specimen - e-governance centrenot award the rank certificates to the research oriented programmes...

ெசன்ைனப்பல்கைலக்கழகம்

UNIVERSITY OF MADRAS [State University, Est. 1857, NAAC ‘A’ Grade with 3.23, NIRF 2019 – 20 among Universities]

Specim

en

Contents

S.No Particulars Page No.

PART A

1. Admission, Examination and Evaluation Guidelines for M.Phil. 5

2. Admission, Examination and Evaluation Guidelines for Ph.D. 11

3. Admission, Examination and Evaluation Guidelines for

D.Sc./D.Litt./LL.D. 28

PART B

4. Appendix for M.Phil. Admission 34

5. Appendix for Ph.D. Admission 42

6. Appendix for D.Sc./D.Litt./LL.D 75

M.Phil., Ph.D., D.Sc./ D.Litt./ LL.D Regulations-2018 of University of

Madras supersedes all the previous regulations.

Specim

en

S.No Contents Page. No

1. Admission, Examination and Evaluation Guidelines for M.Phil.

1.1 Application to M.Phil. Programme 4

1.2 Duration of the Programme 4

1.3 Procedure for Admission 4

1.4 Structure of the Programme 5

1.5 Examination and evaluation 7

1.5.1 Course Work 7

1.5.2 Submission of Dissertation 7

1.5.3 Plagiarism Check 8

1.5.4 Viva-Voce Examination 8

2. Admission, Examination and Evaluation Guidelines for Ph.D.

2.1 Application to Ph.D. Programme 10

2.2 Schedule for admission and Registration 10


2.4 Departmental Committee 13

2.5 Payment of Fees 15

2.6 Provisional Registration 15

2.7 Research Advisory Committee (RAC) 16

2.8 Conversion of Full-Time Registration into Part-Time and Vice-Versa 17

2.9 Change of Supervisors and Transfer of Scholars 18

2.10 Cancellation of Registration 19

2.11 Course Work 19

2.12 Submission of Synopsis 20

2.13 Plagiarism Check 21

2.14 Submission of Thesis 21

2.15 Evaluation of Thesis and Public Viva-Voce Examination 22

2.15.1 Panel of Examiners 22

2.15.2 Evaluation of the Thesis 22

2.15.3 Resubmission of the Thesis 24

2.15.4 Viva- voce Examination 24

3. Admission, Examination and Evaluation Guidelines for D.Sc./D.Litt./LL.D

3.1 D.Sc./D.Litt./LL.D. Programmes 27

3.2 Eligibility 27


3.4 Procedure for Registration 28

3.5 Submission of Thesis 29

3.6 Examination and Evaluation 29

Specim

en

Admission, Registration

Examination and Evaluation

Guidelines for M.Phil.

Specim

en

Admission, Registration, Examination and Evaluation Guidelines forDegree

of Master of Philosophy (M.Phil.)

(With effect from the Academic Year 2018 – 2019)

1.1 Application to M.Phil. Programme

Admission to M.Phil.programme will take place in June every year. The admission schedule

will be announced through advertisement on the University of Madras Website. Candidates

are required to fill up the online application within the specified date and submit requisite fee

as per the instruction given in the University Website.

1.2 Duration of the Programme

The minimum duration for completion of M.Phil.in a discipline is two consecutive semesters.

M.Phil.Scholars must complete the M.Phil.programme (Course Work and Dissertation

submission) within 3 years (N+2) from the year of admission. The women candidates and

differently abled candidates (more than 40% disability) may be allowed a relaxation of one

more year for submission of M.Phil. Dissertation as per the M.Phil., Regulation 2018. In

addition, women candidates may be provided Maternity Leave/Child Care Leave once in the

entire duration of M.Phil.for up to 240 days.

1.3 Procedure for Admission

1.3.1 The University Departments/College Departments shall admit M.Phil.Students through

an EntranceTest to be conducted at the level of Individual Departmentsin

University/College.

1.3.2 University Departmental Committee/College Departmental Committee shall act as a

Research Advisory Committee (RAC) for M.Phil.programme.

1.3.3 On an annual basis,M.Phil.students to be admitted depending on the number of available

Research Supervisors,on the basis of available academic and physical facilities,

complying to the norms regarding the student-teachers ratio, laboratory, library and such

other facilities.

1.3.4 A Research Supervisor/Co-supervisor who is a Professor, at any given point of time,

cannot guide more than three (3) M.Phil. An Associate Professor can guide up to a

Specim

en

maximum of two (2) M. Phil scholars and an Assistant Professor can guide up to a

maximum of one (1) M.Phil. Scholar.

1.3.5 The admission shall be based on the criteria notified by the Universityand taking into

accountthe reservation policy of the Government of Tamil Nadu.

1.3.6 The University Departments/College Departments shall admit candidates by a two stage

process as follows,

a. First Stage – An Entrance Test with a qualifying mark of 50%. The syllabus of

the Entrance Test shall consist of 50% Research Methodology and 50% on the

specific subject.

b. Second Stage - An Interview/Viva-Voce shall be conducted by the University

Department/College Department, when the candidates are required to discuss

their research interest/area through a presentation before a duly constituted

Departmental Research Committee/Research Advisory Committee.

1.3.7 The minutes of the selection process duly signed by the Departmental / college admission

committee shall be appended. The Departmental Selection Committee minutes should

strictly adhere to the format provided in Annexure-MPHIL-B.

1.3.8 The Interview/Viva-Voce shall also consider the following aspects:

a. The competence possessed by the candidate for the proposed research;

b. The suitability of research work undertaken at the Institution;

c. The contribution to new/additional knowledge by the proposed area of research.

1.4 Structure of the Programme

1.4.1 The M.Phil.Programme consists of two Core courses (mandatory), One Elective course

and one Dissertation. The course work shall be treated as prerequisite for

M.Phil.preparation. The credit assigned to the Course work shall be 15 and Dissertation

&Viva-Voce shall be 21. The total credits, including credits for the Course work and

Dissertation for the award of M.Phil.Degree shall be 36.

Specim

en

Illustration:M. Phil. Cumulative Grade Statement

Course

Code Title of the Course

Credits

Earned

Marks

Secured

(Max 100)

Grade

Point

Letter

Grade

Result

First Semester

PSI C141 Research Methodology 5 68 6.8 A PASS

PSI C143 Strategic Thought 5 70 7.0 A+ PASS

PSI E149 Conflictand Cooperation in SouthAsia 5 71 7.1 A+ PASS

Grade PointAverage 6.986

Second Semester

PSI C142 Dissertation &Viva-Voce 21 70 7.00 A+ PASS

Cumulative Grade PointAverage First Class and “A+” Grade

1.4.2 All courses prescribed for M.Phil. Course work shall be in conformity with the credit

hour instructional requirement and shall specify content, instructional and assessment

methods.

1.4.3 The University Department/College Department where the student pursues his/her

research shall prescribe the course(s) to the scholar based on the recommendations of the

Research Advisory Committee, as per the University norms.

1.4.4 Grades in the Course work, including Research Methodology courses shall be finalized

after a combined assessment by the Research Advisory Committee (RAC) /University

Department/College Department, subsequently the final grades shall be communicated to

the University

1.4.5 The M.Phil.studentmust obtain a minimum of 55% of marks or its equivalent grade in the

UGC 7-Point scale (or an equivalent grade/CGPA in a point scale wherever grading

system is followed) in the course work in order to be eligible to continue in the

programme and submit the Dissertation.

1.4.6 Students who fail in any Course work examination will be given a second chance and the

examination will be held within two months from the publication of the results. Scholars

who fail to clear in the second attempt are not eligible to continue in the programme and

cannot submit the Dissertation.

1.4.7 The M.Phil. Degree is awarded tostudents, satisfying the following:

a. Registered candidates who have pursued the programmeand secured the

required minimum number of credits for the core and elective courses including

Specim

en

Dissertation specified in the correspondingprogramme within the stipulated

time;

b. Secured the required attendance;

c. No dues to the University, Hostel or Library;

d. No disciplinary action pending against the student.

1.4.8 The rules and regulations governing course registration, attendance and discipline for the

Master Programme shall apply for the M.Phil.Programme as well. The University shall

not award the Rank Certificates to the Research Oriented Programmes (i.e.) M.Phil.

/Ph.D.

1.4.9 The students of M.Phil. who have not cleared the examination in the specified time shall

be permitted to appear for the first semester arrear papers and second semester

Dissertation submission by collecting a sum of Rs.12000/- as penal fee and Rs.500/- as

redo fee, along with the prescribed examination fees for M.Phil. Degreeprogramme.

1.5 Examination and Evaluation

1.5.1 Course Work

1.5.1.1 The overall credit requirement, including credits for the Course work, for the award of

M.Phil. degree shall be 36.

1.5.1.2 Upon satisfactory completion of course work, and obtaining the marks/grade

prescribed by the University, the M.Phil. student shall be required to undertake

research work and produce a draft dissertation within a reasonable time, as stipulated

by the Institution concerned based on these Regulations.

1.5.1.3 Prior to the submission of the dissertation, the scholar shall make a presentation in the

Department before the Research Advisory Committee of the Institution concerned

which shall also be open to all faculty members and other research scholars. The

feedback and comments obtained from them may be suitably incorporated into the

draft Dissertation in consultation with the Research Advisory Committee

1.5.1.4 M. Phil student shall present at least one (1) research paper in a

conference/symposium/seminar before the submission of the dissertation for

adjudication, and produce evidence for the same in the form of presentation

certificates and/or reprints.

Specim

en

1.5.2 Submission of Dissertation

1.5.2.1 The M.Phil. Dissertation submitted by aM.Phil. student shall be evaluated by his/her

Research Supervisor and at least one external examiner who is not employed in the

University / College. The viva-voce examination shall be conducted by both of them

together after receiving the evaluation report from the external examiner. The open

viva-voce examination shall be attended by Members of the Research Advisory

Committee, all faculty members of the Department, other research scholars and other

interested experts/ researchers.

1.5.2.2 The last date for submission of Dissertation shall be 31st August of every year without

penalty. The maximum extension period is two months (i.e. up to 31st October) with a

penalty fee prescribed by the University. There shall be no further extension of time

beyond this period. Failing to submit the dissertation within this period, students shall

be permitted to submit the dissertation only in the next academic year along with the

subsequent batch of students.

1.5.3 Plagiarism Check

The University shall evolve a mechanism using well developed software and gadgets to

detect plagiarism and other forms of academic dishonesty. While submitting for

evaluation, the dissertation shall have an undertaking from the M.Phil. student and a

certificate from the Research Supervisor attesting to the originality of the work, vouching

that there is no plagiarism and that the work has not been submitted for the award of any

other degree/diploma of the same Institution where the work was carried out, or to any

other Institution.

1.5.4 Viva-Voce Examination

The viva-voce of the examination to defend the dissertation shall be conducted only if the

evaluation report(s) of the external examiner(s) on the dissertation is/are satisfactory and

include a specific recommendation for conducting the viva-voce examination. If the

evaluation report of the external examiner in case of M.Phil. dissertation is unsatisfactory

and does not recommend viva-voce , the Institution shall send the dissertation to another

external examiner out of the approved panel of examiners and the viva-voce examination

shall be held only if the report of the latest examiner is satisfactory. If the report of the

latest examiner is also unsatisfactory, the dissertation shall be rejected and the M.Phil.

student shall be declared ineligible for the award of the degree.

1 Continuous Assessment 20 Marks Total

100

Marks

2 Dissertation 60 Marks

3 Viva Voce Examination 20 Marks

Specim

en

Admission, Registration,

Examination and Evaluation

Guidelines for Ph.D.

