special plan assistance (spa) 2008-09...
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SSPPEECCIIAALL PPLLAANN AASSSSIISSTTAANNCCEE ((SSPPAA)) 220000880099 PPRROOJJEECCTTSS
AARRUUNNAACCHHAALL PPRRAADDEESSHH
CONSOLIDATED MONITORING REPORT � 1ST REPORT
DISTRICT: EAST SIANG
MONITORING PERIOD: PERIOD ENDING DECEMBER 2009 PPRREEPPAARREEDD BBYY
H.O.NORTH EASTERN DEVELOPMENT FINANCE CORPORATION LTD. (NEDFi) BASUNDHARA ENCLAVE, B.K. KAKATI ROAD,
ULUBARI, GUWAHATI � 781007 Phone: + 91 361 2529202 � 206 / Fax + 91 361 2529178
B.O.NORTH EASTERN DEVELOPMENT FINANCE CORPORATION LTD. (NEDFi) NH52(A) MAIN ROAD,
ESECTOR, ITANAGAR 791111 Phone/Fax: +91 360 2217694
CONSOLIDATED MONITORING REPORT ‐ 1st REPORT
EAST SIANG � SPA (2008‐09)
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Acknowledgement We record our sincere thanks to the Department of Planning, Government of
Arunachal Pradesh, for appreciating the need for independent third party monitoring of
Special Plan Assistance (SPA) (2008‐09) projects in the state of Arunachal Pradesh and
reposing their confidence in NEDFi by entrusting with the assignment.
We are indeed grateful to Shri Ankur Garg, IAS, Secretary (Planning), for providing his
invaluable suggestions to the Monitoring Team.
We are also thankful to Shri C. L. Tungkhang, Director (State Plan) and his colleagues
at the Planning Department for facilitating, coordinating and providing all support to
NEDFi officials in the course of the field visits to the projects.
In particular, the field support provided by the Chief Engineers of the concerned
Departments and their Executive Engineers, Assistant Engineers and other
Technical/General staff in the course of the field visits as also in submission of the field
data is thankfully acknowledged.
Chairman & Managing Director North Eastern Development Finance Company Ltd. (NEDFi) Guwahati
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CONTENTS
Page Nos. Sl. No.
PARTICULARS From To
1. INDEX OF PROJECTS 3 3
2. EXECUTIVE SUMMARY OF RECOMMENDATIONS 4 7
3. SUMMARY OF PROJECT SPECIFIC OBSERVATIONS 8 10
4. INTRODUCTION 11 11
5. METHODOLOGY & SAMPLING 12 12
6. RECOMMENDATIONS 13 14
7. PROJECT SPECIFIC OBSERVATIONS 15 23
8. SUBMISSION OF REPORTS 24 24
9. DISCLAIMER 25 25
ENCLOSURES
MONITORING REPORTS As per Index of
Projects at 1 above
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1. INDEX OF PROJECTS
LIST OF SPA (200809) PROJECTS IN EAST SIANG DISTRICT MONITORED
Sl. No.
Project Name Cost of Project (Rs. lakh)
Department Executing Department
Page Nos.
Status
1. C/o Cluster of Minor Irrigation projects under Boleng Sub‐Division
250.00 Water Resources Department (WRD)
WRD
27 – 37
Complete
2. Flood control work on Sibo Korong, Maye, Rottong, Poklek & Besong rivers to protect village area & agricultural land area at Boying, Yagrung, Sibut & Takilalung village
250.00 Water Resources Department (WRD)
WRD
38 – 47
Complete
3. C/o of rural link roads under Rural Works Sub‐Division, Pangin
100.00 Rural Works Department (RWD)
RWD
48 – 54
Complete
4. Improvement of various roads and bridges under Ruksin Sub‐Division
90.00 Public Works Department (PWD)
PWD
55 – 62
Complete
5, Improvement & extension of Mebo Township Road
85.00 Public Works Department (PWD)
PWD 63 – 69 Complete
6. Building Infrastructure schemes for Education & Health Departments under Nari‐Koyu Sub‐Division
400.00 School Education & Health
WRD
70 – 81
On‐going
7. Improvement & infrastructure development in Sports at Mebo Town
200.00 Rural Department (RD)
RD
82 – 88
On‐going
8. Improvement & infrastructure development in Education & Health at Mebo Town
115.00 Rural Department (RD)
RD
89 – 96
On‐going
9. Improvement of existing distribution network of water supply at Pasighat Market area within Pasighat Township
50.00 Public Health Engineering Department (PHED)
PHED
97 – 103
Complete
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2. EXECUTIVE SUMMARY OF RECOMMENDATIONS �ShortTerm Recommendations� Observations Recommendations 1. Design & locational changes:
The project �Building infrastructure for Education & Health Departments under NariKoyu subdivision� at Sl. No. 6 of Index of Projects: (a) Construction of single storied girl’s hostel for 100 boarders at Telam H.S. School – this has been changed to double storey; (b) Construction of SP Type‐II (double unit) 5 nos. quarters for teachers of Koyu Secondary School – this has been changed to 4 double units and 2 single units; (c) Construction of SP Type‐III (2 nos.) quarters for Medical officers of Telam PHC – 1 no. shifted to Nari and the one at Telam has been built inside the Telam H.S. School campus; (d) Construction of SP Type II (double unit) 2 nos. quarters for Medical Staff of Telam PHC – 1 no. double unit proposed to be converted into two single units with one unit shifted to Nari; (e) No approvals for design and locational changes could be provided to the Third Party Monitors.
1. Any major design changes and proposals for location changes should be done only after obtaining proper official written approvals. Executing Departments should strictly comply and adhere to this requirement.
2. Need for reexecution of works: The project �Improvement & infrastructure development in Sports at Mebo Town� at Sl. No. 7 of Index of Projects had a component of leveling of playground at a cost of Rs. 41.36 lakh which is reportedly complete and amount spent. However, during the visit of the Third Party Monitors, it was found that the playground is full of boulders/stones with visible slope and unfit for any sporting activity.
2. This playground will have to be redeveloped to make it fit for sporting activities.
3. Variations in actual execution: The project �Improvement & extension of Mebo Township Road� at Sl. No. 5 of Index of Projects had also in its original estimates WBM‐II of amount Rs. 17.18 lakh, which was not executed. Instead, additional work executed outside of original estimates includes construction of 2 nos. RCC Box culvert – 2mtr. span, 3 nos. RCC Box culvert – 1 mtr. span, 2 nos. wing wall and construction of CC drain of 210 mtr. length within the overall project cost.
3. While the works executed are necessary, proper planning should have been done during the preparation of the DPR and estimates. For better implementation, Executing Departments should prepare estimates after detailed studies and visits to project sites.
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4. Poor project conceptualization/formulation:
The project �Improvement & infrastructure development in Education &Health at Mebo Town � at Sl. No. 8 of Index of Projects had a component of RCC fencing & gate for Mebo HS School costing Rs. 25.16 lakh. However, the condition of the Boys Hostel for which this RCC fencing was done is in a dilapidated condition as can be seen from the pictures below.
4. Better project formulation could have suggested repair and renovation works for the boys and girls hostel prior to or along with the construction of the RCC fence/wall.
*Dilapidated condition of boys Hostel at Mebo HS School.
*R.C.C. wall constructed at hostel campus Mebo H.S. School.
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�MediumTerm Recommendations� Observations Recommendations 1. Multiple contractors executing works on Work
Order Basis: The number of contractors engaged in the 9 projects at East Siang district as reported by the Executing Departments is as under:
Name of project No. of contractors
(i) C/o Cluster of Minor Irrigation projects under Boleng Sub‐Division
154
(ii) Flood control work on Sibo Korong, Maye, Rottong, Poklek & Besong rivers to protect village area & agricultural land area at Boying, Yagrung, Sibut & Takilalung village
350
(iii) C/o of rural link roads under Rural Works Sub‐Division, Pangin
127
(iv) Improvement of various roads and bridges under Ruksin Sub‐Division
31
(v) Improvement & extension of Mebo Township Road
18
(vi) Building Infrastructure schemes for Education & Health Departments under Nari‐Koyu Sub‐Division
68
(vii) Improvement & infrastructure development in Sports at Mebo Town
8
(viii) Improvement & infrastructure development in Education & Health at Mebo Town
9
(ix) Improvement of existing distribution network of water supply at Pasighat Market area within Pasighat Township
17
1. A policy decision may be considered by the State Government to make tendering process mandatory in award of work under SPA along the lines of centrally sponsored schemes like PMGSY. Well‐established procedure for tendering, through competitive bidding, should be followed for all projects to ensure quality works and timely completion.
2. Projects executed by nontechnical Departments: Two large projects at Sl. No. 1 (vii) & (viii) above with total project cost of Rs. 315 lakh at Mebo Town is being executed by the BDO who has only one technical person in the rank of EO(RE).
2. Such large & important construction and civil works should be executed by technical executing departments like PWD etc.
3. Projects complete before Third Party Monitors visits: In this instance, it was observed that many of the projects have been completed before the Third Party Monitors appointment and visits.
3. The State Govt. may consider appointing third party monitors at the time of sanction of projects. This will enable the monitors to visit the projects prior to or at the start of works enabling the monitoring to be more objective and concurrent in nature.
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�LongTerm Recommendations� Observations Recommendations 1. Quality Testing and Quality Control Measures:
Presently no testing facilities are available close to sites/District HQs. All the construction observed was being done without any testing. Moreover, no quality control measures are being taken at present.
1. The State Govt. may consider arrangements for Quality Testing facilities close to the sites/District HQs. The Executing Depts. may introduce Quality Control Register to keep record of Test Reports of materials used as also Site Order Book for recording observations made by JE/AE/Executive Engineer during their visits. Technical assistance and collaborations may be sought from IIT, Guwahati, NERIST etc.
2. Detailed studies prior to executing projects: Many of the projects especially the Minor Irrigation and Flood Control works have been executed without undertaking detailed scientific studies. The flood control works have been done on an emergency and adhoc basis which may result in the works having to be repeated again in the next rainy season.
2. The Departments should undertake detailed studies/scientific studies and where required take External Experts for preparing Detailed Project Reports prior to taking up projects for execution.
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3. SUMMARY OF PROJECT SPECIFIC OBSERVATIONS (i) Construction of Minor Irrigation projects under Boleng SubDivision Cost of project: Rs. 250 lakh Details of project: Construction of 15 nos. of Minor Irrigation
Projects Observations: (a) The clusters of Minor Irrigation Projects are spread over a large area at high altitudes/hill tops with difficult accessibility; (b) The Third Party Monitoring Team could visit only one project at Sine and Boleng village. The source is perennial having head works and one distribution channel. It is reported that the discharge ranges from 0.043 to 0.135 cumecs and the command area is mostly terrace; (c) No reports were made available regarding water availability during different seasons, crops raised (mono/double cropping), survey containing alignment and levels of canals, position of outlets in the command area etc. These reports should be prepared in future prior to taking up such important irrigation projects; (d) It is reported that around 154 contractors were engaged on work order basis for executing this project. (ii) Flood control work on Sibo Korong, Maye, Rottong, Poklek & Besong rivers to protect village area & agricultural land area at Boying, Yagrung, Sibut & Takilalung village Cost of project: Rs. 250 lakh Details of project: Flood control works on 5 hill rivers Observations: (a) These schemes have been executed on an emergency basis and have no relevance to flood control measures. No proper channelisation/dredging have been done – only some boulders have been removed and in the process the bed has been depressed in the form of pond. So during the next rainy season these depressions will be filled up by boulders again; (b) It is important that a comprehensive report/master plan be prepared to take up such works for durable remedial measures. While these kinds of works are required for providing the public immediate relief, long term relief can only be provided after proper scientific studies and planning; (c) It is reported that around 350 contractors were engaged for this project through work order basis. Multiplicity of contractors leads to poor quality and delay of works. (iii) Construction of rural link roads under Rural Works SubDivision, Pangin
Cost of project: Rs. 100 lakh Details of project: Construction of 14 nos. of rural link roads Observations: (a) About 14 link roads of lengths (5 km to 9 km) have been taken up mainly for earth work in formation cutting; (b) The Third Party Monitoring team could visit two projects viz. Construction of RLR at Kallek village and Construction of RLR at Radha village. Both roads alignments have steep gradients which should be avoided and road geometrics should be within permissible limits These roads need further extensions to provide connectivity to more villages; (c) It is also reported that a total of 127 contractors were engaged for executing this project through work orders.
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(iv) Improvement of various roads and bridges under Ruksin SubDivision Cost of project: Rs. 90 lakh Details of project: Repair works on Mirem‐Mikong‐Jonai
(MMJ) and Sika‐Tode‐Sika‐Bamin (STSB) roads and flood protection works on bridges at Peneng Korong & Sille Korong rivers on MMJ road
Observations: (a) The repair works on roads are satisfactory. However, the protection works particularly on Sille Korong has been done on an adhoc basis and unscientifically – no HFL & other hydrological data are available. The MMJ and STSB roads are very important roads which provide connectivity between different villages. The MMJ road also provides interstate connectivity with Assam at Jonai and is the only road connecting the new Industrial Area at Niglok. The two bailey bridges over Peneng Korong and Sille Korong need to be replaced by RCC bridges and the entire length of both the MMJ and STSB roads need widening, improvement and repairs; (b) Work was executed through Works Orders and a total of 31 contractors were engaged for the project. Important works like this should be executed through tendering process. (v) Improvement & extension of Mebo Township Road Cost of project: Rs. 85 lakh Details of project: Repair works on different roads in Mebo
Town Observations: (a) The original estimate was for repair of roads in patches with WBM I, II & III & carpeting, embankment & boulder crated wall. But the works executed include RCC culverts, CC drains & wing walls by excluding WBM‐II & reduction in other works like embankment, WBM‐III & blacktopping. Additional works executed were construction of 2 nos. of RCC box culvert of 2m span and 3 nos. of RCC box culvert of 3m span, CC drain of 210m length and 2 nos. of wing walls within the overall budget; (b) Approvals for such deviations from the original estimates/sanction of the actual works executed on ground could not be provided by the Dept. to the Third Party Monitors; (c) There is a need for proper planning in preparation of estimates and scrutiny before execution. (vi) Building Infrastructure schemes for Education & Health Departments under NariKoyu SubDivision Cost of project: Rs. 400 lakh
Details of project: Construction of school hostels, teacher & medical quarters, development of football ground, extension of PHC building
Observations: (a) Construction of single storied girl’s hostel for 100 boarders at Telam H.S. School has been changed to double storey; (b) Construction of SP Type‐II (double unit) 5 nos. quarters for teachers of Koyu Secondary School has been changed to 4 double units and 2 single units; (c) Construction of SP Type‐III (2 nos.) quarters for Medical officers of Telam PHC – 1 no. shifted to Nari and the one at Telam has been built inside the Telam H.S. School campus; (d) Construction of SP Type II (double unit) 2 nos. quarters for Medical Staff of Telam PHC – 1 no. double unit converted into two single units with one unit shifted to Nari; (c) No work has been done on the football ground; (d) No approvals for design & locational changes provided to the Third Party Monitors.
