvement of Water Supply Network / District � East Siang

Name of the Project: Improvement of existing distribution network of water supply at Pasighat Market area within Pasighat Township.


1. Project Details > 3. Social Benefits from the project > Name of the District: East Siang No. of villages to be benefited: Pasighat Market area mainly Project Job/Scheme Number:

PHE/Sectt‐35/2009(Scheme) dated. 30/03/09

Total combined population to be benefited 8,540 Nos.

Executing Department: PHE & WS Department Names of the benefiting villages: Pasighat Market area Executing Circle: Not Available 4. Project Status as observed during Field Visit > Executing Division: PHE and WS Division, Pasighat Date of the Field Visit February 11, 2010 Executing Sub Division: PHE and WS Sub‐ Division, Pasighat Financial Achievement as on December, 2009 (Rs in lakh) 50.00 2. Project Particulars > % of Financial Progress 100% (AnnexureI) Date of Sanction: March 30, 2009 Physical Progress As per AnnexureII Cost of the Project (Rs in Lakh): 50.00 Field Observations As per AnnexureIII Means of Finance:(Rs in Lakh): 5. GPS Readings/LatLong: As per AnnexureIV Central Share (90%): 45.00 6. Current Project Status: Completed State Share – Loan (10%): 5.00 7. Number of attached Visuals/Photographs: 4 Date of Commencement of work: March 30, 2009 Date of Completion of work: June 30, 2009

Date of submission of utilization certificate July 23, 2009

8. Special Comments/Observations/Suggestions/recommendations, if any: The project is complete. The Department has done commendable work and it is as good as a new scheme. The scheme has been found to be very beneficial for the people and business concerns in Pasighat Market area. Tendering system for awarding works should be introduced in place of the present work order system.



Annexure � I


Name of Project: Improvement of existing distribution network of water supply at Pasighat Market area within Pasighat Township. Job Scheme Number: PHE/Sectt35/2009(Scheme) dated 30/03/09


1 Cost of Project

50.00


45.005.00


50.00


100%

Comments on Progress: The project has been completed and it is observed that satisfactory work was done.



Annexure � II

PHYSICAL FINANCIAL � CUMULATIVE

Name of Project: Improvement of existing distribution network of water supply at Pasighat Market area within Pasighat Township.

Job Scheme Number: PHE/Sectt35/2009 dated 30/03/09

(Rupees in lakh)


2009



Sr. No.


Unit


(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)

1) Procurement of G.I. Pipe (M) Rmt.

a 80 mm dia Rmt. 1400 1400 1400

b 65 mm dia Rmt. 100 100 100

c 50 mm dia Rmt. 400 400 400

d 40 mm dia Rmt. 1300 1300 1300

e 32 mm dia Rmt. 300 300 300

f 25 mm dia

Rmt. 500

11.40

500

11.40

500

11.40



2) Dismantling & relaying of existing G.I. Pipe & laying of new G.I. Pipe.

Rmt.

a 80 mm dia. Rmt. 500 500 500

b 65 mm dia. Rmt. 1150 1150 1150

c 50 mm dia. Rmt. 650 650 650

d 40 mm dia. Rmt. 950 950 950

e 32 mm dia. Rmt. 1050 1050 1050

f 25 mm dia. Rmt. 550 550 550

g 20 mm dia. Rmt. 475

2.65

475

2.65

475

2.65

3) Erection of P.S. over head tank capacity 62,500 ltrs.

Job 1 no. 14.13 1 no. 14.13 1 no. 14.13

4) C/O Pump house Job 1 no. 0.88 1 no. 0.88 1 no. 0.88

5) C/O RCC foundation for steel staging. Job 1 job 0.97 1 job 0.97 1 job 0.97

6) Provision for G.I fittings Job 1 job 9.37 1 job 9.37 1 job 9.37

7) Provision for Wheel valve Job 1 job 4.06 1 job 4.06 1 job 4.06

8) Provision for T & P items. Job 1 job 0.98 1 job 0.98 1 job 0.98

9) Provision for submersible pump/alternator/engine etc.

Job 1 job 1.52 1 job 1.52 1 job 1.52

10) Exploration ground water (drilling). Job 1 job 4.00 1 job 4.00 1 job 4.00

TOTAL> 50.00 50.00 50.00




Name of Project: Improvement of existing distribution network of water supply at Pasighat Market area within Pasighat Township. Job Scheme Number: PHE/Sectt35/2009(Scheme) dated 30/03/09 Type/Category of the Project:

Sr. No. Particulars Observations / Comments 1 Comments on physical progress as observed on the date of the


The project is complete.


Q.C. Control register is not maintained.

3 Special Observations/Comments, if any, with regard to the Project’s background, its physical progress, quality, operational issues, etc. not covered above

The noteworthy observation is that user charges are being collected. The water rate being collected is Household Rs.100/ p.m and Commercial per point Rs. 50 p.m. No charge from stand.


The scheme is a very beneficial scheme for a population of 8540 of mainly Pasighat Market area.

5 Difficulties, if any, being experienced in completing the Project No difficulties. 6 Suggestion/s for Improvement (for speeding up

implementation, addressing the difficulties, if any, maximizing the project benefits, etc.)

(1) The Sub Division was asked for a test report of water quality. Water quality is good i.e. within permissible limits. (2) Periodical checking of water quality is recommended. (3) Work was executed through work orders and a total of 17 contractors were engaged for this project. (4) Tendering process should be introduced for executing such works to maintain quality.

Water Supply



Annexure IV


Water Tank

Latitude ‐ N 280 3’ 37.6” Longitude ‐ E 950 19’ 55.3”



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