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THEREGULARMEETING TOWNOFAVON MARCH8 2012 PAGE1

ARegularMeetingoftheTownofAvonwasheldonThursday March8 2012at700PM attheAvonOperaBlockTownHallwith thefollowingmembers present

PRESENT SupervisorDavidLeFeber DeputySupervisorThomasMairs CouncilmenRobertAyers andJimBlye

ABSENT CouncilmanRichardSteen

OTHERS AttorneyJamesCampbell TownEngineerTimothyRock HighwaySuperintendentThomasCrye WaterSuperintendentDanielMcKeown CodeEnforcementOfficerAnthonyCappello andTownClerkSharonKnight CMCRMC

VISITORS Clara MulliganandAnnJenson

SupervisorLeFebercalledthemeetingtoorderat700PM

PledgeofAllegiance

SupervisorLeFeberaskedforanypubliccommentsandtherewerenone

RESOLUTION 57APPROVALOFMINUTES

OnmotionofSupervisorLeFeber seconded byCouncilmanAyers thefollowingresolutionwasADOPTEDAYES4ABSENT1 CouncilmanSteen

RESOLVEtoapprovetheminutesofFebruary 23 2012aspresented

VoteoftheBoard CouncilmanAyers Aye CouncilmanSteen AbsentCouncilmanBlye Aye DeputySupervisorMairs Aye SupervisorLeFeber Aye

DISCUSSION ATTORNEYREPORT

AttorneyJamesCampbellreportedonthefollowing

LocalLawT2A2012aspresentedwillneedtobechangedaspointedoutbytheLivingstonCountyPlanningBoard Intheoriginalrequestfromtheapplicantbothtaxmapnumbers55163and55 178willrequireachangeinzoningtoGeneralBusinessB1 Thebackportionof55178isstillzonedagricultural TheCountyisreviewing

theapplicationanditisexpectedtheirrecommendationwilladdressthisissue

Thepetitionforannexationhasbeenreviewed TheBoardappearedtocontinuetomoveforwardonthis issue

MinorchangesarebeingmadeinfavoroftheagreementwiththeAvonCentralSchoolVillageofAvonandtheTownofAvoninrelationshiptoacontinuedsupportofthe


DISCUSSION ATTORNEYREPORT continued

SchoolResourceOfficer SupervisorLeFeberwasgivenapprovaltosigntheagreementattheJointVillage Townmeeting

SupervisorLeFeberdiscussedtheneedtofollowupwithMr HeenregardingtheAshanteeSubdivision AttorneyCampbellwillcontactMr Heen sattorney

AttorneyCampbellrequestedapprovaltoredraftLocal LawT1A2012 Inthecurrentwrittenformitappearswearetryingtoregulateapracticeorindustry LenapeAdditional informationhasbeenlearned thatincludesbutisnotlimitedtothe TownofDrydenrulinginfavoroftheTownsabilitytousehomerulepowersofzoningandplanning OurTownBoardhasveryspecificideasofnotputtingcurrent businesseswithinourTownoutofbusiness buttoregulatehighvolumehydraulicFracturingand orHorizontalDrilling TherecommendationistocancelthepublichearingandonceagainmodifythecurrentlywrittenLocal LawT1A2012 AccordingtoaRepresentativeoftheNewYorkStatedDepartmentofConservationitisexpected thattheissuanceofpermitsarenotlikelytobeissuedinanygreatsignificancein2012 Holdingoffadoptingalocallawwithinaweekversusa fewweekswill allowustoposition ourselvesasbestpossible Wemaybechallengedandneedtocreateadefensible lawandtheBoardappearedtoagreetotherecommendation

VisitorClaraMulliganaddressedtheBoardandstatedthatnowisthe timetoadopttheLocalLawaswearesafeuntilapermit isissued

thApresentationforPublicOfficialswillbeheldApril17 inCanandaiguaandthePresentersareDavidSlottje SeniorAttorney CommunityEnvironmentalDefenseCouncilandMichaelKenneally Attorney NYSAssociationofTowns AttorneyCampbellwilltrytochangehisscheduletoattend

VisitorJensonsuggestedthatapersonal conferencewithMr SlottjebeheldastheAprilth17 dateistoolate

ItwasreportedthatpermitshavebeenissuedintheSouthernpartoftheStateandotherareasarebeingfocusedon includingthegulfasnewregulationshavebeenapproved