Specim

en

DOCTOR OF PHILOSOPHY (Ph.D.) Admission, Registration, Examination and Evaluation Guidelines

(With effect from the Academic Year 2018 – 2019)

2.1 Application to Ph.D. Programme Admission to Ph.D. programme will take place during two sessions in a year (June and

December). The admission schedule will be announced through advertisement on the

University of Madras website. The candidates are required to fill up the online application

within the specified date and submit requisite fee as per instruction given in the university

website. Admission portal shall remain open for a specified period as notified by the

University(June 1-30 and December 1-30)

2.2 Schedule for admission and Registration

a. January session - Online Application available during the month of December

S.No Schedule for Admission and Registration Timeline

1 Online Application for Ph.D. December 1st-31

st

2 Submission of selected candidates by Department / College January 31st

3 Uploading the approved Candidates and pending

applications in the website February 28

th /29

th

4 Payment of fees and Provisional Registration deadline March 31st

5 Constitution of Research Advisory Committee (RAC) April 30th

6 Methodology Examination March Next Year

7 Continuation of Registration through online system July 1st- 31

st

Specim

en

b. July session - Online Application available during the month of June


2.3.1 The process of selection involving scrutiny of applications, conduct of Entrance

Examination, preparing of merit list and of selection list should be completed within the

specified time limit. The eligibility conditions for the candidates shall be strictly followed

as per the University of Madras Ph.D. Regulations 2018 under the clause 2.1 (available in

the website: www.unom.ac.in)

2.3.2 Admission to Ph.D., shall be made through an entrance test. The entrance test which will

be conducted by the respective Department / College /Institution shall carry a maximum

of 50 marks as detailed below:

2.3.3 50% of marks shall be taken from the qualifying examination (PG or equivalent)

secured by the candidate.

2.3.4 The candidate should secure at least 25 marks out of 50 marks in the entrance test

(Written and Oral).

S.No Schedule for Admission and Registration Timeline

1 Online Application for Ph.D. June 1

st-30

th

2 Submission of selected candidates by Department / College July 31

st

3 Uploading the approved Candidates and pending applications

in the website August 31

st

4 Payment of fees and Provisional Registration deadline September 31

st

5 Constitution of Research Advisory Committee (RAC) October 30

th

6 Methodology Examination September Next Year

7 Continuation of Registration through online system July 1

st-31

st Next Year

Sl.No. Type of Examination Maximum Marks

1 Written 40

2 Oral 10

Total 50

Specim

en

2.3.5 The candidate should take the examination only in the subject for which he/she has

applied for admission to the Ph.D. programme.Syllabus of the entrance test will consist of

50% Research Methodology and 50% of specific subject of Ph.D. degree.

2.3.6 The interview or viva/voce shall test the competency of the candidate for the proposed

research and also whether the proposed area of research can contribute to new or

additional knowledge

2.3.7 The Head of the Department/College/Institution in consultation with Supervisor from the

concerned subject may design the question paper for the entrance test. The question

paper has to be set and valued by the respective admission committee of the

Department/College/Institutions only.

2.3.8 Allocation of Research Supervisor:Permanent faculty member or Scientist of the

Institution are eligible to guide Ph.D. scholar. A Research Supervisor/Co-Supervisor who

is a Professor, at any given point of time, cannot guide more than Eight Ph.D. scholars.

An Associate Professor as Research Supervisor can guide up to a maximum of six Ph.D.

scholars and an Assistant Professor as Research Supervisor can guide up to a maximum

of four Ph.D. scholars.

a. For the Research Institutions the Senior Principal Scientist (Scientist-F)/Chief Scientist

(Scientist-G) may be considered to guide eight Ph.D. Scholars as under the cadre

Professor.

b. Associate Professors in Self-financing Colleges / Self-supporting Departments in Aided

Colleges with 12 years of teaching experience in UG and PG / PG Degree courses and for

the Research Institutions the Principal Scientist (Scientist-E-II) / may be considered to

guide six scholars as under the cadre Associate Professor.

c. Scientist (Scientist-C) / Senior Scientist (Scientist-E-I) may be considered to guide four

Research scholars as under the cadre Assistant Professor.

2.3.9 The candidate with fellowship from the MHRD,UGC, CSIR, DST,ICMR, ICSSR etc. /

JRF/SRF/Project Fellow/etc., appointed in the major research project from funding

agencies, Foreign/NRI candidates / and teachers working in affiliated colleges shall be

exempted from entrance test.

2.3.10 The Head of the Department of the University / The Principal of the College / The

Director of recognized Research Institution should insist on the production of an

Specim

en

eligibility certificate obtained from the Registrar of the University of Madras, before

granting admission to them in respect of candidates who have passed their qualifying

examination from other Boards / Universities.

2.4 Departmental Committee

2.4.1 The Departmental Selection Committee (DSC) should be constituted by the Head of

the Department with two recognized guides in the department with the proposed

guide (a minimum of three members should be in the committee) as convener. If

only one guide is available in any department, such department should constitute the

above committee with the guides available from the neighboring departments.

2.4.2 The minutes of the selection process duly signed by the Departmental / college

admission committee shall be appended. The Departmental Selection Committee

minutes should strictly adhere to the format provided in Annexure-PHD-H.

2.4.3 The proposed Guide/ Supervisor and the candidate must ensure that the application

is complete and all documents enclosed before submitting the application.

Application submitted without enclosing necessary documents will not be accepted.

No interim correspondence will be made.

2.4.4 The Departmental Selection Committee must check and verify the candidate’s

eligibility, category of registration, vacancy condition available with the Supervisor

etc. A check list of attested photo copies of certificates (except Transfer Certificate)

verified and certified by the admission committee shall be enclosed.

2.4.5 In case of Ph.D. research on Interdisciplinary basis, the Departmental Selection

Committee shall clearly, specify the Interdisciplinary subject and the co-guide shall

be mentioned if needed.The proposal under inter-disciplinary research should be

submitted in the prescribed format duly approved by the departmental committee

along with the minutes and forwarded by the Supervisor and Head of the Department

concerned

2.4.6 With regard to a candidate proposing to work on the contribution of living

author(s)/personality, a brief research proposal for conducting Ph.D. and a self-

declaration duly certified by the supervisor should be forwarded along with

necessary permission obtained from the concerned author(s)/personality.

Specim

en

2.4.7 In case of foreign candidates, a research visa obtained from the respective High

Commission/Embassy or through Ministry of Human Resource Development, Govt.

of India, New Delhi, for the period of the Ph.D. programme should be submitted.

2.4.8 For foreign candidates, University Research Admission Committee (Director of

ICOM and Dean Research) shall have meeting with the proposed supervisor and

candidate and forward the minutes to the University.

2.4.9 The Departmental Selection Committee should forward the following documents

a) The applications of the candidates who have applied for the Ph.D. programme along

with the enclosures.

b) List of the candidates applied, interviewed and selected [as per the format]

c) Minutes of the meeting of the Departmental Selection Committee with signatures and

office seal of all the members.

d) The check list of certificates (except Transfer Certificate) verified and certified by the

Departmental Selection Committee.

e) In case of foreign candidates, a research visa obtained from the respective High

Commission/Embassy or through Human Resource Development, Ministry of

Education, Govt. of India, New Delhi, for the period of the Ph.D. programme.

f) A copy of the Guideship communicationof the concerned supervisor, which was issued

by the University of Madras.

g) Declaration by the Supervisor (Annexure PHD-G)

h) The fee payable to the University should be collected from each candidate and remitted

to the University after receipt of the communication regarding approval for admission

to the Ph.D. programme from the University.

2.4.10 The ultimate responsibility of admission rests only with the Heads of the Departments of

the University / Principals of the Colleges / Directors of the Research Institutions

concerned.If, it is observed at a later stage that the admission given by the University

Department / College / Research Institution is incorrect, the same will be cancelled by the

University at any stage of the Ph.D.programme. The Heads of the Departments of the

University/Principals / Directors should certify that the selections are made on the basis

of guidelines issued by the University.

Specim

en

2.5 Payment of Fees

2.5.1 The fee payable to the University should be collected from each candidate and remitted

to the university after receipt of the communication regarding approval from admission to

the Ph.D. programme from the University.The following fees are payable by every Ph.D.

student admitted to the Departments:

Sl.No.

Description

Amount in

Rs.

i. Cultural and Youth Festival Fee (other than sports, NSS etc.,[Entry only] 30.00

ii. Fee for the Development of Infrastructure facilities in the University. [Entry only] 30.00

Tuition Fee

iii. For Humanities Sciences (Full-Time) [Per Annum]

(Part-Time) [Per Annum]

8000.00

10,000.00

iv. Library fee [Per Annum] 120.00

v. Internet fee [Per Annum] 500.00

In addition to the above, the following fees are also payable by every candidate who is working in Laboratories:

vi. Caution Deposit(refundable at the time of leaving the Department after deduction the

cost of breakages, if any)

1200.00

vii. Special Laboratory fee for Chemicals [per annum] 1500.00

viii. Special Laboratory fee for Computers(Candidates must provide for themselves the

consumable for computer facility)[per annum]

200.00

The following fees are payable by every research scholar admitted to the college/Institution:

ix. Cultural and Youth Festival Fee (other than sports, NSS etc.,[Entry only] 30.00

x. Fee for the Development of Infrastructure facilities in the University. [Entry only] 30.00

xi. Library fee [per annum] 120.00

The following fees are payable by every foreign Ph.D. scholar admitted to the

college/Institution:

xii. Research Fee for Foreign students for

a) Arts

b) Science

c) Business Administration

60,000/-

1,00,000/-

1,00,000/-

per annum

per annum

per annum

2.6 Provisional Registration

2.6.1 The candidate applying for provisional registration shall furnish all information in the

prescribed form, pay the prescribed fee and complete the Online Registration in the

University Website.

2.6.2 All applicants who satisfy all the conditions and procedures prescribed shall, after

approval by the University, be provisionally registered for the Ph.D. programme.

2.6.3 Registration for the Ph.D. programme must be done by the candidate within ONE month

after getting the permission from the University with all documents.

Specim

en

2.6.4 A delay up to SIX months for registration can be accepted with a penal fee and reasons

for the delay must be submitted. Also, the delay in registration can also be accepted up to

ONE year with a penal fee and the reasons for the late registration must be submitted.

2.6.5 Exactly after ONE year from the date of permission if the candidate fails to apply for

provisional registration he/she should not be allowed to pursue the research. Penal fees

shall be prescribed by the Syndicate from time to time.

2.6.6 Continuation of Registration: The online portal for continuation of registration will be

opened from 1st July to 31

st July. All Ph.D. scholars [Both Full-Time and Part-Time]

must complete the online application for continuation of Registration with a fee of

Rs.1000/-. The Registration application with attendance certificate and Doctoral

Committee minutes must be submitted to Dean [Research] the office the Dean (Research)

on or before 31st July every year.

2.6.7 A candidate seeking exemption for Methodology Examinations of Ph.D. Research on

disciplinary basis and exemption for Research Methodology Examination alone of Ph.D.

Research on inter-disciplinary basis should submit M.Phil.certificates (Provisional &

Convocation) while submitting application for Registration. If certificates are not

submitted, registration will be processed based on only P.G. Qualification.

2.6.8 Every year students should submit the continuation of registration through online with

progress report, failing which the candidate will be treated as withdrawn from the

Ph.D.programme. The candidate’s registration will be cancelled without any intimation.

2.7 Research Advisory Committee (RAC)

2.7.1 There shall be a Research Advisory Committee, for each Ph.D. scholar. The Research

Supervisor of the scholar shall be the Convener of this Committee. The Head of the

Department concerned, provided he/she is a recognized Supervisor, and one other

member from Institutions in the neighbourhood, who is an expert in the subject and also a

recognized Supervisor for guiding Ph.D. scholars in that Institution.

2.7.2 In respect of inter-disciplinary research, the co-guide shall also be included as a member,

in addition to those mentioned above.