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(vii) Improvement & infrastructure development in Sports at Mebo Town Cost of project: Rs. 200 lakh Details of project: Construction of Sports Auditorium &
Playground with VIP Gallery Observations: (a) Sports Auditorium has been completed satisfactorily; (b) Development of Playground: Totally unsatisfactory work. An amount of Rs. 41.36 lakh has been reportedly spent on leveling the playground. However, the playground still needs to be properly leveled and brought to playing conditions. On the date of the Third Party Monitoring visit i.e. February 12, 2010, it was seen that the playground was filled with boulders and stones with a visible slope and unfit for any sporting activity. The playground will have to be redeveloped; (c) Work on VIP Gallery was ongoing during the visit; (d) This project is being executed by the Block Development Officer, Mebo who has only one junior technical person who is supervising the works. Large projects of this nature should ideally be executed by Technical executing depts. like PWD etc. (viii) Improvement & infrastructure development in Education & Health at Mebo Town Cost of project: Rs. 115 lakh Details of project: Construction works at CHC, Mebo, Motum
ME School, Mebo HS School & Sigar Primary School Observations: (a) The proposal of RCC wall fencing for the hostels at Mebo HS School has been very poorly conceptualized and formulated. The Boys Hostel is in a dilapidated condition while the RCC wall fencing for the same has been built; (b) No work has been done on the development of football ground at Mebo HS School; (c) This project is being executed by the Block Development Officer, Mebo who has only one junior technical person who is supervising the works. Large projects of this nature should ideally be executed by Technical executing depts. like PWD etc. (ix) Improvement of existing distribution network of water supply at Pasighat Market area within Pasighat Township Cost of project: Rs. 50 lakh Details of project: Replacement and relaying existing water
pipeline, drilling of bore well and erection of overhead water tank
Observations: (a) The project has been executed satisfactorily; (b) The scheme has been found to be very beneficial for the people and business concerns in Pasighat Market area; (c) Noteworthy observation is that user charges are being collected. The water rate being collected is – Household Rs 100/‐ per month and Commercial per point Rs 50/‐ per month; (d) The test report of water quality was within permissible limits.
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4. INTRODUCTION (a) Special Plan Assistance (SPA) projects approved during Annual Plan 200809 for the state of Arunachal Pradesh During the Annual Plan 2008‐09 for the State of Arunachal Pradesh, the Planning
Commission approved Rs. 50490.00 lakh as grant under SPA for implementation of 334
nos. of State specific projects. The Ministry of Finance, Govt. of India conveyed sanction
and payment of grant component of Rs. 50490.00 lakh. In order to complete all the
approved projects, the Govt. of Arunachal Pradesh provided the required loan component
of Rs. 5610.00 lakh. The required fund was released by the Ministry towards the end of
the financial year 2008‐09. To avoid haphazard and slapdash utilization of resources,
Govt. of Arunachal Pradesh requested the Planning Commission to extend the time frame
beyond March 31, 2009 for implementation of projects up to September 30, 2009.
Accordingly, all concerned Departments were allowed to implement the SPA (2008‐09)
projects during 2009‐10 within the stipulated deadline.
To ensure transparency and judicious utilization of resources, the Govt. of
Arunachal Pradesh, in a path breaking measure, had decided to engage Third Party
Monitors for independent monitoring of the SPA (2008‐09) projects. It was also decided
that monitoring will be undertaken for projects whose project costs are Rs. 50.00 lakh
and above. Thus a total of 257 nos. of SPA (2008‐09) projects were to be monitored by
NABCONS and NEDFi.
(b) Independent Third Party Monitoring of SPA (200809) projects by NEDFi NEDFi has been assigned, on professional basis, the work of independent Third
Party Monitoring of 16 (sixteen) nos. of infrastructure projects (roads, bridges, minor
irrigation, education, health etc.) in the three districts of East Siang (9 nos.), Dibang
Valley (2 nos.) and Lower Dibang Valley (5 nos.) in the State of Arunachal Pradesh,
underSPA (2008‐09).
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5. METHODOLOGY & SAMPLING (a) Methodology
Detailed information regarding the projects to be monitored was collected from
the Executing Departments through an approved Government Format along with
Detailed Project Reports/Concept Papers. Desk study was done by an Expert Team
formed especially for the purpose.
Field visits were taken up after coordination with the Planning Department,
District Planning Officers, Chief Engineers/Executive Engineers/Assistant Engineers of
the implementing Departments. During the field visits detailed physical survey of the
projects were conducted. On‐field discussions with the executing engineers & contractors
were held and wherever recommendations, corrective measures required were provided
by the Expert Team. Scrutiny of project costs and expenses, interaction wherever
possible with the beneficiaries, Village Heads, meetings with the Deputy Commissioners
and Heads of Departments were done and feedback provided.
(b) Sampling of cluster of projects 100% projects (all 16 nos.) have been taken up for independent Third Party
Monitoring by NEDFi. However, some of the projects have a number of sub‐projects.
Sampling of sub‐projects was done after carefully giving proportionate representation to
all the beneficiary villages, size of financial outlays as also to different types/categories of
the projects. In cases of incomplete projects with cluster of sub‐projects, subsequent
monitoring visits will also cover sub‐projects not visited earlier. The projects will be
monitored till they have been physically completed. Equipped with the background
information in respect of the selected projects provided by the State Government, an
expert team of NEDFi was deployed in the field to undertake the physical monitoring
studies of the identified projects with the highest level of objectivity, data integrity and
independence. This methodology will be uniformly followed for all monitoring visits
subject, however, to further improvement from time to time based on the felt needs and
feedback while keeping intact in sharp focus the core idea of making the monitoring
exercise absolutely objective and corrective in nature.
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6. RECOMMENDATIONS
6.1 Design changes and relocation of projects to be done only after proper approvals have been obtained from the concerned authorities
The Executing Departments need to strictly adhere to this requirement. Please
refer 7(vi) at page 21.
6.2 Poor quality of works and need for reexecution
The quality of work at Playground in Mebo Town has been very poor. An amount
of Rs. 41.36 lakh has been reportedly spent. However, the playground remains unfit for
any sporting activity. This playground will have to be redeveloped. Please refer 7(vii) at
page 22.
6.3 Variations in actual execution from sanctions
Executing Departments should ensure that there are minimum variations during
execution of projects on ground from original sanctions. While important works outside
of original sanctions have been executed on ground, these can be easily taken care of by
improved planning and detailed studies during preparation of estimates and
DPRs/Concept Papers. Please refer 7(v) at page 20.
6.4 Improvement in project conceptualization/formulation
Project conceptualization/formulation needs to be improved considerably.
Please refer 7(viii) at page 23.
6.5 Tendering process in place of Work Order system in awarding works
A policy decision may be considered by the State Government to make tendering
process mandatory in award of work under SPA along the lines of centrally sponsored
schemes like PMGSY. Well‐established procedure for tendering, through competitive
bidding, should be followed for all projects to ensure quality works and timely
completion. Please refer to page 6.
6.6 Projects executed by nontechnical Departments
Large civil construction projects should ideally be executed by Technical
Executing Departments like PWD etc. Please refer 7(vii) & (viii) at pages 22 & 23.
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6.7 Appointment of Third Party Monitors along with sanction of projects
The State Govt. may consider appointing third party monitors at the time of
sanction of projects. This will enable the monitors to visit the projects prior to or at the
start of works enabling the monitoring to be more objective and concurrent in nature. In
this instance, many of the projects were complete before the third party monitors visit.
6.8 Quality Testing and Quality Control Measures
The State Govt. may consider arrangements for Quality Testing facilities close to
the sites/District HQs. The Executing Depts. may introduce Quality Control Register to
keep record of Test Reports of materials used as also Site Order Book for recording
observations made by JE/AE/Executive Engineer during their visits. Please refer 7(vi) at
pages 21 & 22.
6.9 Detailed studies prior to executing projects
The Departments should undertake detailed studies/scientific studies and
where required take External Experts for preparing Detailed Project Reports prior to
taking up projects for execution. Please refer 7(i) & 7(ii) at pages 15 to 18.
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7. PROJECT SPECIFIC OBSERVATIONS (i) Construction of Cluster of Minor Irrigation projects under Boleng SubDivision The project is for construction of 15 (fifteen nos.) of Minor Irrigation Projects
under Boleng Sub‐Division, namely:
Sl. No. Name of Subproject 1 C/o MIP at Sine & Boleng village 2 C/o MIP at Pangin & Koreng area at Pangin village 3 C/o MIP at Lokpeng Tarak area at Yeksi village 4 C/o MIP at Sissen Komsing, Pangi, Jorsing at Sissen village 5 C/o MIP at Resing area at Yemsing village 6 C/o MIP at Kebang Babuk, Rottung & Kallak area at Kebang village 7 C/o MIP at Pareng, Supsing & Yingku village 8 C/o MIP at Sitang village 9 C/o MIP at Yibuk, Messing & Lessing village 10 C/o MIP at Dosing Rengo & Lelling village 11 C/o MIP at Begging & Mopit village 12 C/o MIP at Pangkang village 13 C/o MIP at Parong village 14 C/o MIP at Riew village 15 C/o MIP at Riga village
The people of the project areas are all Scheduled Tribes belonging to the Adi
community and almost 90% of the population are farmers. To wean away the people
from their traditional practices of shifting cultivation (Jhum), introduction of Terrace
Cultivation with irrigation facilities is an important intervention of the state. The
command area of the project is 255 ha. and 143 families will be benefited.
The clusters of Minor Irrigation Projects (MIPs) are spread over a large area at
high altitudes/hill tops with difficult accessibility. The third party monitoring team could
visit only one project i.e. Construction of MIP at Sine & Boleng village. The source is
perennial having head works and one distribution channel. It is reported that the lean
discharge ranges from 0.043 to 0.135 cumecs and the command area is mostly terrace.
No reports were made available regarding water availability during different
seasons, crops raised (mono/double cropping), survey containing alignment and levels of
canals, position of outlets in the command area etc. These reports should be prepared in
future prior to taking up such important irrigation projects.
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Since all the 15 sub‐projects have been reported to be completed and only one
could be visited, it would be ideal if the Third Party Monitors are appointed at the time
when the project works start so that monitoring works are of concurrent nature. This
would ensure better monitoring, quality of work and judicious utilization of funds.
It is also reported that around 154 contractors were engaged for this project
through work order basis. Multiplicity of contractors would only lead to poor quality and
delay of works.
Likely Benefits of the project
Some of the major benefits likely to accrue out of this project are:
(i) Irrigation facilities for command area of 255 ha. benefiting 22 villages with
about 143 families;
(ii) Higher productivity through double cropping;
(iii) Weaning away farmers from Jhum cultivation;
(iv) Alleviation of socio‐economic status of farmers.
(ii) Flood control work on Sibo Korong, Maye, Rottong, Poklek & Besong rivers to protect village area & agricultural land area at Boying, Yagrung, Sibut & Takilalung village Sibo Korong at Boying village, Maye & Rottong Korong at Yagrung village, Poklek
Korong at Sibut village and Besong Korong at Takilalung village are all hill rivers at
boulder stages and are flashy rivers. The catchment areas of the rivers lie in the nearby
hilly areas. The area is subject to very heavy rainfall during the monsoon period from
June to September. This results in the catchments‐basin swelling of the rivers that causes
heavy soil erosion and out flanking over its banks. This annual phenomenon threatens
the agricultural land area and villages through which these rivers pass. On July 14, 2008,
the rivers outflanked their banks and caused heavy erosion and damages with the rivers
tending to migrate towards the eroded stretches. The scheme was reported to have been
taken up on priority to prevent further damages to the agricultural land and villages of
that area.
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While these schemes have been executed on an emergency basis, proper flood
control measures need to be taken in future. Flood control refers to the specific process
of providing and operating structures designed to eliminate or minimize the damaging
effects of flood by retaining, constraining or diverting flood flows as per some
economically based design limits.
The schemes of flood control taken up here have no relevance to flood control
measures. No proper channelisation/dredging have been done – only some boulders
have been removed and in the process the bed has been depressed in the form of pond.
So during the next rainy season these depressions will be filled up by boulders again.
Wire crated boulder bunds to raise bank height and earthwork in embankment were
done. As it appeared from visual inspection, the streams being flashy and in boulder stage
are naturally aggrading type. In some cases no channel section of the streams were seen.
In order to assess the quantity of works done, a report indicating levels of the channel
section at intervals (10 to 15 mt), High Flood Level (HFL), Rainfall data, Long Section of
the reach with 100 mt u/s and 100 mt d/s of the affected reach etc. should be prepared.
For earth work in embankment, the embankment section required to stop spilling
of bank should be prepared showing top width, bottom width, slope, HFL, Hydraulic
gradient etc.
Before starting such works, a report should be prepared containing:
• Wet profile of the river system – whether flood plain is big, medium or small;
• Water depth on flood plains;
• Bottom slope of the river channel;
• Roughness of flow plane;
• Water discharge – bank spilling, insufficiency of drainage, high discharge;
• Water level/flood level – to determine hydraulic gradient and embankment
height;
• Rainfall data of at least 10 years of the basin or nearby basin;
• Duration of flooding in a certain area.
