Standardisation in the Standardisation in the European Statistical European Statistical

SystemSystem

Barteld Braaksma, Cecilia Colasanti, Piero Demetrio Falorsi, Wim Kloek, Miguel Angel Martínez

Vidal, Jean-Marc Museux and Katalin

Szép

MSIS Meeting, 23-25 April 2013

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ContentsContents

Standards: definition and inventoryStandards: definition and inventory Process of standardisation and its governanceProcess of standardisation and its governance Framework: why, what, howFramework: why, what, how Business case for standardisation: SWOT toolBusiness case for standardisation: SWOT tool The way forward: next steps and further workThe way forward: next steps and further work

Many thanks to other contributors Many thanks to other contributors (especially on the inventory)(especially on the inventory)

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ISO definition of a standard and ESS ISO definition of a standard and ESS iinterpretationnterpretation

Document

Means any medium with information recorded on or in it

established by consensus

approved by a recognised body

that provide rules, guidelines or characteristics

for common and repeated use

for activities or their results

aimed at the achievement of the optimum degree of order in a given context

Consensus among ESS members

According to the formal procedure of standardisation, not necessarily implemented by legal act

Sentences take the form of statement, instruction, recommendation or requirement

For common and repeated use by several actors in the ESS

For the production of EU statistics

Aimed at the achievement of the optimum degree of order in the context of the implementation of the mission of ESS

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Inventory of ESS normative documentsInventory of ESS normative documents(broader than standards alone)(broader than standards alone)

PurposePurpose Common “rich” list of international statistical Common “rich” list of international statistical

normative documents and standards in the ESSnormative documents and standards in the ESS

Base for further analysis of normative Base for further analysis of normative documents (quality, consistency, coverage)documents (quality, consistency, coverage)

Gap analysis (what we have vs. what we need)Gap analysis (what we have vs. what we need)

Work still in progress (Sponsorship, ESSnet)Work still in progress (Sponsorship, ESSnet)

Note: existing inventories differ in scope and attributesNote: existing inventories differ in scope and attributes UNECE: Common Metadata Framework UN: Global Inventory of Statistical Standards Eurostat: RAMON

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Process of standardisationProcess of standardisation(proposal for life cycle management)(proposal for life cycle management)

Establish the need •Collect initiatives •Cost-benefit analysis •Stakeholder analysis •Detailed proposal on development, responsibilities and resources•Decision on resources and approval of other parts of the proposal

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Organisational structure for ESS Organisational structure for ESS standardisation standardisation (proposal)(proposal)

Standard developer

Standard owner Managerial Strategic

ESSC DIME

DIME/ITDG

Subj matter dir

WG Z

Own resource

ESSnet

TF/expert group

International undertaking

WG X

International organisation

Guiding principles:Guiding principles:

Matches procedures Matches procedures

Clear responsibilitiesClear responsibilities

Division of labourDivision of labour

(Re)use existing (Re)use existing bodiesbodies

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Framework: ESS Enterprise architectureFramework: ESS Enterprise architecture(proposal)(proposal)

Abstract model for the organisation of our Abstract model for the organisation of our businessbusiness Helps to structure discussions on Helps to structure discussions on to be stateto be state Helps to define Helps to define roadmap roadmap for standards developmentfor standards development

4 homogeneous business areas can be identified4 homogeneous business areas can be identified Policy- Design - Management – ImplementationPolicy- Design - Management – Implementation

18 activities can be distinguished18 activities can be distinguished Data collection, dissemination, budgeting, ...Data collection, dissemination, budgeting, ... Which may allow different levels of integrationWhich may allow different levels of integration

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Why a framework?Why a framework?

The ESS is The ESS is

A A complexcomplex system/organization system/organization

With multiple lines of With multiple lines of business business (NSIs) (NSIs)

Which operate in Which operate in multiple geographiesmultiple geographies

Under the Under the subsidiaritysubsidiarity principle and principle and

And with a And with a coordinationcoordination role for Eurostat role for Eurostat

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How much do we want in common for each How much do we want in common for each area?area?

Split between individual MS and ESS commonSplit between individual MS and ESS common

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How far do we want to standardise each How far do we want to standardise each activity?activity?

Autonomous: No standardisationAutonomous: No standardisation Interoperable: Parts fit together where needed Interoperable: Parts fit together where needed

(e.g. transmission standards) Replicated: Standard parts used where Replicated: Standard parts used where

appropriateappropriate(e.g. common tools/ processes/ methods)

Shared: Everything works the same wayShared: Everything works the same way(e.g. one single business process, information

shared by all)

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Business case for standardisationBusiness case for standardisation

Why standardise, and at what cost?Why standardise, and at what cost? Efficiency gains, quality improvementEfficiency gains, quality improvement Investment and maintenance costs, loss of Investment and maintenance costs, loss of

autonomyautonomy

Quantitative assessment difficultQuantitative assessment difficult Not always feasibleNot always feasible Requires ‘guesstimates’Requires ‘guesstimates’ Subjective elementsSubjective elements May depend on perspective (national, domain ..) May depend on perspective (national, domain ..)

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Standardised SWOT toolStandardised SWOT toolStrengths, weaknesses, opportunities, threats (proposal)Strengths, weaknesses, opportunities, threats (proposal)

Fixed aspects for each SWOT category (4x6)Fixed aspects for each SWOT category (4x6) Relevance and effect score for each aspectRelevance and effect score for each aspect Scores should be collected from all stakeholdersScores should be collected from all stakeholders

Fingerprints: a graphical representation (toy example)Fingerprints: a graphical representation (toy example) Starting point for further analysisStarting point for further analysis See differences at a glance; organise discussionsSee differences at a glance; organise discussions

‘Current situation’ ‘Full integration’

S W O T S W O T

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The way forwardThe way forward

Next stepsNext steps Forward-looking Feedback Workshop (May 2013)Forward-looking Feedback Workshop (May 2013) Formulation of recommendations (July 2013)Formulation of recommendations (July 2013) ESSC decision on recommendations (September 2013)ESSC decision on recommendations (September 2013)

Further workFurther work Completion of inventoryCompletion of inventory Refinement of architectural frameworkRefinement of architectural framework Gap analysis Gap analysis (desired vs. actual situation) Implementation of standards adoption processImplementation of standards adoption process Elaboration of SWOT toolElaboration of SWOT tool Discussions on adequate levels of standardisationDiscussions on adequate levels of standardisation Identification of priorities for standards developmentIdentification of priorities for standards development

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