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Together in Mission Quick FactsSince 1993, the Archdiocese of Los Angeles is the only Diocese in the United States 

that dedicates its entire Annual Appeal to assist parishes and school with 

operational expenses and upkeep.

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Participating Parishes

303Funds Raised since 1993

$360 MParishes Supported

80Schools Supported

63Students receiving 

assistance

12K

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2018 Campaign

February 3‐4 – Announcement Weekend

February 10‐11 – Commitment Weekend

February 17‐18 – Follow‐up Weekend 

Calendar of Events

January 13 – 17: TIM Materials arrive at parishesJanuary 31: Direct Mail arrives in homesFebruary 3 – 4: Announcement WeekendFebruary 10 – 11: Commitment WeekendFebruary 17 – 18: Follow-up WeekendFebruary 27: First Parish Batches DueMarch 1: 1st billing reminders mailedApril 1: Skipper Mailing $25 & aboveJune 15: Parish-based Mailing Follow-up $25June 1: Heads-up Letters SentSeptember 1: 1st Rebates SentSeptember 15: 2nd Skipper SentJanuary 14, 2019: End of the 2018 Campaign

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“Little children, let us not love in word or speech, but in deed and in truth” (1 Jn 3:18)

First World Day of the Poor

MESSAGE OF HIS HOLINESS POPE FRANCIS

19 November 2017

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In-Pew Bilingual Remit Envelopes

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Bulletin Insert

• The bulletin insert is a key piece to help explain the

importance of participating in the Appeal.

• Distribute bulletin inserts during Announcement

Weekend

• the Bulletin Insert is a double-sided bilingual piece

that calls all baptized Christians to help spread the

Gospel throughout the Archdiocese of Los Angeles.

• This document will also be available in PDF format

on our website.

Direct Mail• Every donor will be given the opportunity to

increase their support in honor of the 25th

anniversary. • English and Spanish letters will be sent.• Donors have the opportunity to update their

contact information and opt in to paperless billing.• Direct Mail is returned directly to the Together in

Mission Office

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• Open Materials Boxes

• Group Materials by Mass

• Coordinate In-Pew Process

• Pick up pledge cards after the in-

pew process.

• Access parish resources on the

Together in Mission website.

Getting Ready for Launch

• Appoint Campaign

Leadership

• Prepare for campaign

launch weekends

• Engage parishioners

• Track performance

throughout the year

• Keep the campaign

“top of mind”

• Participate in summer

Parish-Based Mailings

• Send thank you letters

from your Pastor

• Timely submission of

batches

• Keep us updated

• Address

Corrections

• Deceased donors

• Inactive donors

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Keys to Success

You are our boots on the ground, we’re your support team.

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What to do on Launch Weekends

• Announce the campaign in your parish bulletin

• Make altar announcements about the campaign

• Post on social media or website

• Direct Mail arrives in homes January 31st

Announcement Weekend

• Campaign launches• Ushers distribute materials

• Bulletin Insert• Remit Envelopes

• Run the In-pew process• Homiletics• In-pew script• Guest speaker• Show TIM Video

Commitment Weekend

• This is an opportunity for a second push to ask people that missed the previous weekend.

• Begin compiling batches from the In-Pew process for submission to the TIM Office

• Alternate Commitment Weekend

Follow-up Weekend

Preparing & Submitting Batches

How to Build a Batch:Step 1: Review handwritten pledge cards to ensure that they are legible and all the essential biographical information is present. Please add additional name or address information if known so that we can record and send accurate reminders to the donor. (See appendix for examples of pledge cards that need additional information)

Step 2: Breakdown, sum total, bundle, and label, the pledge envelopes into their respective categories. (do not separate donor’s checks from their pledge cards)· Cash Gifts (One-Time)· Cash Gifts (W/ Remaining Balance)· Anonymous Cash (gifts from donors that did not complete a pledge card)· Check Gifts (One-Time)· Check Gifts (W/ Remaining Balance)· Credit Card Gifts· Promissory Pledges (no form of payment enclosed)

What is a batch?A batch contains pledge cards, forms of payments, and a transmittal (cover sheet), which outlines what is enclosed in the batch that the parish prepares and sends to the Together in Mission for processing.

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Preparing and Submitting a Batch contd. 