Any improvement of river channel or flood embankment may be done after such a
study. Removal of boulders from river bed can be done in collaboration with R&D Dept.
under schemes like NREGA.
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It is important that a comprehensive report/master plan be prepared to take up
such works for durable remedial measures. While these kinds of works are required for
providing the public immediate relief, long term relief can only be provided after proper
scientific studies and planning.
Moreover, it is reported that around 350 contractors were engaged for this project
through work order basis. Multiplicity of contractors would only lead to poor quality and
delay of works.
Likely Benefits of the project
Some of the major benefits likely to accrue out of this project are:
(i) Temporary relief for the flood affected agricultural land and villages.
(iii) Construction of rural link roads under Rural Works SubDivision, Pangin
The project is for construction of 14 nos. of rural link roads (RLR) under Pangin
Sub‐division, namely:
Sl. No.
Name of subproject
1. C/o RLR at Kallek village 2. C/o RLR at Radha Village 3. C/o RLR at Begging Village 4. C/o RLR at Sitang Village 5. C/o RLR at Pankang (Jorkong) Village 6. C/o RLR at Pankang (Kumku) Village 7. C/o RLR at Pangin Village 8. C/o RLR at Yemsing Village 9. C/o RLR at Riew Village 10. C/o RLR at Sub Centre at Parong Village 11. C/o RLR at Boleng 12. C/o RLR at Tarak Village 13. C/o RLR at Sissen Village 14. C/o RLR at Sanggam Bridge Point to Komsing Village
Rural road connectivity particularly in hill areas is a key component for the socio‐
economic development of the area. About 14 link roads of lengths (5 km to 9 km) have
been taken up mainly for earth work in formation cutting. However, some of the roads
need further extensions to provide connectivity to more villages. These roads should
ideally be brought to WBM standards (all weather).
CONSOLIDATED MONITORING REPORT ‐ 1st REPORT
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Of the 14 sub‐projects, the Third Party Monitoring team visited two projects viz.
Construction of RLR at Kallek village and Construction of RLR at Radha village. It was
noticed that the alignment at Kallek & Radha village has steep gradients which should be
avoided and road geometrics should be within permissible limits.
It is also reported that a total of 127 contractors were engaged for executing this
project through work orders.
Likely Benefits of the project
Some of the major benefits likely to accrue out of this project are:
(i) Reduction in distances to be traveled for the population of adjoining villages;
(ii) Better access to education, healthcare and other public services;
(iii) More assured supplies of food, medicines, life saving drugs etc.;
(iv) Better access to markets for farmers.
(iv) Improvement of various roads and bridges under Ruksin SubDivision The work is mainly repair works for 1 Km of the 16.19 Km long Mirem‐Mikong‐
Jonai (MMJ) road, 2 Km of 10.28 km long Sika‐Tode‐Sika‐Bamin (STSB) road and flood
protection work on bridges at Peneng Korong and Sille Korong rivers.
The works are complete physically. The repair works on two stretches of road are
satisfactory. However, the protection works particularly on Sille Korong has been done
on an adhoc basis. The protection works have been done unscientifically – no HFL and
other hydrological data are available. The MMJ and STSB roads are very important roads
which provide connectivity between different villages. The MMJ road provides interstate
connectivity with Assam at Jonai and is the only road connecting the new Industrial Area
at Niglok. The two bailey bridges over Peneng Korong and Sille Korong need to be
replaced by RCC bridges and the entire length of both the MMJ and STSB roads need
widening improvement and repairs.
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Work was executed through Works Orders and a total of 31 contractors were
engaged for the project. Works of this nature should be executed through the tendering
process.
Likely Benefits of the project
Some of the major benefits likely to accrue out of this project are: (i) Protection for the two major bridges on MMJ road; (ii) Better ride quality.
(v) Improvement & extension of Mebo Township Road
The original estimate was for repair of roads in patches with WBM I, II & III &
carpeting, embankment of 1.59 Km & boulder crated wall. But the works executed
include RCC culverts, CC drains & wing walls by excluding WBM‐II & reduction in other
works like embankment, WBM‐III & blacktopping. The original estimates included WBM‐
II of length 3 km and amount of Rs. 17.18 lakh. This was not executed. WBM‐III execution
was done for 2.30 km down from 3.0 km of original estimates and amount spent was Rs.
16.46 lakh down from Rs. 17.58 lakh. Earthwork in embankment was executed for only
0.30 km whereas the original estimates were made for 1.59 km. Additional works
executed were construction of 2 nos. of RCC box culvert of 2m span and 3 nos. of RCC box
culvert of 3m span, CC drain of 210m length and 2 nos. of wing walls. These works were
executed within the overall budget of Rs. 85 lakh for the project. Approvals for such
deviations from the original estimates/sanction of the actual works executed on ground
could not be provided by the Department to the Third Party Monitors. There is a need for
proper planning in preparation of estimates and scrutiny before execution.
The execution of works was on Work Order basis and a total of 18 contractors
were engaged in this project. There is an urgent need for introduction of tendering
process in the awarding of such works. More frequent supervision is required during
surfacing/carpeting and maintenance of proper super elevation of roads.
Likely Benefits of the project
Some of the major benefits likely to accrue out of this project are: (i) Better ride quality; (ii) Improved drainage.
CONSOLIDATED MONITORING REPORT ‐ 1st REPORT
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(vi) Building Infrastructure schemes for Education & Health Departments under NariKoyu SubDivision The project of School Education Department is being executed by Water
Resources Department and has the following sub‐projects:
Sl. No.
Subproject Estimated cost (Rs. in lakh)
1. Construction of Single storied Girl’s Hostel for 100 boarders at Telam H.S. School at Telam
119.38
2 Development of football ground of Telam Higher Secondary School at Telam
39.88
3 Construction of SP Type‐II (Double Unit) 5 nos. quarters for Teachers of Koyu Secondary School at Koyu Circle Hq.
47.53
4 Construction of Single storied Girl’s Hostel for 100 boarders at Seren Middle School at Seren
119.38
5 Extension of PHC Building for 50 patients with Kitchen and Dinning at Telam
41.83
6 Construction of SP Type‐III (2 Nos.) quarters for Medical Officers of Telam PHC at Telam
10.99
7 Construction of SP Type‐II (Double Unit) 2 nos. quarters for Medical Staff of Telam PHC at Telam
19.01
Additional contingencies @ 0.5% 2.00 TOTAL 400.00
The construction of 5 nos. of SP Type‐II (double unit) at Sl. No. 3 above has been
changed to 4 double units and 2 single units. One double unit has been completed, while
about 70% has been achieved on another. During the Third Party Monitoring team visit
on February 9, 2010; work had just started on one double unit and two single units. Work
on one more double unit is yet to start. The reason attributed for the change in design
and slow progress is “non‐availability of land” – however, this issue was not referred to
the Deputy Commissioner or the School Education Department for redressal.
One out of 2 Units of SPT‐III quarters for Medical Officer’s of Telam PHC at Sl. No. 6
above has been completed & the other is stated to be shifted to Nari. Out of 2 Units of
SPT‐II (Double Unit) quarters for Medical Staff of Telam PHC at Sl. No. 7 above, one has
been completed and design change has been proposed to convert the remaining double
unit to two single units – one at Telam and the other shifted to Nari (work on both yet to
CONSOLIDATED MONITORING REPORT ‐ 1st REPORT
EAST SIANG � SPA (2008‐09)
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start). No work on the football ground of the Telam H.S. School has been done till the date
of visit. No authorizations/approvals were produced regarding design changes and
shifting of quarters for Medical Staff from Telam to Nari.
Such major design changes and changes to the project should have proper
approvals and authorizations. No quality control measures and quality testing is being
done.
A total of 68 contractors through work orders have been engaged to execute this
project. Tendering process should be introduced to ensure quality and timely completion
of such important projects.
Likely Benefits of the project Some of the major benefits likely to accrue out of this project are:
(i) Better education and health facilities.
(vii) Improvement & infrastructure development in Sports at Mebo Town The project was for construction of Sports Auditorium and Play ground with VIP
gallery at a cost of Rs. 200 lakh. The Sports Auditorium has been completed and the work
is satisfactory.
An amount of Rs. 41.36 lakh has been reportedly spent on leveling the playground.
However, the playground still needs to be properly leveled and brought to playing
conditions. On the date of the Third Party Monitoring visit i.e. February 12, 2010, it was
seen that the playground was full with boulders and stones with a visible slope and
totally unfit for any sporting activity. The playground will have to be redeveloped.
Likely Benefits of the project
Some of the major benefits likely to accrue out of this project are:
(i) Development of sports;
(ii) Better quality of life for the youth.
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(viii) Improvement & infrastructure development in Education & Health at Mebo
Town
The project has different works at CHC, Mebo; ME School, Motum; HS School,
Mebo and Primary School, Sigar. While all works have been completed, only the
development of football ground at Mebo H.S. School is remaining.
Project conceptualization/formulation has been very poor in the works taken up
at Mebo Higher Secondary School. The hostels are in a dilapidated condition while the
boundary walls have been repaired. The hostels need urgent repairs.
Moreover, Technical Departments like PWD should be entrusted with such civil
works instead of the Block Development Officer who has only one technical staff.
Likely Benefits of the project
Some of the major benefits likely to accrue out of this project are:
(i) Better education and health facilities.
(ix) Improvement of existing distribution network of water supply at Pasighat
Market area within Pasighat Township
The project was for replacing and relaying existing water pipeline, drilling of bore
well and erection of overhead tank for water supply at Pasighat Market area. The project
was executed satisfactorily.
Likely Benefits of the project
Some of the major benefits likely to accrue out of this project are:
(i) Improved water supply – to facilitate more coverage.
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EAST SIANG � SPA (2008‐09)
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8. SUBMISSION OF REPORTS 10 hard copies – 3 in colour and 7 in black and white – of the Comprehensive
Monitoring Reports in respect of each of the projects visited in the District of Dibang
Valley are submitted herewith for kind perusal and record of the Government of
Arunachal Pradesh.
CONSOLIDATED MONITORING REPORT ‐ 1st REPORT
EAST SIANG � SPA (2008‐09)
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9. DISCLAIMER
THIS REPORT/DOCUMENT HAS BEEN PREPARED BY NORTH EASTERN DEVELOPMENT FINANCE CORPORATION LTD. (NEDFi) ON BEHALF OF THE GOVERNMENT OF ARUNACHAL PRADESH BASED ON THE INFORMATION AND DATA PROVIDED BY THEM AS ALSO THE OBSERVATIONS RECORDED IN THE COURSE OF THE FIELD VISITS. THE VIEWS EXPRESSED IN THIS REPORT/DOCUMENT ARE ONLY ADVISORY IN NATURE AND THEY DO NOT REPRESENT OR REFLECT, IN ANY WAY, THE POLICY OR VIEWS OF NEDFi. NEDFi ACCEPTS NO FINANCIAL LIABILITY OR RESPONSIBLITY FOR THE ACCURACY, COMPLETENESS OR USEFULNESS OF ANY INFORMATION, PRODUCT OR PROCESS DISCLOSED IN THIS REPORT/DOCUMENT TO ANYONE USING THIS REPORT/DOCUMENT OR ACTIONS IN ANY MANNER ON ANY VIEW OR OBSERVATIONS EXPRESSED HEREIN.
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar C/o cluster of Minor Irrigation Projects under Boleng Sub‐Division, SPA (2008‐09)
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SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 200809
MONITORING REPORT FOR THE PERIOD ENDING DECEMBER, 2009 Project � Minor Irrigation / District � East Siang
Name of the Project: Construction of cluster of Minor Irrigation projects under Boleng Sub Division.
Name of Scheme: SPA (Normal) Annual Plan 200809
1. Project Details > 3. Social Benefits from the project >
Name of the District: East Siang No. of villages to be benefited: 22 nos. (Cultivable command area–255 ha.)
Executing Department: Water Resources Department (WRD) Total combined population to be benefited 143 families
Executing Circle: Water Resources Circle, Itanagar Names of the benefiting villages: Pangin, Yeksi, Sissen, Yemsing, Kebang, Pareng, Supsing & Yingku, Sitang, Sine & Boleng, Yibuk, Messing & Lessing, Dosing Rengo & Lelling, Begging & Mopit, Pangkang, Parong, Riew and Riga.
Executing Division: Water Resources Division, Pasighat 4. Project Status as observed during Field Visit >
Executing Sub Division: Water Resources Sub Division, Pasighat Date of the Field Visit February 10, 2010
2. Project Particulars > Financial Achievement as on December, 2009 (Rs in Lakh) 250.00
Date of Sanction: March 13, 2009 % of Financial Progress 100% (AnnexureI)
Cost of the Project (Rs in Lakh): 250.00 (15 schemes)
Physical Progress As per AnnexureII
Means of Finance :(Rs in Lakh): Field Observations As per AnnexureIII
Central Share (90%): 225.00 5. GPS Readings/LatLong: As per AnnexureIV
State Share – Loan (10%): 25.00 6. Current Project Status: Completed
Date of Commencement of work: March 16, 2009 7. Number of attached Visuals/Photographs: 28 Date of Completion of work: June 18, 2009 Date of submission of utilization certificate: June 25, 2009
8. Special Comments/Observations/Suggestions/recommendations, if any: Under this project, there are fifteen schemes spread over different far flung locations at high altitude. Tendering system should be introduced for execution of such works instead of the present system of awarding works through work orders.
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar C/o cluster of Minor Irrigation Projects under Boleng Sub‐Division, SPA (2008‐09)
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Annexure � I
CONSOLIDATED FINANCIAL PROGRESS
Name of Project: Construction of cluster of Minor Irrigation projects under Boleng Sub Division. Job Scheme Number:
Sr. No. Items Amount (Rs. in lakh)
1 Cost of Project
250.00
2 Means of Finance: (a) Central Govt. (90%) (b) State Govt. (10%)
225.0025.00
3 Financial Achievement as on December, 2009
250.00
4 % of progress (Item 3 / Item 2x100)
100 %
Comments on Progress: The project is complete.