2.7.3 Research Supervisor may also include an expert (may or may not have Ph.D.) from the

Industry / Institution in the Research Advisory Committee in addition to the above

Specim

en

members to provide inputs to the candidate but not to count the mandatory requirement of

approval of Synopsis.

2.7.4 This Committee shall have the following responsibilities:

a. To review the research proposal and finalize the topic of research;

b. To guide the research scholar to develop the study design and methodology of research

and identify the course(s) that he/she may have to do.

c. To periodically review and assist in the progress of the research work of the research

scholar.

d. The Research Scholar and Supervisor should appear before the Dean (Research) / College

Principal / Institute Director along with Senior Professor of concerned department who

will review the progress at the end of fourth and fifth year and submit specific

recommendation whether the candidate could complete the research work within one or

two years.

e. During the First two years, Research scholar shall present atleast two paper in Regional /

National level Seminar / Conference or shall publish atleast one paper in UGC listed

journal. From third year onwards, atleast one paper must be published in the UGC listed

journals.

2.7.5 A research scholar shall appear before the Research Advisory Committee once in six

months to make a presentation of the progress of his/her work for evaluation and further

guidance. The six monthly progress reports shall be submitted by the Research Advisory

Committee to the Institution/Affiliated College with a copy to the research scholar.

2.7.6 In case the progress of the research scholar is unsatisfactory, the Research Advisory

Committee shall record the reasons for the same and suggest corrective measures. If the

research scholar fails to implement these corrective measures, the Research Advisory

Committee may recommend to the Institution/Affiliated College with specific reasons for

cancellation of the registration of the research scholar.

2.8 Conversion of Full-Time Registration into Part-Time and Vice-Versa

Specim

en

2.8.1 Notwithstanding anything prescribed in these regulations, the University may permit

conversion from Full-time to Part-time research in respect of candidates registered, for

valid reasons and subject to satisfying the regulations, rules and conditions in force after

completion of Two years under Full-time research. Candidates who are qualified

NET/SET/JRF are permitted to convert their Full-time research programme into Part-time

research programme after a gap of one-year from the date of Registration provided they

are appointed as Asst. Professor or equivalent category in College / University.

Conversion from Part-time to Full-time research is permitted at any point of time for part-

time scholars.

2.9 Change of Supervisors and Transfer of Scholars

2.9.1 The Head of the Department / Principal /Director shall consider the Ph.D. scholars

complaints relating to Ph.D. Supervisors and requests for transfer of Supervisor and

resolve the issue amicably referring to a subject expert Committee or Research Advisory

Committee. Change of Supervisor shall be informed to the University for approval within

one month.

2.9.2 Transfer of Ph.D. scholars from one Supervisor to another Supervisor can be effected,

with mutual willingness given by both the present and proposed Supervisors.

2.9.3 In the case of change of Supervisor or transfer of candidates is proposed without the

consent of any one of the parties (Candidate or Supervisor) concerned, or complaints

against the Supervisor, the matter shall be referred to a Committee constituted by the

Vice-Chancellor and the Vice-Chancellor be authorised to take a decision on such

matters. The decision of the Vice-Chancellor shall be final

2.9.4 The Supervisors who wish to avail leave/lien/deputation beyond a period of SIX

MONTHS shall nominate a Supervisor of the department or Head of the Department in

the concerned subject for the candidates registered with them for the period of absence

and shall intimated to the University well in advance

2.9.5 In the case of a research Supervisor working under the self-financing stream and who

wishes to leave the Institution for whatever reasons, it is the responsibility of the

Specim

en

Principal of the College to take necessary steps to transfer the candidates registered under

the said teacher after obtaining necessary approval from the University.

2.10 Cancellation of Registration

2.10.1 In case of candidates who do not possess an M.Phil. degree, who have not taken Part I

course work and examination and the Minutes of the meeting of the Research Advisory

Committee are not forwarded to the University for confirmation of provisional

registration on completion of ONE year of provisional registration, their registration shall

be cancelled for both Full-time and Part-time programmes by the University on

completion of 18 months from the date of provisional registration.

2.10.2 In case of recommendation for cancellation of the registration by the Supervisor, the

candidate shall be intimated about the grounds on which the registration is being

proposed for cancellation.

2.10.3 Any complaint relating to change of guidance, etc will be referred to a Committee

constituted by the Vice-Chancellor and based on the report of the committee action will

be taken.

2.11 Course Work

2.11.1 Every candidate provisionally registered for the Ph.D. programme shall undergo course

work in the first year (two semesters). The Course Work consists of the following:

2.11.2 Candidates already holding M. Phil. Degree and admitted to the Ph.D. programme, or

those who have already completed the course work in M.Phil.areexempted from writing

Paper Title of the Paper Marks

Credits (Max) (Min)

I Research Methodology 100 55 4

II An advanced paper in the subject concerned 100 55 6

III Background Paper relating to the candidate’s Ph.D. work 100 55 6

Viva-Voce Examination 100 55

Specim

en

the research methodology in the course work. If the proposed topic is related to M.Phil.

Course Work, he/ she shall be exempted from writing all three papers.

2.11.3 A Ph.D. Scholar has to obtain a minimum of 55% of marks (or an equivalent grade in the

UGC 7 point scale or an equivalent grade/CGPA in a point scale wherever grading

system is followed) in the course work in order to be eligible to continue in the

programme and submit the Ph.D. thesis. A viva-voce examination shall be conducted for

testing the domain knowledge of the research scholar (thesis work)

2.11.4 The results of the Course work and viva-voce will be communicated by the Supervisor to

the University with the answer scripts and questions along with the Minutes of the

Meeting of the Research Advisory Committee.

2.11.5 On the basis of course work and viva-voce examinations, provisional registration of the

research scholar will be confirmed by the University.

2.11.6 During the First two years, Research scholar shall present atleast two papers in Regional /

National level Seminar / Conference or shall publish atleast one paper in Scopus/Web of

Science/UGC-CARE listed journal. From third year onwards, atleast one paper must be

published in theScopus/Web of Science/UGC-CARElisted journals.

2.11.7 A Research scholar shall appear before the Research Advisory Committee once in six

months to make a presentation of the progress of his/her work for evaluation and further

guidance. The six monthly progress reports shall be submitted by the Research Advisory

Committee to the University/Institution/Affiliated College with a copy to the research

scholar.

2.12 Submission of Synopsis

2.12.1 Prior to the submission of the Ph.D. thesis, the Research scholar shall make a

presentation in the Department before the Research Advisory Committee, which shall

also be open to all faculty members and other Research scholars. The feedback and

comments obtained from them may be suitably incorporated into the draft thesis in

consultation with the Research Advisory Committee

Specim

en

2.12.2 Not less than THREE months before the submission of the Ph.D. thesis, every candidate

shall submit to the University, through the Supervisor or the Convener of the Research

Advisory Committee wherever pertinent, a Synopsis (THREE COPIES) of the proposed

thesis together with the certificate of the Research Advisory Committee and stating the

title of the thesis to be presented in the prescribed application form along with the

prescribed fee.

2.12.3 The synopsis shall be submitted both in the form of hard copy and soft copy in CD. The

hard copy should not exceed 20 type written or printed pages (one side only of A4 size).

2.12.4 Not later than SIX MONTHS after the submission of the synopsis and after the expiry of

the minimum period of research prescribed, every research scholar shall submit

prescribed application and FIVE COPIES of the Ph.D. thesis (not exceeding 250 pages)

embodying the results of the research carried out by him/her along with the prescribed

fee. In addition, the thesis shall also be submitted in the form of soft copy in CD.

2.13 Plagiarism Check

2.13.1 Before submission of Ph.D. thesis, plagiarism report should be obtained from the

Controller of Examinations, University of Madras.

2.13.2 The Syndicate shall evolve a mechanism using well developed software and gadgets to

detect plagiarism and other forms of academic dishonesty. While submitting for

evaluation, the thesis shall have an undertaking from the Research scholar and a

certificate from the Research Supervisor attesting to the originality of the work, vouching

that there is no plagiarism and that the work has not been submitted for the award of any

other degree/diploma of the same Institution where the work was carried out, or to any

other Institution.

2.13.3 The Plagiarism software, its operations and threshold level will be as decided by the

Syndicate.

Specim

en

2.14 Submission of Thesis

2.14.1 Ph.D. scholars must publish at least one Research paper in Scopus/Web of Science/UGC-

CARE listed journal for non-Science discipline and at least two Research papers in

Scopus/Web of Science/UGC-CARE listed journals for Science discipline. Further, the

Research scholar should make two paper presentations in conferences/symposia/seminars

before submission of the Ph.D. thesis for adjudication, and produce evidence for the same

in the form of presentation certificates and/or reprints

2.14.2 The Ph.D. Thesis/Synopsis may generally be written in English (for subjects other than

languages). However, the thesis may also be written in Tamil and submitted.

2.14.3 The title page of the thesis, cover, format, etc., should strictly conform to the format of

presentation as prescribed and the thesis (all copies) should carry a declaration by the

Research scholar as prescribed and certificate as prescribed duly signed and issued by the

Supervisor. The thesis should NOT be hard bound and it should have a thin and flexible

cover and printed on both sides.

2.15 Evaluation of Thesis and Public Viva-Voce Examination

2.15.1 Panel of Examiners

2.15.1.1 The supervisor shall submit the panel of examiners as per the prescribed format

(Annexure-Ph.D-R).The supervisor or the candidate or anybody on behalf should not

contact the examiners under any circumstances. The Ph.D. thesis submitted by the

research scholar shall be evaluated by his/her Research Supervisor and at least two

external examiners, who are not in employment of the Institution/Affiliated College,

of whom one examiner may be from outside the country.

2.15.2 Evaluation of the Thesis

2.15.2.1 The Board of Examiners so appointed shall evaluate the thesis and report on the merit

of the thesis for the award of the Ph.D. degree. Each examiner is expected to give a

Specim

en

detailed report on the thesis apart from a duly filled in proforma for adjudication of

the Ph.D. thesis in the format prescribed by the University.

2.15.2.2 The Board of Examiners shall report on the merit of the candidate as “Highly

commended” or “Commended” or “To be Resubmitted” or “Not Commended”.

2.15.2.3 The two external examiners shall send the hard copy of the individual reports together

with the duly filled in proforma for Adjudication of the Ph.D. thesis to the

Supervisor/Convener and the soft copy of the report to the Controller of

Examinations. Together with his/her individual report and the duly filled in

proforma, the convener will prepared a consolidated report, bringing out the salient

points made in individual reports.The consolidated report shall be submitted by the

Supervisor to the Controller of Examinations within a month.

2.15.2.4 If all the three examiners unanimously recommend the award of the degree, the

candidate will be asked to appear for a public Viva-Voce Examination.

2.15.2.5 If any examiner has in his\her report made some comments and suggested

corrections/modifications/alternations, the candidate will be asked to carry out the

same in the thesis through the Supervisor. The Supervisor shall furnish a certificate

along with two corrected thesis submitted by the candidate to this effect, together

with the list of corrections, to the University before the public viva-voce examination.

2.15.2.6 If one of the external examiners recommends the award of the degree and other does

not recommend the award of the degree, the Syndicate may refer the thesis to a fourth

examiner so appointed, who shall belong to the same category (i.e., from India or

outside India) as the original examiner who valued the thesis and has not

recommended.

2.15.2.7 The fourth examiner will not be provided with the report of the other examiners. If

the fourth examiner recommends the award of the degree, the candidate will be asked

to appear for a public viva-voce examination prescribed earlier. If the fourth

examiner also does not recommend the award of the degree, the degree will not be

awarded to the candidate.

Specim

en

2.15.2.8 Any complaints relating to valuation of the thesis, etc., will be referred to a

Committee constituted by the Vice-Chancellor and based on the report of the

committee, further action will be taken.