SupervisorLeFeberreportedontherequestfromDouglasLyonforazoningchangeonpropertylocatedandknownas5611EastAvonLimaRoad alsoknown astaxmapnumber351011 ItiscurrentlyzonedasB1andtherequestistoreturntoR1 This

ndwillbeputontheagendaforMarch22

SupervisorLeFeberalsoreportedthattheapplicationtobeapprovedtoperformelectioninspectionsintheTownwillbereviewedatthenextmeeting


RESOLUTION 58PUBLICHEARINGLOCALLAWT4A2012

OnmotionofSupervisorLeFeber secondedbyCouncilmanMairsthefollowingresolutionwasADOPTEDAYES4ABSENT1 CouncilmanSteen

ARESOLUTIONSETTINGAPUBLICHEARINGRELATIVETOPROPOSEDLOCALLAWT4A2012ANDAUTHORIZINGTHETOWNCLERKTOADVERTISESAIDPUBLICHEARINGANDREFERSAIDPROPOSEDLOCALLAWTOTHELIVINGSTONCCOUNTYPLANNINGBOARD ASWELLASPROVIDEALLREQUIREDCOPIESANDORREFERRALSTONEIGHBORINGMUNICIPALITIES

NOW THEREFOREBEITRESOLVED that

1 TheTownBoardoftheTownofAvonherebysetsadateforapublichearingpursuanttoTownLaw 130and 264forpublicopinionandcommentrelativetoproposedLocalLawT4A2012 such hearingtotakeplaceonApril12 2012at730pm attheAvonTownHall 23GeneseeStreet Avon NewYork and

2 TheTownBoardoftheTownofAvonauthorizestheTownClerktoadvertiseandpublishnoticeofsuchpublichearingandrefertheproposedLocalLawT4A2012totheLivingstonCounty PlanningBoardaswellasprovidecopies andorreferralstoneighboringmunicipalities


DISCUSSION WATERREPORT

WaterSuperintendentMcKeownreportedon thefollowing

Anorderforanotherthirtyradioreadheads wasreceivedAnindirectrequestwasreceivedforwateronOakOpenings Road Outstanding

questionsareiftheproperty iswithintheWaterDistrict Furtherinvestigationwillbecompleted

Waterrateswill bediscussedatthenextWaterWorksCommitteeMeeting


DISCUSSION HIGHWAY REPORT

HighwaySuperintendentThomasCryereportedonthefollowing

TheDepartmenthasbeenbusywithsnowremoval treeremovalwithNationalGrid servicedshouldermachine withtheTownofCaledonia paintedoffice breakroomandbathrooms workingonboommower cutbrush washandservicedtruck keptshoppickedup

TherecommendationtoincreaseMotorEquipmentOperationJoeMcKeownshourlyrateto 2020wasmadeandtheBoardtookthefollowingaction

RESOLUTION 59AMENDCOMPENSATION SCHEDULE

OnmotionofSupervisor LeFeber secondedbyCouncilmanBlyethefollowingresolutionwasADOPTEDAYES4NAYS0ABSENT1 CouncilmanSteen

RESOLVEtoamendthe2012CompensationSchedulebeginningwiththenextpayperiodasfollows

2012TownofAvonEmployeeCompensation Schedule

Name PositionDuties Status 2012Rate 2012Rate

McKeown Joseph MotorEquipmentOperator FullTime 1820hr 2020hr


RESOLUTION 60STATEROADSSNOWANDICECONTROL

OnmotionofSupervisor LeFeber secondedbyCouncilmanAyersthefollowingresolutionwasADOPTEDAYES4NAYS0ABSENT1 CouncilmanSteen

RESOLVEthattheagreementwhichbecameeffectiveJuly1 1974 betweentheCountyofLivingstonandthisTown relatingtothecontrolofsnowandiceontheStateHighwayswithinthisTown andsuchadjacent territorywithinsaidCountyasmightbeagreeduponbytheCountyandtheTownSuperintendentofHighways andthechangesandmodificationsofsaidagreementheretoforeapprovedbythisTown beandthesameherebyareextendedforan additionalperiodofoneyear untilJune30 2013