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar C/o cluster of Minor Irrigation Projects under Boleng Sub‐Division, SPA (2008‐09)
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Annexure � II PHYSICAL FINANCIAL � CUMULATIVE
Name of Project: Construction of cluster of Minor Irrigation projects under Boleng Sub Division. (Rupees in Lakh)
Details of Sanction Work planned during the period up to December, 2009
Work carried out up to the end of
December, 2009
Work planned during the period ending March, 2010 (Project is complete)
Sr. No.
Particulars of Major Items of Work Unit
Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) 1 C/o MIP at Sine & Boleng village a Construction of CC channel Mtr. 286 15.00 286 15.00 286 15.00 2 C/o MIP at Pangin & Koreng area at
Pangin village
a Jungle clearance Sq.m 24,024 0.26 24,024 0.26 24,024 0.26 b C/o of earthen channel cum 18,113 11.74 18,113 11.74 18,113 11.74 3 C/o MIP at Lokpeng Tarak area at
Yeksi village.
a Jungle clearance Sq.m 17,940 0.19 17,940 0.19 17,940 0.19 b C/o of earthen channel cum 18,765.40 14.81 18,765.40 14.81 18,765.40 14.81 4 C/o MIP at Sissen Komsing, Pangi,
Jorsing at Sissen village.
a C/O Earthen Channel Cum 8,613 7.87 8,613 7.87 8,613 7.87 b C/O C.C. Channel Mtr 200 15.88 200 15.88 200 15.88 5 C/o MIP at Resing area at Yemsing
village
a Jungle clearance Sq.m 80,104 0.87 80,104 0.87 80,104 0.87 b C/o of earthen channel Cum 34,801 29.13 34,801 29.13 34,801 29.13 6 C/o MIP at Kebang Babuk, Rottung &
Kallak area at Kebang village.
a Jungle clearance Sq.m 27,541.80 0.30 27,541.80 0.30 27,541.80 0.30 b C/o of earthen channel Cum 18,758.37 14.70 18,758.37 14.70 18,758.37 14.70 7 C/o MIP at Pareng, Supsing & Yingku
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar C/o cluster of Minor Irrigation Projects under Boleng Sub‐Division, SPA (2008‐09)
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village. a Jungle clearance Sq.m 11,625 0.12 11,625 0.12 11,625 0.12 b C/o of earthen channel Cum 14,576.40 14.88 14,576.40 14.88 14,576.40 14.88 8 C/o MIP at Sitang village a Jungle clearance Sq.m 13,635 0.15 13,635 0.15 13,635 0.15 b C/o of earthen channel Cum 8,617.12 6.85 8,617.12 6.85 8,617.12 6.85 9 C/o MIP at Yibuk, Messing & Lessing
village
a Jungle clearance Sq.m 7,650 0.08 7,650 0.08 7,650 0.08 b C/o of earthen channel Cum 8,912.62 9.92 8,912.62 9.92 8,912.62 9.92 10 C/o MIP at Dosing Rengo & Lelling
village
a Jungle clearance Sq.m 6,740 0.07 6,740 0.07 6,740 0.07 b C/o of earthen channel Cum 10,757.87 10.93 10,757.87 10.93 10,757.87 10.93 11 C/o MIP at Begging & Mopit village a Jungle clearance Sq.m 11,625 0.12 11,625 0.12 11,625 0.12 b C/o of earthen channel Cum 14,576.40 14.88 14,576.40 14.88 14,576.40 14.88 12 C/o MIP at Pangkang village a Jungle clearance Sq.m 17,940 0.19 17,940 0.19 17,940 0.19 b C/o of earthen channel Cum 18,765.40 14.81 18,765.40 14.81 18,765.40 14.81 13 C/o MIP at Parong village a Jungle clearance Sq.m 9,255 0.10 9,255 0.10 9,255 0.10 b C/o of earthen channel Cum 19,017.08 14.90 19,017.08 14.90 19,017.08 14.90 14 C/o MIP at Riew village a Jungle clearance Sq.m 34,825 0.37 34,825 0.37 34,825 0.37 b C/o of earthen channel Cum 24,619.69 19.63 24,619.69 19.63 24,619.69 19.63 15 C/o MIP at Riga village a Jungle clearance Sq.m 32,520 0.36 32,520 0.36 32,520 0.36 b C/o of earthen channel Cum 37,160.29 29.64 37,160.29 29.64 37,160.29 29.64 16 Add contingencies @ 0.5% 1.25 1.25 1.25
TOTAL > 250.00 250.00 250.00
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar C/o cluster of Minor Irrigation Projects under Boleng Sub‐Division, SPA (2008‐09)
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Annexure III
FIELD VISIT OBSERVATIONS
Name of Project: Construction of cluster of Minor Irrigation projects under Boleng Sub Division. Type/Category of the Project:
Sr. No. Particulars Observations / Comments
1 Comments on physical progress as observed on the date of the visit (comments may be made here on such aspects as overall progress vis‐à‐vis the plan, technical supervision by the Departmental Engineers, arrangement for machinery, etc.)
Under this project, there are 15 nos. of sub projects of Minor irrigation schemes under Boleng Sub Division in East Siang Dist. The third party monitoring team visited one project viz. C/o MIP at Sine and Boleng village.
2 Comments on other quality control measures such as arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc.
No Q.C. Register was maintained.
3 Special Observations / Comments, if any, with regard to the Project’s background, its physical progress, quality, operational issues, etc. not covered above
The sources have stated that the source is perennial, cropping pattern � double, irrigation coverage 45 Ha, discharge 0.135 cum.
4 Likely benefits of the Project upon completion (number & names of the benefiting villages, estimated size of the benefited population, change in economic status or quality of life, etc.
It is reported that a total of 22 villages with 143 families will benefit from this project.
5 Difficulties, if any, being experienced in completing the Project No difficulties.
6 Suggestion/s for Improvement (for speeding up implementation, addressing the difficulties, if any, maximizing the project benefits, etc.)
Detailed studies covering water availability, H/W distribution system, cropping pattern, irrigation coverage should be undertaken before taking up such projects.
Minor Irrigation
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar C/o cluster of Minor Irrigation Projects under Boleng Sub‐Division, SPA (2008‐09)
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Annexure IV GPS READINGS/LATLONG � GPS SITE MAPS
MIP at Sine and Boleng village
Latitude ‐ N 280 19’ 01.5”
Longitude ‐ E 940 56’ 53.1”
Elevation 492 m
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar C/o cluster of Minor Irrigation Projects under Boleng Sub‐Division, SPA (2008‐09)
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PICTORIAL / VISUAL VIGNETTES OF THE PROJECT
Monitoring Report for the period ending December, 2009
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PICTORIAL / VISUAL VIGNETTES OF THE PROJECT
Monitoring Report for the period ending December, 2009
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PICTORIAL / VISUAL VIGNETTES OF THE PROJECT
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar C/o cluster of Minor Irrigation Projects under Boleng Sub‐Division, SPA (2008‐09)
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PICTORIAL / VISUAL VIGNETTES OF THE PROJECT
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar C/o cluster of Minor Irrigation Projects under Boleng Sub‐Division, SPA (2008‐09)
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PICTORIAL / VISUAL VIGNETTES OF THE PROJECT
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong Rivers, SPA (2008‐09)
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SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 200809
MONITORING REPORT FOR THE PERIOD ENDING DECEMBER, 2009 Project � Flood Control Works / District � East Siang
Name of Scheme: SPA (Normal) Annual Plan 200809 Name of the Project: Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong rivers to protect village area and agriculture land at Boying, Yagrung, Sibut and Takilalung villages.
3. Social Benefits from the project >
1. Project Details > No. of villages to be benefited: 4 Villages
Name of the District: East Siang Total combined population to be benefited 6200 Nos.
Department Water Resources Department (WRD) Names of the benefiting villages: Boying, Sibut, Takilalung & Yagrung
Executing Department: Water Resources Circle, Itanagar 4. Project Status as observed during Field Visit >
Executing Division: Water Resources Division, Pasighat Date of the Field Visit February 12, 2010
Executing Sub Division: Water Resources Sub‐ Division, Pasighat Financial Achievement as on December, 2009 (Rupees in lakh) 250.00
2. Project Particulars > % of Financial Progress 100% (AnnexureI)
Date of Sanction: March 25, 2009 Physical Progress As per AnnexureII
Cost of the Project (Rs in Lakh): 250.00 (5 schemes) Field Observations As per AnnexureIII
Means of Finance :(Rs in Lakh): 5. GPS Readings/LatLong: As per AnnexureIV
Central Share (90%): 225.00 6. Current Project Status: Complete
State Share – Loan (10%): 25.00 7. Number of attached Visuals/Photographs: 16
Date of Commencement of work: March 28, 2009
Date of Completion: June 12, 2009
Date of submission of utilization certificate June 25, 2009
8. Special Comments/Observations/Suggestions/recommendations, if any: The project is for taking up works on small stretches of five flashy hill streams at boulder stage. The works include removing of boulders from river bed which has been termed as channelisation, boulder bund to raise bank height and earthwork in embankment. The rivers are flashy and in boulder stage and are naturally aggrading type � in some cases no channel section of the rivers were seen. Detailed studies should be taken up prior to taking up such works which appear to have been taken up on adhoc basis.
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong Rivers, SPA (2008‐09)
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Annexure � I
CONSOLIDATED FINANCIAL PROGRESS
Name of Project: Flood control works on Sibo Korong, Maye, Rottong, Poklek and Besong rivers to protect village area and agriculture land area at Boying, Yagrung, Sibut and Takilalung village.
Sr. No. Items Amount (Rs. in lakh)
1 Cost of Project
250.00
2 Means of Finance: (a) Central Govt. (90%) (b) State Govt. (10%)
225.0025.00
3 Financial Achievement as on December, 2009
250.00
4 % of progress (Item 3 / Item 2x100)
100%
Comments on Progress: The project has been completed.
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong Rivers, SPA (2008‐09)
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Annexure � II PHYSICAL FINANCIAL � CUMULATIVE
Name of Project: Flood Control Works on Sibo Korong, Maye, Rottong, Poklek and Besong River to protect village area and agriculture land area at Boying, Yagrung Sibut, Takilalung village.
(Rupees in lakh) Details of Sanction Work planned
during the period up to
December, 2009
Work carried out up to the end of December, 2009
Work planned during the period ending March, 2010
(Project is complete)
Sr. No.
Particulars of Major Items of Work Unit
Quantity Amount Quantity Amount Quantity Amount Quantity Amount
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) 1 Sibo Korong a Earthen embankment on Sibokorong mtr 400 69.70 ‐do‐ 69.70 400 69.70b Dredging/ channelisation (75m) m3 25257 25.50 ‐do‐ 25.50 25257 25.50c Wire crated boulder bund (150 m) near English
bridge. m3 1483 24.10 ‐do‐ 24.10 1483 24.10
2 Maye Korong a Dredging/channelisation m3 18061 18.24 18061 18.24 18061 18.24b Wire crated boulder bund (145 m) m3 610 10.59 610 10.59 610 10.593 Poklek Korong a Dredging/channelisation at Poklek Korong (380m) m3 21265 21.48 21265 21.48 21265 21.48b Wire crated boulder bund (185 m) m3 779 13.55 779 13.55 779 13.554 Besong Korong a Dredging/channelisation at Poklek Korong (400m) m3 22614 22.84 22614 22.84 22614 22.84b Wire crated boulder bund (160 m) m3 674 11.70 674 11.70 674 11.705 Rottong Korong a Dredging/channelisation at Poklek Korong (490m) m3 23254 23.48 23254 23.48 23254 23.48b Wire crated boulder bund (103 m) m3 434 7.57 434 7.57 434 7.576 Add contingencies @ 0.5% 1.25 1.25 1.25
TOTAL > 250.00 250.00 250.00
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong Rivers, SPA (2008‐09)
41
Annexure III
FIELD VISIT OBSERVATIONS
Name of Project: Flood Control Work on Sibo Korong, Maye, Rottong, Poklek & Besong River to protect village area and agriculture land area at Boying, Yagrung, Sibut & Tekilalung village Type/Category of the Project:
Sr. No. Particulars Observations / Comments
1 Comments on physical progress as observed on the date of the visit (comments may be made here on such aspects as overall progress vis‐à‐vis the plan, technical supervision by the Departmental Engineers, arrangement for machinery, etc.)
The project is reported to be complete.
2 Comments on other quality control measures such as arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc.
No Q.C. Register was maintained.
3 Special Observations / Comments, if any, with regard to the Project’s background, its physical progress, quality, operational issues, etc. not covered above
The project was to take up works on small stretches of five flashy
hill streams at boulder stage. The work envisaged removal of
boulders which has been termed channelisation, wire crated
boulder bund to raise bank height and earthwork in embankment.
As it appeared from visual inspection, the streams being flashy and
in boulder stage are naturally aggrading type. In some cases no
channel section of the streams were seen. In some cases it was seen
that some boulders have been removed and in the process the bed
has been depressed in the form of pond. So during the next rainy
Flood Control
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong Rivers, SPA (2008‐09)
42
season these depressions will be filled up by boulders again. In
order to assess the quantity of works done, a report indicating
levels of the channel section at intervals (10 to 15 mt), High Flood
Level (HFL), Rainfall data, Long Section of the reach with 100 mt u/s
and 100 mt d/s of the affected reach etc. should be prepared.
For earth work in embankment, the embankment section required
to stop spilling of bank should be prepared showing top width,
bottom width, slope, HFL, Hydraulic gradient etc.
It is important that a comprehensive report/master plan be
prepared to take up such works for durable remedial measures.
While these kinds of works are required for providing the public
immediate relief, long term relief can only be provided after proper
scientific studies and planning.
4 Likely benefits of the Project upon completion (number & names of the benefiting villages, estimated size of the benefited population, change in economic status or quality of life, etc.
The project was to provide immediate flood control relief to a
population of about 6200 of 4 villages.
5 Difficulties, if any, being experienced in completing the Project No difficulties.
6 Suggestion/s for Improvement (for speeding up implementation, addressing the difficulties, if any, maximizing the project benefits, etc.)