2.15.2.9 Supervisor shall not correspond with the examiners under any circumstances while

the thesis is in the evaluation process. Any violation will lead to debarring the faculty

member from guiding Ph.D. Research scholar and face disciplinary action. Similarly,

any attempt by the Research scholar to contact the examiners will lead to

withholding/withdrawal of degree.

2.15.2.10 The two external examiners will be asked to send the hard copy of the reports directly

to the Supervisor/Convener and a soft copy of the reports to the Controller of

Examinations

2.15.3 Resubmission of the Thesis

2.15.3.1 A candidate whose thesis has not been commended for the award of the degree may

be permitted to resubmit it on a second occasion with a period of one year from the

date of declaration of the results with a specific statement from the candidate and the

Supervisor about the additional research work conducted and the revision done in the

thesis.

2.15.3.2 The resubmitted thesis shall be referred to the same examiner who originally

evaluated the thesis for Re-valuation.

2.15.4 Viva- voce Examination

2.15.4.1 Public Viva-Voce will be conducted based on the satisfactory reports of the

examiners.The circular for the viva voce and the defense of thesis shall be notified at

least fifteen days in advance

2.15.4.2 The viva-voce examination, based among other things, on the evaluation reports of

the examiners, shall be conducted by the Research Supervisor and at least one of the

two external examiners or an external examiner appointed by the Vice-Chancellor,

and shall be an open and public defense including members of the Research Advisory

Specim

en

Committee, all faculty members of the Department, other research scholars and other

interested experts/researchers.

2.15.4.3 The Indian and / or the Foreign examiner may participate in the Viva-voce

examination through Skype / Video conferencing but is not mandatory.

2.15.4.4 A copy of the thesis of the candidate appearing for the public viva-voce examination

shall be deposited in the departmental library for perusal of those interested to read

the thesis before the conduct of the public viva-voce examination, together with

appropriate public notice issued by the Supervisor for the purpose.

2.15.4.5 A format for the public viva will be prepared and the public viva-voce needs to be

conducted at a central (Research) place and the proceedings of the viva-voce need to

be sent to the Office of the Controller of Examinations.

2.15.4.6 Members of the department in the subject concerned where the candidate conducted

research and outside specialist, if any, may participate in the public viva-voce

examination. The Supervisor shall convey to the University, the result of such public

viva-voce examination duly endorsed by the external examiner, together with a list of

participants in the examination with their signature, designation and address.

2.15.4.7 A candidate who is successful at the public viva-voce examination shall be declared

to have qualified for the Ph.D. degree by the Syndicate.

2.15.4.8 If for any reason the Supervisor is unable to conduct the viva-voce examination even

one month after the approval of the consolidated report on the Ph.D. thesis by the

University and after appointment of the viva-voce examiner, the Vice-Chancellor will

be authorised to appoint a faculty member in the place of the Supervisor to conduct

the viva-voce examination in time.

2.15.4.9 A candidate, who is not successful at the public viva voce examination, may be

permitted to take the same on a second occasion, after the expiry of THREE months.

If he/she is not successful even on the second occasion at the public viva-voce

examination, the degree will not be awarded to him/her.

Specim

en

2.15.4.10 No candidate shall be permitted to submit a thesis or to appear for the public viva-

voce examination for more than TWO occasions.

Specim

en

Admission, Registration, Examination

and Evaluation Guidelines for

D.Sc./D.Litt./LL.D

Specim

en

Admission, Registration, Examination and Evaluation

Guidelines for Degree of D.Sc./D.Litt./LL.D

(With effect from the Academic Year June-2019)

3.1 D.Sc./D.Litt./LL.D.Programmes

3.1.1 The Degree of Doctor of Science (D.Sc.), Doctor of Letters (D.Litt.) and Doctor of Law

(LL.D), the highest degree of the University of Madras, are awarded to a candidate who,

as per these regulations, has submitted a thesis on the basis of original and independent

research in any particular discipline, that makes a significant contributions to the

advancement of knowledge in a particular theme or area, which is approved by the Board

of examiners as required.

3.1.2 A candidate seeking admission to D.Sc./D.Litt./LL.D programme of the University, must

have pursued outstanding post-doctoral research in the concerned discipline and obtained

the minimum qualifications required for admission as mentioned below.

3.2 Eligibility

3.2.1 The candidate must have obtained a Ph.D. or an equivalent degree from this University or

from any Indian University recognised by the UGC or Foreign University in the world

ranking(QS, Times Higher Education,Shanghai)recognised by the UGC/AIU.

3.2.2 The candidate shall have 10 years of Teaching/Research experience after obtaining Ph.D.

degree

3.2.3 A minimum of THIRTYresearch papers for D.Sc and TWENTY research papers for

D.Litt/L.L.D in the Scopus/Web of Science/UGC-CARE listed journals with high impact

factor or highly reputed journals in the area of his/her research. In subject like Indian

Languages, the candidate should have TEN journal articles in the Scopus/Web of

Science/UGC-CARE listed journals and TEN books published by reputed publishers.

Further, the candidate should be the first author/corresponding author in these

publications.

Specim

en


3.3.1 The candidate eligible for admission to D.Sc., / D.Litt., / LL.D Degree as per University

norms can apply to the University in the prescribed application form in the month of June

(1st – 30

th) every year with required documents as given in the application form along

with application fee of Rs.5000/-

3.3.2 Five copies of the detailed synopsis (1500-3000 words) on the proposed theme has to be

submitted by the candidate according to the format given in the application form – stating

the originality of his/her work, its applicability to solve societal problem and also its

contributions to the advancement of knowledge.

3.3.3 The applications of the candidates will be scrutinized by the Research Advisory

Committee. This Committee will be headed by the Vice-Chancellor and consist of the

following members:

a) Dean - Research or Dean - Academic or Dean - Student

b) Director (Research Schemes and Projects or a Senior Professor in the relevant

subject.)

c) A Subject Expert (Chairman, Board of Studies (BoS) in the concern subject or a

Senior Professor in the relevant subject.)

3.3.4 The Research Advisory Committee will make recommendations for admissions before

the end of July every year and will also evaluate the quality of the publications at the time

of scrutiny.

3.4 Procedure for Registration

3.4.1 The candidates whose application will be recommended by the Research Advisory

Committee for admission will be intimated and he/she then has to register for the degree

of D.Sc./D.Litt./LL.D with the completed application form and attaching the required

documents original and a photocopy to the University with a registration fee prescribed

by the Syndicate of the University of Madras within one month from the date of

intimation for admission. The admission must be completed by 31st August.

3.4.2 The candidate shall submit the thesis after ONE year from the date of registration and

before the completion of TWO years. A further extension of a period of one year can be

obtained by submitting the prescribed fee by the Syndicate with an application and a

Specim

en

progress report of five pages. Under any circumstances, no extension time for the

submission of the thesis will be given more than three years.

3.4.3 The candidate shall submit the online continuation of Registration in the month of July

every year, failing which the admission will be cancelled. The candidate will have to re-

apply following the admission procedure and will be treated as a new candidate.

3.5 Submission of Thesis

3.5.1 The thesis should be on a particular topic or theme and contents should be

interconnected. The author should establish(a) collection of previously published papers

that will not form the thesis unless (b) The Candidate shall state in his/her application the

special subject on which he/she wanted to pursue the research based on his/her

qualification for the Doctorate.

3.5.2 The topic of D.Sc / D.Litt / LL. D thesis may be related to his/her doctoral work or an

interdisciplinary area of research.

3.5.3 The thesis submitted for the Ph.D. Degree or any other equivalent previous degree, shall

not form part of the D.Sc./D.Litt. / LL.D. thesis.

3.5.4 SIX copies of the thesis and a pen drive or CD containing the thesis in MS Word and in

PDF, as prescribed in the application for submission of D.Sc./D.Litt./LL.D. thesis, must

be submitted along with the prescribed fee as decided by the Syndicate.

3.5.5 The thesis must be accompanied with one copy of the Ph.D. thesis.

3.5.6 The candidate must submit one volume containing:

a) Copies of the author’s published papers/copies of the books which form part of

the D.Sc./D.Litt./LL.D thesis and;

b) Other papers published by the author independently or jointly in the in the

Scopus/Web of Science/UGC-CARE listed journals.

3.6 Examination and Evaluation

3.6.1 The evaluation of D.Sc./D.Litt./LL.D thesis is carried out in two stages namely screening

and evaluation.

a. Examiners Panel:A screening panel with six subject experts (three from North India and

three from South India) from Universities with NAAC grade A+ and above and nine

Specim

en

subject experts (six from foreign countries and three from India excluding Tamil Nadu) will be

obtained from the Chairman PG Board of Studies or a Professor in the Subject.

b. Screening: A copy of the Ph.D. thesis and the publications out of the thesis along with

D.Sc./D.Litt./LL.D thesis will be sent to two examiners in the screening panel (one from North

India and another one from South India preferably not from Tamil Nadu) so as to compare and

check how different and original is the D.Sc./D.Litt./LL.D thesis/ papers. Only if both the

examiners in the screening panel recommend that D.Sc./D.Litt./LL.D thesis is original and not

forms part of the Ph.D. then the thesis will be considered for evaluation. Otherwise the thesis will

be rejected at the screening stage itself and the rejected thesis will not be reconsidered under any

circumstances. The experts who screen the thesis will also be asked to submit a panel of nine

examiners(six from foreign and 3 from India excluding Tamil Nadu) for valuation of the thesis.

c. Evaluation: The thesis, together with any other contributions and papers submitted, shall be

referred to the Board of three Examiners which consists of three examiners (Two foreign and one

Indian). The examiners will be selected from the panel of examiners submitted by the Chairman,

Board of Studies or the Subject Expert and the two Screening examiners in such a way that the

foreign examiners shall not be from the same country and the Indian examiner is from outside

Tamil Nadu.

3.6.2 The Examiners will be requested to evaluate the thesis and to recommend as either commended

or not commended for the award of the Degree with a detailed report highlighting the

contributions of the candidate. The examiners will also be requested to state whether any part of

the thesis copied any portion from the candidate’s Ph.D. thesis. If the D.Sc./D.Litt./LL.D thesis

contains copied material from the previous Ph.D. thesis of the candidate, then the thesis will be

summarily rejected. The reports of the thesis must be sent to the Controller of Examinations. The

candidate may be asked to give a reply if the examiners specifically raise questions and seek a

reply from the candidate.

3.6.3 The Dean - Research will be appointed by the Vice-Chancellor as the CONVENER for

consolidating the reports along with a subject expert, which will be placed before the Syndicate.

There is no viva-voce examination.

3.6.4 The degree will be awarded with the approval of the Syndicate if all the three examiners

unanimously recommend the thesis for the award of the degree. If any one of the Examiners does

not recommend the thesis for the award of degree, then the thesis will be summarily rejected. The

decision of the Syndicate will be informed to the candidate.

