tsa 2012 briefing on submission of school data and selection of special arrangements (secondary...

TSA 2012TSA 2012Briefing on Submission of School Data Briefing on Submission of School Data and Selection of Special Arrangements and Selection of Special Arrangements

(Secondary Schools) (Secondary Schools)

25 November 201125 November 2011EDB Kowloon Tong Education Services CentreEDB Kowloon Tong Education Services Centre

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Schedule時間項目講者

14:30 – 14:35 致歡迎詞黎國偉先生

香港考試及評核局教育評核服務部總經理

14:35 – 15:152012 年全港性系統評估安排

及學校資料上載注意事項

謝子慧女士香港考試及評核局

系統評估行政組高級主任15:15 – 15:25 小休

15:25 – 15:40為特殊教育需要學生提供特別評估安排

譚彩姍女士教育局教育心理服務（新界）組

教育心理學家

15:40 – 16:00 為學生點選特別安排簡介謝子慧女士

香港考試及評核局系統評估行政組高級主任

16:00 – 16:30 答問時間

以上各講者及陳可恩女士

教育局助理秘書長（評估及支援）

羅慧基女士香港考試及評核局

國際及專業考試部總經理

林玲芝博士香港考試及評核局

教育評核服務部高級經理

TSA 2012 Operation Timetable

Online submission of school data until 12 12 December 2011December 2011

HKEAA will inform schools the Oral assessment date and duties of Oral Examiners on 22 February 201222 February 2012

Cutoff date for updating school and student data for Oral Assessments and barcode label printing - 7 March 2012 7 March 2012

TSA 2012 Operation Timetable

Deadline for updating student information (including special arrangement) - 11 11 May 2012May 2012

Submission of School Data

Six steps:Six steps:1. Check and update school informationschool information2. Upload student informationstudent information3. Select special arrangementsspecial arrangements for students4. Select medium of assessmentsmedium of assessments5. Nomination of Assessment Administration Assessment Administration

Supervisor (AAS)Supervisor (AAS) and his/her deputy6. Nomination of S3 Chinese and English

Oral Examiners (OE)Oral Examiners (OE)

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Submission of School DataSubmission of School Data

http://www.bca.hkeaa.edu.hkhttp://www.bca.hkeaa.edu.hk

Login ID: TSASXXXTSASXXX


Password will only be required to Password will only be required to change every 180 dayschange every 180 days

Password combination: 8 to 12 Password combination: 8 to 12 characters with numbers and letterscharacters with numbers and letters

““Forgot Password”function is not Forgot Password”function is not applicable to TSA administrator applicable to TSA administrator account. Complete a form to ask for account. Complete a form to ask for password re-issue if necessarypassword re-issue if necessary

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1. School Information1. School Information

School Information Centre ( 學校資料管理 )

School Administration ( 學校管理 )


1. School Information 1. School Information (cont(cont’d)d)

Check if the school information is correct

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Update lunch hour and bank account information

if necessary

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Update the contact information of all account administrators if necessary

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2. Student Information2. Student Information If schools have already uploaded S3

students for conducting “School Assessment (SA)”, they can skip the student batch upload process and only check if any update is required

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2. Student Information 2. Student Information (Student Batch Upload)(Student Batch Upload)


Batch Upload ( 上載批次檔案 )

Student Batch Upload ( 上載學生批次檔案 )

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Step 1Step 1• Get SAMS / WEBSAMS data

query if necessary• Extract student data from

SAMS / WEBSAMS• Save all S3 student information

in 1 text (.txt) file

Step 2Step 2• Upload the text

(.txt) file

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If schools are not using SAMS / WEBSAMS, they can prepare an Excel file with the following data structure and convert the Excel file into unicode text file ( 文字檔 .txt)

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• If there are students rejected, their STRNs may be wrong (e.g. mixed up with others) or they were registered in another school

• Report the latter case to HKEAA by completing the Student Data Amendment (SDA) Form. We will follow-up for you

Confirm the number of student records is correct

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2. Students Information 2. Students Information (Student Administration)(Student Administration)


Student Administration ( 學生管

理 )

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Select appropriate class

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2. Student Information 2. Student Information (Student Administration)(Student Administration)

“Create” to add new students

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Input the information of new students

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Select the drop-out student

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“Release” the selected drop-out students

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3. 3. Special ArrangementsSpecial Arrangements

TSA Centre ( 全港性系統評估中心 )

Participating Students’ Information

( 參與評估學生的資料 )

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3. Special Arrangements 3. Special Arrangements (cont(cont’d)d)

Select level, then class one by one and press

“Refresh”

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Select appropriate special arrangements for

students if necessary

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Remember to “Save” all work done / changes on every page

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• Repeat the same procedure until all S3 students requiring special arrangements have been selected

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4. Medium of Assessment4. Medium of Assessment


Select Assessment Medium for TSA

( 選擇全港性系統評估語言 )

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4. Medium of Assessment 4. Medium of Assessment (cont(cont’d)d)

MathematicsMathematicsDefault: English (EMI) / Chinese (others)Selection: DSS and Private schools

may select English question papers for individual classes

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Chinese OralChinese OralDefault: CantoneseSelection: Schools may select

Putonghua for the whole level

Chinese Audio-visualChinese Audio-visualDefault: CantoneseSelection: Schools may select

Putonghua for individual classes

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Chinese ListeningChinese ListeningDefault: CantoneseSelection: Schools may select

Putonghua for individual classes

Remember to “Save” any change

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5. Nomination of AAS5. Nomination of AAS Read the Instructions for Nomination of

AAS An AAS should not be an Oral Examiner

in the same year NOT required to return the nomination

form to HKEAA

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5. Nomination of AAS 5. Nomination of AAS (cont(cont’d)d)


Nomination Centre ( 評估提名中

心 )

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Nominate AAS and Deputy AAS

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Input required information of 1 AAS and 1 Deputy AAS

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6. Nomination of Oral Examiners6. Nomination of Oral Examiners Read the Instructions for Nomination of

Oral Examiners (OE) Each school should nominate at least 1

Chinese OE and 1 English OE Nominated OE will have to go through a

selection process conducted by the HKEAA before being appointed

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6. Nomination of Oral Examiners 6. Nomination of Oral Examiners (cont(cont’d)d)

NOT required to return the nomination form to HKEAA

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6. Nomination of Oral Examiners 6. Nomination of Oral Examiners (cont(cont’d)d) Live training workshop for new OE:

24 March 2012 (Sat)

9:30 AM - 12:30 PM

Chinese Lang.C.C.C. Heep Woh Primary School

(Cheung Sha Wan)

English Lang. Maryknoll Fathers’ School

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Start to input the information of nominated OE

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Nominate Chinese Language OE

Schools selected PTHPTH for Chinese Oral AssessmentMUST nominate a Chinese OE who can conduct assessments in PTHPTH

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OE can prioritise the first 3 choices from the specified 6 districts

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Nominate English Language OE

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Completed OE nomination record

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Verification of Submitted School DataVerification of Submitted School Data Verify the accuracy of the data input in

the six main areas Modify the data for any error found Verify the number of classes uploaded

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ConclusionConclusion Preparation Data Submission Verification Data Submission to be completed

between 28 Nov - 12 Dec 201128 Nov - 12 Dec 2011


User Guide for School AdministratorUser Guide for School Administratorhttp://www.bca.hkeaa.edu.hk/web/TSA/zh/PriUserGuide.html

http://www.bca.hkeaa.edu.hk/web/TSA/zh/PriUserGuide.html

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Support and EnquirySupport and Enquiry

• Hotline: 3628 8191

• Email: [email protected]

mailto:[email protected]

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