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong Rivers, SPA (2008‐09)
43
Annexure IV GPS READINGS/LATLONG � GPS SITE MAPS
1) Sibo Korong Latitude ‐ N 280 3’ 17”
Longitude ‐ E 950 17’ 6.4”
Elevation ‐226 m
Near the culvert
Latitude ‐ N 280 3’ 35.1”
Longitude ‐ E 950 17’ 24.5”
2) Poklek � Korong
Latitude ‐ N 270 59’ 50.2”
Longitude ‐ E 950 17’ 8”
Elevation 154 m above MSL
3) Maye � Korong
Latitude ‐ N 280 0’ 35.3”
Longitude ‐ E 950 14’ 3.8”
Elevation 227 m above MSL
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong Rivers, SPA (2008‐09)
44
PICTORIAL / VISUAL VIGNETTES OF THE PROJECT
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong Rivers, SPA (2008‐09)
45
PICTORIAL / VISUAL VIGNETTES OF THE PROJECT
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong Rivers, SPA (2008‐09)
46
PICTORIAL / VISUAL VIGNETTES OF THE PROJECT
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Flood control works on Sibo Korong, Maye, Rottong, Poklek & Besong Rivers, SPA (2008‐09)
47
PICTORIAL / VISUAL VIGNETTES OF THE PROJECT
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar C/o Rural Link Roads under Rural Works Sub‐Division � Pangin, SPA (2008‐09)
48
SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 200809
MONITORING REPORT FOR THE PERIOD ENDING DECEMBER, 2009 Project � Construction of Rural Link Roads under RWD Pangin / District � East Siang
Name of the Project: Construction of rural link roads under Rural Works SubDivision, Pangin.
Name of Scheme: SPA (Normal) Annual Plan 200809
1. Project Details > 3. Social Benefits from the project >
Name of the District: East Siang No. of villages to be benefited: 17 Villages
Executing Department: Rural Works Department (RWD) Total combined population to be benefited 8,296 Nos.
Executing Circle: Pasighat Circle RWD Names of the benefiting villages: Kallek & Rotung, Radha, Begging, Sitang, Pankang (Jorkong), Pangkang(Kumku), Pangin, Yemsing, Riew, Parong, Boleng, Tarak, Sissen, Komsing.
Executing Division: Pasighat Division RWD 4. Project Status as observed during Field Visit >
Executing Sub Division: Pangin Sub Division RWD Date of the Field Visit February 10, 2010
2. Project Particulars > Financial Achievement as on December, 2009 (Rs in lakh) 100.00
Date of Sanction: March 17, 2009 % of Financial Progress 100% (AnnexureI)
Cost of the Project (Rs in Lakh): 100.00 Physical Progress As per AnnexureII
Means of Finance :(Rs in Lakh): Field Observations As per AnnexureIII
Central Share (90%): 90.00 5.GPS Readings/LatLong: As per AnnexureIV
State Share – Loan (10%): 10.00 6. Current Project Status: Completed
Date of Commencement of work: March, 2009 7.Number of attached Visuals/Photographs: 4
Date of Completion: December, 2009
Likely Date of submission of Utilization Certificate
January 23, 2010
8. Special Comments/Observations/Suggestions/recommendations, if any: The project was for earth work in formation cutting. Tendering system for award of works should be introduced in place of the present system of awarding works through work order basis.
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar C/o Rural Link Roads under Rural Works Sub‐Division � Pangin, SPA (2008‐09)
49
Annexure � I
CONSOLIDATED FINANCIAL PROGRESS
Name of Project: Construction of rural link roads under Rural Works Sub Division, Pangin
Sr. No. Items Amount (Rs. in lakh)
1 Cost of Project
100.00
2 Means of Finance: (a) Central Govt. (90%) (b) State Govt. (10%)
90.0010.00
3 Financial Achievement as on December, 2009
100.00
4 % of progress (Item 3 / Item 2x100)
100%
Comments on Progress: Formation cutting of hill slope has been done. Project is complete.
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar C/o Rural Link Roads under Rural Works Sub‐Division � Pangin, SPA (2008‐09)
50
Annexure � II PHYSICAL FINANCIAL � CUMULATIVE
Name of Project: Construction of rural link roads under Rural Works Sub Division, Pangin
(Rupees in lakh)
Details of Sanction Work planned during the period up to December,
2009
Work carried out up to the end of up to December, 2009
Work planned during the period ending March, 2010 (Not applicable as the project is complete)
Sr. No.
Particulars of Major Items of Work
Unit
Quantity Amount Quantity Amount Quantity Amount Quantity Amount
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
1 Radha village
a E/w in formation cutting Km 0.54 9.90 0.54 9.90 0.54 9.90
2 Begging village
a E/w in formation cutting Km 0.315 9.90 0.315 9.90 0.315 9.90
3 Sitang village
a E/w in formation cutting Km 0.12 5.00 0.12 5.00 0.12 5.00
4 Pankang (Jorkong village)
a E/w in formation cutting Km 0.27 5.00 0.27 5.00 0.27 5.00
5 Pankang (Kumku) village
a E/w in formation cutting Km 0.15 5.00 0.15 5.00 0.15 5.00
6 Pangin village
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar C/o Rural Link Roads under Rural Works Sub‐Division � Pangin, SPA (2008‐09)
51
a E/w in formation cutting Km 0.15 5.00 0.15 5.00 0.15 5.00
7 Yemsing village
a E/w in formation cutting Km 0.45 14.80 0.45 14.80 0.45 14.80
8 Riew village
a E/w in formation cutting Km 0.15 5.00 0.15 5.00 0.15 5.00
9 Parong village
a E/w in formation cutting Km 0.295 10.00 0.295 10.00 0.295 10.00
10 Boleng village
a E/w in formation cutting Km 0.20 5.00 0.20 5.00 0.20 5.00
11 Tarak village
a E/w in formation cutting Km 0.24 5.00 0.24 5.00 0.24 5.00
12 Sissen village
a E/w in formation cutting Km 0.24 5.00 0.24 5.00 0.24 5.00
13 Komsing village
a E/w in formation cutting Km 0.23 5.00 0.23 5.00 0.23 5.00
14 Kallek village
a E/w in formation cutting Km 0.54 9.90 0.54 9.90 0.54 9.90
15 Add contingencies @ 0.5% 0.50 0.50 0.50
TOTAL > 100.00 100.00 100.00
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar C/o Rural Link Roads under Rural Works Sub‐Division � Pangin, SPA (2008‐09)
52
Annexure III
FIELD VISIT OBSERVATIONS
Name of Project: Construction of rural link roads under Rural Works Sub Division, Pangin Type/Category of the Project:
Sr. No. Particulars Observations / Comments
1 Comments on physical progress as observed on the date of the visit (comments may be made here on such aspects as overall progress vis‐à‐vis the plan, technical supervision by the Departmental Engineers, arrangement for machinery, etc.)
Out of fourteen (14) schemes; work on two schemes � PMGSY (Kallek & Rottung of 3.5 Km) and from PP road to Radha village have been inspected.
2 Comments on other quality control measures such as arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc.
Work relates to earth work in formation cutting of hill slope.
3 Special Observations / Comments, if any, with regard to the Project’s background, its physical progress, quality, operational issues, etc. not covered above
At some places formation is not leveled. These link roads should be completed. A total of 154 contractors were engaged for executing this project on work order basis.
4 Likely benefits of the Project upon completion (number & names of the benefiting villages, estimated size of the benefited population, change in economic status or quality of life, etc.
This project provides connectivity to 17 villages which will benefit a population of about 8296.
5 Difficulties, if any, being experienced in completing the Project No difficulties.
6 Suggestion/s for Improvement (for speeding up implementation, addressing the difficulties, if any, maximizing the project benefits, etc.)
Funds should be provided to complete these roads to make them all weather. Tendering process for award of works should be introduced instead of the work order system being followed at present.
Roads
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar C/o Rural Link Roads under Rural Works Sub‐Division � Pangin, SPA (2008‐09)
53
Annexure IV
GPS READINGS/LATLONG � GPS SITE MAPS
Readings were taken at 3 positions Kallek Village
1) Latitude ‐ N 280 8’ 18.8”
Longitude ‐ E 950 8’ 57.6”
Elevation 580 m above MSL
2) Latitude ‐ N 280 7’ 48.1”
Longitude ‐ E 950 9’ 17.9”
Elevation 590 m
Radha Village
Latitude ‐ N 280 9’ 24.6”
Longitude ‐ E 950 3’ 4”
Elevation 246 m
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar C/o Rural Link Roads under Rural Works Sub‐Division � Pangin, SPA (2008‐09)
54
PICTORIAL / VISUAL VIGNETTES OF THE PROJECT
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Job / Scheme Number: 5054 R & B (SPA) Ruksin Sub‐Division, SPA (2008‐09)
55
SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 200809
MONITORING REPORT FOR THE PERIOD DECEMBER, 2009 Job/Scheme Number 5054 R&B (SPA) / Project � Roads and Bridges / District � East Siang
Name of the Project: Improvement of various roads and bridges under Ruksin SubDivision
Name of Scheme: SPA (Normal) Annual Plan 200809
1. Project Details > 3. Social Benefits from the project >
Name of the District: East Siang No. of villages to be benefited: 16 Villages.
Project Job/Scheme Number: 5054 R&B (SPA) Total combined population to be benefited 10,000 Nos.
Executing Department: Public Works Department (PWD) Names of the benefiting villages: Ruksin, Rayang, Ngorlung, Niglok, Mikong, Mangnang, Bilat, Mirem, Miglung, Remi, Ledum, Sille, Rani, Sika Tode, Sika Bamin, Oyan etc.
Executing Circle: Boleng Circle, PWD 4. Project Status as observed during Field Visit >
Executing Division: Pasighat Division, PWD Date of the Field Visit February 8, 2010
Executing Sub Division: Bilat Sub Division, PWD Financial Achievement as on December, 2009 (Rs in lakh) 90.00
2. Project Particulars > % of Financial Progress 100% as per(AnnexureI) Date of Sanction: March 3, 2009 Physical Progress As per AnnexureII Cost of the Project (Rs in Lakh): 90.00 Field Observations As per AnnexureIII Means of Finance :(Rs in Lakh): 5. GPS Readings/LatLong: As per AnnexureIV Central Share (90%): 81.00 6. Current Project Status: Completed
State Share – Loan (10%): 9.00 7. Number of attached Visuals/Photographs: 12 Date of Commencement of work: March 5, 2009
Date of Completion: April 27, 2009
Date of submission of U.C. May 6, 2009 vide SE/BLG/WG44/P/200910/0809
8. Comments/Observations: 1 Km of the 16.19 Km long MiremMikongJonai (MMJ) road (Rs. 13.76 lakh) and 2 Km of 10.28 km long SikaTodeSikaBamin (STSB) road (Rs. 28.49 lakh) has been repaired and the rest amount has been spent on flood protection work on bridges at Peneng Korong and Sille Korong rivers on MMJ road.
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Job / Scheme Number: 5054 R & B (SPA) Ruksin Sub‐Division, SPA (2008‐09)
56
Annexure � I
CONSOLIDATED FINANCIAL PROGRESS
Name of Project: Improvement of various roads and bridges under Ruksin sub division Job Scheme Number: 5054 R&B (SPA)
Sr. No. Items Amount (Rs. in lakh)
1 Cost of Project
90.00
2 Means of Finance: (a) Central Govt. (90%) (b) State Govt. (10%)
81.009.00
3 Financial Achievement as on December, 2009
90.00
4 % of progress (Item 3 / Item 2x100)
100 %
Comments on Progress: The project is complete and the work executed is satisfactory.
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Job / Scheme Number: 5054 R & B (SPA) Ruksin Sub‐Division, SPA (2008‐09)
57
Annexure � II PHYSICAL FINANCIAL � CUMULATIVE
Name of Project: Improvement of various roads and bridges under Ruksin sub division Job Scheme Number: 5054 R&B (SPA) (Rupees in Lakh)
Details of estimates and sanction
Work planned during the period up to
December, 2009
Work carried out up to the end of up to
December, 2009
Work planned during the period ending March, 2010(Project complete)
Sl. No.
Particulars of Major Items of
Work
Unit
Quantity Amount Quantity Amount Quantity Amount Quantity Amount (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) 1 SH: Protection work
over SILLE KORONG on MMJ road
cum a)Boulder apron: 979.13 b)E/work: 1008.10
14.80 a)Boulder apron: 979.13 b)E/work: 1008.10
14.80 a)Boulder apron: 979.13 b)E/work: 1008.10
14.80
2 SH: Protection work & approach filling over Peneng Korong on MMJ road
cum a)Boulder apron: 726 b)Approach filling:1253.87 c)E/work: 1456 d)CC work:28.90
30.35 a)Boulder apron: 726 b)Approach filling:1253.87 c)E/work: 1456 d)CC work:28.90
30.35 a)Boulder apron: 726 b)Approach filling:1253.87 c)E/work: 1456 d)CC work:28.90
30.35
3 SH: Re‐WBM, pot holes repair at various location on MMJ road.
km (3‐4 Km) =1.00
13.76 (3‐4 Km) =1.00 13.76 (3‐4 Km) =1.00 13.76
4 SH: Re‐WBM, pot holes. Repair at various location on Sika Tode‐ Sika Bamin road.
km (7.835 – 9.935 Km)=2.1
28.49 (7.835 – 9.935 Km)=2.1
28.49 (7.835 – 9.935 Km)=2.1
28.49
5. Add contingency 2.60 2.60 2.60 TOTAL > 90.00 90.00 90.00
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Job / Scheme Number: 5054 R & B (SPA) Ruksin Sub‐Division, SPA (2008‐09)
58
Annexure III
FIELD VISIT OBSERVATIONS Name of Project: Improvement of various roads and bridges under Ruksin sub division Job Scheme Number: 5054 R&B (SPA) Type/Category of the Project:
Sl. No.
Particulars Observations / Comments
1 Comments on physical progress as observed on the date of the visit (comments may be made here on such aspects as overall progress vis‐à‐vis the plan, technical supervision by the Departmental Engineers, arrangement for machinery, etc.)