Specim

en

Admission, Registration, Examination and

Evaluation Guidelines- 2019

Annexures

Supplement to

M.Phil, Ph.D, D.Sc,/D.Litt/LL.D Regulations-2018,

University of Madras

Specim

en

List of Annexures

S.No M.Phil.Degree Programme Page

No 1 MPHIL-A Application format for Admission to M.Phil. 34

2 MPHIL-B Minutes of the Departmental Selection Committee 38

Ph.D.Degree Programme

3 PHD-A Application format for Admission to Ph.D. 42

4 PHD-B Format for Inter-Disciplinary Research Proposal 45

5 PHD-C Under taking letter from the Supervisor 46

6 PHD-D Service Certificate from the Employer for the Part Time Ph.D.

candidates 47

7 PHD-E No Objection Certificate (NOC) from the Employer for the Part

Time Ph.D. candidates 48

8 PHD-F Under taking letter from the Institution for the Part Time Ph.D.

candidates 49

9 PHD-G Declaration by the Supervisor 50

10 PHD-H Minutes of the Departmental Selection Committee 51

11 PHD-I Application format for Registration toPh.D. 54

12 PHD-J Progress Report of the Ph.D. work 57

13 PHD-K Application format for continuation of Ph.D. Registration 59

14 PHD-L Application format for the submission of Synopsis for the Ph.D 60

15 PHD-M Certificate of Authenticity of Research Publication by the Candidate 64

16 PHD-N Model for Cover and Title of the Ph.D. Thesis 65

17 PHD-O Declaration by Candidate 66

18 PHD-P Certificate from the Supervisor 66

19 PHD-Q Application format for Submission of Thesis for the Ph.D. 67

20 PHD-R Proforma for furnishing the Names of Experts to Evaluate Ph.D.

Thesis (for Supervisor) 71

21 PHD-S Proforma for Adjudication of the Ph.D. Thesis (for Examiner) 73

D.Sc./D.Litt/LL.D Degree Programmes

22 DSC-A Application format for Admission to D.Sc./D.Litt/LL.D 75

23 DSC-B Format for List of Research Papers in Journals 77

24 DSC-C Format for List of Publications (other than Research papers) in

Books 78

25 DSC-D Application format for Registration to D.Sc./D.Litt./LL.D 79

26 DSC-E Application for Submission of Thesis for D.Sc./D.Litt./LL.D 81

Specim

en

Annexure for M.Phil.

Specim

en

Application for Admission to M.Phil. Degree

Application No.

Candidate Name: English :

Tamil :

Personal Details

Date of Birth

Gender Male Female Transgender

Community

Nationality

Religion

Address

Father’s Name

Mother’s Name

Email

Land Line Mobile

Departmentin which theapplicant proposes to

undergo the M.Phil. Degree Coursein the

University of Madras or theCollege/Institution

Affiliated to this University

Academic Qualifications

Academic

Qualifications School / College Name Board/University

Month & Year of

Passing %

UNIVERSITYOFMADRAS

(EstablishedundertheActofIncorporationXXVIIof1857-

MadrasUniversityAct)[StateUniversity]CentenaryBuildings,Chepauk,Chennai600005.

PASTE

PASSPORT SIZE

PHOTO

ANNEXURE – MPHIL-A

Specim

en

Bachelor’s Degree

Degree

Subject

Month and Year

of Passing

University /

College

% of Marks

Class

Master’s Degree

Degree

Subject

Month and Year

of Passing

University /

College

% of Marks

Class

If the examination passed is of another

University, refer the numberand date of Eligibility

certificate issued by this University and enclose

the attested Xerox copy of the same.

YES / NO

Payment Details

Online Payment Reference No.:

Transaction Date:

Is the Online transaction/e-receipt copy enclosed. YES / NO

Present Working Address with Designation

Name, designation and signature of the

supervisorunder whom the M.Phil. Course is to be

pursued.

Specim

en

Declaration

Declaration by Full-Time applicants:

I hereby declare that I am not working anywhere

either in a Full-time or Part-time basis.

Signature

Declaration by all applicants

I hereby declare that all the particulars given

above are correct and I agree to abide by the rules

and regulations of the University that are in force

from time to time.

***(Without signature application is invalid)

Signature

Place:

Date :

Signature of the Head of the Institution / College

Head of the Department of the University

(Where thecandidate propose to undergo the

Course)

Signature of the Head of the Institution

(Where the Candidate is working as a teacher)

(for Part-Time Candidate)

Note:

1. Candidates are informed to submit the filled in application to the respective Affiliated Colleges /

Research Institutions on orbefore 30th June

2. The Affiliated Colleges / Research Institutions should send the application along with the enclosures to

the University on orbefore 31st July

3. The ONLINE application alone will be accepted and in no other form will be considered under any

circumstances

4. A Research Supervisor/Co-supervisor who is a Professor, at any given point of time, cannot guide

more than three (3)M.Phil. Scholars. Research Supervisor who is an Associate Professor can guide up

to a maximum of two (2) M.Phil. Scholars and Assistant Professor as Research Supervisor can guide

up to a maximum of one (1) M.Phil. Scholar.

Specim

en

Application for Admission to M.Phil. -List of Enclosures to be attached

1) Copy of SSLC Certificate

2) Copy of Higher Secondary Certificate

3) Copy of UG Degree Certificate

4) Copy of PG Degree Certificate

5) Eligibility Certificate (for other University Candidates only)

6) Transfer Certificate

7) On-line payment receipt

8) Copy of PG Consolidate Mark sheet

9) Copy of Community Certificate

10) Copy of NET Certificate

11) Copy of SLET Certificate

12) Stipendiary Certificate(s) is any

Applications submitted through the Head of the Departments and the Institutions where candidates

propose to undergo the course and those without the signature of the supervisor under whom the

candidates propose to undergo the course, will not be considered. The Application processing fee of

1000/- to be paid through online mode.

Specim

en

MINUTES OF THE DEPARTMENTAL SELECTION COMMITTEE

MEETING FOR M.Phil. ADMISSION

Name of the College /

Institution with Address

Name of the Department

Academic Year

The Candidate(s) has/have taken the entrance test on (Date, FN) and attended the Viva -Voce in the AN.

The answer scripts of the candidate(s) were evaluated and their answers to the questions put forth in the

Viva-Voce were assessed. The Committee was satisfied with their performance and recommended for

admission to the M.Phil. programme in the (Name of the Department), (Name of the College).

The completed application form(s) submitted by the candidate(s) have been enclosed for necessary action.

Members Present

S.No Name of the Member with Designation Signature Seal

1

2

3

4

5

ANNEXURE – MPHIL-B

Specim

en

A. List of Candidates applied for M.Phil. Programme

S.No Name of the Candidate

Community

FC/BC/MBC/

SC/ST

Qualification

(10+2+3+2) /

(11+1+3+2) /

(PG/M.Phil.)

Marks

in PG

Exams

(%)

Name of the

University

1

2

3

4

5

6

7

8

9

10

B. List of Candidates Interviewed


Community

FC/BC/MB

C/

SC/ST

Marks

in PG

Exams

(50)

Marks in Entrance Test (50) Grand

Total P.G.

Exam +

E.T. (100)

Written

(40)

Oral

(10)

Total

(50)

1

2

3

4

5

6

7

8

9

10

Specim

en

C. List of Candidates Selected


Community

FC/BC/MBC/

SC/ST

Grand Total P.G. Exam +

E.T.

(100)

Rank

Selected

/Waiting list

1

2

3

4

5

D. Allotment of Supervisor for Selected Candidates


Community

FC/BC/MBC/

SC/ST

Name of the Guide with

Designation Signature of Guide

1

2

3

4

5

Note: A Research Supervisor/Co-supervisor who is a Professor, at any given point of time, cannot guide more than

three (3) M.Phil. An Associate Professor can guide up to a maximum of two (2) M. Phil scholars and an Assistant

Professor can guide up to a maximum of one (1) M.Phil. Scholar.

(Signature of the Members of the Selection Committee with Office Seal)

Member (Convener) (1) Member (2) Member (3)

Specim

en

Annexures for Ph.D.

Specim

en

Application for Admission to Ph.D. Degree Programme

Application No.


Tamil :

Personal Details

Date of Birth


Community

Nationality

Religion

Address

Father Name

Mother Name

Email

Phone (Landline) Mobile

Qualification Particulars Academic

Qualification School / College Name Board/University

Month & Year

of Passing %

UNIVERSITYOFMADRAS



ANNEXURE – PHD-A

Specim

en

Other Qualifications

Details Month and Year of Passing. Subject

NET

SLET / SET

Details of the Supervisor

Candidate’s Subject in PG

Guide’s Subject in PG

Guide’s Subject in Ph.D.

Whether the Supervisor has publishedarticles/research papers/

books?

Awards, Medals, Prizes and Honorsachieved by the Supervisor

Any other particulars the applicant would liketo furnish for the

consideration of theauthorities with regard to admission

Whether the applicant has previouslyregistered for Ph.D./

M.Phil. course etc., Ifso, give details

Broad Theme / Title of the proposedResearch Topic

(In block letters)

Qualification approval Ref.No.& Date

Present Working Address with designation

Declaration by Full-Time Non-Stipendiary applicants:

I hereby declare that I am not working anywhere eitheron a Full-

time or Part-time basis.

Signature:

Declaration by all applicants

I hereby declare that all the particulars given above are correct

and I agree to abide by the rules and regulations of the

University that are in force from time to time.

***(Without signature application is invalid)

Signature:

Place:

Date :

Application for Admission to Ph.D. Degree - Checklist for Admission Application:

Attested photo copies of following certificates are to be furnished along with the application:

1. The candidates are required to submit the On line application (format -Annexure-PHD-A)

2. Attested copy of SSLC, HSC, UG, PG and M.Phil. or NET or SLET. Mark Statements and Degree certificate

/ Provisional Certificates. Consolidated Mark sheet for PG to be enclosed

3. A copy of the Guideship communication which was issued by the University

4. Rs. 500/- towards processing fee for admission to Ph.D.should be made online payment only. (Fee exemption

for SC / ST candidates, Attach attested copy of Community Certificate).

5. Community Certificate

Specim

en

6. Birth Certificate / S.S.L.C. Certificate

7. If Stipendiary: A copy of the Stipendiary communication (UGC/JRF/SRF) from the Department / College /

Institutions and Joining report (if already joined).

8. For Inter-Disciplinary Research:Candidate who wish to pursue Ph.D. Programme on Inter-Disciplinary

basis, he/she is requested to furnish the detailsin the prescribed format (Annexure-PHD-B) and send the same

duly signed by the Guide and Co -supervisor and the Principal of theCollege/Head of the

Department/Director of the Research Institution where he/she is proposed to do researchand the same should

be approved by the Departmental Selection Committee.

9. For Inter-Disciplinary Research:The Research Proposal (Not more than 500 words) signed by him/her and

the supervisor with seal, the sameshould be approved by the Departmental Selection Committee

10. A Co-guide in the subject within the jurisdiction of University of Madras has to be chosen and his / her

acceptanceletter has to be furnished along with the copy of the Guideship communication [for Co-Guide]

which was issued bythe University.

11. For Part-Time (External) candidates only:An undertaking letter from the supervisor to monitor the

candidate’s Research work for a minimum period of six months during his/her research(Annexure-PHD-C)

12. For all Part-Time candidates: Service Certificate from the Employer (Annexure-PHD-D)

13. For all Part-Time candidates:No Objection Certificate (NOC) from the Employerfor Part-Time candidates

(Annexure-PHD-E)

14. For Part-Time (External) candidates only:An undertaking letter from the Head of the Institution to monitor

the candidate’s Research work. (where he/she is working) for Part-Time (External) candidates

only(Annexure-PHD-F)

15. Declaration by the Supervisor(Annexure-PHD-G)

16. Minutes of the Departmental Selection Committee recommending the candidate to do Ph.D. programme.

(Annexure-PHD-H)

ALL THE ABOVE DOCUMENTS HAVE TO BE ENCLOSED ALONG WITH THE APPLICATION, FAILING

WHICH THE APPLICATION IS LIABLE FOR CANCELLATION

INSTRUCTIONS

The filled-in applications should be sent to the concerned Heads of the Departments of the University / Principals of

the Colleges / Directors of recognized Research Institutions on or before 30th June for July Session / 31st December

for January Session.

ONLY LIMITED HOSTEL FACILITIES ARE AVAILABLE IN THE UNIVERSITY HOSTELS. HENCE, THERE

IS NO GUARANTEE FOR HOSTEL ACCOMMODATION TO FRESH CANDIDATES.