DISCUSSION ENGINEERREPORT

TownEngineerTimothyRockreportedon thefollowing

TheNorthLittlevilleRoadculvertapplication willbesubmittedtotheStatewithinthenextfewdays

ThefollowingproposalwaspresentedtotheBoardforconsideration

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DISCUSSIONCODEENFORCEMENTREPORT

CodeEnforcement OfficerCappelloreportedthat thepropertyowned byJaniceWhitehashadsomechanges Atrailerwasbrought inlastweek waterwillbepumpedfromthehouseandcontinueduseoftheseptictankwill occur Atthistimethereisnopowerorwatertothetrailer Thesixmonthapprovalforthetrailerwill needtobeextendedasthehomeisexpectedtobecompletelydemolished Thebasement issolid

DISCUSSIONTOWNCLERKREPORT

TownClerkKnightreviewedwith theBoardthefollowingcommunications

Communications 4A15 Cty PlanningCensus4B EmailClaraMulligan4C12 EducationalWorkshop LocalLaws4D ElectionInspectorRequest4E NYSDeferredCompensationPlan4F StateRoads Snow IceControl4G LegalNoticeZoningBoardofAppeals

DISCUSSIONPAYMENTOFBILLS

SupervisorLeFeberstatedthat twovoucherswereturnedinaftertheBoardapprovedClaimsProcess deadlineasonewasunderastackofpapersandtheotherinvoicewas

justreceivedinthemailtoday HeandTownClerkKnightwillworkonawaytogetbillspaidwhen due whilecontinuingtofollowthe ClaimsProcess TheSamsDiscovercardinvoicewouldonlyincurasmalllatepaymentastheinvoicewasforlessthan 1500 IntheauditoftheNewYorkStateComptroller itwasdiscouragedtoprepayanythingexceptutilities PayingatSamsClubwithpettycashwassuggestedTherewascontinueddiscussiononavoucherpresentata formermeeting Apartofthediscussionincludedprovideddocumentationofaccumulatedsicktime thatwasattachedtothevoucher salariedversushourlyemployment andarequesttowaitforafullBoardpriortotakingavote TheBoardtookthefollowingaction

RESOLUTION 61PAYMENTOFBILLS

OnmotionofCouncilmanMairs seconded byCouncilmanBlyethefollowingresolutionwasADOPTEDAYES3NAYS1 CouncilmanAyers ABSENT1 CouncilmanSteen

RESOLVEtoacceptforpaymentAbstract20125inthefollowingamounts

ConcerningABSTRACTofClaimsNumber 20125includingclaimsasfollows

GeneralFund Voucher 92 through 114inamountstotaling 922961HighwayFund Voucher 35 through 45inamountstotaling 2231526WaterFund Voucher 22 through 33inamountstotaling 1404045CemeteryFund NoVoucher


RESOLUTION 61PAYMENTOFBILLScontinued

OperaBlockCapitalImprovement NoVoucher

RoyalSpringsLighting Voucher 3 through 3inamountstotaling 100311CrossRoadsDrainage NoVoucherDistrict

BruckelDrainageDistrict NoVoucherRoyalSpringsDrainage NoVoucherTownOfAvonFire

Protection NoVoucherRte 39WaterSW2 Voucher 3 through 5inamountstotaling 60001

VoteoftheBoard CouncilmanAyers Nay CouncilmanSteen AbsentCouncilmanBlye Aye DeputySupervisorMairs Aye SupervisorLeFeber Aye

RESOLUTION 62AUTHORIZESUPERVISORTOSIGN

OnmotionofCouncilmanBlye secondedbyCouncilmanMairsthefollowingresolutionwasADOPTEDAYES4NAYS0ABSENT1 CouncilmanSteen

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RESOLUTION 62AUTHORIZESUPERVISORTOSIGNcontinued

VoteoftheBoard CouncilmanAyers Nay CouncilmanSteen AbsentCouncilmanBlye Aye DeputySupervisorMairs Aye SupervisorLeFeber Aye

RESOLUTION 63RECEIVEMONTHLYREPORTSFROMTHESUPERVISORANDTOWNCLERK

OnmotionofCouncilmanMairs seconded byCouncilmanBlyethefollowingresolutionwasADOPTEDAYES4NAYS0ABSENT1 CouncilmanSteen

