tips & tricks for using winshuttle in general accounting · tips & tricks for using...
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Tips & Tricks for using Winshuttle in General AccountingClinton Jones| Director of Product Management
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Finance at the core
• Master Records
• General Ledger Postings
• Asset Accounting
• Budget & Planning
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Winshuttle User Group Conference | Fort Worth 2014
General Ledger Posting
Sample Transaction Codes
• FB50
• FB01
• F-02
Support for :
• Basic postings
• CO-PA
• Cross Company
• Posting with Exchange Rates
Choices for posting
• Transaction Recordings
• BAPIs
• Winshuttle Journal Entry
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ROI from Postings
http://www.winshuttle.com/resources/additional-benefits/roi-calculator/
“For every 100 basic postings you will save approximately half a day in manual entry time”
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Winshuttle User Group Conference | Fort Worth 2014
Challenges with manual Journal Postings
• Enjoy transactions behave differently to classic transactions FB50 vs FB01 and need different handling of the recordings
• Finance transactions rely on personalized settings
• You can use variants for screen layouts but be aware that the way you use variants needs to be handled with care use a search instead of a position selection
• Long text is supported but needs special handling of the recording.
• Document length (999 line limit)
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Winshuttle User Group Conference | Fort Worth 2014
Using a Transaction Recording
Advantages
• Quick & Easy to create
• SAP Configuration aligned
• Flexible usage
• with loops
• With IF conditions
Disadvantages
• Tricky the first time
• Lines post in reverse order*
• Personal settings
* You could use a macro to change the order
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Winshuttle User Group Conference | Fort Worth 2014
Journal Postings : the header
1. To identify the header press <enter> after you have filled in all the header fields or use
2. Consider fixing the Doc Header Text with a so that you can identify journals posted with a Winshuttle program
“Effective use of WS with journal postings requires the use of a loop”
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Winshuttle User Group Conference | Fort Worth 2014
Devise a script to set up the user settings
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Winshuttle User Group Conference | Fort Worth 2014
Document Attachment
Use FB02 or FB03 to record the script in
BATCH mode
Used a formula to extract the document number from the log column
Then create a chain
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Winshuttle User Group Conference | Fort Worth 2014
Skip Screen for finance screen handling
Record FB03 for Parked documents and use FB02 for Posted ones
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Winshuttle User Group Conference | Fort Worth 2014
Field level data validation
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Winshuttle User Group Conference | Fort Worth 2014
Using a BAPI for GL Postings
Advantages
• Allows +/- values
• Doesn’t need posting keys
• Not bound by transaction screens
• Many field combinations and permutations are possible
• Does not use the SAP transaction authorization model
• Lines are in the correct order
Disadvantages
• There are several choices• BAPI_ACC_DOCUMENT_POST
• BAPI_CASHJOURNALDOC_CREATE
• BAPI is designed for use by programmers
• Does not use the SAP transaction authorization model
• More complex to leverage
• May not work for CO-PA
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Winshuttle User Group Conference | Fort Worth 2014
Leveraging BAPI_ACC_DOCUMENT_POST
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Winshuttle User Group Conference | Fort Worth 2014
Winshuttle Journal Entry
Advantages• Comes with 30+ prebuilt
recordings & BAPIs
• Available as a rich Add-In client in Excel
• Supports 15 Transactions and BAPIs
• Customizable/Configurable
• Has additional validation and handling rules
• Doesn’t require understanding how to record a transaction
• Part of Studio & Studio Runner
Disadvantages
• Has no recording technology
• May not cover all the combinations of scenarios you want
• Limited to Journal transactions and processes
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Winshuttle User Group Conference | Fort Worth 2014
Licensing & roles
Connect• JE Workbench
• JE Runner
Central & Foundation• Studio
• Transaction
• Studio Runner
• Transaction Runner
Authors• Customize Templates• Add custom scripts• Validate/Simulate• Run
Runners• Validate/Simulate• Run
Reviewers• Validate/Simulate• Review
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Customizing
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Winshuttle User Group Conference | Fort Worth 2014
Enhanced Features
Special Runner buttons
Offline Validation
Document number return
Balance Checking
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Winshuttle User Group Conference | Fort Worth 2014
Cool Features
Long Document Splitting
Document Attachment
Own Script customize
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Winshuttle User Group Conference | Fort Worth 2014
Adding Workflow
Why do it?
• Inconsistent Finance master records between SAP systems
• Inappropriate granting of authorizations to create Finance Master Records
• Duplicate Finance Master Records
• Paper or email based approval processes
Options to consider
• Standard WS Workflows in Central
• Custom Workflows in Foundation
• Mass record creates with Excel
• Single record creates with Excel or Web Forms
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Winshuttle User Group Conference | Fort Worth 2014
Standard Workflows in Central
Standard Script Review Workflow
Standard Data Review Workflows
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Winshuttle User Group Conference | Fort Worth 2014
New Features
• Central templates with no data review
• Fiscal Year setting
• Multi-Loop support
• Column Based Mapping (multi document posting)
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Custom Workflow for master records
WEB FORM BASED DATA GATHERING & APPROVAL
EXCEL BASED DATA GATHERING & APPROVAL
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Winshuttle User Group Conference | Fort Worth 2014
Using Studio to extract Finance data
Query
• IBAN example
• KP06 Example
BAPI
• GL Account Example
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