Annexure to be attached along with Application for Admission to Ph.D. Degree

Annexures

PHD-A Application Form

PHD-B Format for Inter-Disciplinary Research Proposal

PHD-C Under taking letter from the Supervisor

PHD-D Service Certificate from the employer

PHD-E No Objection Certificate (NOC) from the employer

PHD-F Under taking letter from the Institution

PHD-G Declaration by the Supervisor

PHD-H Minutes of the Departmental Selection Committee

Specim

en

FORMAT FOR INTER-DISCIPLINARY RESEARCH PROPOSAL

[This proforma duly filled in should be forwarded along with the Minutes of the Departmental

Committee]

Name

Academic qualification

Age & Date of Birth

Occupation (if any)/Designation

Duration of Employment

The subject in which the candidate has

qualified for the Master’s Degree

The proposed discipline in which the

candidate intends to work for Ph.D.

The proposed department (with address)

where the candidate intends to work for

Ph.D.

The theme of proposed research (in not

more than 500 words)

Whether the proposed Ph.D. theme is partly,

directly or indirectly related to the branch of

knowledge in which the candidate has

qualified for his Master’s Degree?

If so, briefly describe (in not more than 500

words) the input from the two disciplines to

the proposed area of research for Ph.D.

Details of publications, if any, bearing on

inter-disciplinary research, pertaining to the

topic, if yes, furnish the details

Comments of the Supervisor under whom

inter-disciplinary research is proposed.

Signature of the Supervisor Signature of the Applicant

Signature of the Co-Supervisor Signature of the HOD

ANNEXURE – PHD-B

Specim

en

UNDERTAKING FROM SUPERVISOR

This is to state that Mr./Ms.______________________________________ is working as a

_______________________(Designation) in the Department of _______________ at

________________________ College/Institute. He/she has applied for Ph.D. ( Part Time / External

/ Non- stipend) under my guidance . The candidate research work will be monitored by me every

six months during his/her research period.

SUPERVISOR

ANNEXURE – PHD-C

Specim

en

SERVICE CERTIFICATE

Certified that Mr./ Ms.

_____________________________________________ S/o/D/o of Shri.

__________________________________________, resident of

____________________________________________________________________

________________________________________, having qualification

________________________has been working in in the Department of

_______________________ at ____________________________ College / Institute

from ________________ to till date.. He/She has_______________ years and

_____________months of teaching experience ___________________________

during his/her service period, his/her work is satisfactory.

Date Principal/ Director

ANNEXURE – PHD-D

Specim

en

NO OBJECTION CERTIFICATE

This is to certify that Mr./Ms. ______________________________________

is working as a ___________________, in the Department of

__________________________ at ________________ College /Institute. This

College / Institute has No Objection for him /her pursuing the PhD in the University

of Madras

PRINCIPAL/ DIRECTOR

ANNEXURE – PHD-E

Specim

en

UNDERTAKING FROM HEAD OF THE INSTITUTION

I hereby undertake that I will monitor the Ph.D. research work carried out by

Mr./Ms. _____________________, (Designation) ____________, in the Department

of _____________ of this College/ Institute, under the guidance of

_______________________, (Designation) ______________, Department of

_____________, (College) ______________

PRINCIPAL

ANNEXURE – PHD-F

Specim

en

DECLARATION BY THE SUPERVISOR

I, ……………………………, (Designation)………………., (Department)…………….,

University / College / Research Institute)…………………….., hereby declare to the best of my

knowledge and belief that the total number of candidates registered for Ph.D., Degree programme

under my guidance does not exceed the maximum number including those registered in other

Universities as stipulated in the Ph.D., Regulations 2018 of the University of Madras. I, further,

furnish the following list of candidates who pursue the Ph.D., under my guidance and declare that

they have not submitted their Thesis for the award of Ph.D., as on date.

S.No. Name of the Candidate Name of the

University/Institution

Full-time/ Part-

time

1

2

3

4

5

6

7

8

Total Number of Candidates

Note: Any wrong information will lead to disciplinary action including cancellation of

guideship

Date:

Place:

Signature of the Supervisor with seal

ANNEXURE – PHD-G

Specim

en

MINUTES OF THE DEPARTMENTAL SELECTION COMMITTEE

MEETING FOR Ph.D. ADMISSION

Name of the College /

Institution with Address

The Candidate(s)has/have taken the entrance test on (Date, FN) and attended the Viva -Voce in the AN.

The answer scripts of the candidate(s) were evaluated and their answersto the questions put forth in the

Viva-Voce were assessed. The Committee was satisfied with their performance and recommended for

admission to the Ph.D.programme in the (Name of the Department), (Name of the College) under the

guidance of (Name of the Research Supervisor).

The completed application form(s) submitted by the candidate(s) have been enclosed for necessary action.

Members Present

S.No Name of the Member with Designation Signature Seal

1

2

3

4

5

ANNEXURE – PHD-H

Specim

en

Name of the Department

Session July / January

A. List of Candidates applied for Ph.D. Programme

S.No Name of the Candidate FT/

PT

Community

FC/BC/MB

C/

SC/ST

Qualification

(10+2+3+2) /

(11+1+3+2) /

(PG/M.Phil.)

Marks

in PG

Exams

(%)

Name of the

University

1

2

3

4

5

6

7

8

9

10

B. List of Candidates Interviewed


PT

Community

FC/BC/MB

C/

SC/ST

Marks

in PG

Exams

(50)

Marks in Entrance Test (50) Grand

Total P.G.

Exam +

E.T. (100)

Written

(40)

Oral

(10)

Total

(50)

1

2

3

4

5

6

7

8

9

10

Specim

en

C. List of Candidates Selected


PT

Community

FC/BC/MBC/

SC/ST

Grand Total P.G.

Exam + E.T.

(100)

Rank

Selected /

Waiting list

1

2

3

4

Note: A Research Supervisor/Co-Supervisor who is a Professor, at any given point of time, cannot guide more than Eight Ph.D.

scholars. An Associate Professor can guide up to a maximum of six and an Assistant Professor can guide up to a maximum of

four Ph.D. scholars.

For the Research Institutions the Senior Principal Scientist (Scientist-F)/Chief Scientist (Scientist-G) may be considered to

guide eight Ph.D. Scholars as under the cadre Professor.

Associate Professors in Self-financing Colleges / Self-supporting Departments in Aided Colleges with 12 years of teaching

experience in UG and PG / PG Degree courses and for the Research Institutions the Principal Scientist (Scientist-E-II) / may

be considered to guide six scholars as under the cadre Associate Professor.

Scientist (Scientist-C) / Senior Scientist (Scientist-E-I) may be considered to guide four Research scholars as under the cadre

Assistant Professor.

(Signature of the Members of the Selection Committee with Office Seal)

Member (Convener)(1)Member (2) Member (3)

Specim

en

Ph.D. Registration

Application No.


Tamil :

Personal Details

Date of Birth


Community

Nationality

Religion

Address

Father Name

Mother Name

Email

Phone (Landline) Mobile

OPH Status

Qualification Particulars PG M.Phil.

Degree

Branch

Register No.

Month & Year of Passing

College /University

Address of institution, if undergoing any other

course

UNIVERSITYOFMADRAS



ANNEXURE – PHD-I

Specim

en

Address of the where the applicant

proposes to conduct Research

Address of the funding agency if any :

sponsorship is obtained

Proposed Broad field of Research

Candidate PG Subject

Date of joining as a research scholar

Whether the applicant has obtained Permission

to do Research?

Whether the department of the University /

College / Institution is recognized by the

University of Madras for doing research

YES / NO

Supervisor Details

Name and Designation

Address

Mobile

Superannuation

Supervisor’s Subject

Number and date of communication in

which supervisor has been recognized as Ph.D.

Supervisor

Co-Supervisor Details

Employer Details

Scholars currently doing Research under the supervisor

Signature of the Co- Supervisor

[Inter-Disciplinary] with address and seal

Specim

en

Signature of the Supervisor

(with seal and Phone No./Mobile No.)

Signature of the Head of the Department /College/

Institution where research will be carried out with seal

Signature of the Principal

where Research will be carried out with seal

If the Applicant is working,

Signature of the Head of the Institution with seal Signature of the Applicant

Payment Details

Online Payment

No : Date

Bank Name Amount

Enclose photocopies of all fee payments

Documents to be attached/submittedPh.D. Registration 1. Online Payment of Rs.1,000/- in favour of ‘The Registrar, University of Madras(Fee exemption for SC / ST candidates,

Attached attested 2 Copies of Community Certificate )

2. All original certificates to be submitted (i.e) PG and M.Phil. Degree Certificate (ProvisionalCertificate will notbe accepted.)

3. Transfer Certificate in original (latest) or Course Completed Certificate or MigrationCertificate

4. Copy of Permission Letter granted by the University of Madras to do Ph.D. Research (University Communication).

5. Other than Registration Fee submitted separately.(Tuition Fee , Library Fee, etc.)

6. Recognition form in case of candidates who have qualified from other Universities.

i.e. For P.G.Qualification : Rs.200/-

ForM.Phil. Qualification: Rs.400/- (Also for M.L., M.E., M.Tech., M.Arch., M.D., M.S., M.Lit.)

7. Return of Matriculation form in case of candidates who have entering first time into University of Madras. with a online

payment of Rs. 50/- (if already student of this University enclose an attested copy of the degree certificate)

8. Joining Report (original) to be submitted by the candidate duly forwarded as mention below:

(i) For University Departments through the Supervisor and HOD Concerned.

(ii) For Affiliated Colleges through the Supervisor, HOD and The Principal.

(iii) For Recognized Research Institutions through the Supervisor and The Director

With Official Seal, within one month from the admission intimation (University Letter)

9. If part time NOC copy from the employer

Specim

en

PROGRESS REPORT OF THE PH.D.PROGRAMME

[To be Submitted once in six months by the both full-time candidates and part-time

candidates]

i. The progress reports shall be submitted by the candidate in quadruplicate, to the

Supervisor accompanied by a report by the candidate about to work carried out during

the period of this report (in about 300 words) duly signed by the candidate and

countersigned by the Supervisor.

ii. The Supervisor shall fill his/her part, sign it and get it countersigned by the Head of the

Department of the Supervisor.

iii. The first copy to be retained by the Supervisor for placing before the Doctoral

Committee and subsequent office record, second copy shall be sent to the Registrar

through the HOD, the third copy shall be sent to the parent institution where ever

applicable and the fourth copy to the scholar.

1. Particulars about the candidate

[a]. Name :

[b]. Designation (where applicable) :

[c]. Institution where employed (if

applicable)

:

[d]. Period of the Report :

2. Registration Details

[a]. Category of Registration : Full-time / Part-time (Internal) /

Part-time (External)

[b]. Date of provisional registration with

University reference

:

[c]. Whether the provisional registration has

been confirmed (If yes, give reference)

: Yes / No

3. Particulars of the Supervisor(s)

[i]. Supervisor

[a]. Name :

[b]. Designation :

[c]. Institution where employed :

[ii]. Co-Supervisor

[a]. Name :

[b]. Designation :

[c]. Institution where employed :

4. Name of Department / Institution where

research is conducted

:

5. Area of work and tentative title of the

proposed thesis

:

6. Details of the progress :

[a] Whether the candidate’s report in

triplicate is enclosed?

:

Yes / No

ANNEXURE – PHD-J

Specim

en

[b] Whether any papers have been

published? (if yes, furnish details)

: Yes / No

[c] Whether seminars/conferences attended? : Yes / No

[d] Whether the prescribed course work has

been completed? if yes, course completed

: Yes / No

7. Whether the tuition fee is being paid : Yes / No

Date: Signature of the Candidate

8. Remarks of the supervisor

[a]. Attendance : Satisfactory/Not Satisfactory

[b]. Progress : Satisfactory/Not Satisfactory

[c]. Expected time of completion :

9. Whether the Supervisor agrees with the

Scholar’s report? (If yes, give details)

:

Signature of Co-Supervisor (if applicable)

Signature of the Supervisor

Signature the HOD

Signature of the Head of the

Institution.