The work is mainly repair works of 1 Km on MMJ road and 2 Km on STSB road and flood protection and approach work of two bailey bridges on rivers Sille Korong and Peneng Korong. The works are complete physically.
2 Comments on other quality control measures such as arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc.
No Quality Control register was maintained.
3 Special Observations / Comments, if any, with regard to the Project’s background, its physical progress, quality, operational issues, etc. not covered above
The repair works on two stretches of road are satisfactory. However, the protection works particularly on Sille Korong has been done on an adhoc basis. The protection works have been done unscientifically � no HFL and other hydrological data are available.
4 Likely benefits of the Project upon completion (number & names of the benefiting villages, estimated size of the benefited population, change in economic status or quality of life, etc.
The MMJ and STSB roads are very important roads which provide connectivity between different villages. The MMJ road provides interstate connectivity with Assam at Jonai and is the only road connecting the new Industrial Area at Niglok.
5 Difficulties, if any, being experienced in completing the Project No difficulties faced while executing the work. 6 Suggestion/s for Improvement (for speeding up implementation,
addressing the difficulties, if any, maximizing the project benefits, etc.)
1. Work was executed through Works Orders and a total of 31 contractors were engaged for the project. 2. Works should be executed through the tendering process. 3. The two bailey bridges over Peneng Korong and Sille Korong need to be replaced by RCC bridges and the entire length of both the MMJ and STSB roads need widening and repairs.
Roads and Bridges
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Job / Scheme Number: 5054 R & B (SPA) Ruksin Sub‐Division, SPA (2008‐09)
59
Annexure IV
GPS READINGS/LATLONG � GPS SITE MAPS
1) 0 point MMJ Road
Latitude – N 270 57’ 21.8” Longitude – E 950 12’ 15.8”
2) Bailey bridge on Sille Korong
Latitude – N 270 54’ 23.4” Longitude – E 950 13’ 57.9”
3) Bailey bridge on Peneng Korong
Latitude – N 270 56’ 02.3” Longitude – E 950 13’ 51.4”
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Job / Scheme Number: 5054 R & B (SPA) Ruksin Sub‐Division, SPA (2008‐09)
60
PICTORIAL / VISUAL VIGNETTES OF THE PROJECT
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Job / Scheme Number: 5054 R & B (SPA) Ruksin Sub‐Division, SPA (2008‐09)
61
PICTORIAL / VISUAL VIGNETTES OF THE PROJECT
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Job / Scheme Number: 5054 R & B (SPA) Ruksin Sub‐Division, SPA (2008‐09)
62
PICTORIAL / VISUAL VIGNETTES OF THE PROJECT
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Job / Scheme Number: 5054 R&B (SPA) Mebo Township Road, SPA (2008‐09)
63
SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 200809
MONITORING REPORT FOR THE PERIOD ENDING DECEMBER, 2009 Job/Scheme Number: 5054 R&B (SPA) / Project � Roads & Bridges / District � East Siang
Name of the Project: Improvement & Extension of Mebo Township Road.
Name of Scheme: SPA (Normal) Annual Plan 200809
1. Project Details > 3. Social Benefits from the project >
Name of the District: East Siang District. No. of villages to be benefited: 18 Villages
Project Job/Scheme Number: 5054 R&B (SPA) Total combined population to be benefited 20,000 Nos.
Executing Department: Public Works Department (PWD) Names of the benefiting villages: Mebo Township & surrounding villages like Darne, Mebo etc.
Executing Circle: Boleng Circle 4. Project Status as observed during Field Visit >
Executing Division: Pasighat Division PWD Date of the Field Visit February 12, 2010
Executing Sub Division: Mebo Sub – Division PWD Financial Achievement as on December, 2009 (Rs in Lakh) 85.00
2. Project Particulars > % of Financial Progress 100% (AnnexureI) Date of Sanction: March 27, 2009 Physical Progress As per AnnexureII Cost of the Project (Rs in Lakh): 85.00 Field Observations As per AnnexureIII Means of Finance :(Rs in Lakh): 5. GPS Readings/LatLong: As per AnnexureIV Central Share (90%): 76.50 6. Current Project Status: Completed
State Share – Loan (10%): 8.50 7. Number of attached Visuals/Photographs: 4 Date of Commencement of work: January 5, 2009
Date of Completion of work: April 29, 2009
Date of submission of utilization certificate
May 06, 2009 vide SE/BLG/WG44/P/200910/0809
8. Observations/Suggestions: The original estimate was for repair of roads in patches with WBM I, II & III & carpeting, embankment of 1.59 Km & boulder crated wall. But the works executed include RCC culverts, CC drains & wing walls by excluding WBMII & reduction in other works like embankment, WBMIII & blacktopping. There is a need for proper planning in preparation of estimates and scrutiny before execution.
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Job / Scheme Number: 5054 R&B (SPA) Mebo Township Road, SPA (2008‐09)
64
Annexure � I
CONSOLIDATED FINANCIAL PROGRESS
Name of Project: Improvement and Extension of Mebo Township Road. Job Scheme Number: 5054 R & B (SPA)
Sr. No. Items Amount (Rs. in lakh)
1 Cost of Project
85.00
2 Means of Finance: (a) Central Govt. (90%) (b) State Govt. (10%)
76.508.50
3 Financial Achievement as on December, 2009
85.00
4 % of progress (Item 3 / Item 2x100)
100 %
Comments on Work/Progress: The project is complete and the works executed is satisfactory.
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Job / Scheme Number: 5054 R&B (SPA) Mebo Township Road, SPA (2008‐09)
65
Annexure � II PHYSICAL FINANCIAL � CUMULATIVE
Name of Project: Improvement and Extension of Mebo Township Road. Job Scheme Number: 5054 R&B (SPA)
(Rupees in lakh)
Details of original estimates & sanction
Work planned during the period up to December, 2009
Work carried out up to the end of
December, 2009
Work planned during the period ending March, 2010 (Not applicable as the project is complete)
Sr. No.
Particulars of Major Items of Work
Unit
Quantity Amount Quantity Amount Quantity Amount Quantity Amount
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
1 Jungle cutting Km 1.59 0.86 1.59 0.86 1.59 0.86 2 Earthwork in Embankment Km 1.59 9.62 0.30 5.30 0.30 5.30 3 WBM I Km 0.75 6.87 0.75 6.87 0.75 6.87 4 WBM II Km 3.00 17.18 ‐‐‐‐ ‐‐‐‐ ‐‐‐‐ ‐‐‐‐ 5 WBM III Km 3.00 17.58 2.30 16.46 2.30 16.46 6 Black Topping Km 3.00 27.18 2.30 27.10 2.30 27.10 7 RCC Box Culvert – 2 mtr span Nos. ‐‐‐‐ ‐‐‐‐ 2.00 8.20 2.00 8.20 8 RCC Box Culvert – 1 mtr. span Nos. ‐‐‐‐ ‐‐‐‐ 3.00 6.50 3.00 6.50 9 C.C Drain Mtr ‐‐‐‐ ‐‐‐‐ 210 5.80 210 5.80 10 Boulder crated wall Mtr. 65.00 5.29 65.00 6.29 65.00 6.29 11 Wing wall Nos. ‐‐‐‐ ‐‐‐‐ 2.00 1.20 2.00 1.20 12 Add. contingencies @ 0.5% 0.42 0.42 0.42
TOTAL > 85.00 85.00 85.00
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Job / Scheme Number: 5054 R&B (SPA) Mebo Township Road, SPA (2008‐09)
66
Annexure III FIELD VISIT OBSERVATIONS
Name of Project: Improvement and Extension of Mebo Township Road. Job Scheme Number: 5054 R&B (SPA) Type/Category of the Project:
Sl. No.
Particulars Observations / Comments
1 Comments on physical progress as observed on the date of the visit (comments may be made here on such aspects as overall progress vis‐à‐vis the plan, technical supervision by the Departmental Engineers, arrangement for machinery, etc.)
The project has been completed and the overall quality of works is satisfactory. However, there is deviation from the original estimates/sanction of the actual works executed on ground. Approvals for such deviations could not be provided by the Department to the Third Party Monitors. The original estimates included WBMII of length 3 km and amount of Rs. 17.18 lakh. This was not executed. WBMIII execution was done for 2.30 km down from 3.0 km of original estimates and amount spent was Rs. 16.46 lakh down from Rs. 17.58 lakh. Earthwork in embankment was executed for only 0.30 km whereas the original estimates were made for 1.59 km. Additional works executed were construction of 2 nos. RCC box culvert of 2m span and 3 nos. RCC box culvert of 3m span, CC drain of 210m length and 2 nos. wing walls. These works were executed within the overall budget of Rs. 84.58 lakh for the project.
2 Comments on other quality control measures such as arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc.
No Quality Control Register was maintained.
3 Special Observations / Comments, if any, with regard to the Project’s background, its physical progress, quality, operational issues, etc. not covered above
The wing wall constructed for a culvert on Rake Korong (Darne village) is prone to erosion.
Roads & Bridges
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Job / Scheme Number: 5054 R&B (SPA) Mebo Township Road, SPA (2008‐09)
67
4 Likely benefits of the Project upon completion (number & names of the benefiting villages, estimated size of the benefited population, change in economic status or quality of life, etc.
Mebo Town is an Administrative SubDivisional Headquarter covering 18 villages with a population of more than 20,000. This project is beneficial for the population of the township and its surrounding villages.
5 Difficulties, if any, being experienced in completing the Project
No difficulties were faced.
6 Suggestion/s for Improvement (for speeding up implementation, addressing the difficulties, if any, maximizing the project benefits, etc.)
(1) The execution of works was on Work Order basis and a total of 18 contractors were engaged in this project.
(2) There is an urgent need for introduction of tendering process in the awarding of such works.
(3) More frequent supervision is required during surfacing/carpeting and maintenance of proper super elevation of roads.
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Job / Scheme Number: 5054 R&B (SPA) Mebo Township Road, SPA (2008‐09)
68
Annexure IV GPS READINGS/LATLONG � GPS SITE MAPS
Readings were taken at several points during inspection: 1) At Mebo Charali (1.48 Km)
Latitude ‐ N 280 9’ 59.3” Longitude ‐ E 950 24’ 29.6” Elevation 325 m above MSL
At end point of 1.48 Km Latitude ‐ N 280 10’ 7.6” Longitude ‐ E 950 25’ 11.8” Elevation 399m
2) At Residence of Ex Minister Latitude ‐ N 280 10’ 4.3” Longitude ‐ E 950 25’ 33” Elevation 446 m
At End Point Latitude ‐ N 280 10’ 7” Longitude ‐ E 950 25’ 36” Elevation 463 m
3) Near BDO Office Latitude ‐ N 280 9’ 58.1” Longitude ‐ E 950 15’ 34.3” Elevation 427m
4) At Education Quarter Road (280 m) Latitude ‐ N 280 9’ 52.6” Longitude ‐ E950 25’ 24.4” Elevation 393 m
Monitoring Report for the period ending December, 2009
NEDFi, Itanagar Job / Scheme Number: 5054 R&B (SPA) Mebo Township Road, SPA (2008‐09)
69
PICTORIAL/VISUAL VIGNETTES OF THE PROJECT
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 70
SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 200809
MONITORING REPORT FOR THE PERIOD ENDING DECEMBER 2009 Project � Building Infrastructure Schemes for Education & Health Departments � Nari Koyu / District � East Siang
Name of the Project: Building Infrastructure Schemes for Education & Health Departments under NariKoyu Sub Division.
Name of Scheme: SPA (Normal) Annual Plan 200809
1. Project Details > 3. Social Benefits from the project > Name of the District: East Siang No. of villages to be benefited: 30 Villages Executing Department: Water Resources Department (WRD) Total combined population to be benefited 9968 Nos. Executing Circle: Water Resources Circle, Itanagar Names of the benefiting villages: Koyu, Rina, Sipo, Rotte, Saku, Kadu, Jote, Tabiripo, Lipin,
Maney, Korang, Tene, Sido, Sipu, Kakki, Depi, Moli, Namey, Nari, Lumpo, Telam, New Telam, Old Deka, New Deka, Pam, Seren, New Seren, Potte, Detak & nearby villages of Assam
Executing Division: Water Resources Division, Pasighat 4. Project Status as observed during Field Visit >
Executing Sub Division: Water Resources Sub‐Division, Pasighat Date of the Field Visit February 9, 2010 2. Project Particulars > Financial Achievement as on December, 2009 (Rs in lakh) 167.80 Date of Sanction: March 25, 2009 % of Financial Progress 41.95% (AnnexureI) Cost of the Project (Rs in lakh): 400.00 Physical Progress As per AnnexureII Means of Finance: (Rs in lakh): Field Observations As per AnnexureIII Central Share (90%): 360.00 5. GPS Readings/LatLong: As per AnnexureIV State Share – Loan (10%): 40.00 6. Current Project Status: Ongoing. 1 unit of SPTIII Medical Officer�s quarter & SPTII
Medical Staff quarter of Telam PHC & 1 unit of SPTII (Double Unit) Teacher�s Quarter of Koyu Secondary School has been completed.
Date of Commencement of work: March 30, 2009 7. Number of attached Visuals/Photographs:26 Planned Date of Completion: April 15, 2010 Likely Date of submission of U.C. April, 2010
8. Special Comments/Suggestions : (1) Design changes in teachers quarters at Koyu Secondary School without proper approvals � (5 nos. SP TypeII double unit changed to 4 double units & 2 single units) attributed to nonavailability of land; (2) Design change at Telam PHC one no. SP Type II double unit for Medical staff converted to two single units and one transferred to Nari; (3) Transfer of 1 no. SP TypeIII quarter for Medical Officer from Telam to Nari; (4) No work has been done on the playground of Telam H.S. School; (5) Flow of fund to be maintained to expedite completion of Girl�s Hostel�Telam H.S. School.