Step 3: Record the number of items enclosed, and total amount pledged and paid utilizing the electronic form of the transmittal available on the Resource Section of the Together in Mission website. Step 4: Make a copy/save a copy of the transmittal for your records. Step 5: Use TIM supplied return envelopes to mail all bundled pledge cards with a completed transmittal. Step 6: Send your batches directly to the TIM Office, 3424 Wilshire Blvd. Los Angeles, CA 90010.

Do not send batches to PO BOX 54297. The bank is not equipped to process parish batches properly.

Sample of batch bundled by category

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Sample Transmittal

Helpful Tips/FAQs When Building a Batch:

Use the electronic transmittal excel sheet found on the parish resources page of the Together in Mission website to balance your batch. · Replace all cash from parishioners with a parishcheck.· Do not  staple or paper clip checks to pledgecards. Keep the checks in the pledge envelopepocket so nothing gets separated.Do not send any batches to the PO Box Address.

(the PO BOX is only for the use of processing pledge payments mailed from donors)

Mail all parish batches directly to Together in Mission 3424 Wilshire Blvd 2nd floor, Los Angeles, CA 90010.

How Often Does a Parish Need to Send a Batch? 

The first few batches are the largest and we ask that a parish submit its first batch by February  27th . After the campaign launch, please send pledge cards/payments as they are received. (weekly batches are appreciated).

What happens to the batch when it is sent in to the Together in Mission office?

The Together in Mission staff records all gifts and pledges, cashes checks and charges credit cards received, scans pledge cards for record keeping, and emails a transaction receipt of all items processed back to the parish.

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Transmittal Receipts 

After a parish batch has been entered by the TIM office a Parish Batch Verification Report will be automatically emailed to the parish. Physical transmittals will no longer be emailed or mailed.

What’s new?

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• Accept pledges via mobile text.

• The donor completes the transaction on their credit card and receives an automated email confirmation.

• Goal: provide a fast and convenient way for donors to establish their TIM pledge.

Text to Pledge

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Text Reminders to Pay your Pledge • TIM office will send a text

message to donors monthly providing them the opportunity to pay with their phone if a cell phone number is provided.

• The donor completes the transaction on their credit cardand receives an automated email confirmation.

• Goal: to provide a fast and convenient way for donors to pay their TIM pledge.

No Valid Address

Pledges with no payment

Parish-Action Needed Reports• No‐valid address ReportLists donors that have open

pledges that are not receiving the pledge reminders.

Review list and inform vleon@la-archdiocese.org of address

updates if known. • Pledges with no Payments 

Lists donors that have open pledges that have not made a payment towards pledge

• Review list and consider writing or calling donors asking them to make a payment

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Campaign Progress Reports‐• Parish Detail Report

(Track performance towards goal and rebate)Lists donor biographical information, total amount of their pledge, total amount paid towards their pledge.

• Donor Renewal Report (track where your donations are coming from)Track renewal rates, who increased or decreased their pledge, who has not pledged this year, and who made a pledge for the first time

Follow up opportunities for the Parish

· Monthly Altar /Bulletin Announcements are a helpful way to keep parishioners informed about the campaign and your parish’s progress. · Participating in the summer “parish mailing”. The TIM office sends the mailing, we just need your letterhead and pastor’s signature.· Customized bulletin inserts. The TIM office provides customized bulletin inserts that your parish can use to promote the various follow-up mailings. These bulletin inserts will be emailed and we encourage each parish to print and place them within the bulletin.

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Campaign RebatesWhat happens if we exceed our goal?• Your parish receives a rebate for any funds raised that

exceed your goal.

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What happens if our parish does not meet the goal?• We strive every year to ensure that every parish meets and

exceeds their goal. Archbishop Gomez has asked that each parish fully participate in the campaign and work with the TIM staff to continue to grow the parish’s stewardship efforts.

2016

$1.2 Million

2017

$1.32 MillionRebates:

We’re Here to HelpTIM Staff

Our Team is Ready to work for you

• The TIM Staff is committed to helping you achieve your goals.• Deirdre “Dee” Smith – Director of Annual Appeals-213.637.7461

• Luis Marquez – Director of Operations 213.637.7615

• Frances Broderick – Assistant Director-213.637.7221

• Louie Alday – Database Manager 213.637.7307

• Phillip Nguyen –Database Assistant 213.637.7536

• Veronica Leon – Development Assistant 213.637.7672

We handle:

Data Processing& Reporting

Direct Mail

213-637-7672

Donor Relations Online Giving

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Thank YouFor your Attention