Date:

Place:

Seal

Specim

en

Application format for continuation of Ph.D. Registration

Name of the Candidate

Registration Number

Gender

Community

Category

Institutions

Mobile Number Email ID

Have you availed Fellowship

Name of the Supervisor

Supervisor Designation

Supervisor Department

Institution Address

Interdisciplinary

Date of Joining

Year of Continuation

Registration Communication Ref.No.

Doctoral Committee meeting

conducted

Confirmation of Provisional

Registration

Two six monthly report enclosed

Synopsis submitted

Academic progress –(for example2018–2019)

Doctoral committee meeting held in (for example 2018-2019) Yes / No

The Doctoral Committee meeting must be held every year

Did you present paper in any National level conference / seminar during

the academic year 2018-19

Ph.D. students are expected to attend at least one national level conference / seminar for timely completion

Did you publish any article in UGC CARE list journals in 2018-19 Yes / No

Ph.D. students are expected to publish at least 1 paper in 2nd and also in 3rd year for timely completion.

UNIVERSITYOFMADRAS



ANNEXURE – PHD-K

[All candidates (both full-time and part-time) shall submit the progress report approved by the Research Advisory Committee,

along with"Continuation of Ph.D. Registration" application every year till submission of the Ph.D. thesis during July 1st to 30th.

Candidate failing to submit the application for the Continuation of Registration will be treated as having discontinued from the

Ph.D. Programme].

Specim

en

Name&PlaceofBank…………………..................

e-receipt No……………………………..……………………

AmountRs……..……………………………………………..

DateofPayment…………....................................

SYNOPSIS

(Please go through the Instructions before filling the application)

1 Name of the Candidate

(in BLOCK letters as in PG Degree Certificate)

2 Gender Male Female Transgender

3 Age and Date of Birth

4 Name of Father & Mother

5 Nationality Religion Community SC/ST MBC BC OC

6 Address with Phone Numbers (in BLOCK

lettersto which communications should be sent)

Email:

Mobile : Landline:

7

Register number, month and year of passing

thePG Degree, M.Phil. Degree Examination

together with the Branch offered and Name of the

University

8 Date, Month and Year of the Convocation at

which the PG Degree awarded

9 The Month and Year in which the candidate was

provisionally registered for the Ph.D. Degree.

[Quote the number and date of this office

communication of the Ph.D. Degree]

No.Ph.D ………………………………Date …………….

10 The Number and date of this

officecommunication for the confirmation of the

Provisional Registration of the Ph.D. Degree

Institution:

Supervisor:

UNIVERSITYOFMADRAS

Application for the submission of Synopsis for the Ph.D.

Degree

To be filled by the Candidate Application Fee : Rs.100/-

(Rupees One hundred only)

PASTE

PASSPORT SIZE

PHOTO

ANNEXURE – PHD-L

Specim

en

11 Title of the Thesis (in BLOCK letters)

12 Tentative date of submission of Thesis

13

Name of the Institution (University Department

/ College / Research Institute) in which the

candidate is pursuing Ph.D. Degree and the

Name of the Supervisor.

14 Whether the candidate is related to the

Supervisor. If yes, state the nature of relationship

15 Signature of the Candidate

16 Signature of the Supervisor with Designation

and Seal

Email:

Mobile : Landline:

17 Signature of the Co-Guide with Seal

(Only if it is approved by the University)

18 Signature of the Head of the Department with

Seal

19 Signature of the Head of the Institution

(Principal/Director) with Seal.

Station:

Date :

Specim

en

Guidelines of Synopsis Submission for Ph.D. Degree

1. The application form marked “Synopsis” should be submitted not less than three months before the

submission of the thesis proposed. The following should be submitted along with the synopsis application

(i) 3 Copies of Synopsis along with a soft copy in CD. The Synopsis should be between 10 to 20 pages.

(ii) Photo copy of the provisional registration and confirmation of provisional registration communication

for the Ph.D., Degree.

(iii) Evaluation processing fee:

© Rs.2,000/- plus Rs.100/- (cost of application) for Full-Time candidate

Rs.3,000/- plus Rs.100/- (cost of application) for FIP Candidate

Rs.4,000/- plus Rs.100/- (cost of application) for Part-Time

The fees should be paid through online in favour of, “The Registrar, University of Madras, Chennai-

600 005” and the e-receipt to be enclosed along with Synopsis.

2.Submission of Synopsis:

Before submission of the Synopsis, the Research Advisory Committee (Doctoral Committee) should send

a suitability report along with the granting permission to submit the synopsis and the candidate should

present a Departmental Seminar on his/her research work (enclose attendance list).

3. Candidates should write clearly in BLOCK letters their names as in the PG Degree certificate and also

the title of the thesis in the relevant columns of the application.

4. The Supervisor/Guide should submit a panel of Examiners list along with the Synopsis, otherwise

synopsis will not be accepted.

5. The application form marked “Thesis” should be submitted not less than three months and not later than

six months after the submission of the synopsis and after the expiry of the period of research prescribed,

together with the following :-

(i) Four copies of thesis along with a soft copyin CD.

Note: The maximum length of the thesis should not exceed 250 pages (typed matter in both sides)

excluding bibliography, tables, diagrams and annexures. If the candidates desire they may include

published papers or monographs along with the thesis. Exemption from the restriction on page limit will

not be granted in normal circumstances.

6. The Synopsis/Thesis should be submitted in the following prescribed manner:

1. Thesis/Dissertation cover page - White Colour with no Background water marking

2. Font Type - Times New Roman (12 size)

3. Line Space & Margin - 1.5, 1 inch on all the four sides

4. Paper Size - A4

5. Printing - Double side

Specim

en

Guidelines of Synopsis Submission for Ph.D. Degree

CHECKLIST


Name of the Guide

Name of the Co-Guide

Nature of Registration Full –Time/Part Time

The following Documents should be submitted along with the Application Marked “Synopsis”

1.Photocopy of the Admission Letter

2.Photocopy of the Provisional Registration /Confirmation of Provisional

RegistrationLetter

3. Minutes of the Doctoral Committee recommendation to

submit the Synopsis

4. Six monthly Reports submitted for the research period from Registration till

submission of Synopsis

5. Three copies of Synopsis and a soft copy in CD

6. Fee and cost of application form:

(i) Rs.4000+Rs.100 (cost of application) for Part Time Candidate

(ii) Rs.2000+Rs.100-(cost of application) for Full – Time Candidate

(iii) Rs.3000+Rs.100 (cost of application) for FIP Candidate

7.Journal Publication (Two) submitted (ISSN,ISBN Number) (UGC CARE LIST

JOURNALS)

8. Certificate for Presentation of Seminar (2)

9. Synopsis submitted on

Signature

Specim

en

CERTIFICATE OF AUTHENTICITY OF RESEARCH PUBLICATIONS

This is to certify that the I AM ………………………………… working under

the supervision of Dr. …………………………….(Department), ……………..

(University/College/Research Institute) have published a research article in the UGC

CARE LIST/SCOPUS/WOS Journal named……………………………………….

with Vol.No. ………. Issue.No. ……… Page.No. …… and year of publication

…………………………. published by ………………………

Signature of the Candidate

Countersigned by Research Supervisor with seal

ANNEXURE – PHD-M

Specim

en

Model for Cover and Title of the Ph.D. Thesis

TITLE OF THE THESIS

Thesis submitted in

Partial fulfillment of the

Degree of Doctor of Philosophy (Ph.D.)

By

__________________________________

(Name of the Candidate)

_________________________________

(Name of the Guide / Supervisor with Designation)

Emblem

(College / University)

__________________________________

(Name of the Department)

__________________________________

(Name of the Institution)

__________________________________

(Name of the Place)

_________________________________

(Month and Year)

ANNEXURE – PHD-N

Specim

en

DECLARATION

I declare that the thesis entitled ………………………………………… submitted

by me for the degree of Doctor of Philosophy (Ph.D.) is the record of work carried out by me

during the period from ………….. to ………. under the guidance of …………………….. and has

not formed the basis for the award of any degree, Diploma, Associateship, Fellowship, Titles in this

University or any other university or other similar institution of higher Learning.

Signature of the Candidate

CERTIFICATE FROM THE SUPERVISOR

I certify that the thesis entitled ………………………….. submitted for the degree of

Doctor of Philosophy (Ph.D.) by Mr./Ms................................................ is the record of research

work carried out by him/her during the period from ………….. to …………… under my guidance

and supervision, and that this work has not formed the basis for the award of any Degree, Diploma,

Associateship, Fellowship or other titles in this university or any other University or institution of

Higher Learning.

Signature of the supervisor with designation

ANNEXURE – PHD-O

ANNEXURE – PHD-P

Specim

en


e-receipt No……………………………..……………………

AmountRs……..……………………………………………..

DateofPayment…………....................................

THESIS






5 National

ity Religion Community SC/ST MBC BC OC



Email:

Mobile : Landline:

7

Register number, month and year of passing

thePG Degree, M.Phil. Degree Examination

together with the Branch offered and Name of

the University


which the PG Degree awarded

9 The Month and Year in which the candidate

was provisionally registered for the Ph.D.

Degree. [Quote the number and date of this

office communication of the Ph.D. Degree]

No.Ph.D …………………………………… dt ………….

10 Name of the Institution (University

Department/College/Research Institute) in

which the candidate is pursuing Ph.D. Degree

and theName of the Supervisor

Institution:

UNIVERSITYOFMADRAS

Application for the Submission of Thesis for the Ph.D. Degree

To be filled by the Candidate

Application Fee : Rs.100/-

(Rupees One hundred only)

PASTE

PASSPORT SIZE

PHOTO

ANNEXURE – PHD-Q

Specim

en

Supervisor:

11 Whether the candidate is related to

theSupervisor. If yes, state the nature of

relationship

12 Date (month & year) on which the

candidatesubmitted the Synopsis

13 Title of the Thesis (in BLOCK letters)


15 Signature of the Supervisor with Designation

and Seal

Email:

Mobile : Landline:

16 Signature of the Co-Guide with Seal

(Only if it is approved by the University)


Seal


(Principal/Director) with Seal.

For further instructions please see next page

Station:

Date :

Specim

en

Guidelines of Thesis Submission for Ph.D. Degree

1. The application form marked “THESIS” should be submitted not less than three months and not

later than six months after the submission of the synopsis together with the following:-

i) Four Copies of thesis along with a soft copy in CD.

Note: The maximum length of the thesis should not exceed 250 pages (Printed in both sides)

excludingbibliography, tablesand diagrams and annexures. If the candidate desires he/shemay

include published papers or monographs along with the thesis. Exemption from the restriction on

page limit will not be granted in normal circumstances.

ii) A certificate from the Supervisor under the thesis represents independent work on the part of the

candidate.

2. If the thesis submitted has formed in part the basis for the award of a previous research degree, the

candidate shall clearly set forth in a preface or written statement the portion or portions which have

formed the basis for the award of the previous degree.

3. Candidate should write clearly in BLOCK letters his/her name as in the PG Degree certificate and

the title of thesis in the relevant columns of the application.

4. Number of Publications of published by the candidate (UGC CARE listed journals).

5. Evaluation Processing Fee:

Rs.100 cost of application for Full-Time candidate.

Rs.5,000 plus Rs.100 (cost of application) for Part-Time and FIP candidate.

The fee should be paid through online in favour of, “The Registrar, University of Madras, Chennai-

600005” and the e-receipt to be submitted along with the Thesis.