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 71
Annexure � I
CONSOLIDATED FINANCIAL PROGRESS
Name of Project: Building Infrastructure Schemes for Education & Health Departments � Nari Koyu
Sr. No. Items Amount (Rs. in lakh)
1 Cost of Project 400.00
2 Means of Finance: (a) Central Govt. (90%) (b) State Govt. (10%)
360.0040.00
3 Financial Achievement as on December, 2009
167.80
4 % of progress (Item 3 / Item 2x100)
41.95%
Comments on Progress: Work rate has to be increased substantially to complete the remaining subprojects by 15.04.2010. (1) The progress of construction of Teachers quarters for Koyu Secondary School is very slow. The approval was for 5 nos. SP TypeII (double unit). But this has been changed to 4 double units and 2 single units. One double unit has been completed, while about 70% has been achieved on another. Work has just started on one double unit and two single units. Work on one more double unit is yet to start. The reason attributed for the change in design and slow progress is �nonavailability of land� � however, this issue was not referred to the Deputy Commissioner for redressal; (2) One out of 2 Units of SPTIII quarters for Medical Officer�s of Telam PHC has been completed & the other is stated to be shifted to Nari; (3) Out of 2 Units of SPTII (Double Unit) quarters for Medical Staff of Telam PHC one has been completed and design change has been proposed to convert the remaining double unit to two single units � one at Telam and the other shifted to Nari (work on both yet to start); (4) No work on the football ground of the Telam H.S. School has been done till the date of visit i.e. 09.02.2010; (5) No authorizations/approvals were produced regarding design changes and shifting of quarters for Medical Staff from Telam to Nari.
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 72
Annexure � II PHYSICAL FINANCIAL � CUMULATIVE
Name of Project: Building Infrastructure Schemes for Education & Health Departments � Nari Koyu (Rupees in lakh)
Details of Sanction Work planned during the period up to December,
2009
Work carried out up to the end of
December, 2009
Work planned during the period up to April, 2010.
Sr. No.
Particulars of Major Items of Work
Unit
Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) 1 Telam H.S. School a) Development of football ground Nos. 1 39.88 15% 5.98 15% 5.98 85% 33.90 b) C/o Girl’s Hostel Nos. 1 119.38 Procurement of
materials foundation &
columns
42.40 Procurement of materials foundation
& columns
42.40 Super Structure (100%)
76.98
2 C/o SPT‐II Teacher’s Quarter‐Koyu Secondary School
Nos. 5 47.53 2 qrts. complete & Procurement of materials & C/o foundation for other 3 qrts
32.00 2 qrts. complete & Procurement of materials & C/o
foundation for other 3 qrts.
32.00 Super Structure of 3 qrts (100%)
15.53
3 Telam P.H.C. a) Extension of PHC building with
Kitchen & Dinning‐ Nos. 1 41.83 64.36% 26.92 64.36% 26.92 35.64% 14.91
b) C/o SPT‐III Medical Officer’s Quarter
Nos. 2 10.99 Complete 10.99 Complete 10.99 Complete (100%)
‐‐‐‐‐‐‐‐
c) C/o SPT‐II Medical Staff’s quarter
Nos. 2 19.01 Complete 19.01 Complete 19.01 Complete (100%)
‐‐‐‐‐‐‐‐
4 C/o Girl’s Hostel – Seren Middle School
Nos. 1 119.38 Procurement of materials,
foundation & columns
28.50 Procurement of materials, foundation
& columns
28.50 Super Structure (100%)
90.88
5 Add. Contingencies @ 0.5% 2.00 2.00 2.00 TOTAL > 400.00 167.80 167.80 232.20
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 73
Annexure III FIELD VISIT OBSERVATIONS
Name of Project: Building Infrastructure Schemes for Education & Health Departments � Nari Koyu Type/Category of the Project:
Sr. No.
Particulars Observations / Comments
1 Comments on physical progress as observed on the date of the visit (comments may be made here on such aspects as overall progress vis‐à‐vis the plan, technical supervision by the Departmental Engineers, arrangement for machinery, etc.)
Physical progress is tardy. No progress was achieved regarding development of the football ground of Telam H.S. School. 1 out of 5 units of SPTII Teacher's quarters of Koyu Secondary School has been completed; another is 70% complete.
2 Comments on other quality control measures such as arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc.
No Q.C. register was maintained.
3 Special Observations / Comments, if any, with regard to the Project’s background, its physical progress, quality, operational issues, etc. not covered above
Proper curing is advised regarding building works. 1 out of 2 units of SPTIII Medical Officer's quarter of Telam PHC & half of one unit of SPTII quarter for Medical Staff Telam PHC were shifted to Nari for which no authorizations could be shown.
4 Likely benefits of the Project upon completion (number & names of the benefiting villages, estimated size of the benefited population, change in economic status or quality of life, etc.
30 villages will be benefited from this project. The works are mostly social benefit schemes.
5 Difficulties, if any, being experienced in completing the Project No difficulty was experienced.
6 Suggestion/s for Improvement (for speeding up implementation, addressing the difficulties, if any, maximizing the project benefits, etc.)
1) The Authority should bring out a blue print for the playground development as per standards. 2) Tendering process should be introduced for good quality of work and early completion. 3) Decisions of shifting parts of the scheme like buildings should be through proper authorizations.
Building & Earth Work
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 74
Annexure IV GPS READINGS/LATLONG � GPS SITE MAPS
1) Football Ground of Telam H.S. School, Telam Latitude ‐ N 270 46’ 38.4” Longitude ‐ E 950 0’ 33.8” Elevation 131 m
2) Girl�s Hostel of Telam H.S. School, Telam Latitude – N 270 50’ to 280 5’ Longitude ‐ E 940 54’ to 950 10’
3) SPTII (Double Unit) Teacher�s Quarter of Koyu Secondary School At Unit1
Latitude ‐ N 270 07’ 34.6” Longitude ‐ E 940 56’ 52.4” Elevation 309 m
At Unit2 Latitude ‐ N 270 57’ 35.4” Longitude ‐ E 940 56’ 53.3”
4) SPTIII Medical Officer�s Quarter at Telam P.H.C. Latitude ‐ N 270 46’ 32.7” Longitude ‐ E 950 0’ 25.20” Elevation 122 m
5) Extension of P.H.C. Building � Telam Latitude ‐ N 270 46’ 28.7” Longitude ‐ E 950 0’ 24.3” Elevation 125 m
6) SPTII Medical Staff�s Quarter at Telam P.H.C. Latitude ‐ N 270 46’ 30” Longitude ‐ E 950 0’ 24” Elevation 125 m
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 75
PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (Football Ground � Telam H.S. School)
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 76
PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (Girl�s Hostel � Telam H.S. School)
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 77
PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (SPTII {Double Unit} Teacher�s Quarter � Koyu Secondary School)
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 78
PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (SPTIII Medical Officer�s Quarter � Telam P.H.C.)
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 79
PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (Extension of P.H.C Building � Telam)
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 80
PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (SPTII Medical Staff�s Quarter � Telam P.H.C.)
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Building Infrastructure Schemes for Education & Health Departments under Nari Koyu Sub Division 81
PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (Girl�s Hostel � Seren Middle School)
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Improvement & Infrastructure development in Sports, Mebo Town SPA (2008‐09) 82
SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 200809
MONITORING REPORT FOR THE PERIOD ENDING DECEMBER, 2009 Project � Development in Sports at Mebo Town / District � East Siang
Name of the Project: Improvement & Infrastructure development in Sports at Mebo Town
Name of Scheme: SPA (Normal) Annual Plan 200809
1. Project Details > 3. Social Benefits from the project > Name of the District: East Siang No. of villages to be benefited: 18 villages Executing Department: Block Development Officer, Mebo
(Rural Development Department) Total combined population to be benefited 11,000 Nos.
Executing Circle: Names of the benefiting villages: Major villages : Mebo, Darne, Ayang, Sillak, Ngopu Executing Division: 4. Project Status as observed during Field Visit > Executing Sub Division: Date of the Field Visit February 12, 2010 2. Project Particulars > Financial Achievement as on December, 2009 (Rs in lakh) 154.18 Date of Sanction: March 24, 2009 % of Financial Progress 77% (AnnexureI) Cost of the Project (Rs in Lakh): 200.00 Physical Progress As per AnnexureII Means of Finance :(Rs in Lakh): Field Observations As per AnnexureIII Central Share (90%): 180.00 5. GPS Readings/LatLong: As per AnnexureIV State Share – Loan (10%): 20.00 6. Current Project Status: Ongoing Date of Commencement of work: April 21, 2009 7. Number of attached Visuals/Photographs: 8 Likely Date of Completion: March 31, 2010 8. Special Comments/Observations/Suggestions/recommendations, if any : (1) Civil
works should be executed by Technical Departments like PWD etc. (2) Tender process should be introduced in place of work order system of awarding works to multiple contractors. In this project 8 nos. of contractors have been engaged. (3) The playground will have to be redeveloped to make it fit for sports activity.
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Improvement & Infrastructure development in Sports, Mebo Town SPA (2008‐09) 83
Annexure � I
CONSOLIDATED FINANCIAL PROGRESS
Name of Project: Improvement & Infrastructure development in Sports at Mebo Town. Sr. No. Items Amount
(Rs. in lakh)
1 Cost of Project
200.00
2 Means of Finance: (a) Central Govt. (90%) (b) State Govt. (10%)
180.0020.00
3 Financial Achievement as on December, 2009
154.18
4 % of progress (Item 3 / Item 2x100)
77%
Comments on Progress: Progress is slow.
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Improvement & Infrastructure development in Sports, Mebo Town SPA (2008‐09) 84
Annexure � II PHYSICAL FINANCIAL � CUMULATIVE
Name of Project: Improvement & Infrastructure development in Sports at Mebo Town. (Rupees in lakh)
Details of Sanction Work planned during the period up to December, 2009
Work carried out up to the end of
December, 2009
Work planned during the period
ending March 31, 2010
Sr. No.
Particulars of Major Items of Work
Unit
Quantity Amount Quantity Amount Quantity Amount Quantity Amount
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
1 Sport auditorium at Mebo (completed)
45.96 45.96 45.96 Complete ‐‐‐‐‐
2 Retaining wall (completed) 38.39 38.39 38.39 Complete ‐‐‐‐‐3 Leveling of ground
(completed) 41.36 41.36 41.36 Complete ‐‐‐‐‐
4 VIP gallery (incomplete) 21.37 16.45 16.45 4.925 Open gallery 24.82 ‐‐‐‐‐ ‐‐‐‐‐ 24.826 M.S gate & open gallery 6.23 ‐‐‐‐‐ ‐‐‐‐‐ 6.237 CC approach 3.75 ‐‐‐‐‐ ‐‐‐‐‐ 3.758 Chain link framing 3.68 ‐‐‐‐‐ ‐‐‐‐‐ 3.689 Carriage of sand, boulder 9.99 7.57 7.57 2.4210 Carriage of materials like
cement, rod from Pasighat to Mebo against above
3.18 3.18 3.18 ‐‐‐‐‐
11 Contingency charges 1.27 1.27 1.27 ‐‐‐‐‐TOTAL > 200.00 154.18 154.18 45.82
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Improvement & Infrastructure development in Sports, Mebo Town SPA (2008‐09) 85
Annexure III FIELD VISIT OBSERVATIONS
Name of Project: Improvement & Infrastructure development in Sports at Mebo Town. Type/Category of the Project:
Sl. No. Particulars Observations / Comments 1 Comments on physical progress as observed on the date of the
visit (comments may be made here on such aspects as overall progress vis‐à‐vis the plan, technical supervision by the Departmental Engineers, arrangement for machinery, etc.)
Progress is satisfactory so far as civil works are concerned.
2 Comments on other quality control measures such as arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc.
No Q.C. register is maintained. Quality of civil works is slightly affected because of lack of curing.
3 Special Observations / Comments, if any, with regard to the Project’s background, its physical progress, quality, operational issues, etc. not covered above
The principal item of work i.e. development of playground as per standards has not been done. It is reported that an amount of Rs. 41.36 lakh has been spent on leveling the playground. However, the playground is completely unfit for any sports activity as it is full of stones and boulders. The leveling has not been done properly and there is a visible slope.
4 Likely benefits of the Project upon completion (number & names of the benefiting villages, estimated size of the benefited population, change in economic status or quality of life, etc.
18 villages are likely to be benefited.
5 Difficulties, if any, being experienced in completing the Project The project is being executed by the Block Development Officer who has only one junior technical person in EO (RE) for supervision of such an important and costly project. As the EO (RE) has many other assigned tasks, he is not able to dedicate enough time for supervision of works.
6 Suggestion/s for Improvement (for speeding up implementation, addressing the difficulties, if any, maximizing the project benefits, etc.)
(1) The EO (RE) has been advised to redevelop the playground. (2) Tendering process for award of works should be introduced. In this project 8 nos. of contractors were engaged through work order basis.
Sports
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Improvement & Infrastructure development in Sports, Mebo Town SPA (2008‐09) 86
Annexure IV GPS READINGS/LATLONG � GPS SITE MAPS
Latitude ‐ N 280 10’ 0.6”
Longitude ‐ E 950 25’ 16.7”
Evaluation 413 m above MSL
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Improvement & Infrastructure development in Sports, Mebo Town SPA (2008‐09) 87
PICTORIAL / VISUAL VIGNETTES OF THE PROJECT
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Improvement & Infrastructure development in Sports, Mebo Town SPA (2008‐09) 88
PICTORIAL / VISUAL VIGNETTES OF THE PROJECT
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Improvement & Infrastructure Development in Education and Health � Mebo SPA (2008‐09) 89
SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 200809
MONITORING REPORT FOR THE PERIOD ENDING DECEMBER, 2009 Project � Development in Health and Education at Mebo / District � East Siang
Name of the Project: Improvement and Infrastructure Development in Education and Health � Mebo
Name of Scheme: SPA (Normal) Annual Plan 200809
1. Project Details > 3. Social Benefits from the project > Name of the District: East Siang No. of villages to be benefited: 18 Villages Name of the Department Rural Development (RD) Total combined population to be benefited 11,000 Nos. Executing Department: Block Development Officer,
Mebo (RD Department) Names of the benefiting villages: Major villages – Mebo, Motum, Sigar, Sillik, Ngopu
Executing Circle: ‐ 4. Project Status as observed during Field Visit > Executing Division: ‐ Date of the Field Visit February 12, 2010 Executing Sub Division: ‐ Financial Achievement as on December, 2009 (Rs. in lakh) 108.57 2. Project Particulars > % of Financial Progress 94.41 % (AnnexureI) Date of Sanction: March 24, 2009 Physical Progress As per AnnexureII Cost of the Project (Rs in Lakh): 115.00 Field Observations As per AnnexureIII Means of Finance :(Rs in Lakh): 5. GPS Readings/LatLong: As per AnnexureIV Central Share (90%): 103.50 6. Current Project Status: Ongoing State Share – Loan (10%): 11.50 7. Number of attached Visuals/Photographs: 12 Date of Commencement of work: April 2, 2009 Likely Date of completion of work March 31, 2010
8. Comments/suggestions: (i) Tender process of awarding works should be introduced. (ii) Block has many other assigned works. Civil works of this nature should be executed by Technical Department like PWD. (iii) Project conceptualization/formulation has been very poor. The hostels of Mebo Higher Secondary School are in a dilapidated condition while the boundary walls have been repaired. The hostels need urgent repairs.