RESOLVEtoaccepttheCitizens BankCommercialAccountofAvonLimaRoadInc EscrowAccountinFavoroftheTownofAvonandmonthlyreportsforFebruaryfromtheSupervisor andtheTownClerkReportasshownbelow

TownClerkFebruaryReport

TotalLocalSharesRemitted 84300NewYorkStateDepartmentofHealth 00NYSAg Marketsforspay neuterprogram 3200NYSEnvironmental Conservation 000WATERFee 545413TOTAL 632913


RESOLUTION 64ACCEPTANNUALFINANCIALREPORTFORTHEFISCALYEARENDED12312011

OnmotionofCouncilmanMairs secondedbyCouncilmanBlyethefollowingresolutionwasADOPTEDAYES4NAYS0ABSENT1 CouncilmanSteen

RESOLVEtoaccepttheAnnualFinancialReport fortheFiscalYearEnded12312011asfollows

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RESOLUTION 64ACCEPTANNUALFINANCIALREPORTFORTHEFISCALYEARENDED12312011 continued


DISCUSSION SUPERVISORREPORT

SupervisorLeFeberreportedonthefollowing

TheEmployee HandbookadoptedDecember29 2011waspresentedtotheEmployeesandmanyoftheacceptancesheetshavebeenaccepted

Workwillbegintoputtogether TheWorkPlacePreventionProgramAssessment asitneedstobe completed

AresponsetotheAuditwill alsobeworkedon Itneedstobecompleted90daysfromFebruary2 2012

TherewasdiscussionregardingtheTownClerk providingall oftheupdatestotheTownofAvonwebsitetoFMDesign TownClerkKnightstatedthatshewouldbewillingtoupdatealltheDepartments butherrecommendationwastohaveall oftheDepartmentsupdatetheirportionsofthesite thustakingownershipfortheirDepartments

TherewasfurtherdiscussionoftherecentlyadoptedlawrequiringinformationbeavailabletothepublicpriortoaTownBoardmeeting TownClerkKnightsuggestedallinformationtheBoardwouldbeconsideringtomakedecisionsshouldbe included TheBoarddiscussedthecostsofputtingupeverythingandappearedtoagreethat theagendalistingsupportingdocuments allotherlegally requiredinformationsuchaspublicnoticesproposedlaws andthelike theminutesanda contactnumbertorequestadditionalinformation Itwillbenecessarytokeepacloseeyeoncostassociatedwiththesechangestostaywithintheallottedbudget

SupervisorLeFeberreadthefollowingemailreceivedandpublishedonourwebsite

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DISCUSSION SUPERVISOR REPORT continued

Abuildingpolicyandproceduresneedstobedevelopedthatcouldinclude useofthebuilding turningoffon lights Afewothermunicipalitieshaveprovidedsamplesandtheywillbereviewed thenfurtherdiscussionwilltakeplace

RESOLUTION 65CHANGETHESTARTTIMEOFTHEMARCH22 2012TOWNBOARDMEETING

OnmotionofCouncilmanMairs secondedbyCouncilmanBlyethefollowingresolutionwasADOPTEDAYES4NAYS0ABSENT1 CouncilmanSteen

RESOLVEtochangethestarttimeto600PM fortheMarch 22 2012TownBoardmeeting


DISCUSSIONOPENITEMS

CouncilmanAyersreportedthathetraveledtoAlbanyandtheconservationswere

Eighty sevenpercentoftheroadswithinourStatearelocalroadsThereisafifty twopercentincreaseindollarsfortheStateDepartmentofTransportationTherewillbenoincreasestotheCHIPSmoniesforthenextthreeyears

TownClerkKnightreportedthatwehavereceivedadonationofanAmericanFlagastheflagthatwasflyingontheoutsideofthebuildingwastattered Wewillkeepaclosedeyeonthenewflagswear

TownClerkKnightquestionedifallDepartmentheadswouldbeusingthesameevaluationtools SupervisorLeFeberreaddirectlyfromtheHandbookandtheevaluationprocessisveryvagueanditdoesnotrequireevaluation

OnmotionofCouncilmanBlye secondedbySupervisor LeFeber themeetingadjournedat930PM

RespectfullysubmittedbySharonM KnightCMCRMCTownClerk

theregularmeeting townofavon march8 2012 page1 ... · 2012. 4. 3. · l z 06 01 900z9pallpajo saea...

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