6. The Thesis should be submitted in the following prescribed manner:




4. Paper Size - A4


Specim

en


CHECKLIST


Name of the Guide

Name of the Co-Guide

Nature of Registration Full Time/Part Time

The following Documents should be submitted along with the Application Marked “Thesis”

1.Panel of Experts / Examiners submitted on

2.Extension of time after submission of synopsis

3. Four copies of Thesis and also soft copy of thesis in CD

4. Fee and cost of application form :

(i) Rs.5000+Rs.100 (cost of application) for Part Time Candidate

(ii) Rs.100(cost of application) for Full – Time Candidate

(iii)Rs.4000+100(cost of application) for FIP Candidate

5. Photocopy of Plagiarism Certificate

SignatureCandidate

Specim

en

UNIVERSITY OF MADRAS

PROFORMA FOR FURNISHING THE NAMES OF EXPERTS TO EVALUATE PH.D THESIS AND FOR

CONDUCT OF THE PUBLIC VIVA VOCE EXAMINATION

(Note: Only this form should be used and returned with full particulars type written)


Title of the Thesis

Subject (In Capital Letters)

Name of the Supervisor

Phone / Mobile No.

Name of the Co – Guide (If – Applicable)

Department

Institution / College

PANEL OF EXPERTS CONSISTING OF NINE EXAMINERS FROM SOUTHERN STATES, NORTH INDIA

AND ABROAD IN EQUAL PROPORTIONS.

Name of the examiner with Designation, Address, E-mail

ID, Mobile Number, Landline Number, Fax. No and

official University Email ID

Qualification, Total

Research experience

with specialization,

URL of the university

homepage, if any and

years of experience in

the present institution

Weather the

examiner

evaluated any

thesis of the

supervisor, if,

YES, give

details

Remarks (for

Office use

only)

I.INTERNATIONAL

1.

Please list 2 publications of the above examiners in the last five years (Journal article in the Scopus/WoS/UGC – CARE listed journals

or books published by reputed national / foreign publishers) related to the discipline of the candidate’s thesis. 1.

2.

2.

Please list 2 publications of the above examiners in the last five years ((Journal article in the Scopus/WoS/UGC – CARE listed

journals or books published by reputed national / foreign publishers) related to the discipline of the candidate’s thesis.

1.

2.

3.

Please list 2 publications of the above examiners in the last five years ((Journal article in the Scopus/WoS/UGC – CARE listed

journals or books published by reputed national / foreign publishers) related to the discipline of the candidate’s thesis. 1. 2.

II.NATIONAL (NORTH, EAST, WEST)

1

ANNEXURE – PHD-R

Specim

en

2.

3.

THE SUPERVISOR SHOULD ENSURE THAT THE REGIONAL (CHENNAI) EXAMINERS ARE RECOGNIZED SUPERVISORS OF AN

UNIVERSITY, FAILING WHICH HE/SHE SHOULD BE HELD RESPONSIBLE

III. REGIONAL (Chennai)

1.

2.

3.

Certified that none of the experts suggested, including the Supervisor (and Co-guide whatever applicable) is relative to

candidate and further certified that the panel of experts has been suggested in consultation with Research Advisory

Committee (RAC)/ Doctoral Committee.

Signature of Co-Guide with Seal Signature of Supervisor

(Wherever applicable) with Designation and Seal

Date:

FOR OFFICE USE ONLY

Submitted for orders regarding the three persons to be appointed to adjudicate on the above thesis, besides the supervisor

Specim

en

PROFORMA FOR ADJUDICATION OF THE PH.D THESIS

1. Name of the Candidate :

2. Title of the Thesis :

3. Discipline and Subject :

4. Name and Address of the Examiner :

5. Recommendations of the Examiner

(Please strike out whichever are not

applicable)

:

[a]. Thesis is highly commended :

or

[b]. Thesis is commended

or

[c]. Thesis is commended and the degree may be awarded subject to the candidate’s

furnishing satisfactory clarification to my queries during the Public Viva Voce

examination.

or

[d]. Thesis is commended and the degree may be awarded subject to the condition that the

corrections / modifications suggested by me are carried out in the thesis and duly

certified by the supervisor – convener before the public viva-voce examination.

or

[e]. Thesis needs to be resubmitted after revision for revaluation.

or

[f]. Thesis is not commended and the degree may not be awarded.

Note: Please enclose your detailed report on the thesis. Please also enclose a list of

questions, if any, to be asked at the public viva-voce examination.

6. Any other remarks

Place :

Date ______________________________

(Signature of the Examiner with Designation)

Address:

ANNEXURE– PHD-S

Specim

en

Annexures for D.Sc./D.Litt./LL.D.

Specim

en

Name of the Bank

Amount Rs.

Date of Payment

e- receipt No

UNIVERSITY OF MADRAS

Application Form for Admission of the Degree of D.Sc./D.Litt/LL.D

1 Name of the Degree for which the

Application is made D.Sc. /D.Litt. / LL.D


3 Age, Place and Date of Birth

4 Nationality

5 Present Occupation and Address with

Mobile Number & Email ID

Email Id:

Mobile: Landline:

6

Year of Qualifying for the Ph.D. or Any

other equivalent previous Degree. (The

attested copy of the Ph.D. Degree should

be Forwarded with the application)

7

Date and the year of the Convocation at

which the Ph.D. or Any other Equivalent

Previous Degree was taken

8 Area of contributions for the D.Sc./

D.Litt./ LL.D Degree


PASTE

PASSPORT SIZE

PHOTO

UNIVERSITYOFMADRAS



ANNEXURE – DSC-A

Specim

en

9 Title of the Thesis for the D.Sc./

D.Litt./LL.D Degree

10 Title of the Thesis of Ph.D. or Any other

Equivalent previous Degree

11 Whether the Thesis has been published by

the candidate already

12

Whether the candidate has published

papers on his / her Research Papers on

his/her Research work other than the

D.Sc./D.Litt. / LL.D Thesis.

If yes, the list may be enclosed as per the

AnnexureDSC-B&Annexure DSC-C

I declare hereby that the information provided above are true to the best of my knowledge.

Date:

Place:SIGNATURE OF THE CANDIDATE

(To be submitted to The Registrar together with prescribed fee Rs.5,000/-(as Demand Draft) drawn in

favour of Registrar, University of Madras.)

Specim

en

UNIVERSITY OF MADRAS Application for D.Sc./ D.Litt. / LLD

List of Research Papers in Journals

* Impact Factor to be determined as per Thomson Reuters, JCR, Elsevier Cite Score, SCImago Journal Ranking list. ** If Yes provide proof

Declaration

I ____________________ hereby declare that the information furnished above is true, complete and correct to the best of my knowledge

and belief. I understand that in the event of my information being found false or in correct shall be liable to cancellation of registration.

S.No Name of the

Author as per Published Article

Year of Publication Title of the

Article

Name of the

Journal and Publisher

Journal Details

Whether listed in UGC CARELIST / SCOPUS / WOS

[Yes/No]**

Vo

lum

e / I

ssu

e

ISS

N/IS

BN

Nu

mb

er

Pag

es

Imp

act

Fa

cto

r*

ANNEXURE – DSC-B

Specim

en


UNIVERSITY OF MADRAS Application for D.Sc./ D.Litt. / LLD

List of Publications (other than Research papers) in Books

S.No Name of the Author Title of the Book with Pages Name of the Publisher and

Place of Publication Year ISSN/ISBN Number

Declaration. I ____________________ hereby declare that the information furnished above is true, complete and correct to the best of my

knowledge and belief. I understand that in the event of my information being found false or in correct shall be liable to cancellation

of registration.


ANNEXURE – DSC-C

Specim

en

Name of the Bank

Amount Rs.

Date of Payment

e- receipt No

Application Form for Registration of the Degree of D.Sc./D.Litt./LL.D

1 Name of the Degree for which the

Application is made D.Sc. /D.Litt. / LL.D

2 Date of Application submitted for

Admission

3

The Number and date of this office

communication for the Admission of

D.Sc./D.Litt./LL.D Degree


3 Age, Place and Date of Birth

4 Nationality

5 Present Occupation and Address with

Mobile Number & Email ID

Email Id:

Mobile: Landline:

6

Year of Qualifying for the Ph.D. or Any

other equivalent previous Degree. (The

attested copy of the Ph.D. Degree should

be Forwarded with the application)

7

Date and the year of the Convocation at

which the Ph.D. or Any other Equivalent

Previous Degree was taken


PASTE

PASSPORT SIZE

PHOTO

ANNEXURE – DSC-D

UNIVERSITYOFMADRAS


MadrasUniversityAct)[StateUniversity]CentenaryBuildings,Chepauk, Chennai -600005.

Specim

en

8 Area of contribution for the D.Sc./ D.Litt./

LL.D Degree

9 Title of the Thesis for the D.Sc./

D.Litt./LL.D Degree



11 Whether the Thesis has been published by

the candidate already

12

Whether the candidate has published

papers on his / her Research Papers on

his/her Research work other than the

D.Sc./D.Litt. / LL.D Thesis.

If yes, the list may be enclosed.


Date:

Place:SIGNATURE OF THE CANDIDATE

(To be submitted to The Registrar together with prescribed fee Rs.5,000/-(as Demand Draft) drawn in

favour of Registrar, University of Madras.)

Specim

en


e-receipt No……………………………..……………………

AmountRs……..……………………………………………..

DateofPayment…………....................................

THESIS

1 Name of the Degree for which the Application

is made D.Sc. / D.Litt. / LL.D

2

The Number and date of this office

communication for the Admission of

D.Sc./D.Litt./LL.D Degree

3

The Month and Year in which the candidate

was registered for the Ph.D. Degree. [Quote the

number and date of this office communication

of the D.Sc./D.Litt./LL.D Degree]

No.…………………………………… dt ………….






8 Nationality Religion Community SC/ST MBC BC OC



Email:

Mobile : Landline:

10 Present Occupation and Address with Mobile

Number & Email ID

Email Id:

UNIVERSITYOFMADRAS

Application for the Submission of Thesis for Degree of D.Sc./D.Litt./LL.D


Application Fee : ______

PASTE

PASSPORT SIZE

PHOTO

ANNEXURE – DSC-E

Specim

en

Mobile: Landline:


which the Ph.D. Degree awarded

12 Area of Contributions for the D.Sc./ D.Litt./

LL.D Degree

13 Title of the Thesis for the D.Sc./ D.Litt./LL.D

Degree



15 Whether the Thesis has been published by the

candidate already



Seal (if working)


(Principal/Director) with Seal. (if working)


For further instructions please see next page

Station:

Date :

Specim

en


CHECKLIST

INSTRUCTIONS

1. The candidate shall submit the thesis after ONE year from the date of registration and before the

completion of TWO years.

2. SIX copies of the thesis and a pen drive or CD containing the thesis in MS Word and in PDF, as

prescribed in the application for submission of D.Sc./D.Litt./LL.D thesis, must be submitted along

with the prescribed fee.

3. The thesis must be accompanied with one copy of Ph.D. thesis

4. If the thesis submitted has formed in part the basis for the award of a Ph.D. degree, the candidate

shall clearly set forth in a preface or written statement the portion or portions which have formed

the basis for the award of the previous degree.

5. Candidate should write clearly in BLOCK letters his/her name as in the PG Degree certificate and

the title of thesis in the relevant columns of the application.

6. The candidate must submit one volume containing:

i. Copies of the author’s published papers/copies of the books which form part of the

D.Sc./D.Litt./LL.D thesis and;\

ii. Other papers published by the author independently or jointly in the Scopus/WoS/UGC

CARELIST journals.

7. Submission and Evaluation Processing Fee Rs._____/-.

The fee should be paid through online in favour of, “The Registrar, University of Madras, Chennai-

600005” and the e-receipt to be submitted along with the Thesis.

6. The Thesis should be submitted in the following prescribed manner:




4. Paper Size - A4


Specim

en

For further details

Refer

Regulations 2018 ofM.Phil., Ph.D., D.Sc / D.Litt./LL.D

& Promotion of Academic Integrity and Prevention of Plagiarism 2018

Of

University of Madras Specim

en