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Improvement & Infrastructure Development in Education and Health � Mebo SPA (2008‐09) 90
Annexure � I
CONSOLIDATED FINANCIAL PROGRESS
Name of Project: Improvement and Infrastructure Development in Education and Health � Mebo. Sr. No. Items Amount
(Rs. in lakh)
1 Cost of Project
115.00
2 Means of Finance: (a) Central Govt. (90%) (b) State Govt. (10%)
103.5011.50
3 Financial Achievement as on December 2009
108.57
4 % of progress (Item 3 / Item 2x100)
94.41 %
Comments on Progress: The project is incomplete. The remaining works is for development of football ground for Mebo H.S. School.
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Improvement & Infrastructure Development in Education and Health � Mebo SPA (2008‐09) 91
Annexure � II PHYSICAL FINANCIAL � CUMULATIVE
Name of Project: Improvement and Infrastructure Development in Education and Health � Mebo. (Rupees in lakh)
Details of Sanction Work planned during the period up to December, 2009
Work carried out up to the end of December, 2009
Work planned during the period ending March 31, 2010
Sr. No.
Particulars of Major Items of Work
Unit
Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) A) CHC, Mebo 1 C/o of SPT Morgue 5.2 5.2 5.2 Complete ‐‐‐‐‐ 2 Retaining wall with earth filling 18.02 18.02 18.02 Complete ‐‐‐‐‐ 3 C.C. Step 0.20 0.20 0.20 Complete ‐‐‐‐‐ 4 Drain 0.89 0.89 0.89 Complete ‐‐‐‐‐ 5 Culvert 3.50 3.50 3.50 Complete ‐‐‐‐‐ B) ME School, Motum 1 Approach gate 5.13 5.13 5.13 Complete ‐‐‐‐‐ 2 RCC fencing 19.69 19.69 19.69 Complete ‐‐‐‐‐ C) HS School, Mebo 1 Retaining wall & approach 13.69 13.69 13.69 Complete ‐‐‐‐‐ 2 RCC fencing & gate 25.16 25.16 25.16 Complete ‐‐‐‐‐ 3 Development of football ground 6.43 ‐‐‐‐‐‐ ‐‐‐‐‐‐‐ 6.43 4 Internal electrification 4.95 4.95 4.95 Complete ‐‐‐‐‐ D) Primary School, Sigar 1 Renovation of School building 9.51 9.51 9.51 Complete ‐‐‐‐‐ E) Others 1 Carrying of materials from Pasighat
to Mebo against above works. 1.89 1.89 1.89 ‐‐‐‐‐
2 Contingency charges 0.74 0.74 0.74 ‐‐‐‐‐ TOTAL > 115.00 108.57 108.57 6.43
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Improvement & Infrastructure Development in Education and Health � Mebo SPA (2008‐09) 92
Annexure III FIELD VISIT OBSERVATIONS
Name of Project: Improvement and Infrastructure Development in Education and Health � Mebo. Type/Category of the Project:
Sl. No. Particulars Observations / Comments 1 Comments on physical progress as observed on the date of the
visit (comments may be made here on such aspects as overall progress vis‐à‐vis the plan, technical supervision by the Departmental Engineers, arrangement for machinery, etc.)
Physical progress is satisfactory. However, with only one junior technical person in the rank of EO (RE) for the entire Block � supervision has suffered. Better supervision would have ensured better quality.
2 Comments on other quality control measures such as arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc.
No Q.C. register is maintained.
3 Special Observations / Comments, if any, with regard to the Project’s background, its physical progress, quality, operational issues, etc. not covered above
Project conceptualization/formulation has been very poor. The hostels of Mebo Higher Secondary School are in a dilapidated condition while the boundary walls have been repaired. The work is spread over different places viz. CHC � Mebo, ME School at Motum, HS School Mebo, Primary school at Sigar. There is only one EO (RE) in the Block. With this manpower strength, the quality will suffer.
4 Likely benefits of the Project upon completion (number & names of the benefiting villages, estimated size of the benefited population, change in economic status or quality of life, etc.
18 villages. The works are important social benefit schemes.
5 Difficulties, if any, being experienced in completing the Project One technical person in the entire Block to execute extra work under special program is quite inadequate.
6 Suggestion/s for Improvement (for speeding up implementation, addressing the difficulties, if any, maximizing the project benefits, etc.)
Works of this nature should be executed by Technical Departments. Tendering system for awarding works should be introduced in place of the work order system to multiple contractors being followed at present. This project is being executed by 9 contractors.
Health & Education
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Improvement & Infrastructure Development in Education and Health � Mebo SPA (2008‐09) 93
Annexure IV
GPS READINGS/LATLONG � GPS SITE MAPS
(1) CHC, Mebo
Latitude N 280 10’ 1.9”
Longitude E 950 25’ 21.6”
Elevation 416 m
(2) Mebo, H.S. School
Latitude N 280 9’ 45.7”
Longitude E 950 25’ 21.4”
Elevation 366 m
(3) Motum, M.E. School
Latitude N 280 4’ 5.6”
Longitude E 950 25’ 48.2”
Elevation 162 m
(4) Sigar, Primary School
Latitude N 280 4’ 31.4”
Longitude E 950 25’ 47.8”
Elevation 140 m
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Improvement & Infrastructure Development in Education and Health � Mebo SPA (2008‐09) 94
PICTORIAL / VISUAL VIGNETTES OF THE PROJECT
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Improvement & Infrastructure Development in Education and Health � Mebo SPA (2008‐09) 95
PICTORIAL / VISUAL VIGNETTES OF THE PROJECT
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Improvement & Infrastructure Development in Education and Health � Mebo SPA (2008‐09) 96
PICTORIAL / VISUAL VIGNETTES OF THE PROJECT
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Job/Scheme No. � PHE/Sectt‐35/2009(Scheme) SPA (2008‐09) 97
SUMMARY SHEET PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 200809
MONITORING REPORT FOR THE PERIOD ENDING DECEMBER, 2009 Job/Scheme Number PHE/Sectt35/2009(Scheme) / Project � Improvement of Water Supply Network / District � East Siang
Name of the Project: Improvement of existing distribution network of water supply at Pasighat Market area within Pasighat Township.
Name of Scheme: SPA (Normal) Annual Plan 200809
1. Project Details > 3. Social Benefits from the project > Name of the District: East Siang No. of villages to be benefited: Pasighat Market area mainly Project Job/Scheme Number:
PHE/Sectt‐35/2009(Scheme) dated. 30/03/09
Total combined population to be benefited 8,540 Nos.
Executing Department: PHE & WS Department Names of the benefiting villages: Pasighat Market area Executing Circle: Not Available 4. Project Status as observed during Field Visit > Executing Division: PHE and WS Division, Pasighat Date of the Field Visit February 11, 2010 Executing Sub Division: PHE and WS Sub‐ Division, Pasighat Financial Achievement as on December, 2009 (Rs in lakh) 50.00 2. Project Particulars > % of Financial Progress 100% (AnnexureI) Date of Sanction: March 30, 2009 Physical Progress As per AnnexureII Cost of the Project (Rs in Lakh): 50.00 Field Observations As per AnnexureIII Means of Finance:(Rs in Lakh): 5. GPS Readings/LatLong: As per AnnexureIV Central Share (90%): 45.00 6. Current Project Status: Completed State Share – Loan (10%): 5.00 7. Number of attached Visuals/Photographs: 4 Date of Commencement of work: March 30, 2009 Date of Completion of work: June 30, 2009
Date of submission of utilization certificate July 23, 2009
8. Special Comments/Observations/Suggestions/recommendations, if any: The project is complete. The Department has done commendable work and it is as good as a new scheme. The scheme has been found to be very beneficial for the people and business concerns in Pasighat Market area. Tendering system for awarding works should be introduced in place of the present work order system.
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Job/Scheme No. � PHE/Sectt‐35/2009(Scheme) SPA (2008‐09) 98
Annexure � I
CONSOLIDATED FINANCIAL PROGRESS
Name of Project: Improvement of existing distribution network of water supply at Pasighat Market area within Pasighat Township. Job Scheme Number: PHE/Sectt35/2009(Scheme) dated 30/03/09
Sr. No. Items Amount (Rs. in lakh)
1 Cost of Project
50.00
2 Means of Finance: (a) Central Govt. (90%) (b) State Govt. (10%)
45.005.00
3 Financial Achievement as on December, 2009
50.00
4 % of progress (Item 3 / Item 2x100)
100%
Comments on Progress: The project has been completed and it is observed that satisfactory work was done.
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Job/Scheme No. � PHE/Sectt‐35/2009(Scheme) SPA (2008‐09) 99
Annexure � II
PHYSICAL FINANCIAL � CUMULATIVE
Name of Project: Improvement of existing distribution network of water supply at Pasighat Market area within Pasighat Township.
Job Scheme Number: PHE/Sectt35/2009 dated 30/03/09
(Rupees in lakh)
Details of Sanction Work planned during the period up to December,
2009
Work carried out up to the end of December, 2009
Work planned during the period ending March, 2010 (Not applicable as the project is complete)
Sr. No.
Particulars of Major Items of Work
Unit
Quantity Amount Quantity Amount Quantity Amount Quantity Amount
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
1) Procurement of G.I. Pipe (M) Rmt.
a 80 mm dia Rmt. 1400 1400 1400
b 65 mm dia Rmt. 100 100 100
c 50 mm dia Rmt. 400 400 400
d 40 mm dia Rmt. 1300 1300 1300
e 32 mm dia Rmt. 300 300 300
f 25 mm dia
Rmt. 500
11.40
500
11.40
500
11.40
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Job/Scheme No. � PHE/Sectt‐35/2009(Scheme) SPA (2008‐09) 100
2) Dismantling & relaying of existing G.I. Pipe & laying of new G.I. Pipe.
Rmt.
a 80 mm dia. Rmt. 500 500 500
b 65 mm dia. Rmt. 1150 1150 1150
c 50 mm dia. Rmt. 650 650 650
d 40 mm dia. Rmt. 950 950 950
e 32 mm dia. Rmt. 1050 1050 1050
f 25 mm dia. Rmt. 550 550 550
g 20 mm dia. Rmt. 475
2.65
475
2.65
475
2.65
3) Erection of P.S. over head tank capacity 62,500 ltrs.
Job 1 no. 14.13 1 no. 14.13 1 no. 14.13
4) C/O Pump house Job 1 no. 0.88 1 no. 0.88 1 no. 0.88
5) C/O RCC foundation for steel staging. Job 1 job 0.97 1 job 0.97 1 job 0.97
6) Provision for G.I fittings Job 1 job 9.37 1 job 9.37 1 job 9.37
7) Provision for Wheel valve Job 1 job 4.06 1 job 4.06 1 job 4.06
8) Provision for T & P items. Job 1 job 0.98 1 job 0.98 1 job 0.98
9) Provision for submersible pump/alternator/engine etc.
Job 1 job 1.52 1 job 1.52 1 job 1.52
10) Exploration ground water (drilling). Job 1 job 4.00 1 job 4.00 1 job 4.00
TOTAL> 50.00 50.00 50.00
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Job/Scheme No. � PHE/Sectt‐35/2009(Scheme) SPA (2008‐09) 101
Annexure III FIELD VISIT OBSERVATIONS
Name of Project: Improvement of existing distribution network of water supply at Pasighat Market area within Pasighat Township. Job Scheme Number: PHE/Sectt35/2009(Scheme) dated 30/03/09 Type/Category of the Project:
Sr. No. Particulars Observations / Comments 1 Comments on physical progress as observed on the date of the
visit (comments may be made here on such aspects as overall progress vis‐à‐vis the plan, technical supervision by the Departmental Engineers, arrangement for machinery, etc.)
The project is complete.
2 Comments on other quality control measures such as arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc.
Q.C. Control register is not maintained.
3 Special Observations/Comments, if any, with regard to the Project’s background, its physical progress, quality, operational issues, etc. not covered above
The noteworthy observation is that user charges are being collected. The water rate being collected is Household Rs.100/ p.m and Commercial per point Rs. 50 p.m. No charge from stand.
4 Likely benefits of the Project upon completion (number & names of the benefiting villages, estimated size of the benefited population, change in economic status or quality of life, etc.
The scheme is a very beneficial scheme for a population of 8540 of mainly Pasighat Market area.
5 Difficulties, if any, being experienced in completing the Project No difficulties. 6 Suggestion/s for Improvement (for speeding up
implementation, addressing the difficulties, if any, maximizing the project benefits, etc.)
(1) The Sub Division was asked for a test report of water quality. Water quality is good i.e. within permissible limits. (2) Periodical checking of water quality is recommended. (3) Work was executed through work orders and a total of 17 contractors were engaged for this project. (4) Tendering process should be introduced for executing such works to maintain quality.
Water Supply
Monitoring Report for the period ending December 2009
NEDFi, Itanagar Job/Scheme No. � PHE/Sectt‐35/2009(Scheme) SPA (2008‐09) 102
Annexure IV
GPS READINGS/LATLONG � GPS SITE MAPS
Water Tank
Latitude ‐ N 280 3’ 37.6” Longitude ‐ E 950 19’ 55.3”